300KVA JRRF Combined Synopsis Solicitation.pdf

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COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Document Type: Combined Solicitation/Synopsis Solicitation Number: 6933A226Q000008 Posted Date: 1 April 2026 Questions Due By: 10 April 2026 at 3:00 PM ET Response Date: 20 April 2026 at 1:00 PM ET Anticipated Award Date:

Product or Service Code:

23 April 2026 J061 Maint/Repair/Rebuild Of Equipment- Electric Wire And Power Distribution Equipment

Set Aside: No Set Aside Used, Full and Open NAICS Code: 811310 Commercial and Industrial

Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Contracting Office Address U.S. DOT/Maritime Administration Division of Atlantic Operations 7737 Hampton Blvd Building 19 Suite 300 Norfolk, VA 23505-1204

Description

This is a combined synopsis/solicitation for commercial products and/or commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) Part 12 Acquisition of Commercial Products and Commercial Services. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2026-01 effective 03/13/2026. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The FAR clauses may be accessed in full text at these addresses http://www.acquisition.gov/far/. The full text of the Transportation Acquisition Regulations (TAR) (1252.) can be found at: http://www.dot.gov/administrations/assistant-secretary-administration/transportation-acquisition-regulation-tar All U.S. Maritime Administration Provisions and Clauses (MCL) are incorporated by full text.

http://www.acquisition.gov/far/ http://www.dot.gov/administrations/assistant-secretary-administration/transportation-acquisition-regulation-tar http://www.dot.gov/administrations/assistant-secretary-administration/transportation-acquisition-regulation-tar

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The associated North American Industrial Classification System (NAICS) code for this procurement is 811310 with a small business size standard of $12.5M. Quoter/s will state whether their company is large or small under this NAICS Code.

Questions:

All questions shall be received by 10 April 2026, at 3:00 PM ET and emailed to the contracting officer, william.wile@dot.gov . All emails regarding the solicitation shall be identified in the subject line by the solicitation number, 6933A226Q000008.

Abstract of work

• Inspect, Clean, Repair and Test 300KVA Distribution Transformers, Three Each Total per attached Statement of Work

Period of Performance:

The estimated Period of Performance (PoP) will begin upon the date of award, anticipated to be 23 April 2026 and is to conclude on or about 30 August 2026.

Place of Delivery/Service & Point of Contact:

Address: US DOT Maritime Administration

James River Fleet Force 2606 Harrison Road Fort Eustis, VA 23604

Technical POC: Keith Wiehrs keith.wiehrs@dot.gov

(757) 322-5802

Country: United States

Solicitation Attachments:

Attachment 1 – 2026 JRRF HV Transformer Maintenance SOW Attachment 2 – FAR Class Deviations Full Text-For Provisions and Clauses marked as Deviations, additions are shown as [bolded and bracketed] and deletions are shown in strikethrough deletions Attachment 3 - E-Invoicing Requirement

Payment Terms:

Net 30 after delivery and receipt of invoice mailto:william.wile@dot.gov mailto:%20keith.wiehrs@dot.gov

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Basis of Award:

The Government intends to make an award to the responsive quoter on a Lowest Price Technically Acceptable basis. The Government plans to evaluate quotes and award a firm fixed price purchase order without conducting discussions. Quoters may be given the opportunity to clarify certain aspects of their quote or resolve minor or clerical errors. Award will be made to the responsive quoter with the lowest total evaluated price, whose quote is acceptable based on submission of technician and truck driver information on background, years of experience, licenses and certifications. The Government reserves the right to conduct discussions, if later determined by the Contracting Officer to be necessary. A responsive quoter is one who provides a timely quote that follows the submission instructions.

Quotes submitted in response to this solicitation shall not contain nor be subject to the vendor’s standard commercial terms and conditions. Any quote submitted in response to this solicitation, which includes the vendor’s standard commercial terms and conditions may be considered a material defect and may be rejected as being non-responsive to the solicitation.

See 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (DEVIATION AUG 2025) for quotation submission instructions and evaluation factors.

Submission shall be received no later than 20 April 2026 at 1:00 PM ET via email. All quotations shall be delivered via email to william.wile@dot.gov.

The following FAR provisions apply to this solicitation:

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements Representation (JAN 2017) 52.204-7 System for Award Management – Registration (DEVIATION AUG 2025) System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in DOT solicitations. Examples include:

• 52.222-25, Affirmative Action Compliance.

• 52.212-3(d), Offeror Representations and Certifications—Commercial Products and Commercial Services.

• 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals— Representation.

• 52.212-3(t), Offeror Representations and Certifications—Commercial Products and Commercial Services.

Contracting Officers will not need to consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

52.222-18 Certification Regarding Knowledge of Child Labor for Listed End Products (FEB 2021) 52.240-90 Security Prohibitions and Exclusions Representations and Certifications

(DEVIATION AUG 2025)

mailto:william.wile@dot.gov

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52.252-5 Authorized Deviations and Provisions (NOV 2020)52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) 52.211-6, Brand Name or Equal (Aug 1999) 52.212-3, Quoters Representations and Certifications-Commercial Items (May 2024)

(DEVIATION FEB 2025)

The following or most current FAR clauses apply to this solicitation:

52.203-17 Contractor Employee Whistleblower Rights (NOV 2023) 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

(JAN 2017)

52.204-13 System for Award Management – Maintenance (DEVIATION AUG 2025) 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (DEVIATION AUG 2025) 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (DEVIATION AUG 2025) 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services

(DEVIATION AUG 2025)

52.222-3 Convict Labor (DEVIATION MAR 2026) 52.222-19 Child Labor—Cooperation with Authorities and Remedies (DEVIATION MAR 2026) 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (DEVIATION MAR 2026) 52.222-50 Combating Trafficking in Persons (DEVIATION MAR 2026) 52.222-62 Paid Sick Leave Under Executive Order 13706 (DEVIATION MAR 2026) 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2004) 52.232-33 Payment by Electronic Funds Transfer—System for Award Management (OCT 2018) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) 52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013) 52.233-3 Protest After Award (DEVIATION AUG 2025) 52.233-4 Applicable Law for Breach of Contract Claim (DEVIATION AUG 2025) 52.240-91 Security Prohibitions and Exclusions (DEVIATION AUG 2025) 52.252-6 Authorized Deviations in Clauses (NOV 2020)

**Transportation Acquisition Regulation (TAR) Clauses TAR 1252.201-70 Contracting Officer's Representative (NOV 2022) TAR 1252.223-71 Accident and Fire Reporting (NOV 2022) TAR 1252.223-70 Removal or Disposal of Hazardous Substances - Applicable Licenses and Permits.

TAR 1252.242-72 Dissemination of Contract Information (NOV 2022)

Contract Clauses Incorporated in Full Text

52.222-41 Service Contract Labor Standards (Aug 2018) Service employee means any person engaged in the performance of this contract other than any person employed in a bona fide executive, administrative, or professional capacity, as these

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The wage determination for this solicitation/purchase order can be found at:

https://sam.gov/wage-determination/2015-4341/32 Compliance is mandatory.

52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014) In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor ( 29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5332.

This Statement is for Information Only: It is not a Wage Determination

WG-2810 (High Voltage Electrician) WG-5703 (Heavy Truck Operator)

TAR 1252.232-70 Electronic Submission of Payment Requests (DEVIATION) (AUG 2025)

a) Definitions. As used in this clause -

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Payment request means a bill, voucher, invoice, or request for contract financing payment or invoice payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices,” this clause, and the applicable Payment clause included in this contract.

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.

(4) Invoice payment has the meaning given in FAR 32.001.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Governmentwide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Processing system. The Department of Transportation utilizes the DELPHI system for processing invoices. The DELPHI module for submitting invoices is called iSupplier. Access to DELPHI is granted with electronic authentication of credentials (name & valid email address) utilizing the GSA credentialing platform login.gov. Vendors submitting invoices are required to submit invoices via iSupplier (DELPHI) and authenticated via www.login.gov.

(d) Invoice requirements. To receive payment and in accordance with the Prompt Payment Act, all invoices submitted as attachments in iSupplier (DELPHI) shall contain the following:

(1) Invoice number and invoice date.

(2) Period of performance covered by invoice.

(3) Contract number and title.

(4) Task/Delivery Order number and title (if applicable).

(5) Amount billed (by CLIN), current and cumulative.

(6) Total ($) of billing.

https://sam.gov/wage-determination/2015-4341/32

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(7) Cumulative total billed for all contract work to date.

(8) Name, title, phone number, and mailing address of person to be contacted in the event of a defective invoice.

(9) Travel. If the contract includes allowances for travel, all invoices which include charges pertaining to travel expenses will catalog a breakdown of reimbursable expenses with the appropriate receipts to substantiate the travel expenses.

(10) The following statement “The Contractor certifies that, by submitting this invoice to the Government, the supplies and/or services billed have been shipped, rendered, or delivered in accordance with instructions issued by the ordering officer; that they are reflected in the quantities and/or period of performance stated on the invoice; and that such supplies and/or services conform to the quantity and quality requirements specified in the applicable contract, order, or blanket purchase agreement.

Furthermore, pursuant to Executive Order 14173, Ending Illegal Discrimination And Restoring Merit-Based Opportunity, the Contractor certifies that it is in compliance with the Equal Protection principles of the Constitution and all applicable Federal anti-discrimination laws, and acknowledges that such compliance is material to the Government’s payment decision under the False Claims Act (31 U.S.C. § 3729(b)(4)). The Contractor also affirms that it does not operate any diversity, equity, and inclusion (DEI) initiatives that are inconsistent with the Equal Protection principles of the Constitution and the non-discrimination requirements of Federal law, as interpreted by the Supreme Court in Students for Fair Admissions v. Harvard, 600 U.S. 181 (2023).”

(e) Payment system registration. All persons accessing the iSupplier (DELPHI) will be required to have their own unique user ID and password and be credentialed through login.gov.

(1) Electronic authentication. See www.login.gov for instructions.

(2) To create a www.login.gov account, the user will need a valid email address and a working phone number. The user will create a password and then www.login.gov will reply with an email confirming the email address.

(3) iSupplier (DELPHI) registration instructions: New users should navigate to:

http://einvoice.esc.gov to establish an account. Users are required to log in to iSupplier (DELPHI) every 45 days to keep it active.

(4) Training on DELPHI. To facilitate use of DELPHI, comprehensive user information is available at http://einvoice.esc.gov.

(5) Account Management. Vendors are responsible to contact their assigned COR when their firm's points of contacts will no longer be submitting invoices, so they can be removed from the system.

(f) Waivers. For contractors/vendors who are unable to utilize DOT's DELPHI system, waivers may be considered by DOT on a case-by-case basis. Vendors should contact their Contracting Officer's Representative (COR) for procedures.

(g) Exceptions and alternate payment procedures. If, based on one of the circumstances set forth in 1232.7002(a) or (b), and the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request. If DELPHI is succeeded by later technology, the Contracting Officer will supply the Contractor with the latest applicable electronic invoicing instructions.

(End of clause)

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MARAD Clauses

MCL.E-1 Delegation of Inspection and Acceptance (AUG 2005) The Contracting Officer's Representative (COR) shall be delegated the responsibility and authority to conduct inspection and acceptance duties for this contract.

MCL.H-6 Standards of Employee Conduct (AUG 2005) The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, and integrity, and shall be responsible for taking such disciplinary action with respect to its employees as may be necessary.

MCL.H-13 Supervision (AUG 2005) The Contractor shall provide at all times the quantity and quality of supervision necessary for the effective and efficient management of the operation. All supervisors shall have an intimate knowledge of the various tasks, equipment, and materials so as to be able to properly train and direct the workers in their individual tasks and to maintain and control an effective operation.

Please be aware that:

1. FAR subparts 22.13, Equal Opportunity for Veterans, and 22.14, Employment of Workers with Disabilities, and their related provisions and clauses, are based on statute, and are not covered by the revocation of E.O. 11246 and thus are not affected by FAR Class Deviation 2025- 01.

2. Existing United States laws on civil rights/nondiscrimination apply whether or not the company is a government contractor.

SUBMITTAL INSTRUCTIONS

In addition to the referenced provision at FAR 52.212-1, Instructions to Offeror – Commercial Items, quoters shall follow the instructions below.

General Instructions

(1) Format. Technician and truck driver information per SOW on background, years of experience, licenses and certifications shall be formatted for viewing/printing using 8.5 by 11-inch paper size, 1-inch margins, using at least a Times New Roman 11-point font.

(2) A legible (typed or neatly printed) price quote will be on company estimate form/s and itemized for parts and labor per the Statement of Work (SOW) and will include separate pricing for SOW Item 5 for Supplemental Labor/Material/Subcontractors in the amount of $75,000.00.

(See SOW for requirements regarding Supplemental Labor/Material/Subcontractors)

(3) System for Award Management (SAM) Registration. SAM REGISTRATION IS REQUIRED. Contractors may obtain information on registration and annual confirmation requirements via SAM accessed through https://www.sam.gov. Lack of registration in SAM may make a quoter ineligible for award. Information on how to register and the time required is detailed in FAR 52.204-7. Quoters will provide their company’s Unique Entity ID (UEI) in their quote.

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The government may, if requested within 3 days after the notification of contract award (i.e., email or posting to sam.gov), provide a brief explanation of the award decision to unsuccessful quoters. The brief explanation may include the following information:

• The number of quotations received

• The name of each quoter receiving an award

• The total order price; and

• In general terms, the reason the quoter’s quotation was not selected, unless the price information shared readily reveals the reason.

Evaluation Method: Only the lowest priced offer will be evaluated for Technical Acceptability.

Should the lowest priced offer not receive an acceptable technical the process will continue in order of lowest priced offer until the lowest priced, technically acceptable offer is identified.

Contracting Office Address