Attachment 05 SECTION C PWS for CSC-23302.pdf

4 - 1

SECTION 4

Performance Work Statement (PWS)

TECHNICAL PROVISIONS LANDSCAPING

4.1 SCOPE: The contractor shall furnish all labor, materials, tools, equipment, fertilizers, chemicals, supervision and other items as necessary to perform grounds maintenance, landscaping services and irrigation system maintenance at the Defense Supply Center Columbus (DSCC). All work shall be performed in strict accordance with these provisions and subject to the terms and conditions of the contract. All work associated with this portion of the contract shall be performed between March 1 and November 30 unless specifically directed otherwise by the Contracting Officer.

4.2 WORK AREAS: The contract is divided into five work areas or zones; Zone 1 includes Buildings 21, Zone 2 includes Building 20 and their associated parking areas, the North Yearling Road entrance, Building 14, Building 23 and the S. Yearling Road entrance; Zone 3 includes the area surrounding Buildings 1 and 24; Zone 4 includes the area surrounding Buildings 2, 3 and 4; and Zone 5 includes all remaining areas of the Center. See DSCC Site Map Landscaping for clarification.

4.3 GRASS CUTTING: The contractor shall cut all grass areas as shown on the SITE MAP.

Additionally, the contractor shall cut all other miscellaneous grass areas within the DSCC perimeter fence whether or not specifically shown on the drawing. Areas expressly omitted from the contract include the Golf Course, driving range, Building 5 and Building 6; these areas are identified on the SITE MAP. The areas and configuration of grass shown on the SITE MAP are only approximations. It is the contractor’s responsibility to determine the exact amount of grass to be cut. Grass cutting shall be performed in the following manner per zone:

Zone 1 – Grass shall be cut Monday and Thursday of each week from March 1 through June 30. July 1 through November 30 shall be cut on a weekly basis not exceeding 7 day intervals.

Zone 2 - Grass shall be cut Monday and Thursday of each week from March 1 through June 30. July 1 through November 30 shall be cut on a weekly basis not exceeding 7 day intervals.

Zone 3, 4, & 5 – Grass shall be cut on a weekly basis not to exceed 7 day intervals beginning March 1 through the mowing season

Exceptions and other information: Field mowing areas and the area south of the perimeter fence along Maryland Avenue. The area of grass between the south fence line and Maryland Avenue shall be cut every two weeks. Field mowing shall be performed according to Paragraph 4.12. The contractor shall begin grass cutting March 1 and continue services through November 30 (estimated at 39 weeks of mowing). Should grass cutting extend beyond 39 weeks, it is the contractor’s responsibility to bring this to the attention of the COR and a negotiated adjustment will be made in the contract price. The grass area WEST of building 330 shall not be cut as this is protected prairie grassland. It is marked with appropriate signage. The Government reserves the right to dictate the weekly sequence in which the grass is cut.

4.3.1 Prior to performing each grass cutting the contractor shall remove all tree limbs, rocks, trash and other debris located within the work area and dispose of trash off site and any limbs, rocks, etc may be disposed of them off site. The contractor is responsible for moving and replacing picnic tables, benches, trash receptacles, etc., located within the work areas.

4.3.2 All grass shall be cut to a uniform height of approximately three (3) inches. However, it is the contractor’s responsibility to vary the grass height according to the season and local climatic conditions to optimize the appearance and health of the grass. When work is complete, grass surfaces

4 - 2 shall present a smooth even finish. The contractor shall rake grass when grass clippings are clearly visible in clumps or patches on the finished grass surface. All grass cutting shall be performed in a systematic manner with cutting patterns parallel or perpendicular to adjacent buildings and roads.

Once the contractor has begun work in an area, he shall complete all work in that area prior to initiating work elsewhere.

4.3.3 Grass cutting shall be performed in a manner to prevent rutting, scalping or any other type of turf damage. The contractor shall repair or replace any turf damaged as a result of his grass cutting operations. The contractor shall repair any damage to trees, shrubbery, flowers, groundcover, ground lights, vehicles, etc. caused by his grass cutting operation. Deflectors on mowers and trimmers shall be in place at all times. The contractor shall direct discharge away from pedestrians, vehicles, structures and mulched areas.

4.3.4 Upon completion of grass cutting the contractor shall immediately remove clippings from sidewalks, roads, parking areas and all other paved or concrete surfaces.

4.3.5 The contractor shall perform no grass cutting when the grass or soil is excessively wet, when frost is present or under any other condition where turf damage may result. The contractor shall not cut grass when an excessive amount of leaves are present.

4.3.6 Grass trimming shall be performed concurrently with grass cutting. Trimming is required in grass areas around all obstructions such as buildings, support structures, trees, utility poles, guy wires, shrubs, flower beds, utility manholes, fences, fire hydrants, landscaped areas, etc., and along ditch banks and roadways. Grass may not be trimmed to a height lower that one (1) inch and no higher than the height of the recently cut grass surface. The contractor shall be responsible for repairing any damage to trees, groundcover, shrubbery, flowers, etc., caused by his grass trimming operations.

4.3.7 The contractor shall edge along sidewalks, curbs, miscellaneous paved surfaces and landscaped areas as required. Edging gap shall be between ½” and 1”. The contractor shall collect and dispose of all sod, turf, soil, rocks and clippings disrupted as a result of edging. The contractor shall dispose of all edging debris off site. Upon completion of edging, grass areas shall present a neat, clean straight or appropriately curved edge. The contractor shall edge two times per year.

4.3.8 In the event the Government determines that certain areas of grass do not require regular cutting because of local climatic conditions, the Government may direct the contractor not to perform grass cutting. In such an event, the Government and the contractor will agree upon an equitable reduction in the contract price. Over the past several years intermittent drought conditions have resulted in a significant reduction in the amount of grass cutting performed in non-irrigated areas of the Center.

The Government will provide the contractor with a minimum of 48 hours’ notice if specific grass cutting is not to be performed.

4.3.9 When cutting grass in areas adjacent to parked vehicles the contractor shall exhibit extreme caution to ensure grass or other discharges do not come in contact with the vehicles. If the contractor cannot assure this situation, the work in these areas must be performed during non-normal duty hours when no vehicles are present. When this work is performed during non-normal duty hours there will be no adjustment in the contract price.

4.3.10 Special Grass Cutting Requirements: Occasionally DSCC may request that the grass in a specific area be cut on a certain date to accommodate a special activity. The contractor shall revise his work schedule in order to cut these areas on the required date.

4.3.11 Sprinkler heads damaged as a result of the contractor’s grass cutting operations shall be immediately repaired or replaced by the contractor at no additional cost to the Government.

4 - 3

4.3.12 The area of grass to be cut is as follows: Zones 1(DFAS) & 2(DLA) – 45 acres; Zone 3 – 14 acres; Zone 4 – 10 acres; and Zone 5 – 31 acres. These areas do not include the field mowing requirements. The areas provided are only approximations; it is the contractor’s responsibility to determine the exact amount of grass that requires cutting.

4.4 LEVEL 2 GRASS SERVICES: In addition to grass cutting requirements detailed in Paragraph 4.3, the contractor shall also provide the following services in Zone 1 & 2. The contractor shall provide and apply fertilizers, herbicides, and insecticides as required to maintain the grass in a healthy condition. The amount of fertilizer, herbicide and insecticide shall be limited to the lowest effective amount. Natural or eco- friendly options should be utilized whenever possible. The contractor shall maintain grass areas in a thick, lush, dark green condition, and be free of weeds and undesirable grasses. The contractor shall utilize only granular lawn applications unless specifically approved otherwise by the Contracting Officer. The contractor will work directly with DSCC’s Environmental Team for reporting of pesticides for monthly and annual usage reports and provide all applicable licenses for applicators.

At the beginning of each contract year the contractor shall submit a comprehensive plan detailing type and schedule of each lawn application. Each October the contractor shall aerate all grass areas in Zone 1.

4.5 MAINTENANCE OF LANDSCAPED AREAS: The contractor shall maintain all landscaped areas within the DSCC perimeter fence. Additionally, the contractor shall maintain the planter at the entrance to the Broad Street Gate, all landscaped areas at the entryway to the South Yearling Road Gate, North Yearling Road Gate entryway and the James Road Gate entryway. Any area that is presently covered by mulch or landscape rock is considered a landscaped area. These areas include but are not limited to; ground cover and shrubbery areas; planters both ground level and elevated; flowered areas; tree saucers, etc.

4.5.1 The contractor shall perform spring clean-up in all landscape areas to remove dead leaves, cut back perennials and prepare beds for mulch. All tree root collar flares shall be visible, excess soil and mulch shall be removed and disposed of in accordance with this contract. Notify the COR if the top of the root collar flare is below the level of the surrounding soil. After removing excess soil and mulch, identify trees with visible stem-girdling roots to the COR. Spring cleanup shall be completed by the first week of May each year and the COR shall be notified to perform an inspection of the areas upon completion.

4.5.2 Application of Mulch: *** It is the contractor’s responsibility to measure mulched areas during the site visit to ensure each space is receiving 2” of mulch annually. Any area that cannot receive a full 2” of mulch shall be brought to the CORs attention and the mulch shall be used elsewhere as directed by the COR. The contractor shall apply two inches of processed hardwood mulch to all landscaped areas and shall be completed by the FIRST WEEK OF MAY each year and the COR shall be notified to perform an inspection of the areas upon completion. All mulch shall be applied over a continuous two week period. The contractor shall maintain mulched areas and make adjustments as necessary to keep areas covered – mowing ruts and wind blowing away mulch beds will be raked and additional mulch applied as necessary to keep uniform appearance. New and existing mulch shall be kept three inches away from the base of all trees. Additionally, prior to applying new mulch the contractor shall remove existing mulch and soil where build-up has occurred (this should be completed during spring cleanup in paragraph 4.5.1). The tree root collar flare shall be visible at the surrounding ground level. Saucers at the base of trees shall be circular. All saucers in a specific area shall have the same diameter. Mulch shall be free of all types of debris including large lumps of wood or bark, and be uniform in color and texture. Where applicable, the contractor shall edge around all landscaped areas prior to applying mulch.

4 - 4

Mulch shall also be applied to bioswales in paragraph 4.9.

4.5.3 The contractor shall maintain all landscaped areas free of weeds, grasses and other undesirable vegetation. The contractor shall maintain a neat, clean straight or appropriately curved edge between landscaped and grass areas. The contractor shall remove all trash and other debris from landscaped areas whenever work is being performed.

4.5.4 The contractor shall remove grass and weeds from joints and cracks in hardscape, sidewalks and paved areas surrounding Buildings 14 Community Center, 20, 21, Building 55 (outdoor pavilion), Building 61 Visitor Control Center, Building 64 Gatehouse and Building 65 Search Office. The contractor shall perform this task throughout the growing season.

4.6 MAINTENANCE OF GROUND COVER, SHRUBBERY AND TREES:

4.6.1 Ground Cover, Shrubbery, etc.: The contractor shall trim, prune, fertilize, spray or otherwise treat all ground cover, shrubbery, perennial plants and ornamental trees in Zones 1, 2, 3, 4 and select areas in Zone 5 as necessary to maintain the plants in a healthy, aesthetically appropriate condition. In Zone 5, the contractor shall maintain ground cover, shrubbery and trees in the following locations: Broad Street Gate planters, landscaped areas at the intersection of Jackson Boulevard and “A” Street, landscaped areas at the intersection of Jackson Boulevard and Roosevelt Lane and landscaped areas surrounding Building 22, Child Development Center (CDC), to include all shrubbery at the barrier cable. The contractor shall also maintain the shrubbery along the barrier cable at Buildings 20, 21 and

23. Dead or dying ground cover and shrubbery shall be removed completely, including the root ball.

After the dead/dying ground cover and shrubbery is removed, the contractor shall fill in the hole with soil and lay grass seed if applicable. Dead or diseased branches in shrubbery and ornamental trees shall be removed. Suckers shall be removed from trees and shrubbery. Shrubbery shall be trimmed to established shapes or as recommended by the contractor’s horticulturist and as approved by the Contracting Officer. Areas containing ground cover, shrubbery, perennial plants and ornamental trees, whether mulched or not, shall be kept free from weeds, grasses and other vegetation.

4.6.2 Trees: The contractor shall trim as required all tree branches in Zones 1, 2, 3 and 4 which interfere with vehicle or pedestrian traffic, utilities or any other structure. The contractor shall remove as required all dead, dying or diseased tree branches in Zones 1, 2, 3 and 4. As required, the contractor shall adjust, replace or remove guy supports from all trees on Center. Consult with the COR prior to removal of any tree larger than 3” diameter.

4.6.3 The contractor shall familiarize himself with all types of ground cover, shrubs, plants and trees on Center to ensure that he has the knowledge necessary for proper maintenance. It is the contractor’s responsibility to diagnose problems associated with the Center’s plantings, and respond to the problems accordingly.

4.7 MAINTENANCE OF IRRIGATION SYSTEMS:

Each year the contractor shall service, start up, operate, program, maintain and winterize irrigation systems at Buildings 20. No later than 31 May, the Contractor shall perform an annual test on all irrigation system backflow preventers. Testing shall be performed by a State of Ohio Certified Backflow Tester, a copy of the Certificate shall be provided to the Contracting Officer. In addition, the contractor shall submit a copy of the Certificate to the City of Columbus, Division of Water and provide the submission date to the Contracting Officer. At the conclusion of all testing the contractor shall include a map showing irrigation zones and identify damaged areas on the map.

4.7.1. During each system start-up the contractor shall submit a detailed written report to the Contracting Officer listing all system deficiencies with corresponding costs for repairs. Once either the contractor (at additional cost to the Government), or the Government has completed these repairs, it then becomes the contractor’s responsibility to maintain the irrigation systems for the remaining

4 - 5 term of the contract. Subsequent irrigation repairs required during the operating season, unless they are the result of contractor negligence, will be completed as a Level 2 service using predetermined wage rates and material costs. All required repairs to the irrigation systems shall be completed in a timely manner. The contractor shall operate the irrigation systems in a reasonable manner to insure optimum growing conditions for grass, ground cover, flowers and shrubbery. The contractor shall not over water. The contractor shall adjust and clean grass, soil, mulch, etc. from sprinkler heads as required to optimize water flow and coverage. The contractor shall adjust the flow and direction of each sprinkler head as required. The contractor shall re-program the irrigation systems operation schedule to address local climatic conditions or when directed by the Contracting Officer. The contractor shall bury all exposed irrigation piping prior to mulching each year. Pipe shall be buried prior to application of mulch. Irrigation repair required because of contractor negligence shall be repaired at no cost to the Government.

4.7.2 The irrigation controller mounted inside Building 20A operates all Building 20 irrigation lines.

The irrigation controller is connected to an on-site weather station. The contractor shall subscribe to the on-line Tucor Inc RealNet Data Access service to be able to communicate with the controller, remotely access to run and program the controller. The subscription will also provide communication to and from the on-site weather station and allows email alerts to be sent to the contractor.

Approximate costs are for a one-time activation fee and annual server access fee. Tucor Inc. RealNet information is found at www.tucor.com or by calling (800) 272-7472.

4.7.3 At the end of each growing season, the contractor shall remove the small 1” to 2” irrigation backflow preventers and store them inside Building 20A. At the beginning of the next growing season the contractor shall re-install the backflow preventers before testing.

4.8 MAINTENANCE OF TURKEY AND MASON RUNS:

4.8.1 Mason Run - Grass, weeds, shrubs, small trees, etc. on the slopes and bottom Turkey Run shall be cut two(2) times each contract year. Prior to each cutting the contractor shall remove all debris from the bottom and slopes of the waterways and dispose of the debris off site. Each cutting shall be completed within five consecutive workdays. Vegetation in Mason Run shall be cut to a height of approximately six (6) inches.

4.8.2 Turkey Run - Grass, weeds, shrubs, small trees, etc. on the slopes and bottom Turkey Run shall be cut four(4) times each contract year. Prior to each cutting the contractor shall remove all debris from the bottom and slopes of the waterways and dispose of the debris off site. Each cutting shall be completed within five consecutive workdays. Vegetation in Turkey Run shall be cut to a height of approximately six (6) inches.

4.9 MAINTENANCE OF DRAINAGE PONDS & BIOSWALES:

4.9.1 Building 20 & 21 Draining Ponds: Contractor shall cut drainage ponds north of 20 & 21 two times a year. The banks and bottom shall be maintained to allow only proper native vegetation to grow (i.e. cat tails). These 4 ponds shall be mowed 2 times per year.

4.9.2 Building 20 East Bioswale: Bioswale shall be maintained once a month to remove invasive trees and vegetation. Care should be taken not to remove planted trees and shrubs e.g. River Birch, willow. Two inches of mulch will be added annually in May, taking care to avoid tree flares and the immediate 2 inches surrounding the base of the trees.

4.9.3 DRMO Storage – Perimeter Bioswale: Bioswale shall be maintained once a month to remove invasive trees and vegetation. Care should be taken not to remove planted trees and shrubs e.g. River Birch, willow.

Two inches of mulch will be added annually in May, taking care to avoid tree flares and the immediate 2 inches surrounding the base of the trees.

http://www.tucor.com/

4 - 6

4.9.4 Building 1 & Building 2 Drainage Ponds: Contractor shall cut drainage ponds north of 20 & 21 2 times a year. The banks and bottom shall be maintained to allow only proper native vegetation to grow (i.e. cat tails). These 4 ponds shall be mowed 2 times per year.

4.9.5 Building 46 & 58 Bioswale: Bioswale shall be maintained once a month to remove invasive trees and vegetation. Care should be taken not to remove planted trees and shrubs e.g. River Birch, willow. Two inches of mulch will be added annually in May, taking care to avoid tree flares and the immediate 2 inches surrounding the base of the trees.

4.9.6 Building 11 East Bioswale: Bioswale shall be maintained once a month to remove invasive trees and vegetation. Care should be taken not to remove planted trees and shrubs e.g. River Birch, willow. Two inches of mulch will be added annually in May, taking care to avoid tree flares and the immediate 2 inches surrounding the base of the trees.

4.9.7 Building 308 North Bioswale: Bioswale shall be maintained once a month to remove invasive trees and vegetation. Care should be taken not to remove planted trees and shrubs e.g. River Birch, willow. Two inches of mulch will be added annually in May, taking care to avoid tree flares and the immediate 2 inches surrounding the base of the trees.

4.9.8 Building 306 West Bioswale: Bioswale shall be maintained once a month to remove invasive trees and vegetation. Care should be taken not to remove planted trees and shrubs e.g. River Birch, willow. Two inches of mulch will be added annually in May, taking care to avoid tree flares and the immediate 2 inches surrounding the base of the trees.

4.10 LEAF COLLECTION AND DISPOSAL: The contractor shall perform leaf collection and disposal for all areas within the DSCC perimeter fence. Leaves shall be collected on a regular basis from mid October through the end of November or until leaf fall is substantially complete. Leaf accumulation will not be permitted where the possibility exists of damage to grass, ground cover or shrubbery.

4.11 FLOWER PLANTING: The contractor shall submit a proposed planting plan for approval prior to performing any work. In the first year of the contract the contractor shall plant perennial flowers at the following locations; Building 20 north flag pole area, north planters and south planters (approximately 1,400 square feet); Building 21 at the corner of Roosevelt Lane and 16th Blvd. and west flag pole area (approximately 500 square feet). All flowerbeds are existing. The contractor shall prepare, treat and fertilize soil as required. Flowers shall be planted on or about May 15. The contractor shall weed, fertilize, water, trim, etc., as necessary to maintain a continuous coverage of flowers throughout the growing season. The contractor shall cut down flowers (based on species and care requirements) on or about October 15 or when directed by the Government. The contractor shall plant flower types that are suitable to soil conditions and the environment (sun verses shade). Flowers shall be planted in adequate numbers to insure complete coverage of the beds.

4.12 FIELD MOWING: The contractor shall field mow the grass area as shown on the SITE MAP. The area requiring cutting is approximately 30 acres. The contractor shall cut the grass in this area to a height of approximately 5 inches. Upon request from the COR, a 50’ x 80’ area (approximate youth soccer field size) within the field located between “B” and “D” Streets shall be cut at a height of 3 inches up to three (3) times per contract year. NOTE: A ten (10) foot buffer shall be maintained between the edge of the field mowed areas and all perimeter and intersecting roads and/or sidewalks.

The buffer areas shall be cut weekly along with all other grassy areas.

4.13 ADDITIONAL MOWING SERVICES: Contractor shall mow, trim, herbicide DRMO Storage gravel lots South of Building 44, along Maryland Ave, A Street, & B street to maintain a presentable appearance. Weeds shall not exceed 10” in height throughout the year. Area shall receive 1 herbicide

4 - 7 treatment annually. Contractor shall measure this area to ascertain the correct amount of effort and herbicide required.

4.14 TREE FERTILIZATION: Annually fertilize trees located at Buildings 20 and 21 and their surrounding parking lots (Zone 1 & 2). Average tree truck diameter is three inches. Utilize liquid fertilizer and inject into ground per fertilizer manufacturers recommendations. Fertilizer shall be selected for use on Center’s specific variety(s) of trees. Submit fertilizer and work procedures for approval prior to performing any work.

4.15 WASTE DISPOSAL: The contractor shall dispose of all vegetation and debris generated as a result of all work associated with this contract at an off-site licensed facility. At the time of award, the contractor shall provide the name and address of the licensed facility to the Contracting Officer.

Vegetation and debris shall be disposed of according to all applicable Federal, State and local environmental and disposal regulations.

4.16 MISCELLANEOUS SERVICES: In addition to the work requirements specifically detailed in this statement of work, the Government may elect to require the contractor to perform additional work. The work may include; tree and turf fertilization/watering, furnishing and planting/watering of trees, shrubbery and perennials; placing of sod or planting of grass seed; mechanical and/or manual weed control; shrubbery rejuvenation, installing and maintaining temporary irrigation systems; or other similar landscape related work. Work may also include modifications to the Center’s irrigation systems. Prior to performing these miscellaneous services the Government and the contractor will agree to an equitable number of man-hours to perform the work and costs for all specialty materials and supplies. The man-hour cost to perform miscellaneous services shall include labor, transportation, hand tools, overhead, profit, etc.

4.17 WORK NOT IN CONTRACT:

The contractor is not responsible for removal of dead shade trees, or the removal of trees or large tree limbs damaged as a result of high winds, snow, ice, etc. The contractor is not responsible for the replacement of dead trees and shrubbery, unless the death is caused by the contractor’s actions/inaction. The contractor is not responsible for the application of grub treatments. The contractor is not responsible for turf damage due to the effects of road salt or pedestrian traffic. These services may be considered for miscellaneous services per 4.16 miscellaneous services.

4.18 EQUIPMENT:

4.18.1 The contractor shall maintain all equipment in a satisfactory, safe operating condition. All cutting edges shall be maintained in a sharp condition. All equipment shall be operated in a safe manner per its intended use. Only equipment in proper mechanical adjustment shall be used on this contract. The Government may direct the contractor to remove from DSCC any equipment that is not in satisfactory operating condition.

4.18.2 The discharge from tractors, mowers, weed eaters, etc. shall at all times be directed away from parked and moving vehicles, pedestrians, workers and Government and personal property. Deflectors shall be present on all equipment and be in the down position at all times. The contractor shall be fully responsible for any and all injury to personnel and/or damage to property caused by an item discharged from his equipment.

4.18.3 The contractor will be provided with a staging area on site where equipment and supplies may be stored. The contractor shall maintain the staging area in a neat, organized manner.

4.18.4 The contractor shall provide all contractor employees with all required eye, ear and foot protection in accordance with industry standards. Contractor employees shall wear all protective gear while performing work.

4 - 8

4.19 APPLICATION OF CHEMICALS:

4.19.1 The contractor shall make reasonable attempts to minimize the use of chemicals and pesticides.

4.19.2 The contractor shall not apply fertilizers, chemicals, pesticides, etc. near the Child Development Center (CDC), Building 22. No fertilizers, chemicals, pesticides, etc. shall be applied within the boundary line identified on the site maps.

4.19.3. The contractor shall apply fertilizers, chemicals, pesticides, etc. only after 1730 hours Monday – Friday or on the weekends.

4.19.4 Each contract year prior to performing any work, the contractor shall submit Safety Data Sheets and product labels for all fertilizers and chemicals used on this project. All chemicals and fertilizers shall be approved by the Installation Environmental Team prior to use each contract year.

4.19.5 All chemicals and fertilizers shall be used according to the manufacturers' recommendations.

4.19.6 All individuals applying fertilizers, chemicals, pesticides, etc. shall be properly trained and have all required licenses and certificates required by the applicable Government agency. Prior to starting work the contractor shall submit a copy of the Pesticide Applicator License issued by the State of Ohio, or similar licensing from the Department of Defense, for the individual(s) responsible for applying pesticides and chemicals.

4.19.7 Chemicals and fertilizers used for this project shall not be stored on Center.

4.20 REPORTING OF CHEMICAL USAGE:

4.20.1 Within 72 hours of each application, the contractor shall provide a detailed listing of the types, amounts and locations of all fertilizers and chemicals used on this project. The contractor shall report chemical usage on DD Form 1532-1 to the COR & the Installation Environmental Team.

4.20.2 Each month the contractor shall provide a detailed listing of the types, amounts and locations of all fertilizers and chemicals used on this project. The contractor shall submit this monthly report by the seventh day of the following month. The contractor shall sign the DD Form 1532-1, Block 5 "Installation Certified Pest Management Supervisor, Applicator, or Inspector" and submit the signed report to the COR & the Installation Environmental Team.

4.20.3 The contractor shall complete an alternate form or forms at the direction of the Government.

4.21 QUALITY CONTROL AND ASSURANCE: The contractor shall submit a site specific quality control plan in sufficient detail to insure all work performed is completed in accordance with the contract requirements. The contractor shall submit the quality control plan for approval within 15 days of contract award and whenever the plan changes. The contractor shall update and modify the plan as required to address contract changes and job site concerns. The Government will inspect the contractor’s performance and document any deficiencies found. Major deficiencies will be reported to the contractor by email. Should the Government determine that any aspect of the contractor’s work is unsatisfactory, the Government may elect to either require the contractor to re-perform the work at not additional cost, or deduct funds from the contract that are commensurate with the amount of unsatisfactory or non completed work.

4.22 ACCEPTABLE PERFORMANCE: The contractor shall satisfy a minimally acceptable performance level. On a monthly basis, if the contractor fails to perform or perform satisfactorily

4 - 9 more than five regularly scheduled work requirements, the contractor’s performance will be considered unsatisfactory and the Government may take appropriate action. Additionally, should the Government determine that any aspect of the contractor’s work is unsatisfactory, the Government may elect to require the contractor re- perform the work at no additional cost or deduct funds from the contract that are commensurate with the amount of unsatisfactory work. Re-performance shall be accomplished with 24 hours of notification.

4.23 PROJECT MANAGEMENT:

4.23.1 Field Supervisor: The contractor shall provide a field supervisor who shall be responsible for the performance of work and who shall act as an emergency point of contact. The names of the field supervisor and a designated alternate shall be provided to the Contracting Officer within seven (7) days after award of the contract. The contractor shall provide phone numbers where both the field supervisor and his/her alternate can be reached at all times. The field supervisor shall be knowledgeable of the requirements stated in the contract. The field supervisor and alternate shall have authority to act on behalf of the contractor on all contract matters relating to the daily operation of this contract. The field supervisor or his/her alternate shall be available within two hours during normal duty hours to meet at the job site with the Contracting Officer or his/her representative to discuss job site concerns.

4.23.2 Contractor Quality Control (QC) Program: The contractor shall establish and implement a quality control program to insure all requirements of the contract are being adequately performed.

4.23.3 DAILY REPORT Whenever work is performed the contractor shall submit a daily activity report. The report shall include a description of work performed, work location(s) by building number or street, working conditions (weather), problems encountered, manpower and equipment requirements and any other pertinent information. Once report for each day shall be kept and submitted on Monday for the previous week.

4.23.4 MONTHLY REPORT: The contractor shall provide a list of any pests or diseases causing the decline of trees and other vegetation along with a recommended course of action to remedy the decline.

4.24 ANNUAL REPORT: At the end of each growing season, no later than 31 December, the contractor shall submit a detailed annual report. The report shall detail the condition of all vegetation and landscaping being serviced and maintained under this contract. The report shall also include recommendations for cost containment, improved and/or alternate services, or any other recommendations that would improve the performance of the contract.

4.25 WORK HOURS: All work (except as noted) shall be performed Monday through Friday between 0600 and 1600 hours. Should it be necessary for the contractor to work other than normal duty hours to accomplish the work requirements, the contractor shall first receive approval from the Contracting Officer. Work performed during non-normal duty hours shall be performed at no additional cost to the Government. No work shall be performed on Government observed holidays. Work in the Buildings 20 and 21 parking lot areas and the Building 22, CDC area shall be performed weekdays after 1730 hours or on weekends.

4.26 LEVEL OF PERFORMANCE: As a minimum, unless specifically stated otherwise in this statement of work, all work shall be performed to current industry standards. Lawn maintenance and landscaping in high profile areas (Buildings 20 and 21, & DSCC gate entrances) shall present a corporate center appearance.

4.27 CONTRACTOR EXPERIENCE: Each bidder shall submit with their cost proposal a list of projects completed within the past three (3) years which demonstrate the contractor’s capability to

4 - 10 successfully provide all of the services in the size and scope detailed in this specification. The contractor shall include a brief description of the work performed and the cost for each project listed.

Provide references for each project listed. The contractor shall demonstrate in his proposal that his employees have detailed experience in turf grass management and horticultural science. The contractor shall submit along with his cost proposal the resumes of those employees who will be responsible for turf grass management and horticultural science services. Only those proposals containing sufficient documentation detailing the contractor’s required level of experience and expertise will be considered.

Any offer that fails to include information to demonstrate that the offeror has the required experience will be ineligible for award and will be rejected as technically unacceptable.

4.28 CONTRACTOR EMPLOYEES: All contractor employees (including subcontractor employees) shall be attired in a standard company uniform to include shirt and hat. The shirt shall be inscribed with the company name and/or logo. Contractor vehicles shall be identifiable with the company logo.

The Government may require the contractor to remove from DSCC any employee (including subcontractor employees) whose conduct is considered unacceptable, or whose actions may be detrimental to the operation of the Center.

(End)

5 - 1

SECTION 5

TECHNICAL PROVISIONS SNOW REMOVAL

5.1 SCOPE: The contractor shall furnish all labor, materials, equipment, supervision and other items as necessary to remove snow and ice from roadways, parking areas and sidewalks surrounding Building 21 and Building 21A located at the Defense Supply Center Columbus.

5.2 DESCRIPTION OF WORK:

5.2.1 SNOW REMOVAL:

5.2.1.1 The contractor shall remove snow and ice from all roadways, parking areas and sidewalks as shown on the site map Building 21, DFAS Parking/Sidewalk Snow Removal Service. The work area is bounded on the north by Pershing Ave, on the west by 14th Blvd, on the south by “A” Street and on the east by 16th Blvd. The Government reserves the right to direct the contractor to perform snow removal work and apply salt at other areas of the DSCC site. The contractor will be reimbursed for all additional work performed. The Building 21 peak employee arrival times are 0600 to 0900 and peak departure times are 1500 to 1800 Monday – Friday.

5.2.1.2 The contractor shall provide ice and/or snow removal services as directed by the designated Government representative(s). In general, ice removal (salting) will be performed whenever icing occurs or a snowfall of less than one inch occurs. Snow removal shall be performed whenever a snowfall in excess of one inch occurs. Under most conditions it is expected that salting will be required after completion of snow plowing. Pre-salting prior to an anticipated snow event is NOT AUTHORIZED unless approved by the COR.

5.2.1.3 Snow will not be plowed onto streets, walkways, crosswalks, etc. Snow will be plowed from all sidewalks in all areas being serviced. The weight of the snow plow shall not crack or damage sidewalks.

5.2.1.4 Parking lot/Road work Priorities: the first priority is to clear the small parking lot closest to the building (boundary is Roosevelt Lane, 14th Blvd and “A” Street); second priority includes the loading dock access road between “A” Street and the Building 21 loading dock and rows A through L of the large parking lot North of Roosevelt Lane; the third priority is the remaining rows of the large parking lot and Building 21A parking lot. The first priority area shall be monitored throughout the time the contractor is on site to ensure these areas remain clear of snow and ice.

5.2.1.5 Sidewalk priorities: The sidewalks shall be kept clear of snow and ice. The following work priorities will be observed: the first priority is to clear the main pedestrian travel routes closest to the building and the areas identified on the SITE MAP where most slips, trips and falls occur. The second priority is to clear the remaining sidewalks on the west, south and north parking lots starting from the points closest to the building and working outward. The first priority area shall be monitored throughout the time the contractor is on site to ensure these areas remain clear of snow and ice.

5.2.1.6 The contractor shall provide five employees at each snow event, regardless of the amount of snow/ice. Two (2) for sidewalks, two (2) for parking lot areas, and one (1) as a working quality control manager/operation coordinator. If additional crew or equipment are necessary this shall be brought to the attention of the COR immediately. The contractor shall remove snow and/or ice in an efficient, productive manner and without a delay in service.

5.2.2 SALTING:

5 - 2

5.2.2.1 Salting refers to the application of sodium chloride (rock salt) or calcium chloride to snow and ice in order to facilitate melting. Sodium chloride shall be used on roads and parking areas and calcium chloride shall be used on sidewalks and ramps. Other similar products may be used only if approved in advance by the Contracting Officer or their designated representative.

5.2.2.2 Salt will be purchased by the Government for the contractors use. If the Government requires the contractor to purchase salt the request will be made in writing and a contract modification will be issued.

5.2.2.3 The contractor shall apply sodium chloride and calcium chloride in adequate amounts to melt the snow and ice. The contractor shall not over apply sodium chloride. The contractor shall take reasonable precautions to limit salt overspread onto grass and landscaped areas. Sodium chloride shall not be used on sidewalks.

5.2.2.4 Contractor shall purchase and maintain 20 ULINE H-1045GR, Gray Round Brute Container – 32 Gallon or approved equal. Barrels shall be equipped with lids and strapped down to prevent the lid from blowing off. Barrels shall be uniform.

5.2.2.5 Contractor shall place and fill salt barrels for Building 21’s custodial employees. Barrels are located at each sidewalk approach approximately 30-80’ from the building. Contractor shall fill barrels at the end of each snow event. Occasionally barrels will need filled before/during snow events.

Salt in these barrels are to be used by custodial employees and shall NOT be used by the contractor.

5.2.2.6 At the conclusion of the snow season, contractor shall remove and maintain barrels in Building 19.

5.2.2.7 Both sidewalk and road salt will be provided and maintained by the government. Location of salt will be at Building 308’s salt barns on the north end of the installation. Contractor shall track weights/amount used on approved DSCC form. Contractor will have to obtain salt from the salt barns with their equipment. The government may also coordinate one time delivery of salt to building 19 for the contractor to use.

5.3 WORK HOURS:

5.3.1 The contractor shall initiate parking lot/road and sidewalk service within one hour of notification/approval from the Government representative, this includes possible work on Saturday and Sunday. Parking lot, road, and pedestrian snow and ice removal areas shall be completed in Priority 1 areas within two hours of arrival to the site. The contractor shall notify the Government representative if Priority 1 areas cannot be cleared within the specified time frame. For snowfalls occurring during normal work hours, the contractor will be principally directed to remove snow and/or apply salt from sidewalks and main traffic routes. For snowfalls predicted during non-normal work hours, the contractor shall coordinate the snow and ice removal start time in advance with the Government representative.

5.3.2 The contractor shall work continuously or as directed by the Government representative until safe conditions are restored.

5.3.3 For every snow/ice event, all 5 employees and associated equipment shall arrive within 1 hour of notification/approval from the Government representative. For every snow/ice event a minimum of 2 hours of labor will be paid to the contractor regardless of service performed. The 2 hours does not start until employees arrive on site and have punched in with the time card. After the initial 2 hours the onsite QC Manager shall obtain hourly approvals from the COR to continue work in 1 hour increments.

5 - 3

With a crew this size it is assumed that the contractor can clear all areas within 2 hours during a normal snow event. Beyond the initial 2 hour payment, the contractor will only be reimbursed when his equipment and personnel are actively removing snow or applying salt. The contractor will not be reimbursed for labor and equipment costs when the equipment is down for service or repairs.

5.3.4 Contractor shall release employees as areas are cleared and/or after the initial 2 hours.

5.3.5 Contractor shall provide a time card clock in/out system. Each employee shall use the time card punch when they arrive and when they depart. Logs shall be attached to the daily reports. In addition to the log in/log out clock, a labor/equipment/material sheet will track the number of labor hours per person, equipment used and amount of salt used. The contractor field supervisor or designated Quality Control representative shall sign and date the log in/log out and labor sheet. The signed log in/log out and labor sheet shall be submitted to the COR within 24 hours of the end of the snow event. The log in/log out and labor sheets shall be used to validate the contractor labor, equipment and material cost on the monthly invoice.

5.4 CONTRACT MANAGEMENT:

5.4.1 Working Quality Control (QC) Manager: The contractor shall provide a Quality Control Manager on site for every snow event. This individual may work with the crew, but shall be responsible for the performance of the work and serve as the emergency point of contact available 24 hours a day, seven days a week from November 1 through April 15. The name of the individual and an alternate, along with phone number(s) shall be provided to the Contracting Officer in writing within seven days of the contract award.

5.4.2 The Quality Control Manager and alternate shall be knowledgeable of the contract requirements and have full authority to act on behalf of the contractor at all times on all contract matters regarding the daily operations of this contract. The QC Manager shall direct his/her employees during each snow event to ensure snow and ice is removed as stated in the PWS. During the snow event, the QC Manager shall monitor the work area including priority areas as often as needed to ensure his/her employees are removing snow and ice in accordance with the PWS. This often times requires the QC Manager to move his/her employees around the work area to ensure snow and ice are removed from the higher priority parking areas, sidewalks and the identified slip, trip and fall areas.

5.4.3 The QC Manager or alternate shall be available within one hour during normal duty hours to meet on the job site with Government personnel to discuss problem areas.

5.4.4 Quality Control (QC): The contractor shall establish and implement a quality control plan to insure all aspects of the contract are satisfactorily accomplished. The contractor shall designate an individual and alternate to perform quality control. The person designated as QC shall be knowledgeable of the contract requirements. These individuals shall meet with the Government representative at the job site as required to observe and discuss contract concerns.

5.5 COORDINATION:

5.5.1 A Government representative will be assigned to coordinate all aspects of the work with the contractor. The contractor shall provide a telephone number where the service personnel can be reached at all times during normal work hours. In the event of a snowfall or icing conditions, a Government representative or the Contracting Officer will notify the contractor that services are required.

5.5.2 The contractor shall attend a snow removal kick-off meeting at the beginning of each snow

5 - 4 season with Government representatives.

5.6 QUALITY CONTROL AND SAFETY: The contractor shall submit a site specific quality control and safety plan in sufficient detail that insures all work performed is completed in accordance with the contract requirements. The contractor shall submit a site specific quality control plan and a site specific safety plan for approval within 15 days of contract award, before the start of each contract year and whenever the plans are changed.

5.7 ACCEPTABLE PERFORMANCE: The contractor shall satisfy a minimally acceptable performance level. Government will inspect the contractor’s performance. Should the Government determine that any aspect of the contractor’s work is unsatisfactory, the Government may elect to either require the contractor to perform or redo the work at no additional cost, or deduct funds from the contract that are commensurate with the amount of unsatisfactory or non-completed work. On a weekly basis, if the contractor fails to perform or perform satisfactorily more than two specified work requirements, the contractor’s performance will be considered unsatisfactory and the Government may take appropriate action. If at any time during a contract year the contractor fails to report for duty after being contacted by the Government or cannot be successfully contacted by the Government, the contractor’s performance will be considered unsatisfactory and the Government may take appropriate action.

5.8 PROTECTION FROM DAMAGE: The contractor shall take all necessary precautions to protect vehicles and Government property during all snow and ice removal activities. The contractor is financially responsible for all damage to private and Government property that may result from his work activities. The contractor shall immediately notify the Government representative of any damage caused by contractor action.

5.9 CONTRACTOR EXPERIENCE: Each bidder shall submit with their cost proposal a list of projects completed within the past three (3) years which demonstrate the contractor’s capability to successfully provide all of the services in the size and scope detailed in this specification. The contractor shall include a brief description of the work performed and the cost for each project listed.

Provide references for each project listed. The contractor shall demonstrate in his proposal that his employees have detailed experience in snow/ice removal and applying salt on roads and sidewalks.

The contractor shall submit along with his cost proposal the resumes of the field supervisor, Quality Control and crew leader(s).