Attachment 07 - Deliverables.xlsx
XLSX spreadsheet 27 KB Posted
- Solicitation number
- 12012025
About this file
This file is a Deliverables Attachment (Attachment 07) for a High Energy Rail (HE-Rail) Large-Scale Fixed Systems contract with U.S. Customs and Border Protection (CBP), detailing comprehensive submission requirements across multiple project phases. The deliverables are organized into six primary sections: System Deliverables (S-series), Design/Construction Deliverables (D-series), Training Requirements (TR-series), Testing Requirements (TE-series), and Lifecycle Sustainment Requirements (L-series), with specific deadlines ranging from 14 days to 120 days after contract award.
Key deliverables include a Contract Kick-Off Meeting within 30 days of award, monthly progress reports due on the 10th of each month, weekly status reports, multiple design review submissions, safety plans, equipment installation data, site survey reports, training design plans, instructor and student guides, system user manuals, acceptance test plans, radiological survey reports, preventative maintenance schedules, technical documentation packages, and warranty certificates. Most deliverables are to be submitted to the Contracting Officer's Representative (COR) or specific CBP divisions, with review periods typically ranging from 30 to 90 days, emphasizing a structured approach to project documentation and compliance.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment 01 - HE Rail System FRD_2025-10-14 (1).docx | DOCX document | |
| Attachment 10 - Acronyms Abbreviations and Definitions.docx | DOCX document | |
| Attachment 04 - Training Requirements revised.docx | DOCX document | |
| Attachment 02_Exhibit A_NII_POV_ICD_VENDOR_v5.9.docx | DOCX document | |
| 1. SOW_Large-Scale Fixed Systems_HE Rail.docx | DOCX document | |
| RFI Contractor Response Matrix.xlsx | XLSX spreadsheet | |
| Attachment 11 - Information Technology Clauses and Terms and Conditions.docx | DOCX document | |
| Attachment 06 - Lifecycle Sustainment and Support Requirements without comments.docx | DOCX document | |
| Attachment 05 - Testing Requirements.docx | DOCX document | |
| Attachment 03 - Design Construction and Installation Requirements.docx | DOCX document | |
| RFI_HE Rail.docx | DOCX document | |
| Attachment 02 - Integration Overview 09222025.docx | DOCX document |
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Sheet1 Deliverable Identification Number (DIN): Deliverable Section Due Date Due to Template tc={0BB54775-5E88-49A0-8162-ED4F83AD4676}: [Threaded comment]
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Comment:
Consider additional column indicating format requirements - hardcopy, electronic, word, pdf, laminated etc
| Statement of Work | |||
| S001 | Contract Kick-Off Meeting | All | No more 30 days after contract award. |
tc={9B63E2D4-A5BB-485C-A86E-CD501A434691}: [Threaded comment]
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Comment:
The SOW suggests that the kick-off meeting has to be scheduled within 30 days but not necessarily held within that time. This implies that it must be held within 30 days (it should be sooner to avoid losing a whole month before the contract gets under way). Are there related documents and reports due for/ from this meeting?
October 29, 2025 at 9:18 AM
| COR | NO | ||
| S002 | Delivery Schedule | All | No more 30 days after contract award. |
tc={7EC65899-2D07-491D-BBBF-D07B785D05EE}: [Threaded comment]
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Comment:
| What would the contract say about delivery of systems if the Delivery Schedule isn't due until 30 days after contract award? | NIID/COR | NO | ||||
| S003 | System Delivery | All | No more 60 days from the date of delivery order execution. | NIID/COR | NO | |
| S004 | Project Management Plan | All | No more 14 days after contract award. |
tc={1EA36FEE-A0D9-45D8-A1C2-DF031B294BC0}: [Threaded comment]
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Comment:
| Will a draft of the PMP be required to be submitted with the Phase II proposal to facilitate evaluation of the Management Approach factor?? | NIID/COR | NO | ||||
| S005 | Monthly Progress Reports | All | On the 10th of each month. If the 10th is a weekend or holiday, it is due the next working day. | NIID/COR | Yes - Appendix C |
tc={3083EC9B-425C-4EC7-8443-79E65049FB43}: [Threaded comment]
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Comment:
@GRUEBELE, DONOVAN M. or @LAO, DALMACIO (CTR) any update on this? I think this is the only thing we need to finalize for this. If we know the title of it we can probably close this out and make it Appendix A.
Reply:
I think we can call it Appendix A.
Reply:
Dan is still working on the report template.
Reply:
There should be a separate HE Rail Appendix unrelated to MEP/LEP.
S006 Integrated Master Schedule Reporting 3 Weekly (day to be determined) Business Operations Division/NIID/COR YES - CBP IMS (to be provided after award)
| S007 | Instance Progress Reports, Inspection Reports, Test Results, Burn-in period Daily Logs | 4.2.2 | Daily during the burn-in period. | NIID/COR | NO |
| Attachment 03, Design, Construction and Installation | |||||
| D001 | Safety Plan | 2 | First submission – 90 days after award |
Review - Government has 30 days to review and comment.
| Updates – as necessary. | NIID/COR | NO | ||
| D002 | Equipment Installation Data | 2.1. | First submission due 30 days after award. |
Government has 45 days to review and comment from time of award.
| Final due 45 days after Government review. | NIID/COR | NO | ||||
| D003 | Site Survey Report | 2.2.1. | 120 days prior to Site Acceptance Test | NIID/COR | NO | |
| D004 | Design Reviews |
System and Conceptual Design Review 50% Design Review 95% Desgin Review IFC Design Review Factory Test Design Review 2.3, 2.4 2.3, 2.5 2.3, 2.6 2.3, 2.6 2.3 60 days after contract award Dependent on conceptual acceptance Dependent on 50% acceptance 120 days after contract award
| 150 days after contract award | NIID/COR | NO | ||
| D005 | Engineering Assessment and Construction Drawings Package | 2.2.2. | Prelimary due 90 days prior to Site Acceptance Test | |
| Final due 60 days prior to Site Acceptance Test | NIID/COR | NO | ||
| D006 | Installation Plan and Checklist | 2.2.3. | Preliminary due at time of Construction Kick-Off | |
| Final due 45 days prior to Site Acceptance Test | NIID/COR | NO | ||
| D007 | Construction Schedule |
High-level Key Milestone Timeline
| Detailed and Phased Construction Schedule | 3.1 | Prelimiary due 30 days prior to Construction kick-off meeting | ||||
| Final due at time of CKOM | NIID/COR | NO | ||||
| D008 | Construction Kick-Off Meeting | 3.2 | 30 days prior to breaking ground | NIID/COR | NO | |
| D009 | Certified (As-Built) Construction Drawings | 6.2 | 30 days after Site Acceptance | COR | NO | |
| Attachment 04, Training Requirements | ||||||
| TR001 | Weekly Status Report | 2.2 | Weekly | OTD/NIID/COR | NO | |
| TR002 | Training Design Plan | 2.3 | No more than 14 days after contract award. | OTD/NIID/COR | NO | |
| TR003 | Instructor Guide | 2.4 | No more than 60 days after contract award. | OTD/NIID/COR | NO | |
| TR004 | Student Guide | 2.5 | No more than 60 days after contract award. | OTD/NIID/COR | NO | |
| TR004 | System User's Manual | 4.1 | First submission - 120 days prior to first site acceptance test. |
Review - Government has 60 days to review and comment.
Final - Due 30 days after receipt of comments.
| Updates - shall be provided as changes are made to the design/configuration affecting system operation. | OTD/NIID/COR | NO | ||||
| TR005 | Operational/Storage Checklist | 4.2 | No more than 60 days after contract award | OTD/NIID/COR | NO | |
| TR006 | Operator Service and Maintenance Manual | 4.3 | First submission - 120 days prior to expiration of first system warranty. |
Review - Government has 90 days to review and comment.
Final - Due 30 days after receipt of comments.
| Updates - shall be provided as changes are made to the design/configuration affecting system maintenance. | OTD/NIID/COR | NO | ||||
| TR007 | Image Analysis Exercises/Manual | 1 | No more than 60 days after contract award | OTD/NIID/COR | NO | |
| TR008 | Image Interpretation Software | 1 | No more than 60 days after contract award | OTD/NIID/COR | NO | |
| TR009 | Contractor Supplied Laptops with images and software loaded for Image Exercises | 1 | No more than 60 days after contract award | OTD/NIID/COR | NO | |
| TR009 | Operator Training Video | 1 | No more than 60 days after contract award | OTD/NIID/COR | NO | |
| Attachment 05, Testing Requirements | ||||||
| TE001 | Acceptance Test Plan | 2.2 | Preliminary due 90 days prior to first testing. |
Subsequent draft ATPs due 30 days prior to test.
Final due 15 days prior to any testing.
| NIID/COR | NO | |||||
| TE002 | Radiological Survey Report | 3.2 | Upon delivery of each system and then annually thereafter. | Accompanied with the system; | ||
| Copies to COR | NO | |||||
| TE003 | Radiation Survey/Leak Test Report | 2.4, 3.2, 3.3 | Final reports of initial surveys or tests are due at site acceptance of system. | |||
| Subsequent Radiation Survey Reports are due annually. | ILD Operations Center/COR | NO | ||||
| Attachment 06, Lifecycle Sustainment and Support Requirements | ||||||
| L001 | Reports (Sustainment Report, After-Action Report | 1.1 | Monthy | ILD MDC/COR | NO | |
| L002 | Preventative Maintenance Schedule | 1.6 | Monthly | ILD Maintenance Management /NIID/COR | NO | |
| L003 | As-Built Configuration Baseline Report | 6 | With the delivery of each system | ILD Maintenance Management /NIID/COR | NO | |
| L005 | Hazardous Materials List and Safety Data Sheets | 5 | First submission included with proposal. Government has 120 days to review and comment from time of award. Final due 60 days after Government review. | NIID/COR | NO | |
| L006 | Technical Documentation Package | 7 | First submission - 90 days prior to first site acceptance testing. |
Review - CBP has 30 days to review and comment.
Final - 5 working days prior to start of testing.
| Updates - Required whenever changes are necessary. | ILD Maintenance Management /COR | NO | ||
| L007 | Warranty Certificates and Documentation | 9 | First submission - 30 days prior to site acceptance of the first system. |
Review - Government has 30 days to review and comment.
Updates - provided monthly until all warranties have expired. ILD Maintenance Management /NIID/COR NO tc={DE6135BA-A550-476A-8A3F-8C7F7539275F}: [Threaded comment]
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Comment:
Check for Deliverables in all Attachments of the SOW. For instance, in Attachment 9 Section 7 there is a requirement for the Contractor to deliver a QA Assessment Report after each PMR. This is not included in Attachment 7.
Consider additional column indicating format requirements - hardcopy, electronic, word, pdf, laminated etc
The SOW suggests that the kick-off meeting has to be scheduled within 30 days but not necessarily held within that time. This implies that it must be held within 30 days (it should be sooner to avoid losing a whole month before the contract gets under way). Are there related documents and reports due for/ from this meeting?
October 29, 2025 at 9:18 AM
What would the contract say about delivery of systems if the Delivery Schedule isn't due until 30 days after contract award?
Will a draft of the PMP be required to be submitted with the Phase II proposal to facilitate evaluation of the Management Approach factor??
@GRUEBELE, DONOVAN M. or @LAO, DALMACIO (CTR) any update on this? I think this is the only thing we need to finalize for this. If we know the title of it we can probably close this out and make it Appendix A.
I think we can call it Appendix A.
Dan is still working on the report template.
There should be a separate HE Rail Appendix unrelated to MEP/LEP.
Check for Deliverables in all Attachments of the SOW. For instance, in Attachment 9 Section 7 there is a requirement for the Contractor to deliver a QA Assessment Report after each PMR. This is not included in Attachment 7.
File details come from the government source that posted it. Updated .