ATTACHMENT 02 TERMS AND CONDITIONS__FINAL(29 Aug 24).docx

ATTACHMENT 02 TERMS AND CONDITIONS In Accordance with FAR 13.303-3

(1) Description of agreement. This is a non-personal services BPA to provide Unaccompanied Personnel Housing (UPH) Furniture, Day-Rooms Furnishings, Mattress, and Appliances Program and the relocation of Office Furniture. The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, other items, and non-personal services necessary as defined in this PWS.

The Master BPAs will expire five (5) years from the date of establishment or total purchases reaching the BPA Limit, (whichever occurs first).

The U.S. Government anticipates this request will result in multiple BPAs. The Government estimates, but does not guarantee, that the total volume of moves through these agreements will be $5,331,235.00 in capacity over a 5-year ordering period unless ordering is ceased early.

The Contractor shall furnish all labor, supervision, materials and other items and services necessary in accordance with the Performance Work Statement (PWS).

(2) Extent of obligation. The Government is obligated only to the extent of authorized purchases actually made under these BPAs to established BPA Holders. The BPA will remain open on Sam.gov for (4) four years. Contractors will be evaluated on a yearly basis to determine their extent of participation, performance, and decision by the Contracting Officer to cancel BPA Holder or On-Ramp new Contractors for this BPA. Any changes in market conditions, sources of supply, and other pertinent factors may or may not warrant new arrangements or modifications of existing arrangements.

The deadline for industry requests for consideration for potential On-Ramp Periods is listed below. The last year to be considered for On-Ramp of this BPA if not canceled prior to this date is the start of the last year of the Ordering Period 25 Sept 2028.

*Government will determine future on-ramp procedures and provide notice on SAM.gov Questions:

Ordering Period 25 Sept 2024- 24 Sept 2029 Initial submission of questions: NLT 10:00am 05 Sept 2024 On-ramp 1: Submission of questions NLT 10:00am local time, 01 Aug 2025.

On-ramp 2: Submission of questions To be determined at a later date.

On-ramp 3 : Submission of questions To be determined at a later date.

On-ramp 4: Submission of questions To be determined at a later date.

Government will determine future on-ramp procedures and provide notice on SAM.gov Current BPA holders are not required to submit interest annually.

Submission of Offer:

Offerors shall email their documents with the Subject Line Reference: RESPONSE to PANMCC-24-P-0000 006132 Barracks and Furniture BPA no later than 11 Sept 2024.

Ordering Period 25 Sept 2024- 24 Sept 2029 Initial submission of offer: No later than 1000am local time, 11 Sept 2024.

On-ramp 1: Submission of offer: NLT 3:30pm local time, 01 Aug 2025.

On-ramp 2: Submission of offer : To be determined at a later date.

On-ramp 3: Submission of offer To be determined at a later date.

On-ramp 4: Submission of offer To be determined at a later date

Interested offerors shall provide the required documents to the following personnel. (The names below are subject to change throughout the Ordering Period. Be sure to continuously monitor the System for Award Management for updates).

Contracting Officer, MSG Mary Matthews, email: mary.e.matthews51.mil@army.mil Contracting Specialist, Jarvis Johnson, email: jarvis.d.johnson23.civ@army.mil

(3) Purchase limitation. Call Orders at or below the Micro-Purchase Threshold. (Currently $2,500.00) may be issued on a rotating basis. When Call Orders are issued by an Ordering Office the limit will be in line with their Government Purchase Card Limit or $2,500.00, whichever is less. The contractor will be provided with a notice of the Call prior to issuance of the order. The Contractor will have the option to decline their rotation 24 hours prior to the Call Order Start Date. If the contractor declines their turn, they will be placed to the bottom of the list for the next rotation.

Call Orders anticipated above the Micro Purchase Threshold but less than $250,000.00 will generally be competed with other BPA holders under Simplified Acquisition Procedures as a Request for Quote (RFQ). It is currently anticipated that BPA holders will be provided documentation such as attachment 01 ELIN Price Sheet which will include the items, quantity, period of performance, pick-up and delivery location, special instructions for the Call Order. (See Attachment 01 ELIN Price Sheet within the PWS. No Call Order will exceed $250,000.00. It is currently anticipated that the Government will award such calls on a Price Only basis, unless a technical evaluation is also used. The Call Order RFQ will identify the order evaluation criteria.

(4) Individuals authorized to purchase under the BPA. All BPA Calls will be initiated at the time each barracks or office move is needed by a Warranted Contracting Officer, Ordering Officer, or Government Purchase Card holder. Any Mission and Installation Contracting Command – Ft. Liberty Contracting Officer, Government Purchase Card or Ordering Officer is authorized to purchase under this BPA to the limit of their Card or Warrant Authority. In accordance with AFARS 5113.303-2-90 the Contracting Officer will update BPA holders with the list of individuals authorized to order services.

(5) Delivery tickets. Each Call Order shall contain the following minimum information:

(i) Name of supplier.

(ii) BPA number.

(iii) Date of purchase.

(iv) Purchase number.

(v) Itemized list of supplies or services furnished.

(vi) Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information).

(vii) Date of delivery or shipment.

(6) Invoices. All Invoice shall be paid through Wide Area Workflow or Government Purchase Card. Each Call Order will provide either the Instructions for FAR Clause 252.232-7009 Wide Area Work Flow or GPC Instructions.

(i) A summary invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value, and supported by receipt copies of the delivery tickets.

(ii) An itemized invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period and for which payment has not been received. These invoices need not be supported by copies of delivery tickets.

(iii) When billing procedures provide for an individual invoice for each delivery, these invoices shall be accumulated, provided that-

(A) A consolidated payment will be made for each specified period; and

(B) The period of any discounts will commence on the final date of the billing period or on the date of receipt of invoices for all deliveries accepted during the billing period, whichever is later.

ORDERING PROCEDURES – All orders must comply with FAR 13, DFARS 213, AFARS 5113, and, where applicable, AFARS Appendix EE (Department of the Army Government Purchase Card Operating Procedures). FAR 13.303.

Orders for services at or below the micro-purchase threshold (MPT) (currently $2,500): Contracting officer-approved individuals with the ordering activity may place orders at or below the value of the MPT services and withing the limits of their GPC, with any BPA holder that can meet the agency needs. The FAR encourages distribution of such orders among the BPA holders. All GPC orders placed at or below the MPT by GPC shall be submitted to the Administrative Contracting Officer (ACO) at MICC – FL of the BPA for tracking purposed to ensure fair opportunity. Approved GPC purchasers shall coordinate with the Contracting Officer regarding which BPA holders are appropriate to order from at that time. If the GPC card considers the proposed price to be unreasonably high, the concern with be elevated to the Contracting Officer for resolution IAW AFARS 5113.303-6(b)(iii). All individuals placing orders with GPC will follow all procedures in AFARS Appendix EE Table 6-1, Cardholder Micro-purchase Steps (see https://www.acquisition.gov/afars/appendix-ee-table-contents#AFARS_Appendix-EE_Chapter-6).

Orders exceeding $2,500 but not exceeding the SAT (currently 250,000): Will be placed by an authorized contracting officer, utilizing Simplified Acquisition Procedures. BPA holders will be afforded for consideration by application of the criteria below.

(1) In Accordance With Simplified Acquisition Procedures it is anticipated a Request for Quote (RFQ) will be provided to all BPA holders but competition will be obtained to the maximum extent practicable.

(2) Each RFQ will include the basis upon which the selection will be made.

(3) To the maximum extent practicable each BPA holder will have an opportunity to submit a quote. Each quote will be fairly considered by the Government.

(4) Award will be made in accordance with the selection procedures established in the RFQ.