Attachment 1-A02 RFI for SAM - Final.docx

REQUEST FOR INFORMATION (RFI)

for PREVENTATIVE MAINTENANCE AND REPAIR OF MEDTRONIC ENT INTRACRANIAL STEREOTACTIC SYSTEM & NEUROLOGICAL PHYSIOLOGICAL MONITOR

THIS IS NOT A REQUEST FOR PROPOSALS (RFP) OR A REQUEST FOR QUOTATIONS (RFQ); IT IS STRICTLY A REQUEST FOR INFORMATION (RFI). NEITHER UNSOLICITED PROPOSALS NOR ANY OTHER KINDS OF OFFERS WILL BE CONSIDERED IN RESPONSE TO THIS RFI. NO CONTRACT/ORDER WILL BE AWARDED PURSUANT TO THIS ANNOUNCEMENT.

Disclaimer: The purpose of this RFI notice is to gain market knowledge. This notice does not obligate the Government to award a contract/order or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's solution and qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a synopsis and/or solicitation may or may NOT be published at a future date and time.

1.0 RFI Number: HT9425-25-RFI-ENT

2.0 RFI Issuing Office: United States Army Medical Research Acquisition Activity (USAMRAA)

3.0 RFI Issue Date: 7 May 2025

4.0 RFI Title: Preventative Maintenance and repair of Medtronic ENT Intracranial Stereotactic system & Neurological physiological monitor

5.0 Agency: Defense Health Agency (DHA)

6.0 Office: Naval Medical Readiness Training Center (NMRTC) Bremerton Main Operating Room (OR) department, Defense Health Agency Contracting Activity (DHACA), Western Markets Contracting Division.

7.0 Location: Naval Hospital Bremerton, Bremerton, WA

8.0 Contract Type: Unknown

In accordance with Federal Acquisition Regulation (FAR) 15.201 "Exchange with industry before receipt of proposals," this RFI is for information and planning purposes only at this time and shall not be construed as a solicitation or as an obligation on the part of the Unites States Army Medical Research and Development Command (USAMRDC), USAMRAA, USAMMDA, the Defense Health Agency (DHA) or any collaborative Department of Defense (DoD) activities.

This RFI is for information and planning purposes only and is neither to be construed as a commitment by the Government nor will the Government pay for information solicited. Respondents are solely responsible for all expenses associated with responding to this RFI. No evaluation letters and/or results will be issued to the respondents. Currently, no solicitation exists; therefore, please do not request a copy of the solicitation. NO PHONE CALLS WILL BE ACCEPTED OR RETURNED.

Neither unsolicited proposals nor any other kind of offers will be considered in response to this RFI. Responses to this notice are not offers and will not be accepted by the Government to form a binding contract. In keeping with the standards of FAR Part 10, the Government may request additional information from responders. Responders are solely responsible for all expenses associated with responding to this RFI or any follow-up information request. All information received in response to this RFI or any follow-up information request that is marked “Proprietary” will be handled accordingly. Responses to the RFI will not be returned. At this time, questions concerning the composition and requirements for a future request for proposal will not be entertained.

9.0 Background: The Government is conducting market research to determine whether a commercial solution can be provided to meet requirements for Preventative Maintenance of an ENT Intracranial Stereotactic system & Neurological physiological monitor.

This market research may also assist with the further development and/or refinement of the requirements.

10.0 Objective and Purpose/ Scope: The capability desired is to provide all services, materials and equipment necessary for the repair/preventive maintenance of the below equipment and to ensure dependable and reliable equipment operation. The scope of work performed under these specifications includes the furnishing of all labor and parts to perform all repairs on equipment listed in the attachment, to assure continued operation at their designed efficiency and capacity:

“Repair” means any (a) modification, adjustment, or replacement of the hardware that corrects a malfunction by bringing the hardware into material conformity with the technical specifications for the hardware or (b) a procedure or routine that, when observed in the regular operation of the hardware, avoids the material adverse effect of the applicable nonconformity.

11.0 North American Industry Classification System (NAICS) Code: 811210 (Electronic and Precision Equipment Repair and Maintenance)

12.0 RFI Attachments: The following documents are attached to the RFI Attachment 1 - DRAFT copy of the Performance Work Statement (PWS)

13.0 Response Due Date: Interested parties shall submit the RFI response electronically by 4:00pm Eastern on Friday, 9 May 2025 via e-mail to:

Bryan Heickman at: bryan.g.heickman.civ@health.mil Email Subject/title: "RFI response for HT9425-25-RFI-ENT”

14.0 SUBMISSION INSTRUCTIONS:

14.1 The Government appreciates responses from ALL capable and qualified sources, especially small businesses and GSA contract holders.

14.2 Interested firms should submit a response that demonstrates the Respondent's ability to perform the scope of work identified in this RFI (i.e. Capabilities Statement).

14.3 All information regarding capabilities statements or any other proprietary information relative to this RFI shall be marked appropriately. Electronic files shall not exceed 20MB. All submissions become Government property and will not be returned. Submission shall include the following information:. All submissions shall be made electronically (as described above) and be in one of the following formats: Microsoft Word or searchable Adobe PDF.

Responses should adhere to the following formatting and outline instructions:

Capabilities Statements shall include:

a. Authorized service/maintenance for Original Equipment Manufacturer (OEM) Medtronic parts and products, including the loading and reloading of hardware and software.

b. Maintain replacement repair parts and materials necessary to perform each repair or supply said parts and Materials within_4_ calendar days.

c. Parts and Supplies provided under this contract shall be guaranteed to be equal in all respects, including performance, interchangeability, durability and quality to the OEM parts when new or as presently recommended by the manufacturer.

Required Information

Company Name

Company Address

Point of Contact

Phone Number

E-mail Address

Tax Identification Number (TIN)

CAGE Code

Unique Entity ID

NAICS Code

Company Web Page

Company Location(s)

Company is / is not a Small Business

Company is / is not SAM Registered

Other Socio-Economic Classifications (e.g. 8(a), HUB Zone, Woman-Owned, Veteran-Owned, Service- Disabled Veteran-Owned)

If 8(a), date that the company graduates from the program

GSA Contract holder, if so, Contract number

Please list Government Contracts, Grants, Assistance Agreements, Other Transaction Authority (OTAs), etc. held.

15.0 Confidentiality: All 'Proprietary', 'Classified', 'Confidential', or 'Sensitive' information shall be marked as such and will be treated accordingly. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

(End of RFI)