Attachment 02 - PWS - 6.15.26.pdf

Performance Work Statement (PWS)

Building Maintenance and Repair Services for SATCOM Milstar (B1500)

(FA4600XXXXXXX)

04 June 2026

Offutt Air Force Base

Table of Contents

1.0 INTRODUCTION

1.1 BACKGROUND

1.2 SCOPE OF SERVICES

2.0 GENERAL REQUIREMENTS

2.1 WORK MANAGEMENT

2.1.1 Customer Service Point

2.1.2 Work Control and Prioritization

2.1.3 Work Order Management (Included vs. Billable)

2.2 ASSET MANAGEMENT

2.2.1 Initial Asset Inventory

2.2.2 Warranty Management

2.2.3 Record Keeping

2.3 MAINTENANCE PLANNING

2.3.1 PM Program

2.3.2 10-Year Lifecycle Replacement Plan

3.0 SYSTEM-SPECIFIC REQUIREMENTS

3.0.1 critical asset availability

3.1 ARCHITECTURAL AND STRUCTURAL SYSTEMS

3.1.1 Facility Exterior

3.1.2 Roofing System

3.1.3 Interior Finishes

3.1.4 Structural Components

3.2 MECHANICAL (HVAC) SYSTEMS

3.2.1 HVAC Equipment

3.2.2 Water Treatment

3.2.3 Ductwork

3.2.4 Energy management Control System (EMCS) and Building management system (BMS)) 16

3.2.5 Unfired Pressure Vessels

3.3 PLUMBING AND FUEL SYSTEMS

3.3.1 Plumbing Fixtures

3.3.2 Water Treatment (Domestic Water Systems

3.3.3 Backflow Prevention Program

3.3.4 Drainage Systems

3.3.5 Fuel Systems

3.4 ELECTRICAL SYSTEMS

3.4.1 Electrical Distribution

3.4.2 Emergency Power

3.4.3 Air Program Information Management System (APIMS)

3.4.4 Uninterruptible Power Supply (UPS)

3.4.5 Lighting

3.4.6 Grounding and Lightning Protection

3.4.7 HEMP Systems

3.5 FIRE PROTECTION SYSTEMS

3.5.1 Fire Sprinklers

3.5.2 Fire Alarm System

3.5.3 Fire Extinguishers

4.0 ENVIRONMENTAL, HEALTH, AND SAFETY (EHS)

4.1 SAFETY PROGRAM

4.1.1 General Safety Compliance

4.1.2 Lock-Out/Tag-Out Program

4.1.3 Confined Space Program

4.1.4 Fall Protection Program

4.2 ENVIRONMENTAL COMPLIANCE

4.2.1 General Environmental Regulations

4.2.2 Hazardous Materials and Waste Management

4.2.3 Safety Data Sheets (SDS)

4.2.4 Solid Waste Diversion

5.0 MANAGEMENT AND ADMINISTRATION

5.1 STAFFING

5.1.1 Staffing Plan

5.1.2 Key Personnel and Qualifications

5.1.3 Required Certifications

5.1.4 Mission Essential Services

5.1.5 Cleanliness and Professional Appearance

5.1.6 life safety and environmental compliance

5.2 QUALITY MANAGEMENT

5.2.1 Quality Control Plan (QCP)

5.2.2 Quality Assurance (QA) and Contractor Performance Assessment Reporting System

(CPARS)

5.3 COORDINATION AND COMMUNICATION

5.3.1 Recurring Meetings

5.3.2 Coordination with Other Entities

5.4 GOVERNMENT FURNISHED PROPERTY (GFP)

5.4.1 As-Built Drawings

5.4.2 Assets/Equipment Lists

5.4.3 Equipment and Materials

5.4.4 Office Spaces

5.4.5 Key Control

5.4.6 Computers and IT Equipment

5.4.7 Utilities

5.5 CONTRACT TRANSITION

5.5.1 Contract Closeout & Transition-Out Plan

5.5.2 Transfer of Records and Documentation

5.5.3 Joint Inventory and Cooperation

6.0 SECURITY REQUIREMENTS

6.1 PERSONNEL SECURITY

6.1.1 Security Clearances

6.1.2 Security Training

6.2 BASE ACCESS AND IDENTIFICATION

6.2.1 Identification Credentials Defense biometric identification system (DBIDS & CAC)

6.2.2 Identification Credentials Replacement

6.2.3 Vehicle Access

6.2.4 Facility and Controlled Area Access

6.2.5 Airfield Driving

6.2.6 Employee Roster and Accountability

6.3 INFORMATION SECURITY

6.3.1 Controlled Unclassified Information (CUI)

6.3.2 Data Management and Cybersecurity

7.0 APPENDICES & ATTACHMENTS

7.1 SERVICES SUMMARY TABLE

7.2 DELIVERABLES SUMMARY

7.3 GENERAL BASE INFORMATION

7.3.1 Physical Security & Prohibitions

7.3.2 Reporting and Potential Threats

7.3.3 Emergency Services and Procedures

7.3.4 Holidays and Base Closures

7.3.5 Government Shutdowns

7.4 APPENDICES

8.0 REFERENCES

1.0 INTRODUCTION

1.1 BACKGROUND

Offutt Air Force Base (OAFB) is a critical installation supporting the 55th Wing and various User units with diverse missions and global responsibilities. The Satellite Communications (SATCOM) Milstar Campus (B1500 and supporting infrastructure) is a vital component of this mission, providing secure and survivable satellite communications 24/7/365. This PWS outlines the requirements for comprehensive maintenance and repair services for the SATCOM Campus and its supporting infrastructure to ensure uninterrupted mission support.

1.2 SCOPE OF SERVICES

The Contractor shall provide all management, labor, materials, equipment, and supervision necessary for cost-effective operations, maintenance, and repair of the SATCOM Campus. This includes all Real Property (RP), Real Property Installed Equipment (RPIE), and associated systems.

The Contractor's services shall prevent deterioration beyond normal wear and tear to ensure the facility always remains mission capable.

2.0 GENERAL REQUIREMENTS

2.1 WORK MANAGEMENT

2.1.1 CUSTOMER SERVICE POINT

The Contractor shall provide a Centralized Customer Service Point for all maintenance requests.

This includes being the primary Point of Contact for all facility-related emergencies, such as utility outages, structural failures, and immediate mission-impacting deficiencies. Customer Service shall receive and acknowledge requests 24/7 via email, phone calls, and in-person requests within thirty (30) minutes of the initial attempt to contact. The Contractor shall Utilize NexGen IT/TRIRIGA or other system the Government designates as a system for receiving, classifying, and responding to all service requests in a timely manner, consistent with the responsibilities of a Civil Engineer Operations Flight.

2.1.2 WORK CONTROL AND PRIORITIZATION

The Contractor shall create a plan to manage and process all work requirements, including predictive, preventive, corrective, and emergency maintenance that ensures the reliability and maintainability of RP. The Contractor shall use equipment maintenance records, manufacturer recommendations, and current technology solutions to proactively extend lifetimes and prevent infrastructure failures, thereby minimizing facility downtime and providing 100% mission capable facilities. All work shall be prioritized according to the following categories in accordance with

(IAW) DAFI 32-1001:

Table 2.1.2

Priority Work Type Definition

Priority 1 Emergency Corrective Maintenance

This is unscheduled work that requires an immediate response to sustain mission operations, prevent significant damage, or address immediate safety and security risks. The requirement is to mitigate the emergencies, with follow-on work scheduled under a lower priority.

Priority 2A (High)

Preventive Maintenance (PM) / Physical Plant Operations

This category includes scheduled inspections, testing, and maintenance designed to prevent equipment failures and ensure critical infrastructure receives the appropriate level of care to maximize its lifecycle. PM is prioritized ahead of all other scheduled work.

Priority 2B (Medium)

Contingency Construction Training

This includes multi-craft work orders that are infused to meet training requirements for contingency construction skills.

Priority 3A (High)*

Scheduled Sustainment Work (Corrective Maintenance)

This covers corrective maintenance with a high risk to the mission or equipment sustainment. It often addresses significant safety deficiencies.

Priority 3B (Medium)*

Scheduled Sustainment Work (Corrective Maintenance)

This includes time-sensitive requirements and corrective maintenance with a moderate risk to the mission or equipment.

Priority 3C (Low)*

Scheduled Sustainment Work (Corrective Maintenance)

This is for routine corrective maintenance with a low risk to the mission or equipment.

Priority 4A* Scheduled Enhancement Work

This category is for work that is defined and prioritized by the base to enhance facilities or operations.

Priority 4B* All Other Enhancement Work

This includes work that is not a primary mission priority but may be funded by other units for enhancements.

*Scheduled Sustainment Work (SSWs) are limited to $2,000 in material costs and/or less than fifty (50) man-hours in labor effort per individual work task.

2.1.2.1 EMERGENCY AND ROUTINE RESPONSE TIMES

The Contractor shall strictly adhere to the response and completion times outlined in DAFI 32-1001. For Priority 1 (Emergency) work orders, the Contractor shall arrive on-site and initiate mitigation actions within one (1) hour of notification during normal duty hours, and within two (2) hours outside of normal duty hours. For Priority 3 (Routine Corrective Maintenance) work orders, the Contractor shall complete all work within thirty (30) calendar days of Government approval.

2.1.2.2 FIRST-TIME FIX RATE (REWORK AVOIDANCE)

The Contractor shall perform all maintenance and repairs correctly the first time, in accordance with applicable Unified Facilities Criteria (UFC) and manufacturer specifications. The Contractor shall maintain a First-Time Fix rate where no more than 5% of completed Corrective Maintenance (CM) work orders result in a callback or rework for the exact same deficiency on the same asset within thirty (30) calendar days.

2.1.3 WORK ORDER MANAGEMENT (INCLUDED VS. BILLABLE)

2.1.3.1 INCLUDED SERVICES

SSW and Repairs that fall below 50 man-hours in labor and/or $2,000 in materials shall be included under the basic service. This includes maintenance required on a routine basis as a result of normal wear and tear as well as necessary upkeep to maintain operational readiness. Items shall not be bundled to exceed the 50 man-hour/$2,000 threshold.

2.1.3.2 BILLABLE WORK ORDERS

Work that exceeds 50 hours in labor and/or $2,000 in materials shall be defined as a Work Order IAW The Davis/Bacon Act. The Contractor shall provide a proposal for work items outside the threshold established for SSW work. Pricing shall be valid for (30) calendar days. To expedite approvals, the proposals shall include:

• Scope of Work Narrative or Justification

• Estimated Schedule for Completion.

• Detailed Material Description (i.e., quantity, price, make, model, serial #, etc.)

• Estimated Hourly Labor Rate and Labor-Hours.

• Overhead and Profit Markups, as applicable.

The labor hours required for a particular job shall be based on the most current version of the RSMeans - Cost Estimating Guides©, manufacturer’s recommendations, and/or fair market value.

The Government will review and validate the Contractor’s proposal. The proposal will be proven fair and reasonable by the Contracting Officer (CO), before the Contractor is given the Notice to Proceed. The Government reserves the right to accomplish repairs or new work through other means, including separate contracts or in-house forces, at its sole discretion. The Contractor shall begin work, schedule work, and/or order parts and materials within two (2) business days from the

Notice to Proceed notification. The Contractor shall inform the CO, or their designated representative, an updated status of the Work Order during weekly meetings, or immediately, if significant changes or delays occur. The Government will review, approve/disapprove, and make a final determination on which Work Task requests are within the scope of this PWS, and which shall be accomplished as Government engineering projects.

2.2 ASSET MANAGEMENT

2.2.1 INITIAL ASSET INVENTORY

The Contractor shall manage the acquisition, storage, and inventory of all required vehicles, equipment, tools, materials, parts, and supplies.

2.2.1.1 INITIAL INVENTORY AND BASELINE

The Contractor shall conduct a comprehensive, wall-to-wall physical inventory of all maintainable RPIE and key infrastructure components within the facility. The purpose of this initial asset Inventory is to establish a definitive baseline of all equipment and systems under the purview of this PWS. This baseline shall serve as the foundation for the Preventive Maintenance Program, Work Control System, and the 10-Year Lifecycle Replacement Plan. The Contractor shall utilize all available resources to compile the inventory, including the provided as-built construction drawings, design analysis reports, manufacturer submittals, and a thorough physical walk-through of the entire facility. The Contractor shall be responsible for verifying that the data collected accurately reflects the installed equipment.

2.2.1.2 DATA FIELDS

The asset inventory shall be delivered in a structured database or spreadsheet format and shall include, at a minimum, the following data fields for each asset:

• Unique Asset Identification (ID): A unique identifier assigned by the Contractor for tracking purposes.

• Asset Description: A clear, common-language name for the equipment (e.g., "Chiller 1," "Main Switchgear," "Fire Pump", etc.).

• System/Sub-system: The parent system the asset belongs to (e.g., Heating Ventilation and Air Conditioning (HVAC), Electrical, Fire Protection).

• Building Number: The official building number for the facility.

• Specific Location: The room number, floor, and/or grid location of the asset.

• Manufacturer: The name of the equipment manufacturer.

• Model Number: The manufacturer's model number.

• Serial Number: The manufacturer's serial number.

• Nameplate Data: All relevant technical data from the equipment's nameplate (e.g., Voltage, Amperage, Phase, Capacity (British Thermal Units (BTU)/hr, GPM, Cubic feet per Minute (CFM),Horse Power (HP), etc.).

• Installation Date: The original date of installation. If the exact date is unknown, the Contractor shall use the facility's beneficial occupancy date or provide a best estimate based on available data.

• Initial Condition Assessment: A baseline assessment of the asset's physical and operational condition, rated as "New," "Good," "Fair," or "Poor."

2.2.1.3 TIMELINE AND DELIVERY

The Contractor shall deliver the complete Initial Asset Inventory to the Government for review and approval no later than (180) calendar days after contract award. The Government reserves the right to conduct spot-checks to validate the accuracy and completeness of the submitted inventory. The inventory shall be provided in a non-proprietary, editable electronic format (e.g., Microsoft Excel) as approved by the Government.

2.2.2 WARRANTY MANAGEMENT

The Contractor shall track and administer all equipment and system warranties from both the installer and manufacturer to maximize their use. The Contractor shall maintain open communication with 55th Civil Engineer Squadron to ensure closeout documents are transferred and updated on the Asset/Equipment List. All work performed under this PWS and any Task Order (TO) shall include a minimum workmanship warranty of 1 year for newly installed systems and (90) calendar days for repair work. Manufacturer/Part warranties shall also be catalogued. The effective dates for the warranty shall be provided to the Government, in writing, at the time of completion/acceptance. Contractor shall provide Operation and Maintenance (O&M) Manuals for all systems that are replaced or maintained within (30) calendar days of completion of work.

2.2.3 RECORD KEEPING

The Contractor shall generate, file, maintain, and distribute records of all required inspections, testing, training, certifications, operating instructions, appointments, and policy letters for the operation of this PWS. All records of maintenance shall be the sole responsibility of the Contractor.

All records generated under this PWS are the property of the Government and shall be ready for inspection at any time. The Contractor shall also turn over to the Contracting Officers’ Representative (COR) all records generated by the termination or completion of the contract, whichever comes first.

2.3 MAINTENANCE PLANNING

2.3.1 PM PROGRAM

2.3.1.1 MAINTENANCE MASTER PLAN

The Contractor shall develop and maintain a comprehensive Maintenance Master Plan (MMP) detailing all preventive maintenance tasks, schedules, and procedures. The Contractor’s MMP program shall include, at a minimum, a plan to perform inspections and services of lubrication, minor adjustments, and minor repair/replacement of components. All consumable bin materials and supplies, lubricants, filters, belts, fittings, indicator light bulbs, and fasteners shall be provided by the Contractor as included maintenance services. The MMP shall be based on manufacturer recommendations, UFC Criteria, National Fire Protection Association (NFPA), and Best

Practices/Industry Standards. A completed MMP plan shall be submitted to the CO/COR within

(60) calendar days after contract award. The MMP shall be in a format that is, or is exportable to, the current version of Microsoft Excel. The Contractor shall update the MMP as necessary to reflect all changes in equipment inventory.

2.3.1.2 PREVENTATIVE MAINTENANCE TRACKING

At the end of each month the Contractor shall provide documentation that lists the amount of time spent on Preventative Maintenance and the time spent on CM. A percentage of the PM vs CM shall be present on the monthly reporting. The reporting shall also include the percentage and number of PMs completed each month along with the number of PMs required in that month and the same information shall be included for CMs as well.

2.3.1.3 PROPRIETARY EQUIPMENT

The Contractor’s MMP shall further include a well-documented plan for addressing proprietary hardware and software technologies such as Honeywell, Johnson Controls, General Electric, ABB, and similar Original Equipment Manufacturer (OEM) subsystems which commonly incorporate proprietary solutions. If the MMP includes third-party maintenance (TPM) solutions – e.g. third-party service level agreements for OEM subsystems – the Contractor shall ensure TPM provider(s) are legally authorized, certified, and (where applicable) licensed to deliver maintenance services for respective OEM proprietary technology. The Contractor shall maintain cybersecurity of the Supervisory Control and Data Acquisition (SCADA) Industrial Control System (ICS) and Facility Related Control Systems (FRCS) in accordance with current Risk Management Framework (RMF) standards. Current SCADA, ICS, FRCS, and RMF security standards are located in AFGM2022-32- 01 Civil Engineer Control Systems Cybersecurity, and UFC 4-010-06 Cybersecurity of Facility- Related Control Systems.

2.3.1.3.1 SUBCONTRACTOR CYBERSECURITY COMPLIANCE

The Prime Contractor shall be responsible for ensuring that any and all subcontractors, including third-party OEM technicians, comply with all personnel and information security requirements in this PWS. The Prime Contractor shall verify subcontractor credentials and ensure they are escorted and monitored when interacting with control systems.

2.3.1.4 WORK MANAGEMENT SYSTEMS (NEXGEN IT/TRIRIGA)

The Contractor shall utilize the Government's designated work management system for all work reception, planning, generation, and tracking activities. The current system is the Air Force's Next Generation IT (NexGen IT), built on the TRIRIGA platform. The Contractor shall be responsible for all functions related to managing work orders within this system. This consists of:

• Receiving and processing all service requests and work tasks.

• Updating work status in real-time.

• Documenting all labor hours, materials, equipment usage, and other costs associated with each work order.

• Providing detailed completion notes, including cause and remedy, upon closing out each work order.

• Using the system to provide reports, status updates, and any other data requested by the Government.

• 98% of work tasks must pass a quality review that ensures accurate labor and material entry, detailed cause and remedy notes, and association with the correct asset record.

Per the NexGen IT Account Management Policy, at minimum, a favorable background investigation (e.g., National Agency Check with Inquiries (NACI) with favorable finding) is required for access to NexGen IT. At the Installation level, the Base Civil Engineer can provide a letter accepting risk if he or she would like a Security Manager to grant access to an individual who does not have at least a favorable background check. As a reminder, the user must hold a Government-issued Common Access Card (CAC).

The Contractor shall be responsible for training its personnel on the use of NexGen/TRIRIGA and any future Government-mandated data systems. The Government shall provide initial systems access and orientation, but the Contractor shall be responsible for ensuring its entire workforce maintains proficiency. The use of this system shall be mandatory for all work performed under this PWS and no separate Contractor-maintained work management system shall be authorized for official record-keeping. The Government reserves the right to change or migrate to a new database.

2.3.1.5 PM PROGRAM MANAGEMENT IN NEXGEN/TRIRIGA

The Contractor shall fully integrate and manage the entire PM program using the Government's designated work management system (currently NexGen IT/Tririga). The Contractor shall:

• Input and maintain all approved PM Task Lists (PMTLs) within the NexGen IT/Tririga platform.

• Utilize NexGen IT/Tririga to build and manage the recurring PM schedule, ensuring all assets are serviced at the appropriate frequency.

• Execute all PM activities through work orders automatically generated and tracked by the NexGen IT/Tririga system.

• Diligently document all PM work within the system, including labor hours, materials used, and detailed "as-found" and "as-left" conditions. Include standard terminology e.g. good, fair, and poor when using as- found or as-left. Any deficiencies discovered during PM that require corrective maintenance shall be reported and a follow-on work order requested through the system.

2.3.2 10-YEAR LIFECYCLE REPLACEMENT PLAN

The Contractor shall develop, maintain, and deliver a comprehensive 10-Year Lifecycle Replacement Plan for all RPIE and major facility systems within the SATCOM Campus. The purpose of this plan is to forecast future capital investment needs, prevent unexpected equipment failures, and ensure the long-term operational availability and sustainment of the facility. The plan shall be a dynamic document, updated annually to reflect completed work, changes in equipment condition, and evolving cost estimates.

2.3.2.1 LIFECYCLE PLAN CONTENT

The 10-Year Lifecycle Replacement Plan shall be based on a thorough inventory and condition assessment of all applicable assets. The plan shall, at a minimum, include the following data for each piece of equipment or system:

• Unique Asset ID

• Asset Description

• System/Sub-system

• Building Number

• Specific Location

• Manufacturer

• Model Number

• Serial Number

• Nameplate Data

• Installation Date

• Estimated Useful Life (EUL): The manufacturer's recommended or industry-standard (e.g., American Society of Heating, Refrigerating and Air Conditioning Engineers (ASHRAE), NECA, RS Means) estimated useful life.

• Current Condition Assessment: A current assessment of the equipment's condition based on regular inspections and performance data.

• Projected Replacement Year: The fiscal year in which the asset is projected to require replacement based on its EUL and current condition.

• Estimated Replacement Cost: A detailed cost estimate for the replacement of each asset, including costs for procurement, demolition/removal, installation, labor, materials, hazardous material disposal (if applicable), and any associated system commissioning.

Costs shall be projected in future-year dollars.

• Justification: A brief narrative justifying the need for replacement, referencing the asset’s age, condition, obsolescence, or other relevant factors.

2.3.2.2 LIFECYCLE PLAN TIMELINE

• Initial Plan Submission: The Contractor shall deliver the initial 10-Year Lifecycle

Replacement Plan to the Government for review and approval no later than 18 months after contract award.

• Annual Updates: The Contractor shall submit a complete review and update of the plan to the Government annually, no later than (90) calendar days prior to the end of each contract year. The annual update shall incorporate any changes from the previous year, including completed replacement projects, revised condition assessments, and updated cost data.

The updated plan shall always project (10) years into the future.

• Format: The plan shall be delivered in a non-proprietary, editable electronic format, such as Microsoft Excel, as approved by the Government.

3.0 SYSTEM-SPECIFIC REQUIREMENTS

The Contractor shall act as the designated Subject Matter Expert (SME) for all systems, equipment, and infrastructure detailed within Section 3 of this PWS. As the SME, the Contractor shall be responsible for providing technical consultation and in-depth knowledge regarding the operation, maintenance, and repair of these systems. This responsibility includes responding to all Government Requests for Information (RFIs), including technical inquiries from Government personnel or other Contractors engaged in repairs, modifications, or upgrades to the facility or its equipment.

The Contractor shall recalibrate any instrument, gauge, control, or meter which is suspected by the Contractor or by the Government of being in error beyond the manufacturer’s designed accuracy.

The Government reserves the right to check at any time the calibration of plant instruments, gauges, controls, and meters. When directed by the CO, the Contractor shall deliver the requested plant instrument, gauge, control, or meter to the COR for calibration by a Government or independent laboratory. Laboratory costs of this check of calibration will be the responsibility of the Government.

Records for instrument, gauge, control, and meter calibration shall be provided before and after calibration settings, for equipment used to perform calibration, date of calibration, and personnel performing the calibration. This data shall be implemented in the Contractor’s MMP. Calibration listings and condition reports based upon MMP findings shall be submitted no later than (30) calendar days before the end of each contract year.

For any Priority 1 (Emergency) work order, or any repetitive work orders with occurrences greater than 2 failures in 6 months on the same system/asset, or on a repair costing more than $10,000, a root cause analysis (RCA) shall be performed and reported within 10 business days of latest failure.

3.0.1 CRITICAL ASSET AVAILABILITY

The Contractor shall ensure uninterrupted operational readiness for systems critical to the SATCOM mission. Designated Tier 1 critical systems (which include primary HVAC units cooling communications/server rooms, backup power generators, and systems directly supporting the High Altitude Electromagnetic Pulse (HEMP) environment) shall maintain a 99.9% uptime availability. This uptime calculation excludes Government-approved scheduled downtime for PM.

3.1 ARCHITECTURAL AND STRUCTURAL SYSTEMS

3.1.1 FACILITY EXTERIOR

In accordance with DAFI 32-1001, Civil Engineer Operations, the Contractor shall develop and execute a comprehensive inspection program for all facility exteriors. At a minimum, formal inspections of exterior walls, doors, windows, glazing, gutters, and drains shall be conducted semi-annually. All inspections and subsequent repairs shall comply with the standards set forth in UFC 1-200-01, General Building Requirements, and UFC 3-101-01, Architecture. All identified deficiencies shall be documented in NexGen IT and corrected in a timely manner based on priority.

3.1.1.1 DOOR SYSTEM INSPECTIONS AND MAINTENANCE

In accordance with DAFI 32-1001, the Contractor shall conduct and document monthly visual inspections of all doors (manual, motorized, and hydraulic) and associated hardware to ensure proper operation and identify required repairs.

• Manual Doors: Manually operated doors on accessible routes of travel shall be maintained to meet the requirements of the Architectural Barriers Act (ABA) as implemented by Department of Defense (DoD) and detailed in UFC 1-200-01, including requirements for opening force.

• Motorized & Fire Doors: Motorized and fire-rated doors shall be maintained in accordance with UFC 3-600-01 and the referenced NFPA standards. For systems not covered by a specific UFC, the OEM manual shall be the governing standard for maintenance. Work shall also comply with the American Association of Automatic Door Manufacturers (AAADM) codes and standards.

• Hydraulic Doors: Hydraulic door systems shall receive monthly inspections of their hydraulic, mechanical, and electrical components for proper function, following the detailed procedures outlined in the OEM's maintenance manual and guided by the principles in UFC 4-211-01N.

3.1.2 ROOFING SYSTEM

In accordance with DAFI 32-1001, the Contractor shall ensure the integrity of all building envelope systems. The Contractor shall conduct formal, documented inspections of roofing systems, flashing, glazing, drainage systems, and lightning protection systems at least semi-annually. All roofing and drainage system inspections and repairs shall be performed in accordance with UFC 3- 110-03, Roofing. In the event of a roof leak, the Contractor shall take immediate temporary measures to mitigate water intrusion and prevent damage to the facility and its contents. All leaks and temporary measures shall be documented in NexGen IT and a permanent repair plan shall be developed and executed based on work priority.

3.1.3 INTERIOR FINISHES

The Contractor shall maintain and repair all interior finishes, including flooring, walls, and ceilings.

Walls may be repaired and/or repainted up to 200 square feet before being considered construction.

3.1.4 STRUCTURAL COMPONENTS

The Contractor shall conduct annual visual inspections of the building's structural frame and foundation.

3.2 MECHANICAL (HVAC) SYSTEMS

3.2.1 HVAC EQUIPMENT

The Contractor shall operate, maintain, calibrate, repair, program, and balance RP HVAC and FRCS using certified personnel (Journeyman, at a minimum) in accordance with American Society of Heating, Refrigeration, Air-conditioning Engineers (ASHRAE) standards to ensure safe, functional, efficient, and reliable systems. The Contractor shall be responsible for the winterizing of all air handlers, as required to prevent freezing of the coils. HVAC requirements include all Computer Room Air Conditioning (CRAC) units as found on site. The Contractor shall submit a Refrigerant Report whenever refrigerant is added, recovered, or lost from a system. The Contractor shall support semi-annual testing of the Collective Protection System.

3.2.2 WATER TREATMENT

The Contractor shall maintain a water treatment and corrosion control program to control scale, mineral and sediment accumulation, algae, slime, mold, rust, and corrosion on HVAC systems and associated components. The program shall include provisions for regular inspections, chemical additives, minor remediation, and actions to prevent deterioration within the HVAC systems. The Contractor shall document water analysis, quantity of chemical used, and corrective actions monthly as Water Treatment Documentation.

3.2.3 DUCTWORK

The Contractor shall inspect, clean, repair, and balance all ductwork within the SSW level of scope, to include insulation.

3.2.4 ENERGY MANAGEMENT CONTROL SYSTEM (EMCS) AND BUILDING

MANAGEMENT SYSTEM (BMS))

The Contractor shall calibrate and maintain the Direct Digital Control (DDC) systems for building monitoring and climate control purposes. The Contractor shall maintain FRCS programing, schedules, set points, set back, provide backups, and trending data.

3.2.5 UNFIRED PRESSURE VESSELS

The Contractor shall provide a full inventory of unfired pressure vessels in the facility and determine whether they fall into the scope of required inspections as per AFMAN 32-1068. The Contractor shall prepare each vessel for inspection using a National Board Inspection Code (NBIC) certified inspector and provide inspections to be accomplished once every 3 years, per AFMAN 32- 1068.

3.3 PLUMBING AND FUEL SYSTEMS

3.3.1 PLUMBING FIXTURES

The Contractor shall inspect, isolate, and repair all plumbing fixtures to prevent leaks, freezes, abnormal flow rates, corrosion, and heavy mineral deposits in order to provide safe, functional, and reliable plumbing systems. This includes both water and gas systems.

3.3.2 WATER TREATMENT (DOMESTIC WATER SYSTEMS)

The Contractor shall maintain a water treatment program to control scale, mineral and sediment accumulation, algae, slime, and mold on domestic water systems and associated components.

The program shall include provisions for regular inspections, water softener treatment, minor remediation and cleaning, and actions to prevent deterioration within the domestic water systems.

The Contractor shall document water analysis, quantity of additives used, and corrective actions monthly as Water Treatment Documentation.

3.3.2.1 WATER TREATMENT (POTABLE WATER SYSTEMS)

The Contractor shall maintain a potable water treatment program to ensure potable water quality and continued operable condition of the potable water system and associated components. In addition to the water treatment actions for the domestic water systems as a whole, the program shall include provisions for regular inspections, water softener treatment, minor remediation, disinfection and cleaning including chemical additives as required IAQ the American Water Works Associations (AWWA) Standards, and actions to prevent deterioration within the potable water systems. The program shall include provisions for chemical additives, including chlorine, IAW EPA and state and local regulations to maintain safe levels in potable water for human consumption.

The Contractor shall be responsible for required maintenance, sampling, inspection, testing, and contamination response of the potable water treatment system and associated components IAW EPA, state, UFC 3-230-01, and local regulations. The Contractor shall be responsible for required maintenance, inspection, and testing of the underground potable water storage tanks IAW EPA, state, and local regulations. The Contractor shall document water analysis, quantity of additives used, and corrective actions monthly as Water Treatment Documentation. The Contractor shall be responsible for and comply with required regulatory reporting for potable water system treatment.

Maintenance, testing, and inspection documentation shall be maintained IAW EPA, State, and local regulations. All maintenance and repair materials shall comply with UFGS guidance, AWWA, EPA Safe Drinking Water Act, and National Sanitation Foundation (NSF) requirements for potable water systems. Personnel responsible for operation, inspection, and testing of the potable water treatment system shall be trained and certified IAW the Nebraska Department of Environment and Energy.

3.3.3 BACKFLOW PREVENTION PROGRAM

In accordance with the requirements of AFI 48-144, Drinking Water Surveillance Program, the Contractor shall manage the building’s cross-connection control program. The Contractor shall be responsible for inspecting, testing, and certifying all backflow prevention assemblies to protect the potable water supply. All backflow prevention assemblies shall be tested and certified annually or more frequently if required by local regulations. All testing, maintenance, and installation procedures shall be performed in strict accordance with UFC 3-230-01, Water Supply Systems. All testing shall be performed by technicians who possess a current certification from the American Society of Sanitary Engineering (ASSE) or an equivalent, state-approved certification body. Copies of all technician certifications shall be submitted to the COR. The Contractor shall maintain a complete inventory and history of all backflow prevention devices on the installation within NexGen IT/TRIRIGA. All test and certification results shall be documented in the system immediately upon completion of the work.

3.3.4 DRAINAGE SYSTEMS

The Contractor shall clean and maintain all sanitary and storm drainage systems. The Contractor shall report any hazardous waste spills IAW Section 4.2.2 of this PWS.

3.3.5 FUEL SYSTEMS

The Contractor shall inspect and maintain all fuel storage tanks, pumps, and piping for emergency generators. Contractor shall act as Tank Custodian and perform all the roles, responsibilities, and duties IAW DAFMAN 32-1067 and MIL-STD-161 to include filling the main tank, marking all fuel lines, filter separators, and tanks. The personnel performing these inspections shall be knowledgeable about storage facility operations, the type of Fuel Storage Tank and its associated components, the spill control system for the facility, and characteristics of the liquid stored. The Contractor shall also be familiar with pumping, piping, and valve operations of the Fuel Storage Tank system (STI-SP001, Sect 4 and 4.1.2). Additional guidance can be found at 40 CFR 280, NE Title 159, STI SP001. Offutt Specific Requirements can be found at CEO Tank Compliance Docs & Long Regs 20240808 (See Section 7.4 Appendices).

3.3.5.1 STORAGE TANK ACCOUNTING AND REPORTING (STAR)

The Contractor shall be required to create, maintain, update, and deliver electronically the Fuel Storage Tank minimum essential data requirements listed in AFMAN 32-1067 and input into the STAR System monthly by close of business on the last day of the month. The Government reserves the right to change or migrate to a new database as required. The minimum essential data required to be reported are listed below:

1. ID Number

2. Location

3. RP ID Code

4. Manufacturer

5. Date Manufactured

6. Installation Date

7. Model number

8. Serial number

9. Dimensions

10. Material

11. Tank designation Above Ground Storage Tank (AST) or Underground Storage Tank (UST)

12. Roof type

13. Piping type

14. Piping Corrosion control

15. Tank corrosion control

16. Secondary containment

17. Percent secondary containment

18. Leak detection

19. Spill protection

20. Vapor control

21. Federally regulated

22. State/locally regulated

23. Type of regulation

24. Resource Conservation and Recovery

Act (RCRA) regulated

25. Spill Prevention Control and Countermeasures (SPCC)

26. Owner

27. Defense Logistics Agency (DLA) managed

28. Pressurized tank system

29. Steel Tank Institute (STI)

30. Latitude

31. Longitude

32. Volume and Shape

33. Contents

34. Primary contact name

35. Primary contact phone

36. Secondary contact phone

37. Secondary contact name

38. Facility manager name

39. Facility manager phone #

40. Environmental Point of Contact (POC) name

41. Environmental POC phone

42. Environmental POC email

43. POC date, Current status

44. Description

45. Records of regulatory compliance and management

3.3.5.2 TANK REPAIRS

The Contractor shall be responsible for and ensure only qualified personnel licensed or recognized by Nebraska state agencies perform all repairs. The Contractor shall submit a report in STAR detailing fuel tank repairs/discrepancies within (10) business days of completion.

3.4 ELECTRICAL SYSTEMS

3.4.1 ELECTRICAL DISTRIBUTION

The Contractor shall maintain all low and medium voltage electrical systems. This is defined as systems less than 4160 volts including switchgear, transformers, panelboards, distribution, and manual/automatic transfer switches (MTS/ATS). Omaha Public Power District (OPPD) will provide 13,800-volt and 4,160-volt distribution systems, recurring circuit breakers, system protective relay maintenance, and calibration.

3.4.2 EMERGENCY POWER

In the event of a power outage, once power is restored, the primary and alternate CORs shall be notified immediately via text or phone call to include the time of outage, time of restoration, and cause (if known). Power Outages shall then be documented, signed, and reported within (24) hours to the primary and alternate CORs, base electrical superintendent, and base OPPD contract manager utilizing the 55 CES ELECTRIC POWER OUTAGE REPORT. (See Section 7.4 Appendices).

In the event that the Contractor operates Emergency Generators, backup power shall be operational within (15) minutes of an outage. The Contractor shall track and record all hours of operation for each generator, consistent with 40 Code of Federal Regulations (CFR) 63.6640, as emergency, non-emergency, maintenance, and testing, and National Security Exemption (NSE) hours. Wing Command Post directed emergencies, where there is no interruption of power/service, shall be identified as NSE hours for purposes of this tracking requirement. With the exception of the

(24) hour Outage reporting requirement, this shall be included in the weekly/monthly reports.

3.4.3 AIR PROGRAM INFORMATION MANAGEMENT SYSTEM (APIMS)

Contractor shall require access to APIMS to enter in monthly generator maintenance logs. The Contractor shall input data monthly into APIMS no later than close of business on the last day of the month. The Government reserves the right to change or migrate to a new database. The purpose of this is to standardize generator maintenance documentation throughout the Air Force with the use of an AF Form 487 from DAFMAN 32-7002 Air Quality. Common Access Cards and a Government issued computer shall be required to access APIMS. The COR shall assist the Contractor with a minimum of two account creations to allow for an alternate Point of Contact.

Data entry shall reflect the AF Form 487. (See Section 7.4 Appendices)

3.4.4 UNINTERRUPTIBLE POWER SUPPLY (UPS)

The Contractor shall perform Quarterly Inspections and Annual Load Testing of all UPS systems and batteries that support Life Safety RPIE Systems. UPSs that do not support RPIE systems will be the responsibility of the mission owner.

3.4.5 LIGHTING

All light fixtures are to be repaired or replaced by the Contractor upon identification of problems.

Light fixture repairs and replacements that do not pose safety, mission, or security risks shall be considered a Priority 3C SSW. Replacements shall match the same material and type (to include light color, temperature, and lumen output) as the item being replaced. Material and labor for light bulb replacements in non-mechanical/electrical/utility spaces that are less than ten (10) feet above finished floor are the responsibility of the facility occupants. Material and labor for light bulbs outside of this definition shall be replaced by the Contractor. Contractor shall be responsible for only those exterior lights that are powered from within the facility. Exterior lights powered from other sources will be maintained by others.

3.4.6 GROUNDING AND LIGHTNING PROTECTION

The Contractor shall maintain, test, and repair Grounding Systems and Lightning Protection Systems. All lightning protection systems shall be visually inspected in accordance with UFC 3- 535-01, with all maintenance and repairs conforming to NFPA 780 and AFMAN 32-1065 Grounding & Electrical Systems. Contractor shall generate and maintain all required documents and records IAW AFMAN 32-1065, para 4 and 5. The Contractor shall maintain, test, and repair Corrosion Control Systems using the latest UFC and Air Force requirements. The Contractor shall ensure qualified and trained personnel develop and execute a comprehensive corrosion control program, encompassing the three (3) areas of corrosion control: Cathodic Protection, Protective Coatings, and Industrial Water Treatment. Cathodic protection systems shall be inspected and tested, and records shall be kept as required per UFC 3-570-06 O&M: Cathodic Protection Systems and AFH32-1290(I) Cathodic Protection Field Testing. Protective Coating shall be maintained, repaired, and records kept IAW UFC 3-190-06, Protective Coatings and Paints. Industrial Water Treatment records shall be kept IAW AFI 32-1001, Civil Engineer Operations.

3.4.7 HEMP SYSTEMS

This section defines the division of maintenance and repair responsibilities for the HEMP-protected areas. The Government retains ultimate responsibility for the performance, testing, certification, and specialized maintenance of the HEMP shield itself and its associated protective components.

The Contractor shall be responsible for the maintenance and repair of all RP and RPIE infrastructure that is located within or interfaces with the HEMP-protected area, up to the HEMP protection device.

3.4.7.1 USER HEMP RESPONSIBILITIES

The Mission Owner, also referred to as the User, is solely responsible for the following:

• The maintenance, repair, testing, and certification of the HEMP shield barrier, including all walls, floor, and ceiling panels.

• The maintenance, repair, testing, and certification of all HEMP Points of Entry (POE) devices, including electrical power filters, signal/data line filters, waveguide air vents, and specialized pipe penetration hardware.

• The maintenance, repair, and testing of all HEMP-shielded door conductive gaskets, finger-stock, knife-edge seals, and the pneumatic/mechanical latching mechanisms that ensure a positive conductive seal.

• Scheduling, managing, and funding all required Shielding Effectiveness Testing (SET) in accordance with MIL-STD-188-125-1.

• Performing or contracting for all repairs necessary to correct HEMP-specific deficiencies identified during testing or inspections.

3.4.7.1 CONTRACTOR HEMP RESPONSIBILITIES

The Contractor's responsibilities are as follows:

• Infrastructure Maintenance: The Contractor shall perform all standard preventive maintenance and repair on all general RP and RPIE infrastructure located within the HEMP-protected area. This includes all RPIE located within the space, HVAC terminal units, lighting fixtures, plumbing fixtures, and standard electrical outlets and branch wiring. All work shall be performed in a manner that does not compromise the HEMP shield.

• Utility Support to HEMP Systems: The Contractor shall maintain all utilities that support HEMP-specific systems up to the HEMP POE device. This includes maintaining the compressed air system that provides pressure to the HEMP door seals and maintaining primary electrical power to the HEMP power filters.

• Prohibition on HEMP System Work: The Contractor shall be expressly prohibited from performing any maintenance, repair, modification, or testing on any HEMP shield component or specialized POE device. Contractor personnel shall not disassemble, tamper with, or adjust any HEMP filter, door seal, or waveguide.

• Configuration Control and Penetration Integrity: The Contractor shall not create any new penetration or modify any existing penetration through the HEMP shield barrier. If the Contractor's work on a penetrating utility (e.g., replacing a pipe or conduit) requires disturbance of a HEMP POE, the Contractor shall notify the Government COR in writing a minimum of (14) calendar days in advance to coordinate the work with the Government’s HEMP maintenance personnel. Any damage to the HEMP shield or its components caused by the Contractor's actions shall be reported to the Government immediately. The Contractor shall be held financially liable for the full cost of repair and recertification, which will be performed by the Government or its designated agent.

• Support and Coordination: The Contractor shall provide access and support to Government HEMP maintenance and testing teams. This may include de-energizing electrical circuits, shutting down utility systems, and ensuring safe access to all required areas.

3.5 FIRE PROTECTION SYSTEMS

3.5.1 FIRE SPRINKLERS

The Contractor shall inspect, test, and maintain the wet-pipe and dry-pipe fire sprinkler systems in accordance with NFPA 25, Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems.

3.5.2 FIRE ALARM SYSTEM

The Contractor shall test and maintain the fire alarm and mass notification system in accordance with NFPA 72, National Fire Alarm and Signaling Code.

3.5.3 FIRE EXTINGUISHERS

The Contractor shall inspect and maintain all portable fire extinguishers within mechanical and electrical spaces as noted in Section 3. Fire Extinguishers in individual office spaces shall be maintained by the User.

4.0 ENVIRONMENTAL, HEALTH, AND SAFETY (EHS)

4.1 SAFETY PROGRAM

4.1.1 GENERAL SAFETY COMPLIANCE

The Contractor shall develop and implement a comprehensive safety program. The Contractor shall comply with and stay abreast of updates to all applicable Occupational Safety and Health Administration (OSHA) standards (specifically 29 CFR 1910 and 29 CFR 1926), Environmental Protection Agency (EPA), NFPA, International Plumbing Code (IPC), National Electrical Code (NEC), National Plumbing Code, Unified Facilities Criteria (UFC), US Army Corps of Engineers (USACE) EM 385-1-1, DoD, Air Force (AF), federal, state, and local codes and requirements, and environmental regulations and instructions. In the event of a conflict between any applicable safety, health, or environmental standards, the most stringent requirement shall apply. The Contractor shall ensure compliance with all codes, standards, licenses, certifications, and environmental standards. The Contractor shall possess competency in the following areas:

• Accident Reporting and Emergency Procedures

• Asbestos

• Confined Spaces

• Electrical/Arc Flash Safety

• Fall Protection

• Forklifts/Material Handling

• HVAC/Refrigerant Safety

• Ladders

• Lead Based Paint

• Lock Out Tag Out

• Mobile Elevated Work Platforms

(MEWP)

• Personal Protective Equipment

• Polychlorinated Biphenyls (PCBs)

• Respiratory Protection

• Rigging

• Scaffolding

Note that there may be areas with obstacles such walls, flightline equipment, aircraft, floor equipment, stored materials, etc… Contractors shall adjust operations based on area conditions, risk to resources and personnel, and safety requirements of the facilities they operate around and

in. When using moving powered equipment, spotters shall be used as required by AFMAN 91-203.

Employee clothing and Personnel Protective Equipment (PPE) shall be clean, in good repair, and comply with general and specific safety standards as required.

4.1.2 LOCK-OUT/TAG-OUT PROGRAM

All work requiring de-energization of utilities, equipment, or systems shall follow all proper Lock- Out Tag-Out procedures to ensure the safety of all personnel. The Contractor shall submit a Lock- Out Tag-Out Program for approval within (60) calendar days after contract award. When outages are scheduled, the outage shall be coordinated with the COR no later than (14) calendar days prior to the scheduled outage.

4.1.3 CONFINED SPACE PROGRAM

The Contractor shall establish, implement, and maintain a Confined Space Entry Program in accordance with applicable Occupational Safety and Health…