VA Illiana Health Care System February 27, 2025 Facility Management Service

Butts

STATEMENT OF WORK

A. STATEMENT OF WORK

The contractor shall provide all labor, material, supplies, equipment, management and supervision to reseal, resurface, and restripe all applicable lines necessary for safe travel and safe pedestrian crossing using approved asphalt paint for all roads and walking path areas. While road work is occurring, the contractor is responsible for directing traffic. Work included is listed below under individual tasks for the base bid.

Prior to work commencing, direct coordination with Veterans Affairs Illiana Health Care System (VAIHCS) Facility Management Service is required. Primary point of contact is Andrew Butts at (447) 792-8493.

NOTE: The Certification and Accreditation requirements do not apply, and a Security Accreditation Package is not required.

SCOPE OF WORK TASKS

B. BASE BID – The Contractor shall provide all Management and Supervision, Labor, Material, Supplies, and Equipment, to perform the following Tasks in accordance with the accompanying plans and specifications.

Task #1: All road surfaces (approximately 243,647 square feet) shall have all cracks, and small defects filled using an approved asphalt crack sealer.

Task #2: All road markings shall be painted on roads and parking lots using approved asphalt paint. Markings shall be painted onto surfaces after adequate sealant has been applied.

Stripe colors to be determined before start of contract.

Task #3: Approximately 307,580 Square feet of Parking lots are to be resurfaced. Designated parking lots shall be milled 2 inches and a new asphalt layer shall be laid and be level with surrounding asphalt with appropriate slope. Asphalt shall drain onto the gutters. Asphalt shall not create puddles. Asphalt shall drain away from buildings when applicable. Lot stripes shall be painted to match existing markings unless otherwise directed by COR or drawings.

Task #4: Approximately 34175.56 square feet of parking lots shall have all cracks and small defects filled using an approved asphalt crack sealer. Parking lot stripes shall match existing markings unless otherwise directed by COR or drawings.

Period of Performance shall be 210 Calendar Days after issuance of Notice to Proceed.

C. Requirements

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1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. VA Illiana and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VA Illiana or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C.

2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to VA Illiana. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government's behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to VA Illiana control or the

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Contractor must hold it until otherwise directed. Items returned to the Government shall be hand-carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VA Illiana guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VA policy.

8. The Contractor shall not create or maintain any records containing any non-public VA Illiana information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. VA Illiana owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VA Illiana shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with or otherwise handle records are required to take VA Illiana-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.]

D. Flow down of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms, and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

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