Attachment 01 - J and A.pdf

Project No. 691-370 Project Title: New Police Station Bldg. 216, West LA

VHAPG Part 806.3 OFOC Page 1 of 4 Revision: 02 Effective Date: 11/15/23 Acquisition ID#: 36C776-24-AP-2054

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) for Other Than Full and Open Competition

Acquisition Plan Action ID: 36C776-24-AP-2054

1. Contracting Activity:

Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC) The proposed procurement, Request For Proposal (RFP) 36C77625R0014, is for Minor Construction of New Police Station, West LA Healthcare System, Los Angeles, California.

2. Nature and/or Description of the Action Being Processed:

This justification is to support the Minor Construction project at the West LA Healthcare System in Los Angeles, California, that will be awarded as a firm-fixed price contract. This justification is for other than full and open competition for the procurement of specific construction materials. The use of a particular brand name for the items listed below accommodate standardization of these items throughout the facility and security measure.

a. Physical security access control system

i. Hirsch

b. Fire alarm system

i. EST 4 Edwards Fire Safety Plate Form Fire Alarm

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

This procurement is for the new Police Station Building 216. The scope includes everything necessary to complete the new Police Station building 216 project that meets the requirements of the Department of Veterans Affairs. There are two (2) brand name items listed for which the VA is not able to accept equal or alternate items. The value of the items are listed below. The VAAR Construction magnitude for the entire project is between $15,000,000 and $20,000,000.

a. Physical security access control system

i. Hirsch Velocity Security Management System.

ii. Value: $93,000

iii. Description: Velocity allows administrators and operators to access real-time system information, enrollment, and control functionality through a compatible browser on almost any device. Control doors, gates, turnstiles, elevators, and other equipment, monitor users as they move around a facility, prevent unwanted access, maintain VA compliance, and provide a robust audit trail.

Modifications of the existing without the correct OEM components and service can compromise the integrity of the entire system. Furthermore, Hirsch Velocity System meets all VA security measures and VA network integration into existing Hirsch system at West LA Healthcare System in Los Angeles, California.

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VHAPG Part 806.3 OFOC Page 2 of 4 Revision: 02 Effective Date: 11/15/23

i. EST Edwards Fire Safety

ii. Value: $62,000

iii. Description: Complete equipment and programming of fire alarm initiating and notification appliances matching existing to ensure and maintain proper operation of the existing fire alarm system throughout West LA Healthcare System in Los Angeles, California.

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4

( ) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( ) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the

Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

These items have been standardized throughout the West LA Healthcare System in Los Angeles, California. Installing a different manufacturers’ systems will create significant duplication in costs for the facility, and in most cases the equipment will not function properly. The specific impact for not using the brand name items is listed below:

a. Physical security Access Control System

i. Hirsch Velocity Security Management System.

ii. Impact: Any other devices and equipment not of the existing manufacturer will not provide correct interface and operability with existing PACS. The PACS is vital for authorized personnel to access key areas to provide direct patient care and safeguard critical operations of the facility. Modifications of the existing without the correct OEM components and service can compromise the integrity of the entire system. Factory trained and authorized service must be located and supported by OEM within a limited travel time to provide emergency service support.

i. EST 4 Edwards Fire Safety

ii. Impact: Any other devices and equipment not of the existing manufacturer will not provide correct interface and operability with the existing fire protection system. The fire protection system is critical for safeguarding patients, visitors, staff, and the facility. Modifications of the existing without the correct OEM components and service can compromise the integrity of the entire system. Factory trained and authorized service must be located and

VHAPG Part 806.3 OFOC Page 3 of 4 Revision: 02 Effective Date: 11/15/23 Acquisition ID#: 36C776-24-AP-2054 supported by OEM within a limited travel time to provide emergency service support.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

In accordance with the Competition in Contracting Act (CICA), the components listed above are identified as brand name; however, the overall procurement will be competed as a Service-Disabled Veteran-Owned Small-Business (SDVOSB) set-aside. This Justification for Other Than Full and Open Competition will be posted to Contract Opportunities with the solicitation.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

The Government estimate was prepared by the VA team and confirmed by the Contracting Officer’s Representative (COR). The anticipated price to the Government for the items requested to be brand name is approximately $155,000.

The items for which brand name approval is being requested are subsequent components to the overall construction project. This procurement will be competed and based on competition; the CO will make a determination of fair and reasonable pricing prior to award.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

The market research for the equipment was conducted and prepared by the COR and shared with the CO for further review. The CO was in concurrence with information provided in the estimate that supported the brand name items. Approval of the items as brand name only is critical for the overall efficiency of the completed project and the entire West LA Healthcare System in Los Angeles, California.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

The new components (software and servers) must be able to tie into the existing and operational systems including the use of existing hardware. At this time, there are no competing vendors who have the programming rights to the systems, and products must be fully compatible with the existing systems being used at the West LA Healthcare System in Los Angeles, California.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Not applicable. It is the responsibility of the offerors, and the general contractor awarded the project to locate suppliers and obtain pricing for all materials and components, including the items listed in this justification.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any

Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

There will be competition for the overall procurement. It will be the responsibility of the offerors to obtain pricing from the suppliers of the items and to submit a competitive proposal for the project.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

VHAPG Part 806.3 OFOC Page 4 of 4 Revision: 02 Effective Date: 11/15/23

Michael Nostitz Date Healthcare Engineer, COR III, FEC I 11301 Wilshire Blvd Los Angeles, CA, 90073

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP: Contracting

Officer Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Jessica Hicks Date Contracting Officer Program Contracting Activity Central (PCAC)