Attachment_1_06_16_26_SOW_Playground_Hazard_Mitigation__FINAL.pdf

Statement of Work

SOUTHWESTERN INDIAN POLYTECH INSTITUTE

D-B Bldg. 135 YDI Playground Resurface and Fence Painting.

March 16, 2026 (revised June 16, 2026)

Contents

A. GENERAL

B. CODES AND STANDARDS

C. SCOPE OF WORK

D. TASK DESCRIPTION

E. DELIVERABLES

F. PERIOD OF PERFORMANCE

G. BACKGROUND INVESTIGATIONS

A. GENERAL

1. Purpose:

Southwestern Indian Polytechnic Institute is requesting services from a qualified general contractor to provide a design-build effort including selective mechanical/electrical/civil demolition, design services for playground work effort. The Contractor shall provide all services including, engineering design services, materials, labor and supervision to accomplish the tasks in accordance with this Statement of Work, Contract Terms and

Conditions, Specifications, concept drawings and any special requirements. Refer to

Codes and Standards below.

2. Project Location:

Southwestern Indian Polytechnic Institute located in Albuquerque, New Mexico. 9169

Coors Blvd, Albuquerque, NM 87120, Building 135 YDI Childcare.

3. Definitions and Acronyms:

The following specifications/guidelines shall be utilized in the work described.

Definitions and Acronyms:

“ADAABAAG” means “Americans with Disabilities Act and Architectural Barriers Act

Accessibility Guidelines”.

“A/E” refers to a qualified and licensed Architect and/or Engineer

“AHJ” refers to the Authority Having Jurisdiction

“BIA” refers to the Bureau of Indian Affairs.

“BIE” refers to the Bureau of Indian Education.

“CO” refers to the Contracting Officer.

“COR” refers to the Contracting Officer’s Representative.

“Design Handbook” refers to the latest published edition of the IA Design Handbook for

BIE School Facilities.

“DOI” refers to the U.S. Dept. of the Interior.

“DOR” refers to the Designer Of Records.

“DSRM” refers to the Indian Affairs - “Division of Safety and Risk Management” which is the AHJ and located in Albuquerque, NM.

“FM” refers to Factory Mutual approval standards.

“SIPI” refers to Southwestern Indian Polytech Institute.

“Plan Review Procedure” refers to the May 2020 edition, “Safety, Health and

Accessibility Design Guidelines for Architects, Engineers and Design Firms”.

“SOW” refers to Statement of Work.

“UL” refers to Underwriters Laboratories.

B. CODES AND STANDARDS

The Contractor shall provide a multi-disciplined team to furnish services required to complete the work. Each responsible team member must be knowledgeable of and provide work in compliance with the latest published editions of all applicable codes, standards, design handbooks, plan review procedures, and guidelines as adopted by BIA /BIE which include but may not be limited to:

• NFPA 5000 Building Construction, Life Safety, and Fire Codes

• NFPA Codes for Occupancy Classification

• NFPA 1 Fire Code

• NFPA 70, National Electrical Code

• NFPA 13 Standard for the Installation of Sprinkler Systems

• NFPA 92A Std. for Installation of Air Conditioning and Ventilation Systems

• NFPA 92B Std. for Heating, Ventilation, and Air Conditioning Systems

• NFPA 101 Life Safety Code

• Uniform Plumbing and Mechanical Codes

• ASHRAE Standards, Handbooks, Journals and Publications.

• AHRI 340/360 Commercial and Industrial Unitary Air‐Conditioning and Heat Pump

Equipment.

• ANSI/AHRI 210/240 Performance Rating of Unitary Air Conditioning and Air‐Source

Heat Pump Equipment

• ASHRAE 90.1 Energy Standard for Buildings

• Americans with Disabilities Act and Architectural Barriers Act Accessibility Guidelines

(ADAABAAG)

• Occupational Safety Health Administration (OSHA) - Federal Regulations

• EPA - Tribal, State, Federal Regulations

• Value Engineering DOI OMB Circular A-131

• DOI – Guiding Principles for Sustainable Federal Buildings

• IA Design Handbook for BIE School Facilities dated September 18, 2025

• Consumer Product Safety Commission Public Playground Safety Handbook

• ASTM Standard 1292: Impact Attenuation of Surface Materials

• ASTM 1951: Playground Accessibility Standards

• Final Inspection and Certificate of Occupancy Guidelines

• All other standards referenced in the project specifications file.

Where applicable, the Contractor shall adhere to all federal and state statutes pertaining to archaeological, historical, and environmental clearances which may affect this project. Strict adherence to the National Environmental Protection Act (NEPA) and the National Historic

Preservation Act (NHPA), Section 106, will be mandatory.

SIPI utilizes an Environmental Management Policy to follow regulations concerning environmental laws. The Contractor shall follow all applicable environmental laws.

C. SCOPE OF WORK

1. Scope of work for the project is to supply all labor, materials, equipment, permitting and all other requirements to provide D-B services for demolition and reinstallation of new playground surface, repainting of fence around playground, and ensuring all the hardware on the playground equipment are correct in type and secured correctly. Work to include all disciplines involvement as outlined in section D of this Statement of Work.

2. At the discretion of the Contracting Officer, a mandatory Pre-Bid Proposal Conference may be scheduled. The Bidders shall attend this informational meeting on site at SIPI.

The Contracting Officer will notify the Bidders via the Solicitation Amendment process, of the date and time of this meeting. Bidders shall bear all cost of preparing their proposal including any site visit, pre-bid conference or site investigations.

3. Bidders shall meet on-site with SIPI staff as directed by the Contracting Officer to discuss specific requirements.

4. Bidders and the awarded Contractor are responsible for verifying all dimensions, systems, existing conditions of all systems and facilities related to the work in this SOW, and all requirements of the new work to achieve a fully functional intended product of this project.

5. The Contractor shall request from the CO any existing facility drawings, records, reports, and other relevant building information that may be available. Existing building documentation provided is for informational purposes only. It is the responsibility of the bidders to field verify the completeness and accuracy of the information requested.

6. Contractor shall locate, inspect, and determine capacity of any site conditions, architectural, structural, mechanical, electrical, and plumbing that will be affected by construction operations. Verify all existing building conditions, utilities, finishes, dimensions, and clearances impacted by the work. Contractor shall notify COR of any deficiencies or suspected hazardous materials encountered.

7. The Contractor shall verify and provide the quantity of labor and materials required to complete the work.

8. All contractors, sub-contractors, and suppliers shall abide by all COVID protocols currently in effect while on campus.

9. Contractor to provide PPE and implement an OSHA compliant safety program as required.

10. Applicable life safety and accessibility components of the project, such as structural, fire alarm, fire suppression, ADAABAAG requirements, playground systems and construction, etc. are subject to DSRM review.

11. All damages to SIPI facilities due to destructive investigation, demolition, construction, or staging operations shall be the Contractor’s responsibility to repair.

12. The Contractor shall provide their own dumpster for removed materials and identify all removed materials that are suitable for recycling. In addition, the contractor shall provide their own portable toilets and hand-washing stations on-site.

13. All waste materials shall be removed and disposed of in a manner in accordance with local, State, and Federal regulations. Disposal manifest to be submitted to document proper disposal.

14. The Contractor shall make areas safe during demolition and construction phases to keep students, staff, workers, and public safe. The Contractor Safety Plan shall address all safety concerns and solutions to perform the project in a safe manner. Submit location of staging areas to COR for review.

15. The facility(s) may be in use during the Period of Performance (POP). Schedule any utility outages and building closings with the COR and SIPI Facilities Department.

16. The building may be occupied during the construction period. Install protective temporary partitions, dust control measures, plastic sheeting, proper ventilation etc. as required to protect areas of the building not part of the work and maintain the normal facility operations.

17. Utilize low /zero VOC materials to minimize vapors. Any paints or coatings utilized in the project shall be no VOC content type.

18. All components and other materials utilized shall conform to all applicable testing standards, as well as fire rating per NFPA and other applicable code requirements for the occupancy of the space. Include all seismic mounting requirements per applicable code.

19. The Contractor shall provide a copy of the organization’s safety plan to the COR after award of contract.

20. Contractor shall provide 1-year warranty for all construction work from the date of acceptance including materials and labor in addition to the standard manufacturer’s warranty for all installed and supplied systems. This is the minimum warranty requirements unless otherwise additional requirements included elsewhere in the contract documents.

21. Design/Build Requirements:

a. Locate, inspect, and determine capacity of any civil and structural, mechanical, electrical, and plumbing systems that will be affected by the construction. This list must be coordinated with the COR and Construction project management staff to have a complete list of all refurbishment items.

b. Based on the determination of the design requirements as presented for each task, the

Contractor shall provide, as needed, A-E services including, but not limited to; design and calculations for architectural, structural, mechanical, electrical, plumbing and system work.

Design document submission shall adhere to IA Design Handbook for BIE School Facilities dated September 18, 2025, guidelines.

c. The Contractor shall acquire the service of licensed engineer/s in any of the 50 states for the disciplines included in the project to perform as the project Designer of Record. The design deliverables shall be in accordance with Section 2 of IA Design Handbook for BIE School

Facilities 2025.

22. Additional Project Requirements:

a. This work shall be performed by a qualified contractor with a minimum of 5 years of experience in commercial construction and, preferably on University campus buildings.

b. All materials utilized and work performed shall follow all applicable codes and standards. The installation shall be done in a quality workmanship – like manner.

c. The Contractor shall be certified by the Equipment manufacturer as an authorized installer to perform such work.

d. Salvage and reinstall all devices or equipment interfering with the new installation as required to complete the project. Notify COR of any damaged or non-functional equipment encountered.

e. If mechanical, electrical, plumbing, or other system serving the building is interrupted for an extended period greater than 48 hours, then the Contractor shall provide temporary service to the building for the duration of the interruption.

f. The Contractor shall furnish all equipment, tools, scaffolding, lifts, crane, shoring, safety gear, etc. as required to perform the work.

D. TASK DESCRIPTION

The following item numbers shall be priced separately and as a total. The Government reserves the right to accept any or all contract line-item numbers. See other sections of this

Statement of Work (SOW) for additional requirements.

NOTE: No work may proceed without approval by the Contracting Officer.

CLIN #001: Blg. 135 Playground Resurfacing

Contractor to provide the Design-Build services for the demolition and installation of Bldg.

135 resurfacing of the playground in accordance with the SOW, Contractor’s approved

Drawings and specifications and all applicable codes and guidelines. The job includes all disciplines included in the Contract. This is to include all required civil, structural, mechanical, electrical, plumbing, controls and any other required to provide a fully functional systems in accordance with the detailed requirements below and the applicable codes.

New work:

The playground soft surface is encountering developed gaps between the soft surface tiles and between the soft surfaces and the adjacent concrete pavement which is causing a tripping hazard. The area is about 2000sqft, but the contractor shall field verify the exact quantity.

The contractor shall demo the existing soft surface and replace it with a new soft surface that meets the IA Design Handbook for BIE School Facilities dated September 18, 2025.

1. The contractor shall relevel subsurface area before applying new soft surface.

2. The contractor shall provide three (3) possible options for soft surface replacement material to the COR for approval.

3. The contractor shall submit manufacturer product information details with all options which include installation information details and color options.

4. The contractor shall check all playground equipment to ensure all mounting bolts are the correct type and torqued to manufacturer specifications.

5. Contractor is responsible for providing all PPE, as required for construction project.

6. Damages to Southwestern Indian Polytechnic Institute facilities due to construction activities or staging operations shall be the Contractor's responsibility to repair. The contractor shall ensure protection measures are in place prior to commencing work efforts for all government personnel, equipment and property.

CLIN #002: Repainting of Fence Around the Playground Area

New Work

The fence is rusted in many areas causing a hazardous object for the children. The intent is to bring both the 5’ tall & 3’ tall fenced-in areas, to include the four (4) each 5’gates & the two

(2) each 3’gates; thus, to bring both the fencing & gates back to the safety code compliance.

5’ tall fence is approximately 275LF and the 3’ tall fence is approximately 95LF. The contractor shall field verify the exact quantity.

1. The contractor shall remove the chain link mesh and dispose it away to a proper disposal facility in accordance with the city and state regulations.

2. The contractor shall prepare the surface of all fence posts and rails. Provide and apply vinyl coating to the fence including the primer and two coats. Coating layers shall be all from one manufacturer and compatible with each other. Surface preparation and coating applications shall be in accordance with the manufacturer’s instructions and referenced

ASTM standards.

3. The contractor shall supply and install new vinyl coated chain link mesh after posts and rails painted and cured.

4. The contractor shall correct two (2) each 3’ gate hinges causing hazards that may require replacement of the gate closure mechanism to provide a safer play area for the children.

Bolts and hinge brackets protruding from fence posts cause tripping/snagging hazards especially to younger children.

5. The contractor to submit colors materials to the COR for approval prior to procurement of the materials.

6. Damages to Southwestern Indian Polytechnic Institute facilities due to construction activities or staging operations shall be the Contractor's responsibility to repair. The contractor shall ensure protection measures are in place prior to commencing work efforts for all government personnel, equipment and property.

CLIN #003: Installation of a Shade System for Toddler Swings

New work

The Toddler swings do not have shading over them which causes extreme heat to the swings and a danger to the toddlers.

1. The contractor shall design two (2) options for shading and submit them for approval by the COR. The options will include one (1) to possibly attach to the toddler swing itself and the other option will include a stand alone shading for the toddler swing.

2. The contractor shall provide manufacturer details and color options for both options of shading.

3. Damages to Southwestern Indian Polytechnic Institute facilities due to construction activities or staging operations shall be the Contractor's responsibility to repair. The contractor shall ensure protection measures are in place prior to commencing work efforts for all government personnel, equipment and property.

CLIN #004: Installation of New Wood Chips Around Swing Area

New Work:

The normal swing area wood chip mulch has been blown away over time. The area is about

1100sqft, but the contractor shall field verify the exact quantity.

1. The contractor shall design for additional mulch to be installed throughout the normal swing area. The mulch shall be even with the concrete surrounding the swing area to ensure no tripping hazards.

2. The contractor shall provide material details during design for SIPI to approve before installation.

E. DELIVERABLES

The following deliverables are required when checked.

Project Deliverables

Ite m

Submittal Check as required

For

Approval

FIO Required Review

Period

Remarks

1 Performance

Bond ☒ ☒ ☐ 10 Days from

Award

15 days NTP Issuance requirement

2 Insurance ☒ ☒ ☐ 10 Days from

Award

15 days NTP Issuance requirement

3 Superintendent

Information ☒ ☒ ☐ After award 4-6 weeks

Assume 4-6 weeks for

Background check. NTP issuance requirement.

4 Project

Schedule ☒ ☒ ☐ 10 Days from

NTP

15 days Submit

Monthly update.

Submit narrative report with the update.

5 Site Health and

Safety Plan ☒ ☒ ☐ After NTP

Prior to start any work

15 days

6 QC Plan ☒ ☒ ☐ 10 days after

NTP

15 days

7 Phasing plan ☒ ☒ ☐ 10 Days from

NTP

15 days

8 Other preconstructio n submittals

☒ ☒ ☐ Prior to the

Preconstruction meeting

15 days Reference the specifications for required submittals.

9 Design submittals ☒ ☒ ☐ 30-60 days after NTP

20 days Section 2 of

IA Design

Handbook for

BIE School

Facilities dated

September 18, 10 Shop drawings ☒ ☒ ☐ 15 Days prior to start work

15 days

11 Materials / equipment submittals

☒ ☒ ☐ 15 Days prior to start work

15 days

12 Method statement / work plan

☒ ☒ ☐ 15 Days prior to start work days

13 Performance /

QC Report ☒ ☐ ☒ Weekly 7 days

14 QC Inspections ☒ ☐ ☒ Daily 15 days Per DOR’s generated specifications

15 Special

Inspections

Submittals

☒ ☒ ☐ Frequency according to the Special

Inspections

Documents

To be developed by the SI contractor

16 Test Reports ☒ ☒ ☐ 3 days from receiving the report

15 days

17 Submittal Log ☒ ☐ ☒ 15 days from

NTP or with

QC Plan if any

15 days Update

Weekly

18 Meeting

Minutes ☒ ☐ ☒ 3 days after the meeting date

7 days

19 RFI ☒ ☐ ☐ For differing site conditions or any clarification required by the contractor.

10 days As needed.

20 Contractor / subcontractor qualifications

☒ ☒ ☐ 10 days from

Award

10 days

21 As-built

Drawings ☒ ☒ ☐ 20 days prior to work completion

15 days

22 O&M Manuals ☒ ☒ ☐ 20 days prior to work completion

15 days

23 Prefinal

Inspection ☒ ☒ ☐ At the work completion

7 days Joint inspection

24 Final

Inspection ☒ ☐ ☐ After punch list is cleared out

Government

Inspection

1. Submit baseline schedule using P6 software. Update schedule on monthly basis with narratives comparing the update to the baseline with all areas of impacts and mitigations taken to back to the project to track. Submit .Xer file with the baseline schedule and with every update.

2. Design materials to be submitted as 3 hard copies with the 2 copies of the design CAD files on compacted disk or an encrypted thumb drive with the encryption information provided to the COR. Coordinate with the COR for the desire method in compliance with the BIA cyber security compliance rules.

3. If design is required, as part of the design, submit red marked edited specifications using the standard specifications site referenced in IA Design Handbook for BIE School

Facilities dated September 18, 2025.

4. All for information only (FIO) submittals do not require the Government response unless the COR finds that the submittal is not in compliance with the contract. In this case, the

COR will return the submittal for the proper corrective action required by the Contractor.

5. The Contractor shall submit for review samples, product data, and other submittals with the COR regarding details, materials, and equipment that will be used as part of the project.

6. Approval of any submittal by the Government must not relief the contractor from the responsibility to comply with the contract and to comply to the respective submittal codes and standards. Approval of any submittal does not represent any approval for a deviation from the contract requirements. Deviations, changes shall be processed formally through the Contracting Officer as it is the authority of the Contracting Officer only.

7. Submit manufacturer’s standard warranty documents and contractor 1-year warranty documents 30 days prior to the final inspection for review. Submit O&M Manuals for every system supplied and provide digital copy, bookmarked with the as-built drawings.

8. The Contractor shall provide samples, color cards, etc. related to finishes for selection and approval by the COR.

9. The Contractor shall perform its own inspection prior to call the Government for a prefinal inspection. The Government shall perform a joint prefinal inspection with the contractor upon work completion, the Government will issue a punch list and then the contractor will submit a request for final inspection with the supporting documents that the punch list was cleared by the contractor.

10. Submit a request for inspection 5 days prior to the intended inspection.

11. The Contractor shall provide all close out documents, including, but not limited to, construction documents, reports, record (“as built”) drawings, training, O&M manuals, warranty documents, ...etc. as required by the contract.

12. Submit deliverables to:

Contracting Officer Representative (COR):

Garrick Harlan

Southwestern Indian Polytech Institute garrick.harlan@bie.edu

Contracting Officer (CO): TBD

F. PERIOD OF PERFORMANCE

The Contractor shall complete this work within 150 days from Notice to Proceed as issued by the Contracting Officer.

G. BACKGROUND INVESTIGATIONS

The Contractor shall be required to submit to a background investigation. The background check process will include, but may not be limited to, filling out hard copy forms, online forms, fingerprinting, and submitting documentation in a timely manner. Contractor will not be paid for any time associated with this process outside this contract but should include estimated costs in their bid to meet this requirement. It can take 2-5 weeks for clearance, so it is imperative to start this process as soon as possible. Typically, the Project Manager and the alternate is to submit paperwork (daily, payroll, testing, and weekly reports). The “Notice to

Proceed” will not be issued until the background checks have cleared.

End of SOW mailto:garrick.harlan@bie.edu