Attachment 1 - 20001953 IMB VOR Refurbishment Project Specifications of Work.pdf

FEDERAL AVIATION ADMINISTRATION

KIMBERLY (IMB)

VERY HIGH FREQUENCY (VHF) OMNIDIRECTIONAL RANGE (VOR)

TOWER SAFETY PROJECT

JCN: 20001953

SCOPE OF WORK &

SPECIFICATIONS

IMB VOR

KIMBERLY, OR

DATE: MAY 2022

20001953 IMB VOR REFURBISHMENT May 2023

010000 - GENERAL REQUIREMENTS Page - 2

SECTION - 000110 TABLE OF CONTENTS

DIVISION - 010000 - GENERAL REQUIREMENTS

SECTION - 011000 - SUMMARY

SECTION - 012500 - SUBSTITUTION PROCEDURES

SECTION - 012600 - CONTRACT MODIFICATION PROCEDURES

SECTION - 013100 - PROJECT MANAGEMENT AND COORDINATION

SECTION - 013200 - CONSTRUCTION PROGRESS DOCUMENTATION

SECTION - 013300 - SUBMITTAL PROCEDURES

SECTION - 014000 - QUALITY REQUIREMENTS

SECTION - 014200 - REFERENCES

SECTION - 016000 - PRODUCT REQUIREMENTS

SECTION - 017200 - WORK PLACE SAFETY AND HEALTH

SECTION - 017300 - OSHA SAFETY REQUIREMENTS

SECTION - 017700 - CLOSEOUT PROCEDURES

DIVISION - 020000 - EXISTING CONDITIONS

SECTION - 024119 - SELECTIVE DEMOLITION

DIVISION - 030000 - CONCRETE

SECTION - 033000 - CAST-IN-PLACE CONCRETE

DIVISION - 060000 – WOOD, PLASTICS, AND COMPOSITES

SECTION - 061063 - EXTERIOR ROUGH CARPENTRY

SECTION - 064300 - WOOD STAIRS AND RAILINGS

DIVISION - 090000 - FINISHES

SECTION - 099300 - STAINING AND TRANSPARENT FINISHING

DIVISION - 260000 - ELECTRICAL

SECTION - 264113 - LIGHTNING PROTECTION FOR STRUCTURES

DIVISION - 2700000 - COMMUNICATIONS

SECTION - 270526 - GROUNDING AND BONDING FOR COMMUNICATIONS

SYSTEMS

SECTION - 270536 - CABLE TRAYS FOR COMMUNICATIONS SYSTEMS

DIVISION - 310000 - EARTHWORK

SECTION - 312000 - EARTH MOVING

010000 - GENERAL REQUIREMENTS Page - 3

DIVISION - 010000 - GENERAL REQUIREMENTS

011000 - SUMMARY Page - 4

SECTION - 011000 - SUMMARY

PART 1. GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

B. DEFINITIONS

1. Federal Aviation Administration (FAA): The terms “Federal Aviation Administration” (FAA) and “government” as used herein denote the “owner”.

2. Project Engineer (PE): The term “Project Engineer” (PE) as used herein denotes the “Government’s representative”.

3. Resident Engineer (RE): The term “Resident Engineer” (RE) as used herein denotes the FAA’s representative for contracting and scope of work.

4. Contractor: The term “Contractor” as used herein denotes the firm who will perform and complete the work required by the Contract. The term is synonymous with the terms General Contractor (GC), and Prime Contractor.

5. Subcontractor: The term “subcontractor” as used herein denotes the person or firm retained by the Contractor to perform a particular unit of work required by the Contractor. Subcontractors shall be required to meet all specifications required of the Contractor.

C. SUMMARY

1. Section Includes:

a. Project information.

b. Work covered by Contract Documents.

c. Work by FAA.

d. Contractor-furnished products.

e. Applicable Documents

f. Access to site.

g. Coordination with occupants.

h. Work restrictions.

011000 - SUMMARY Page - 5

D. PROJECT INFORMATION

1. Project Identification: Kimberly (IMB) VHF Omnidirectional Range (VOR) Refurbishment and Abatement Project

a. Project Location: Kimberly Oregon

b. Latitude: 44°38'55.0"N (44.648600)

c. Longitude: 119°42'37.8"W (-119.710500)

E. WORK COVERED BY CONTRACT DOCUMENTS

1. The Work of Project is defined by the Contract Documents and consists of the following:

a. The selected Prime Contractor shall furnish all labor, equipment, and materials for the demolition and installation associated with the Tower Safety Project 7.4 miles west of the Longview Ranch Airport which is located 8 miles south of Kimberly, Oregon.

Demolition work includes but is not limited to demolition of existing handrails, ladder, and obsolete tower attachments, selective demolition of insufficient tower deck, and excavation for new foundation. Installation work shall include new slab-on-grade, new exterior staircase, safety handrail, and coating of all exposed wood surfaces associated with the tower safety project scope. Any additional labor, materials, equipment, etc., that is not specified, but required to complete the project, shall be provided by the contractor.

b. The following items are a summary of the project and are provided solely for the purpose of describing the general nature of the work. The Contractor is responsible for accomplishing all items of work identified in the applicable drawings, specifications, and provisions of the contract.

2. General

a. The IMB VOR is an active operational facility which runs 24 hours a day, 7 days a week. Any long term outages needed to perform work shall be scheduled with the FAA at least 30 days in advance.

b. All work shall comply with OSHA safety requirements.

c. All works hall be coordinated with the FAA and be accomplished on a “Not to interfere with FAA operations” basis with the facility.

d. Construction material shall be stored only in FAA approved areas.

e. Construction staging shall be allowed only in the FAA approved areas.

f. The Contractor shall provide all temporary services required for construction.

g. The Contractor shall clean up and restore the site grounds to the surrounding condition after the work has been performed.

011000 - SUMMARY Page - 6

h. Precautions for safety plan must be given to the Project Engineer as a submittal.

i. The IMB VOR site is located 7.4 miles west of Longview Ranch Airport.

j. Site power is not available for Contractor use. Contractor shall be responsible for temporary construction power while on site. If FAA approves of contractor use of facility power, contractor shall only use outlets as indicated by the designated facility technician.

k. Water and restrooms are unavailable at the site. Temporary services such as potable water and restrooms shall be the responsibility of the contractor.

l. Contractor must use a fall protection system when performing work requiring elevated platforms/ladders, along with a rescue plan. Contractor must have current fall protection training, gear that is current on inspection, and have current CPR/AED/First Aid training.

3. Construction Work Description

a. Drawing sheet IMB-VOR-20001953-D001 and subsequent Demolition (D001) sheets shall be used to supplement the below demolition scope of work.

1) Contractor shall abate, remove, and dispose of approximately 40 linear feet of existing wooden hand-rails from existing structure

2) Contractor shall remove indicated obsolete tower attachments per drawing details.

3) Contractor shall demolition and dispose of the tower’s approximately 18 foot tall wooden ladder.

4) Contractor shall inspect and remove tower’s decking.

5) Contractor shall demolish tower structure.

6) Contractor shall excavate out planned foundation area to depth required in drawing set. Excavated material can be disposed of on site in areas approved by FAA, otherwise material shall be disposed. Additional excavation and slope stabilization shall be the responsibility of the contractor to achieve foundation footprint.

4. Drawing sheet IMB-VOR-20001953-A001, Structural (S001), and Electrical (E001) sheets shall be used to supplement the below installation scope of work.

a. All work of this project shall require a scheduled outage for facility. The Contractor shall be required to coordinate outages with the FAA a minimum of 30 days in advance of performance.

b. All products listed in the following work items shall be used as submittal comparison for acceptable products. The contractor is required to provide submittals for approval.

011000 - SUMMARY Page - 7

c. Lock-Out-Tag-Out (LOTO) procedures shall be observed for all work. Shut downs shall be performed by an SSC representative.

d. Contractor shall install new exterior stairwell system and foundation per drawing sets.

1) Upper platform is approximately 18ft from grade. Contractor shall be responsible for adjusting final slab depth & stairwell height to match existing tower deck.

2) Install non-slip pads for stairwell steps.

3) All lumber shall be primed prior to installation. After installation coat stairwell members for UV & water protection. Unless otherwise approved, coatings shall have low to no (<50g/L) Volatile Organic Compounds (VOC).

e. Install approximately 21 feet of Ice Bridge for cable runs between the southwest face of the VOR shelter to the new tower as can be seen in drawings E001 and E004.

f. Install associated bonding-grounding items as indicated in E001 through E004 where not indicated as “to be installed by others”.

1.2 WORK BY FAA

A. General: Cooperate fully with FAA so work may be carried out smoothly, without interfering with or delaying work under this Contract or work by FAA. Coordinate the Work of this Contract with work performed by FAA.

1. The FAA reserves the right to inspect all work performed by the contractor.

2. The FAA shall perform communication cable splicing and termination.

3. The FAA shall contract out services for relocation of equipment from existing tower to new.

4. If any labor should require abatement efforts the FAA shall contract out the services of an industrial hygienist for performance of air monitoring/sampling.

1.3 OWNER-FURNISHED, CONTRACTOR-INSTALLED PRODUCTS

A. Contractor shall install products indicated. The Work includes handling, storing, and protecting Owner-furnished products as required. There is no currently planned Government-Furnished Material (GFM) provided to the contractor for this project. In the event GFM materials are procured and approved by the contractor for installation, the contractor shall review product documentation and install per manufacturer’s recommendations. Such installations shall additionally require procurement of the manufacturer’s standard warranty.

B. If GFE materials are damaged by the contractor, they shall be replaced in kind at no expense to the FAA.

011000 - SUMMARY Page - 8

C. All materials must be approved by the Project Engineer or FAA representative prior to application. A materials list for submittal will be provided by the Project Engineer for this project.

1.4 APPLICABLE DRAWINGS

1. List of Drawings: These listed drawings are for information only, expressing existing conditions and construction details. The contractor shall verify dimensions, locations, and sizes on the applicable drawings prior to installation. (Additional Drawings are at the site for review)

a. IMB-D-20001953-G001 COVER SHEET

b. IMB-D-20001953-G002 SITE PLAN

c. IMB-D-20001953-G003 GENERAL NOTES

d. IMB-D-20001953-D001 TOWER DEMOLITION PLAN

e. IMB-D-20001953-A001 TOWER RESTORATION PLAN

f. IMB-D-20001953-S001 STAIRCASE INSTALLATION PLAN

g. IMB-D-20001953-S002 STAIRWELL PLAN VIEW AND FOUNDATION

h. IMB-D-20001953-S003 STRUCTURAL DETAILS

i. IMB-D-20001953-E001 EQUIPMENT ROOM RESTORATION

j. DETAILS

k. IMB-D-20001953-E002 CABLE RESTORATION ROUTING AND

GROUNDING

l. IMB-D-20001953-E003 CABLE ROUTING AND GROUNDING DETAILS

m. IMB-D-20001953-E004 GENERAL GROUNDING DETAILS

B. ACCESS TO SITE

1. General: Contractor shall have limited use of Project site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this Section.

2. Use of Site: Limit use of Project site to Work in areas indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

a. Driveways, Walkways and Entrances: Keep driveways, loading areas, and entrances serving premises clear and available to FAA, FAA's employees, and emergency vehicles at all times. Do not use these areas for parking or for storage of materials.

011000 - SUMMARY Page - 9

1) Schedule deliveries to minimize use of driveways and entrances by construction operations.

2) Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

3. Condition of Existing Building: Maintain portions of existing building affected by construction operations in a weathertight condition throughout construction period.

Repair damage caused by construction operations.

4. Condition of Existing Grounds: Maintain portions of existing grounds, landscaping, and hardscaping affected by construction operations throughout construction period. Repair damage caused by construction operations.

C. COORDINATION WITH OCCUPANTS

1. Full Owner Occupancy: FAA will occupy site and existing building(s) during entire construction period. Cooperate with FAA during construction operations to minimize conflicts and facilitate FAA usage. Perform the Work so as not to interfere with Owner's day-to-day operations. Maintain existing exits unless otherwise indicated.

a. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Owner and approval of authorities having jurisdiction.

b. The IMB VOR is a fully operational building in the National Airspace System (NAS), any work that can interfere with operations can be canceled at any moment by the

FAA.

c. Notify Owner not less than 72 hours in advance of activities that will affect Owner's operations.

d. Notify Owner not less than 30 days in advance to schedule long-term shutdowns.

D. WORK RESTRICTIONS

1. Work Restrictions, General: Comply with restrictions on construction operations.

a. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

2. On-Site Work Hours: Limit work in the existing building to working hours of 6:00 a.m.

to 6:00 p.m., Monday through Saturday, unless otherwise indicated.

a. Working hours may be adjusted to meet scheduling demands. Must receive explicit approval from FAA.

b. Weekend Hours: Only if approved by the FAA

011000 - SUMMARY Page - 10

c. Hours for Utility Shutdowns: Notify FAA 72 hours in advance.

3. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by FAA or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

a. Notify COR/RE not less than 3 days in advance of proposed utility interruptions.

b. Notify COR/RE not less than 30 days in advance of proposed utility interruptions that will result in a long-term shutdown.

c. Obtain COR/RE written permission before proceeding with utility interruptions.

4. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to FAA occupancy with FAA.

5. Notify COR/RE not less than 3 days in advance of proposed disruptive operations.

6. Notify COR/RE not less than 30 days in advance of proposed disruptive operations that will result in a long-term shutdown.

7. Obtain COR/RE written permission before proceeding with disruptive operations.

E. Restricted Substances: Use of tobacco products and other controlled substances on Project site is not permitted.

PART 2. PRODUCTS (Not Used)

PART 3. EXECUTION (Not Used)

END OF SECTION 011000

012500 - SUBSTITUTION PROCEDURES Page - 11

SECTION - 012500 - SUBSTITUTION PROCEDURES

PART 1. GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

1.3 Related Requirements:

A. Section 016000 "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.4 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to Contractor or Owner.

1.5 ACTION SUBMITTALS

A. Substitution Requests: Submit three copies of each request for consideration.

Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Use facsimile of form provided in Project Manual.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation method cannot be provided, if applicable.

012500 - SUBSTITUTION PROCEDURES Page - 12

b. Coordination of information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner and separate contractors that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitutions with those of the Work specified. Include annotated copy of applicable Specification Section. Significant qualities may include attributes, such as performance, weight, size, durability, visual effect, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects, with project names and addresses as well as names and addresses of FAAs and owners.

h. Material test reports from a qualified testing agency, indicating and interpreting test results for compliance with requirements indicated.

i. Detailed comparison of Contractor's construction schedule using proposed substitutions with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

j. Cost information, including a proposal of change, if any, in the Contract Sum.

k. Contractor's certification that proposed substitution complies with requirements in the Contract Documents, except as indicated in substitution request, is compatible with related materials and is appropriate for applications indicated.

l. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

012500 - SUBSTITUTION PROCEDURES Page - 13

3. FAA's Action: If necessary, FAA will request additional information or documentation for evaluation within seven days of receipt of a request for substitution. FAA will notify Contractor, through Construction Manager, of acceptance or rejection of proposed substitution within 15 days of receipt of request, or 7 days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or FAA's Supplemental Instructions for minor changes in the Work.

b. Use product specified if FAA does not issue a decision on use of a proposed substitution within time allocated.

1.6 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.7 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

1.8 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: FAA will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, FAA will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. Requested substitution will not adversely affect Contractor's construction schedule.

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

012500 - SUBSTITUTION PROCEDURES Page - 14

f. Requested substitution has been coordinated with other portions of the Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: FAA will consider requests for substitution if received within 60 days after the Notice of Award. Requests received after that time may be considered or rejected at discretion of FAA.

1. Conditions: FAA will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, FAA will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution offers Owner a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities Owner must assume. Owner's additional responsibilities may include compensation to FAA for redesign and evaluation services, increased cost of other construction by Owner, and similar considerations.

b. Requested substitution does not require extensive revisions to the Contract Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Substitution request is fully documented and properly submitted.

e. Requested substitution will not adversely affect Contractor's construction schedule.

f. Requested substitution has received necessary approvals of authorities having jurisdiction.

g. Requested substitution is compatible with other portions of the Work.

h. Requested substitution has been coordinated with other portions of the Work.

i. Requested substitution provides specified warranty.

012500 - SUBSTITUTION PROCEDURES Page - 15

j. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

PART 2. PRODUCTS (Not Used)

END OF SECTION 012500

012600 - CONTRACT MODIFICATION PROCEDURES Page - 16

SECTION - 012600 - CONTRACT MODIFICATION PROCEDURES

PART 1. GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing Contract modifications.

1.3 MINOR CHANGES IN THE WORK

A. COR/RE will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time.

1.4 PROPOSAL REQUESTS

A. FAA Proposal Requests: FAA representative will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Work Change Proposal Requests issued by FAA are not instructions either to stop work in progress or to execute the proposed change.

2. Within 7 day after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

012600 - CONTRACT MODIFICATION PROCEDURES Page - 17

B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to the CO and COR/RE.

1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change.

Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

PART 2. PRODUCTS (Not Used)

END OF SECTION 012600

013100 - PROJECT MANAGEMENT AND COORDINATION Page - 18

SECTION - 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1. GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. RFIs.

3. Project meetings.

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

1.3 DEFINITIONS

A. RFI: Request for Information. Request from FAA or Contractor seeking information required by or clarifications of the Contract Documents.

1.4 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, telephone number, and email address of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

B. Key Personnel Names: Within 1 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and cellular telephone numbers and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1. Submit a copy to the COR/RE. Keep list current at all times

013100 - PROJECT MANAGEMENT AND COORDINATION Page - 19

1.5 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Coordination: Each contractor shall cooperate with COR/RE who shall coordinate its construction operations with those of other contractors and entities to ensure efficient and orderly installation of each part of the Work.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with other contractors to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

C. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for FAA and separate contractors if coordination of their Work is required.

D. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and direction of COR/RE to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

013100 - PROJECT MANAGEMENT AND COORDINATION Page - 20

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

E. RFI Forms:

1. Attachments shall be electronic files in PDF format.

F. COR/RE Action: COR/RE will review each RFI, determine action required, and respond. Allow seven working days for COR/RE's response for each RFI. RFIs received by COR/RE after 1:00 p.m. will be considered as received the following working day.

1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of Contractor's means and methods.

b. Requests for coordination information already indicated in the Contract Documents.

c. Incomplete RFIs or inaccurately prepared RFIs.

2. COR/RE action may include a request for additional information, in which case COR/RE's time for response will date from time of receipt by COR/RE of additional information.

3. COR/RE's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to Section 012600 "Contract Modification Procedures."

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, COR/RE in writing within 3 days of receipt of the RFI response. A meeting will then be scheduled between the COR/RE, the CO and the contractor to discuss the changes.

G. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number. Submit log weekly

1. Project name.

2. Name and address of Contractor.

3. Name and address of COR/RE

4. RFI number including RFIs that were returned without action or withdrawn.

013100 - PROJECT MANAGEMENT AND COORDINATION Page - 21

5. RFI description.

6. Date the RFI was submitted.

7. Date COR/RE response was received.

8. Identification of related Minor Change in the Work, Construction Change Directive, and Proposal Request, as appropriate.

9. Identification of related Field Order, Work Change Directive, and Proposal Request, as appropriate.

H. On receipt of COR/RE action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify COR/RE within seven days if Contractor disagrees with response.

1.6 PROJECT MEETINGS

A. General: COR/RE will schedule and conduct meetings and conferences at Project site unless otherwise indicated.

1. Attendees: Inform COR/RE who will inform FAA participants and other contractors. The contractor will inform their all others involved, and individuals whose presence is required, of date and time of each meeting.

Notify FAA and COR/RE of scheduled meeting dates and times a minimum of 10 working days prior to meeting.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, within 3 days of the meeting.

B. Preconstruction Conference: COR/RE will schedule and conduct a preconstruction conference before starting construction, at a time convenient to FAA and COR/RE, but no later than one day after execution of the Agreement.

1. Attendees: Authorized representatives of FAA and their consultants;

Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Responsibilities and personnel assignments.

013100 - PROJECT MANAGEMENT AND COORDINATION Page - 22

b. Tentative construction schedule.

c. Phasing.

d. Critical work sequencing and long lead items.

e. Designation of key personnel and their duties.

f. Lines of communications.

g. Procedures for processing field decisions and Change Orders.

h. Procedures for RFIs.

i. Procedures for testing and inspecting.

j. Procedures for processing Applications for Payment.

k. Distribution of the Contract Documents.

l. Submittal procedures.

m. Preparation of Record Documents.

n. Use of the premises and existing building.

o. Work restrictions.

p. Working hours.

q. FAA's occupancy requirements.

r. Responsibility for temporary facilities and controls.

s. Procedures for moisture and mold control.

t. Procedures for disruptions and shutdowns.

u. Construction waste management and recycling.

v. Parking availability.

w. Office, work, and storage areas.

x. Equipment deliveries and priorities.

y. First aid.

z. Progress cleaning.

3. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes.

013100 - PROJECT MANAGEMENT AND COORDINATION Page - 23

C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity when required by other sections and when required for coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise COR/RE of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Contract Documents.

b. Options.

c. Related RFIs.

d. Related Change Orders.

e. Purchases.

f. Deliveries.

g. Submittals.

h. Possible conflicts.

i. Compatibility requirements.

j. Time schedules.

k. Weather limitations.

l. Manufacturer's written instructions.

m. Warranty requirements.

n. Compatibility of materials.

o. Acceptability of substrates.

p. Temporary facilities and controls.

q. Space and access limitations.

r. Regulations of authorities having jurisdiction.

s. Testing and inspecting requirements.

t. Installation procedures.

013100 - PROJECT MANAGEMENT AND COORDINATION Page - 24

u. Coordination with other work.

v. Required performance results.

w. Protection of adjacent work.

x. Protection of construction and personnel.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information.

5. Do not proceed with installation if the conference cannot be successfully concluded. Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

D. Project Closeout Conference: Schedule and conduct a project closeout conference, at a time convenient to FAA, but no later than 1 day prior to the scheduled date of Substantial Completion.

1. Conduct the conference to review requirements and responsibilities related to Project closeout.

2. Attendees: Authorized representatives of FAA, COR/RE, Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the meeting. Participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Discuss items of significance that could affect or delay Project closeout, including the following:

a. Preparation of Record Documents.

b. Procedures required prior to inspection for Substantial Completion and for final inspection for acceptance.

c. Procedures for completing and archiving web-based Project software site data files.

d. Submittal of written warranties.

e. Requirements for preparing operations and maintenance data.

f. Requirements for delivery of material samples, attic stock, and spare parts.

g. Requirements for demonstration and training.

h. Preparation of Contractor's punch list.

013100 - PROJECT MANAGEMENT AND COORDINATION Page - 25

i. Procedures for processing Applications for Payment at Substantial Completion and for final payment.

j. Submittal procedures.

k. FAA's partial occupancy requirements.

l. Installation of FAA's furniture, fixtures, and equipment.

m. Responsibility for removing temporary facilities and controls.

n. Review and fill out CAI Documents

PART 2. PRODUCTS (Not Used)

END OF SECTION 013100

013200 - CONSTRUCTION PROGRESS DOCUMENTATION Page - 26

SECTION - 013200 - CONSTRUCTION PROGRESS DOCUMENTATION

PART 1. GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

1. Contractor's Construction Schedule.

2. Site condition reports.

3. Unusual event reports.

1.3 DEFINITIONS

A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction Project. Activities included in a construction schedule consume time and resources.

1. Critical Activity: An activity on the critical path that must start and finish on the planned early start and finish times.

2. Predecessor Activity: An activity that precedes another activity in the network.

3. Successor Activity: An activity that follows another activity in the network.

B. Cost Loading: The allocation of the schedule of values for completing an activity as scheduled. The sum of costs for all activities must equal the total Contract Sum.

C. CPM: Critical path method, which is a method of planning and scheduling a construction project where activities are arranged based on activity relationships.

Network calculations determine when activities can be performed and the critical path of Project.

D. Critical Path: The longest connected chain of interdependent activities through the network schedule that establishes the minimum overall Project duration and contains no float.

E. Event: The starting or ending point of an activity.

013200 - CONSTRUCTION PROGRESS DOCUMENTATION Page - 27

F. Float: The measure of leeway in starting and completing an activity.

1. Float time belongs to FAA

2. Free float is the amount of time an activity can be delayed without adversely affecting the early start of the successor activity.

3. Total float is the measure of leeway in starting or completing an activity without adversely affecting the planned Project completion date.

G. Resource Loading: The allocation of manpower and equipment necessary for completing an activity as scheduled.

1.4 INFORMATIONAL SUBMITTALS

A. Format for Submittals: Submit required submittals in the following format:

1. Working electronic copy of schedule file, where indicated.

2. PDF file.

B. Contractor's Construction Schedule: Initial schedule, of size required to display entire schedule for entire construction period.

1. Submit a working digital copy of schedule, using software indicated, and labeled to comply with requirements for submittals.

C. CPM Reports: Concurrent with CPM schedule, submit each of the following reports. Format for each activity in reports shall contain activity number, activity description, cost and resource loading, original duration, remaining duration, early start date, early finish date, late start date, late finish date, and total float in calendar days.

1. Activity Report: List of activities sorted by activity number and then early start date, or actual start date if known.

2. Logic Report: List of preceding and succeeding activities for each activity, sorted in ascending order by activity number and then by early start date, or actual start date if known.

3. Total Float Report: List of activities sorted in ascending order of total float.

D. Site Condition Reports: Submit at time of discovery of differing conditions.

E. Unusual Event Reports: Submit at time of unusual event.

1.5 QUALITY ASSURANCE

A. Scheduling Consultant Qualifications: An experienced specialist in CPM scheduling and reporting, with capability of producing CPM reports and diagrams within 24 hours of FAA's request.

013200 - CONSTRUCTION PROGRESS DOCUMENTATION Page - 28

B. Prescheduling Conference: Conduct conference at Project site to comply with requirements in Section 013100 "Project Management and Coordination." Review methods and procedures related to the preliminary construction schedule and Contractor's Construction Schedule, including, but not limited to, the following:

1. Verify availability of qualified personnel needed to develop and update schedule.

2. Review delivery dates for FAA-furnished products.

3. Review schedule for work of FAA's separate contracts.

4. Review submittal requirements and procedures.

5. Review time required for review of submittals and resubmittals.

6. Review requirements for tests and inspections by independent testing and inspecting agencies.

7. Review time required for Project closeout and FAA startup procedures, including commissioning activities.

8. Review and finalize list of construction activities to be included in schedule.

9. Review procedures for updating schedule.

1.6 COORDINATION

A. Coordinate Contractor's Construction Schedule with the schedule of values, list of subcontracts, submittal schedule, progress reports, payment requests, and other required schedules and reports.

1. Secure time commitments for performing critical elements of the Work from entities involved.

2. Coordinate each construction activity in the network with other activities and schedule them in proper sequence.

1.7 CONTRACTOR'S CONSTRUCTION SCHEDULE, GENERAL

A. Time Frame: Extend schedule from date established for the Notice to Proceed to date of final completion.

1. Contract completion date shall not be changed by submission of a schedule that shows an early completion date, unless specifically authorized by Change Order.

B. Milestones: Include milestones indicated in the Contract Documents in schedule, including, but not limited to, the Notice to Proceed, Substantial Completion, and final completion, and the following interim milestones:

013200 - CONSTRUCTION PROGRESS DOCUMENTATION Page - 29

C. Upcoming Work Summary: Prepare summary report indicating activities scheduled to occur or commence prior to submittal of next schedule update.

Summarize the following issues:

1. Unresolved issues.

2. Unanswered Requests for Information.

3. Rejected or unreturned submittals.

4. Notations on returned submittals.

5. Pending modifications affecting the Work and the Contract Time.

1.8 REPORTS

A. Site Condition Reports: Immediately on discovery of a difference between site conditions and the Contract Documents, prepare and submit a detailed report.

Submit with a Request for Information. Include a detailed description of the differing conditions, together with recommendations for changing the Contract Documents.

B. Unusual Event Reports: When an event of an unusual and significant nature occurs at Project site, whether or not related directly to the Work, prepare and submit a special report. List chain of events, persons participating, responses by Contractor's personnel, evaluation of results or effects, and similar pertinent information. Advise the FAA in advance when these events are known or predictable.

1. Submit unusual event reports directly to FAA within one day of an occurrence. Distribute copies of report to parties affected by the occurrence.

PART 2. PRODUCTS (Not Used)

END OF SECTION 013200

013300 - SUBMITTAL PROCEDURES Page - 30

SECTION - 013300 - SUBMITTAL PROCEDURES

PART 1. GENERAL

1.1 SUMMARY

A. This section includes administrative and procedural requirements for submitting, product data and other submittals

1.2 DEFINITIONS

A. Action Submittals: Written and graphic information that requires COR responsive action.

B. Informational Submittals: Written and graphic information and physical samples that do not require COR’s responsive action. Submittals may be rejected for not complying with requirements.

1.3 SUBMITTAL PROCEDURES

A. Prepare and submit submittals required by individual Specification Sections.

Types of submittals are indicated in individual Specification Sections.

1. Email: Prepare submittals as PDF package, and transmit to the COR by sending via email. Include PDF transmittal form. Include information in email subject line as requested by the FAA.

a. The COR/RE will return annotated file. Annotate and retain one copy of file as a digital Project Record Document file.

B. Coordination: Coordinate preparation and processing of submittals with performance of construction activities.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

2. Coordinate transmittal of submittals for related parts of the Work specified in different Sections so processing will not be delayed because of need to review submittals concurrently for coordination.

a. COR/RE reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

C. Processing Time: Allow time for submittal review, including time for resubmittals, as follows. Time for review shall commence on COR’s receipt of submittal. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including resubmittals.

013300 - SUBMITTAL PROCEDURES Page - 31

1. Initial Review: Allow 14 days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required.

COR/RE will advise Contractor when a submittal being processed must be delayed for coordination.

2. Intermediate Review: If intermediate submittal is necessary, process it in same manner as initial submittal.

3. Resubmittal Review: Allow 7 days for review of each resubmittal.

4. Sequential Review: If sequential review of submittals by COR’s consultants, FAA, or other parties is indicated, allow 14 days for initial review of each submittal.

D. Identification Place a permanent label or title black on each submittal for identification.

1. Indicate name of firm of entity that prepared each submittal on label or title black.

2. Provide a space approximately 3 by 4 inches on label or beside title black to record Contractor’s review and approval markings and action taken by

COR/RE.

3. Include the following information on label for processing and recording action taken

a. Project name.

b. JCN.

c. Date.

d. Name and address of Contractor

e. Name and address of subcontractor

f. Name and address of supplier

g. Name of manufacturer

h. Submittal number of other unique identifier, including revision identifier

1) Submittal number shall use Specification section number followed by decimal pint and then a sequential number (e.g., 061000.01).

Resubmittals shall include an alphabetic suffix after another decimal point (e.g., 06000.01.A)

i. Number and title of appropriate Specification Section

j. Drawing number and detail references, as appropriate

013300 - SUBMITTAL PROCEDURES Page - 32

k. Location(s) where product is to be installed, as appropriate

E. Deviations: Encircle or otherwise specifically identify deviations from the Contract Documents on submittals. Indication must be reproducible when copied on black and white copier.

F. Additional Copies: Unless additional copies are required for final submittal, and unless COR observes noncompliance with provisions in the Contract Documents, initial submittal may serve as final submittal.

1. Submit on copy of submittal to concurrent reviewer in addition to specified number of copies to COR/RE.

2. Additional copies submitted for maintenance manuals will not be marked with action taken and will be returned.

G. Transmittal: Package each submittal individually and appropriately for transmittal and handling. Transmit each submittal using a transmittal form.