Attachment 1 2026 JRRF HV Transformer Maintenance SOW (1).pdf
PDF 8 MB Posted
- Solicitation number
- 6933A226Q000008
About this file
This is a Statement of Work (SOW) for the maintenance, repair, and testing of three 300KVA portable distribution transformers located at the James River Reserve Fleet (JRRF) in Fort Eustis, Virginia.
The contractor must remove the transformers from JRRF and transport them to the contractor's facility for comprehensive inspection, cleaning, repair, and testing. JRRF personnel are responsible for loading and unloading the transformers at their location. Specific work requirements include inspecting for wear and defects; sampling and testing oil for moisture content, dielectric strength, gas buildup, and PCB content; checking and adjusting oil levels; replacing external HV connectors with specified Adalet models (QSFG-415 ABBRTF and QPMG-415 ABLTF) along with new wiring and ground bus connections; inspecting and replacing defective fuse drawers, connectors, and bushings; ensuring doors and enclosures are properly sealed; cleaning internal and external surfaces while removing corrosion; and conducting dielectric, turns ratio, and megger testing on connectors. The contractor must provide a final report including all test results and a PCB-free certificate. Truck drivers accessing JRRF through JBLE must be U.S. licensed with current registration and clearance for security checks. The contractor must submit an electrician license, high-voltage certification documentation, and subcontractor names and references as part of the quotation. Supplemental labor and materials may be requested via delivery orders, with supplemental labor billed at a fully-burdened hourly rate and materials as pass-through costs without markup. All supplemental items exceeding $200 require supporting vendor documentation.
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Text version
Item 320-003
STATEMENT OF WORK
Item No: HV-2026-1 Base Line Spec No: 320-003-James River Reserve Fleet (JRRF) Transformers Function: R
1. Item Name: Portable Transformers; INSPECT, CLEAN, REPAIR AND TEST
2. Scope of Work:
2.1 Location: James River Reserve Fleet, 2606 Harrison Rd. Ft. Eustis, Va. 23604
2.2 Identification: 300KVA Distribution Transformers, Three Each Total; Transformers
2.2.1 Name Plate Data – Class 0A, 60 HZ Three Phase, HV 13200, LV 480, % Impedance 4.44, Oil Gallons 147, Weight 3090 lbs. (Only Transformer) Does not include outside containment and accessories. Manufactured 1993.
2.3 Intent: Maintenance and Repairs of portable transformer units.
3. Work Description:
3.1 Contractor shall remove transformers from the JRRF and open/inspect, repair and perform all required testing at contractor facility. JRRF personnel are responsible for loading transformers onto contractor vehicle for transport to contractor facility. Upon completion, contractor shall return the transformers to JRRF and perform test to ensure satisfactory performance. JRRF personnel are responsible for off-loading transformers upon return to the JRRF
3.1.1 For Access to JRRF through JBLE Ft. Eustis, VA, Truck Driver must be a U.S. Licensed Driver with current registration, and be able to provide personal information for security check.
3.1.2 JRRF will provide lifting services to load and unload truck at JRRF work site.
3.2 Contractor shall furnish qualified personnel, all material, tools and equipment to clean, inspect and accomplish minor repairs required to identified 300KVA transformers.
CHECK POINT - (Approval of Electrical Firm)
3.2.1 Contractor shall provide a copy of proposed Electrician License and documentation that the company is certified to service high voltage systems as a part of the quotation submittal.
3.2.2 Contractor shall provide the name and references for any subcontractors serving on this project as a part of the quotation submittal.
3.3 Contractor shall inspect each transformer for wear and defects.
3.4 Contractor shall take an oil sample from each transformer and have the sample tested for moisture content, dielectric strength, gas build up and PCB free.
3.5 Contractor shall check oil level and adjust as needed.
CHECK POINT – (Test Results)
3.5.1 Contractor will contact Contracting Officer Representative (COR) should the oil sample fail test.
3.5.2 Contractor is to provide a written report of all findings on tests.
3.6 Contractor shall replace identified parts on transformers which include replacing both external HV connectors with Adalet QSFG-415 ABBRTF and QPMG-415 ABLTF connectors along with new associated properly phased wiring, ground bus and shield wiring to H1 and H2 connectors, X1, X2, X3 respectively and elbows to dead breaks utilizing cold pour (CP-40) at plug assemblies.
3.7 Inspect all fuse drawers, and connectors for wear and replace any defective parts.
3.8 Inspect all bushings at elbows and replace if found defective or evidence of leaking or wear.
3.9 Contractor shall ensure all doors and enclosures on transformer are in good condition and provide a good seal with gaskets, replace doors or gaskets if found in bad condition.
3.10 Contractor shall clean internal and external surfaces of the transformer, remove any corrosion, preserve, prime and paint those areas with same color scheme.
3.11 Contractor shall conduct test such as Dielectric, Turns Ratio, Meggering of
Connectors on each transformer and include the results in the final report and a PCB free certificate.
3.12 Upon completion of all work the contractor shall transport the transformer to JRRF.
4. Performance Criteria/Deliverables:
4.1 Approval of the specific subcontractor before the commencement of work.
4.2 Satisfactory cleaning of all equipment.
4.3 Receipt of Condition Report for defective parts found in equipment.
5. Supplemental Labor/Material/Subcontractors:
The Contractor shall provide additional labor and materials, if requested by the Government, to address any necessary repairs resulting from the open and inspection of the three (3) transformers. These supplemental requirements shall be identified by a “Request for Pricing” issued by the Contracting Officer Representative (COR) or by a “Condition Found Report” issued by the Contractor.
5.1. Supplemental labor requirements shall be addressed as follows:
5.1.1 Supplemental labor is considered labor performed by direct employees of the prime contractor (It does not include subcontracted labor/services). If a fair and equitable amount of labor hours can be agreed upon by both parties to perform the work, the COR and/or Contracting Officer (CO) may issue a Delivery Order to the Contractor to perform that work. The hourly rate paid for this work shall be considered fully burdened (e.g., includes all salary, overhead costs, general and administrative expenses and profit) shall be quoted by the Contractor on the vendor pricing sheet. This rate shall be applicable 24 hours per day, seven days per week and shall not be increased for overtime.
5.1.2 Supplemental Material/Subcontractor Requirements are materials and/or subcontracted labor or services which either the Contractor or the Government requires. All costs for supplemental materials and supplemental subcontracted labor/services shall be a pass-through cost without any increase by the Contractor.
(Note: Labor which the Contractor provides, using their own personnel, to procure and deliver supplemental materials in support of subcontracted labor/services, is considered Supplemental Labor). All material and supplemental subcontracted labor/services which exceed $200.00 shall be supported by hard copies of vendor quotations, paid invoices and/or receipts, if requested by the
COR.
5.1.3 The total amount of Supplemental Labor and Materials/Subcontractor services ordered shall be at the discretion of the COR and/or CO.
5.2 Invoicing: The COR shall maintain a spreadsheet which documents the cost of each Supplemental Delivery Order. The Contractor and COR shall agree to these numbers prior to invoicing.
5.3 Condition reports, signed delivery orders, copies of material purchase receipts (if required) and copies of subcontractor invoices and receipts if required shall be provided to the COR and/or CO upon request.
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