Attachment 1- 605-19-410 SOW Upgrade Parking Lot Lighting and Conduit.docx

REQUEST FOR PROPOSAL for construction services Upgrade PARKING LOT LIGHTING AND CONDUIT Project No. 605-19-410

1. OBJECTIVE

A. SCOPE OF WORK

i. General Requirement: Provide all labor, materials, tools, equipment, engineering, and services for the upgrade of the parking lot lighting and conduit at the VA Loma Linda Healthcare System, California.

ii. Project Scope: Replace all pole mounted fixtures with new LED type and add new lighting poles with new pole footings as needed to bring light levels closer to the VA lighting design guide criteria. This will include replacing any damaged parking lot poles with new. Replace all existing solar canopy mounted led light fixtures with new similar led fixtures.

B. SPECIFIC REQUIREMENTS

i. General Construction services:

1. The contractor will furnish all materials, equipment, supervision, and personnel necessary to accomplish the project as indicated on the attached contractual documents. The project will involve but not be limited to trades required for the complete upgrade of parking lot lighting and details mentioned in the provided drawings.

2. All 35-foot tall pole mounted lighting will be controlled by a new wireless lighting control system that will be able to report light fixture status and energy use. These same pole mounted lights will be able to be dimmed and turned on and off in groups both manually and on a schedule that is accessible via software that will be installed locally. The wireless lighting control system will be able to communicate with the existing building energy management system. The remainder of the pole lights will be controlled through on-off relays in a wire lighting control panel that is adjacent to each lighting power panel. These wired panel will be connected by cat 6. cable to the same computer system as the wireless controls.

3. All pole mounted lighting will be connected to four existing panels, one of which will be replaced with new, using new conduit and wire. All existing wire feeding pole mounted lighting will be removed and the existing conduit abandoned in place. All canopy mounted lighting will reuse existing conduit and wire.

4. One existing panel in the northwest electrical room will be replaced with a new solid-state type electrical panel containing solid-state circuit breaker switching and protection.

5. Power will be provided to four disconnect switches through a new exterior transformer and exterior wall mounted distribution panel for four future trailers to be located on the northeast corner of the property. One existing 480V, 3 phase circuit located in the existing Cancer Center will be distributed underground through the existing parking area to an outdoor type dry type transformer and distribution board to distribute a 120/208V, 3 phase, 4 wire system. The transformer is sized to accommodate four future trailers. The trailers are prefabricated and to be provided by the VA. A new distribution feeder and conduit 2” empty conduit will be installed from the existing Cancer Center, cross the parking lot and terminate into a pull box for data connection.

6. The existing asphalt area will require sawcut, trenching / backfill and replacement of existing asphalt in accordance with the specifications to match existing conditions. Existing concrete surfaces are proposed to remain and not to be disturbed. Should underground conduit paths interfere with curbs, slabs, and/or patios a direct method conduit boring will be implemented.

7. IDS Engineering is the project Architect/Engineer hired by the VA and has prepared drawings and specifications which are part of this SOW and are to be used for the completion of this project.

8. All employees of the general contractor and subcontractors shall comply with the VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

9. Prior to commencing work, the general contractor shall provide proof that an OSHA certified “competent person” (CP) (29 CFR 1926.20(b)(2) will maintain a presence at the work site whenever the general or subcontractors are present.

10. Prior to the commencement of work, the general contractor shall conduct a site walk with the VA COTR, VA Safety Manager and VA Infection Control Agent.

a. The general contractor shall establish and maintain a fire protection program in accordance with 29 CFR 1926.

b. The general contractor shall implement the requirements of the VA Infection Control Risk Assessment (ICRA) team, including the establishment and maintenance of a dust control program.

c. Upon completion of the site walk. The general contractor will be issued a Work Permit, ILSM and IC implementation permit.

d. Contractor will provide all documentation per Specifications and validated by the submittal registry to the COTR prior to work.

C. CONSTRUCTION COST

i. Per contracted amount, See Contract documents.

D. SUSTAINABLE DESIGN AND ENERGY REDUCTION

i. Federal Mandates require all Federal government construction projects to comply with sustainability and energy reduction requirements. To this end, the VA is committed to the “Guiding Principles for Federal Leadership in High Performance and Sustainable Buildings.”

ii. The U.S. Green Building Council’s (USGBC) Leadership in Energy and Environmental Design (LEED) rating system provides a well-known industry framework to achieve the Federal Mandates.

iii. General Contractor is coordinate with A/E to register the project through USGBC at a minimum of Silver for the construction phase of the project.

iv. A/E through a third party will support commissioning the project for design through USGBC.

v. During the Construction Phase, A/E through a third party will facilitate commissioning of building through USGBC.

vi. The LEED Certification effort is a collaborative effort between LLVAMC, the A/E and the General Contractor.

E. ENVIRONMENTAL/OCCUPATIONAL SAFETY AND HEALTH (EOSH)

1. EXPECTATION: All General Contractor submissions for project shall contain language that addresses all applicable EOSH requirements.

2. Regulatory Compliance – EOSH requirements for work performed at the above location can be found in:

a. Volume 29 of the Code of Federal Regulations, Part 1910 – Occupational Safety for General Industry

b. Volume 29 of the Code of Federal Regulations, Part 1926 – Occupational Safety for The Construction Industry

c. Volume 40 of the Code of Federal Regulations – Protection of The Environment

d. Volume 49 of the Code of Federal Regulations, Part 397 – Transportation of Hazardous Materials

3. Specifications

a. The VA Master Construction Specifications contain work procedures and material requirements designed to meet regulatory compliance requirements. Whenever possible, the Master Construction Specifications must be used as the basis for project designs.

b. A complete list of these specifications can be viewed at the following website: http://www.cfm.va.gov. Specifications which address EOSH requirements include, but are not limited to, the following:

i. SECTION 01 00 00 – General Requirements

ii. SECTION 01 57 19 – Temporary Environmental Controls

iii. SECTION 01 74 19 – Construction Waste Management

iv. SECTION 02 82 11 – Traditional Asbestos Abatement

v. SECTION 02 82 13.13 – Glovebag Asbestos Abatement

vi. SECTION 02 82 13.19 – Asbestos Floor Tile and Mastic Abatement

vii. SECTION 02 82 13.31 – Asbestos Transite Abatement

viii. SECTION 02 82 13.41 – Asbestos Abatement for Total Demolition Project

ix. SECTION 02 83 33.13 – Lead-Based Paint Removal and Disposal

F. SITE SURVEY

1. EXPECTATION: Contractor will make site visits as necessary to survey existing conditions.

2. Make site visits as required to determine existing as-built conditions affecting this project(May include power metering, air flow testing, utility Survey, etc.).

a. Provide any civil, structural, architectural, electrical, and mechanical investigative work including exterior site work, of both existing and designed systems necessary to insure the accuracy of the design.

b. Prepare any measured drawings of existing systems of facility required to insure the accuracy of the design.

3. Provide a CIH to evaluate the impacted building areas for asbestos.

4. Provide a CIH to evaluate the impacted building areas for lead based paint.

5. NOTE: Information including drawings and other documentation provided to the general contractor is used as reference only. All additional references and specifications are available in VHA’s Technical Information Library at address http://www.cfm.va.gov. AutoCAD background drawings will be provided by the VA upon request.

6. The general contractor shall field verify all dimensions. Coordinate site visits with the COTR.

2. REFERENCES

A. The A/E shall prepare all required documents for review and approval by the VA in accordance with standard professional practice and the Department of Veterans Affairs Statement of Work. Preparation of documents shall be in accordance with the latest editions of the following criteria.

B. Pertinent VA Criteria which can be downloaded from the Internet at http://www.cfm.va.gov/TIL including but not limited to:

i. VA Master Construction Specifications

ii. VA Construction Standards

iii. VA Seismic Design Handbook

iv. VA Space Planning Criteria

v. VA Design Manuals

vi. VA CADD Standards

vii. NFPA 101, Life Safety Code

viii. NFPA 70, National Electric Code

ix. NFPA 99, Health Care Facilities

x. NFPA 12, Installation of Sprinkler Systems

xi. Accessibility Standards (ADAAG, ABAAS, Barrier Free Design Guide)

xii. AIA Guidelines for Construction and Equipment of Hospital and Medical Facilities

xiii. International Building Codes

xiv. State and Local codes and guidelines (as applicable)

3. CONTRACT DURATION

A. Construction Contract Duration shall be 270 calendar days. [Per A/E design estimate]

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