Attachment 2 - Pre-Bid RFI 550-26-205 answered final.xlsx
XLSX spreadsheet 18 KB Posted
- Solicitation number
- 36C25226B0021
About this file
This file is a Pre-Bid Request for Information (RFI) Q&A document for solicitation 36C25226B0021 addressing pavement maintenance, repair, and striping services at a VA Danville facility. The document contains 66 numbered questions submitted by contractors (Panacea Construction Group, Construction Solutions, TimeBuilt Solutions, Troop Contracting, and IMS) between April 20 and May 21, 2026, with corresponding answers provided by the VA.
Key technical clarifications include: crackfill work is limited to cracks up to 1 inch wide with larger cracks filled with asphalt; cracks require only compressed air blowing (no routing); all roads and parking lots in the contract scope require both cracksealing and sealcoating with two coats of IDOT-approved sealer; striping is required in all areas with handicap parking spots painted blue; asphalt mix specifications allow IDOT IL-9.5, N50, "C" Surface mix with RAP above 25% and MC-30 prime coat; and parking spot designations should match existing markings unless directed otherwise by the Contracting Officer Representative (COR). Operational requirements specify that one parking lot can be closed at a time for resurfacing while up to three can be resealed simultaneously, with adjacent lots prohibited from simultaneous closure; work during normal business hours is permitted with proper traffic control, though weekend and night work are allowed with COR coordination and two weeks' notice for lot closures. Staffing provisions allow a Superintendent to be dual-hatted with the Site Safety Health Officer if properly qualified, and a QC manager with 20+ years supervision experience is acceptable in lieu of a graduate engineer. The VA will provide a tax exemption certificate, water for equipment (with backflow preventers required), drawings and site maps, and a laydown area for equipment storage between phases, though contractors must provide their own stencils for any lettering or numbers.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment 3 - 550-26-205 VA Danville Parking Map.pdf | ||
| Attachment 1 - 550-26-205 SOW Updated.pdf | ||
| 36C25226B0021 0004.docx | DOCX document | |
| 36C25226B0021 0003.docx | DOCX document | |
| 36C25226B0021 0002.docx | DOCX document | |
| S06 Attachment 1 VA DAN Master Site-Parking-Map View.pdf | ||
| S06 Attachment 2 Site visit sign in.pdf | ||
| 36C25226B0021 0001.docx | DOCX document | |
| Attachment 2 - 550-26-205 Specification.pdf | ||
| 36C25226B0021_1.docx | DOCX document | |
| Attachment 3 - 550-26-205 Wage Determination.pdf | ||
| Attachment 1 - 550-26-205 SOW.pdf |
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Text version
Pre-Bid RFIs
| 550-26-205 Pavement Maintenance and Repair and Striping | |||||
| Pre-Bid RFIs - 36C25226B0021 | |||||
| No. | Date Submitted | Requested By: (Name of Firm) | SUBJECT/COMMENT | Amendment # | |
| 1 | 4/20/26 | Panacea Construction Group | Does the Superintendent need to be directly employed by the Prime Contractor? | Amend 0004 | No |
| 2 | 4/20/26 | Panacea Construction Group | Must the Superintendent be on site at all times while work is commencing? | Amend 0004 | yes |
| 3 | 4/20/26 | Panacea Construction Group | Does the SSHO (Site Safety Health Officer) need to be directly employed by the Prime Contractor? | Amend 0004 | no |
| 4 | 4/20/26 | Panacea Construction Group | Must the SSHO be on site at all times while work is commencing? | Amend 0004 | yes |
| 5 | 4/20/26 | Panacea Construction Group | Can the Superintendent & SSHO be a dual-hatted individual assuming that individual is qualified for both roles? | Amend 0004 | The VA will accept the superintendent as SSHO provided that adequate qualifications are provided. |
| 6 | 4/20/26 | Panacea Construction Group | Will a tax exemption certificate be provided to the awarded contractor? | Amend 0004 | yes a tax exemption certificate will be provided to awarded contractor |
| 7 | 4/20/26 | Panacea Construction Group | Are there any ICRA requirements for this project? | Amend 0004 | no |
| 8 | 4/20/26 | Panacea Construction Group | Will any plans or drawings be provided? | Amend 0004 | yes |
| 9 | 4/20/26 | Panacea Construction Group | Will a map be provided of each area to be worked in and which type of service will be required in each area? | Amend 0004 | yes |
| 10 | 4/20/26 | Panacea Construction Group | Is work expected to take place after hours/weekends? What are the expected working hours? Do the hours differ depnding on parking lot/road? | Amend 0004 | Work to be done during normal business hours, see specs. Working hours are standard across the project. Weekend work is allowed but must be coordinated with COR. |
| 11 | 4/20/26 | Panacea Construction Group | How many parking lots/roadways are allowed to be down at a given time? | Amend 0004 | One parking lot can be closed at a time for resurfacing. Up to 3 parking lots can be resealed at once. Adjacent parking lots cannot be closed at the same time. Road work should allow for normal operation of the hospital. All closures must be approved by COR. |
| 12 | 4/20/26 | Panacea Construction Group | Will each work area be totally shut down to VA visitors while they are worked on | Amend 0004 | work areas must be closed off by contractor with proper detour signage |
| 13 | 4/20/26 | Panacea Construction Group | Does each work area need to be surrounded by temporary fencing, or will cones/barricades for drivers suffice? | Amend 0004 | Cones and barricades will suffice, caution tape should be used when appropriate. |
| 14 | 4/20/26 | Panacea Construction Group | How will this project be phased? Need to know how many mobilizations. | Amend 0004 | Phasing will be up to contractor and COR approval. |
| 15 | 4/20/26 | Panacea Construction Group | Can we store equipment on site between phases? | Amend 0004 | There will be a laydown area provided to contractor |
| 16 | 4/20/26 | Panacea Construction Group | Where will this be located? | Amend 0004 | See attachment "550-26-205 Parking lot, road, and laydown area" |
| 17 | 4/20/26 | Panacea Construction Group | Is a secured temporary fence required for laydown areas? | Amend 0004 | no |
| 18 | 4/20/26 | Panacea Construction Group | Will Water be provided for rollers and grinder? Will there be a charge for water? | Amend 0004 | Water will be available, contractor will not be charged for water. Back flow preventers shall be used at hydrants. |
| 19 | 4/20/26 | Panacea Construction Group | Are we routing the cracks or just clean and fill? | Amend 0004 | Clean and fill |
| 20 | 4/20/26 | Panacea Construction Group | Are we responsible for any testing? | Amend 0004 | yes |
| 21 | 4/20/26 | Panacea Construction Group | Can we have a drop tanker on site for sealer? | Amend 0004 | yes |
| 22 | 4/20/26 | Panacea Construction Group | Can lineal feet be provided for crackfills? | Amend 0004 | no |
| 23 | 4/20/26 | Panacea Construction Group | Need clarification for all Crackfill limits? | Amend 0004 | Crackfill limit is 1 inch any thing bigger than 1 inch should be filled with asphalt. |
| 24 | 4/20/26 | Panacea Construction Group | Is Curb painting required? If so, please quantify for bidding purposes | Amend 0004 | no |
| 25 | 4/20/26 | Panacea Construction Group | Will all Roads & Parking Lots be crackfilled & sealcoated? | Amend 0004 | All roads included in contract will be cracksealed and sealcoated |
| 26 | 4/20/26 | Panacea Construction Group | Will there be an additional RFI deadline after drawings are provided? | Amend 0004 | Drawings were posted via Amend 0001/ RFI Due date was changed to 5/5/2026. |
| 27 | 4/20/26 | Panacea Construction Group | We understand there are differences between VA standards for DA parking designation and the MUTCD. Will there be a detail confirming which standard to use? | Amend 0004 | Parkings spots shall be painted the same as existing unless otherwise directed by COR. |
| 28 | 4/20/26 | Panacea Construction Group | Will cracks need to be routed prior to sealing or just blown with compressed air? | Amend 0004 | Blown with compressed air |
| 29 | 4/20/26 | Panacea Construction Group | Typically, we use an IDOT IL-9.5, N50, “C” Surface mix with RAP above 25% which leads to a reduction in the asphalt binder from PG64-22 to PG58-28 per IDOT specifications. (See attached) Will this mix be acceptable for this project? | Amend 0004 | yes |
| 30 | 4/20/26 | Panacea Construction Group | The project specifications call for MC-250 prime coat on the aggregate. We typically use MC-30 according to IDOT Specs. Will this be permitted? | Amend 0004 | yes |
| 31 | 4/20/26 | Panacea Construction Group | If there are any letters or numbers that get painted will the VA supply necessary stencils? | Amend 0004 | no |
| 32 | 4/20/26 | Panacea Construction Group | would it be possible to receive a Google Earth view or similar reference showing the areas associated with each of the four task types | Amend 0004 | drawings were provided |
| 33 | 4/27/26 | Construction Solutions | You mention sealing, but there are no areas listed below in the task that call out for sealing | Amend 0004 | SOW has been amended |
| 34 | 4/27/26 | Construction Solutions | There is no type of sealer called out for. | Amend 0004 | Use sealer approved by Illinois Department of Transportation (IDOT). |
| 35 | 4/27/26 | Construction Solutions | I have never heard of a troweled-on sealer, explain what this is. | Amend 0004 | disregard troweling |
| 36 | 4/27/26 | Construction Solutions | Do you have a drawing of the lots needing attention? :see attached picture | Amend 0004 | Drawings were posted via Amend 0001/ RFI Due date was changed to 5/5/2026. |
| 37 | 4/28/26 | Panacea Construction Group | Is the VA going to provide bid quantities or have actual plans for us to use for takeoffs? Or do we base our bid on the original approximate SOW quantity of 307,580 s.f.? | Amend 0004 | See Updated SOW for corrected square footage. Bid on approximate square footage provided in SOW. |
| 38 | 4/28/26 | Panacea Construction Group | What if there is a significant difference between what is on the map and what was in the SOW? | Amend 0004 | SOW has been amended to match map |
| 39 | 4/28/26 | Panacea Construction Group | Is there a difference between the red parking areas and the red parking areas on the map? | Amend 0004 | Red is areas that will be resurfaced and green are areas that will be resealed |
| 40 | 4/30/26 | TimeBuilt Solutions | Can you clarify the limits of crackfill work? Specifically, which areas are included and what the acceptable crack width thresholds are for treatment. | Amend 0004 | Crackfill limit is 1 inch. |
| 41 | 4/30/26 | TimeBuilt Solutions | Are parking lots and roads required to be completed after hours and on weekends to avoid disruption to VA operations, or is daytime work permitted with proper traffic control in place? | Amend 0004 | Daytime work is permitted with proper traffic control. |
| 42 | 4/30/26 | TimeBuilt Solutions | Is curb painting included in the scope of work? If so, please clarify the extent and any color requirements. | Amend 0004 | no |
| 43 | 4/30/26 | TimeBuilt Solutions | Will all roads and parking lots on the project site be crackfilled and sealcoated, or is the scope limited to specific areas? Please confirm whether any areas are excluded. | Amend 0004 | See drawings for scope. |
| 44 | 4/30/26 | TimeBuilt Solutions | When will the full drawing set be made available, and what is the deadline for submitting RFIs following receipt of drawings? | Amend 0004 | Drawings were posted via Amend 0001/ RFI Due date was changed to 5/5/2026. |
| 45 | 5/5/26 | Panacea Construction Group | Can the VA specifically call out Crackfill limit at roads by loop road contract? | Amend 0004 | Crackfill limit is 1 inch. |
| 46 | 5/5/26 | Panacea Construction Group | Also which areas on addenda2 map are for milling, green or red? | Amend 0004 | Red is areas that will be resurfaced and green are areas that will be resealed |
| 47 | 5/5/26 | Panacea Construction Group | Can the colors on the map be defined? | Amend 0004 | Red is areas that will be resurfaced and green are areas that will be resealed |
| 48 | 5/5/26 | Construction Solutions | Will you be posting another amendment with the actual scopes of work and products you want? | Amend 0004 | done |
| 49 | 5/5/26 | Construction Solutions | What type of sealer do you want? | Amend 0004 | Use sealer approved by Illinois Department of Transportation (IDOT). |
| 50 | 5/5/26 | Construction Solutions | 2.4 SEALER specifies a “consistency suitable for troweling”. I have never heard of a sealer that you trowel on. | Amend 0004 | disregard troweling |
| 51 | 5/5/26 | Construction Solutions | How many coats of sealer do you want? | Amend 0004 | 2 coats |
| 52 | 5/5/26 | Construction Solutions | Which tasks below require asphalt paving? | Amend 0004 | Red is areas that will be resurfaced and green are areas that will be resealed |
| 53 | 5/5/26 | Construction Solutions | What type of asphalt do you want? | Amend 0004 | See question 32. |
| 54 | 5/5/26 | Construction Solutions | Which areas do you want crack filled? | Amend 0004 | Green shaded areas |
| 55 | 5/5/26 | Construction Solutions | Which tasks require striping? Which lots will be striped so we know how to count the stripes? | Amend 0004 | All areas will require striping |
| 56 | 5/5/26 | Construction Solutions | Which areas in these tasks do the square footage provided correspond to on the site? | Amend 0004 | See drawing and updated SOW. |
| 57 | 5/5/26 | Construction Solutions | The parking map provided does not specifically show anything. | Amend 0004 | See drawing and updated SOW. |
| 58 | 5/7/26 | Troop Contracting | We understand there are differences between VA standards for ADA parking designation and the MUTCD standards. Will there be a detail confirming which standard to use? | Amend 0004 | see question 30. |
| 59 | 5/7/26 | Troop Contracting | Will cracks need to be routed prior to sealing or just blown with compressed air? | Amend 0004 | compressed air |
| 60 | 5/7/26 | Troop Contracting | Typically, we use an IDOT IL-9.5, N50, “C” Surface mix with RAP above 25% which leads to a reduction in the asphalt binder from PG64-22 to PG58-28 per IDOT specifications. (See attached) Will this mix be acceptable for this project? | Amend 0004 | see question 32 |
| 61 | 5/7/26 | Troop Contracting | The project specifications call for MC-250 prime coat on the aggregate. We typically use MC-30 according to IDOT Specs. Will this be permitted? | Amend 0004 | see question 33 |
| 62 | 5/7/26 | Troop Contracting | If there are any letters or numbers that get painted will the VA supply necessary stencils? | Amend 0004 | no |
| 63 | 5/7/26 | Troop Contracting | There are few available empty spaces to relocate cars to in other lots. Will night work be permitted? Will it be required? | Amend 0004 | Night work is allowed. Each parking lot will require a 2 week notice for closure, |
| 64 | 5/7/26 | Troop Contracting | What are the actual quantities for pavement marking per lineal foot, crack sealing per lineal foot, asphalt milling, and paving. We only have an approximate quantity given in the SOW. | Amend 0004 | see question 40 |
| 65 | 5/12/26 | IMS | Ref 01 45 00- Will an onsite QC manager with 20 plus years supervision experience be acceptable in lieu of a graduate engineer, graduate architect, or graduate of construction management QC Manager ? | Amend 0004 | yes |
| 66 | 5/12/26 | IMS | Ref specification 01 35 26 & 01 45 00- Can the superintendent cover roles of the safety manager and the QC manager for this project? | Amend 0004 | yes |
| 66 | 5/21/26 | VA | Is there a Specific Color needed for Handicap Parking spots? | Amend 0004 | Handicap blue should be used for Handicap parking spots. Paint colors shall be approved by COR before construction. |
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