Attachment 07 - Spec 01 31 00.01 Project Management and Coordination.docx
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- Y1DA--New Police Station Bldg. 216, WLA, VA Greater Los Angeles Healthcare System, 691 (VA-25-00008848)
- Solicitation number
- 36C77625R0014
About this file
This document is a Project Management and Coordination specification section that outlines digital project management procedures for a construction project. The specification requires a web-based project management software package (such as Procore or Oracle Primavera Submittal Exchange) with comprehensive features including document workflow planning, access control, real-time communication tracking, and mobile device compatibility. The software must support various project management functions like RFI tracking, submittal management, change order processing, meeting minute distribution, and document revision control.
Key requirements include providing user licenses for the Owner, Architect, and consultants, delivering eight hours of software training, and creating a digital project archive in a readable format at project completion. The software must enable detailed project communication and documentation management throughout the construction process, with specific capabilities for tracking project entities, managing digital rights, and maintaining secure document markup procedures. At the end of the project, the digital archive must be provided in a locked format to prevent further modifications.
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SECTION 01 31 00.01
PROJECT MANAGEMENT AND COORDINATION
PART 1 - GENERAL
1.1 RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.
1.2 SUMMARY
A. Section includes administrative provision for coordinating construction operations on Project, including, but not limited to, the following:
1. Web-based Project management software package.
B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.
1.3 DEFINITIONS
A. BIM: Building Information Modeling.
B. RFI: Request for Information. Request from Owner, Architect, or Contractor seeking information required by or clarifications of the Contract Documents.
1.4 DIGITAL PROJECT MANAGEMENT PROCEDURES
A. Web-Based Project Management Software Package: Provide, administer, and use web-based Project management software package for purposes of hosting and managing Project communication and documentation until Final Completion.
1. Basis of Specification: Procore, Oracle Primavera Submittal Exchange or other equivalent web-based project management software.
2. Web-based Project management software includes, at a minimum, the following features:
a. Compilation of Project data, including Contractor, subcontractors, Architect, Architect's consultants, Owner, and other entities involved in Project. Include names of individuals and contact information.
b. Access control for each entity for each workflow process, to determine entity's digital rights to create, modify, view, and print documents.
c. Document workflow planning, allowing customization of workflow between project entities.
d. Creation, logging, tracking, and notification for Project communications required in other Specification Sections, including, but not limited to, RFIs, submittals, Minor Changes in the Work, Construction Change Directives, and Change Orders.
e. Track status of each Project communication in real time, and log time and date when responses are provided.
Project Number Project Name Project Location
PROJECT MANAGEMENT AND COORDINATION
05-01-24
01 31 00.01 - 1
f. Procedures for handling PDFs or similar file formats, allowing markups by each entity. Provide security features to lock markups against changes once submitted.
g. Processing and tracking of payment applications.
h. Processing and tracking of contract modifications.
i. Creating and distributing meeting minutes.
j. Document management for Drawings, Specifications, and coordination drawings, including revision control.
k. Management of construction progress photographs.
l. Mobile device compatibility, including smartphones and tablets.
3. Provide Project management software user licenses for use of Owner, Architect, and Architect's consultants. Provide eight hours of software training for web-based Project software users.
4. At completion of Project, provide digital archive in format that is readable by common desktop software applications in format acceptable to Architect. Provide data in locked format to prevent further changes.
PART 2 - PRODUCTS (Not Used) PART 3 - EXECUTION (Not Used)
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