Attachment 02_FRCEASTINST 5000.1C.pdf

DEPARTMENT OF THE NAVY

FLEET READINESS CENTER EAST

PSC BOX 8021

CHERRY POINT NC 28533-0021

“SERVICE TO THE FLEET”

FRCEASTINST 5000.1C

JC20000-AMB

29 APR 2024

FRC EAST INSTRUCTION 5000.1C

From: Commanding Officer, Fleet Readiness Center East

Subj: VISITOR/CONTRACTOR SITE SPECIFIC RULES AND COMPLIANCE

Ref: (a) NAVFAC P-307

(b) FRCEASTINST 5500.1L

(c) FRCEASTINST 11200.1G

(d) FRCEASTINST 5100.2P

(e) FRCEASTINST 5102.2F

(f) FRCEASTINST 5090.1G

(g) FRCEASTINST 4790.11K

(h) FRCEASTINST 10290.1S

(i) 29 CFR 1904

(j) EM 385-1-1,United States Army Corps of Engineers Safety and Health Requirements Manual

(k) FRCEASTINST 5100.7C

(l) 29 CFR 1926

(m) CSP 03-01-003, Voluntary Protection Programs: Policies and Procedures

(n) OPNAVINST 5100.23

Encl: (1) Fleet Readiness Center East Information Brochure

(2) Contract Performance Requirements

(3) Fleet Readiness Center East Safety Requirements for Contractors Booklet

1. Purpose. The Commanding Officer of Fleet Readiness Center East (FRC East) has established a goal of providing a safe, secure, and environmentally sound workplace for every civilian, military, contractor, and visitor at all FRC East facilities. This instruction provides guidance concerning the communication and compliance with safety, environmental, and security rules by all visitors and nested contractors prior to authorization of entry into FRC East.

This instruction defines visitors as those who are not performing tasks under a contract and are not a full time employee at FRC East. Visitors include vendors who are coming in for a job purchased via a credit card or purchase card, military not assigned to FRC East, auditors, instructors, family, and friends. Visitors are not issued payroll numbers. A nested contractor (also known as “embedded”) is defined as a contractor who reports at FRC East on a daily basis, is supervised by an FRC East supervisor, and works side-by-side with federal employees. All other non-nested contractors are considered visitors. All rules documented in this instruction are in accordance with references (a) through (n).

29 APR 2024

2. Cancellation. FRCEASTINST 5000.1B

3. Summary of Changes. There are no process or procedural changes only updates to Missioned Aligned Organization (MAO) structure, removing cancelled references, and updating and adding enclosures.

4. Scope and Applicability

a. This instruction applies to all FRC East supervisors, managers, and individuals involved in the contracting process, such as, but not limited to, individuals who provide requirements for the Performance Work Statements (PWS) or those involved in the Source Selection process.

b. All individuals who enter the facility are required to comply with all federal, state, local, and site specific safety, environmental, and security requirements and the terms and conditions provided in enclosures (1) through (3). All FRC East supervisors, managers, and employees are to report issues of non-conformance through the proper chain of command and the appropriate Contract Project Manager, Contracting Office Representative (COR), and/or appropriate Contract Representative.

c. Any visitor/contractor not willing to acknowledge receipt of the enclosure (1) and document willingness to comply will state such prior to submission into the visitor request database and shall not be authorized to enter. Any individual found to not comply with this instruction and the rules herein will be asked to immediately halt work and will be referred to the appropriate Contract Project Manager, COR, and/or appropriate Contract Representative.

Actions that may be taken by FRC East due to visitor/contractor noncompliance may include removal of authorization to enter the facility, an unsatisfactory rating via the Contractor Performance Assessment Reporting System (CPARS), and/or addition of company into Excluded Parties List System (EPLS) maintained by the General Services Administration, located at https://www.gsa.gov.

5. Responsibilities

a. Documentation of Noncompliance. All FRC East supervisors/managers who observe or are advised of noncompliance regarding safety, environmental, quality, or security rules will notify the Facility and Plant Maintenance Division (JC22000) Call Desk (Maintenance Call Desk) at (252) 464-7654. The Maximo® Work Order number annotated on the shop posted FRC East Form 5000/10, “Contractor Work Notice (Shop Copy),” must be known and referred to during the call. This Maximo® Work Order number communicates the Contract Project Manager, COR, and/or appropriate Contract Representative by name and allows for documentation and feedback.

b. Individuals with Purchase Cards. All levels of supervision and employees of FRC East with purchase cards will be thoroughly familiar with the contents of this instruction and its enclosures.

They will ensure implementation and enforcement of this instruction if the purchase includes visitor/contractor site visits.

c. All Individuals Writing Statements of Work

(1) Inclusion of Requirements into Contract. Individuals providing requirements to be included in PWS or contracts will review enclosure (2) and request that any relevant provisions be included in the PWS, the contract, and/or the Source Selection Plan. The individual will check the relevant provision on enclosure (2) and forward it to the appropriate procurement office with the procurement package or include the verbatim language listed in the quotations.

All requirements in enclosure (1) must be included.

(2) Ensure Safety and Health Considerations are Addressed. Safety and health considerations shall be addressed during the process of selecting contractors. This includes a review of the contractor’s mishap rates.

(3) Ensure Environmental Considerations are Addressed. Environmental considerations shall be addressed during the process of selecting contractors.

(4) Ensure Quality Considerations are Addressed. Quality considerations such as tool control and control of foreign object debris (FOD) shall be addressed during the process of selecting contractors.

(5) Ensure Documentation of All Certification Training/Licensing are Addressed. A statement requiring that documented proof of all certification training/licensing listed in the contract, be available while on the job site, shall be included in each FRC East PWS, Contract, or Source Selection Plan.

d. Managers Who Utilize Nested (Embedded) Contractors

(1) All nested/embedded contractors shall be entered into the Enterprise Safety Application Management System (ESAMS). The FRC East supervisor for the contractor employees shall assign duty tasks as required and ensure that required security, safety, and environmental training, as well as area/specific training is completed. Documentation of completion of training for nested contractors will be accomplished via ESAMS . FRC East management will report any noncompliance through the normal chain of command and to the appropriate Contract Project Manager, COR, and/or sponsor.

(2) Accident Reporting of Nested Contractors. Management will report accidents of nested contractors in accordance with accident reporting procedures. Job hazard analysis requirements will be performed as needed.

e. All Individuals Who Submit Visit Requests into FRC East Visitor Entry Database. All individuals who are authorized to submit data into the FRC East Visitor database will ensure distribution of enclosure (1) to the visitor prior to annotating visitor information into the database.

Annotating the completion of distribution and agreement of compliance with enclosure (1) is a required field in this database. Enclosure (1) may be communicated via FRC East visitor brochure.

These documents can be found on the external and internal web pages for the facility.

f. All Contract Project Managers for FRC East Projects

(1) Communicate Contract Work Being Performed. Ensure a Maximo® work order is submitted prior to assigning any type of maintenance activity to a contractor within FRC East.

(2) Accomplish Contract Work Notice. Complete all items on FRC East Form 5000/10 except for “Shop Point of Contact Acknowledging Receipt” lines, prior to contractors accomplishing any type of maintenance activity within FRC East. Provide the original of this form to the contractor and attach a copy to the Maximo® work order.

(3) Notification of Shop Point of Contact. Ensure that the contractor is aware that the shop copy of FRC East Form 5000/10 must be signed by a shop point of contact, located in the work area prior to initiation of work. In cases where there is no shop point of contact available (e.g.

roof work/construction of new facility), the project manager is permitted to sign as the shop point of contact. The Contractor Project Managers shall provide any guidance necessary to ensure that the notice is signed and posted conspicuously in the area where work is being performed. The duplicate lower half of FRC East Form 5000/10 must be available by the contractor upon request.

(4) Investigate Noncompliance. Investigate and assess severity of noncompliance issues in communication and coordination with the COR. Take actions consistent with the nature and severity of the noncompliance issue(s), including communication and coordination of the investigation of noncompliance issues with the appropriate FRC East Compliance and Quality Division. Document investigation and corrective actions taken via an attachment to the related Maximo® work order. Depending upon the results of a severity assessment, documentation may also be required in CPARS and/or EPLS, located at https://www.gsa.gov.

(5) Notification to the FRC East Hazardous Material Program Manager (JC61200). The FRC East Project Manager shall notify the FRC East Hazardous Material Program Manager prior to work on all industrial above ground storage tanks and process tanks.

(6) Notification to the Environmental Management System (EMS) Program Manager (JC61100). The FRC East Project Manager shall ensure all signed EMS & Me Awareness training completion sheets are provided to the FRC East EMS Program Manager either by hard copy or electronically scanned and forwarded.

(7) Notification to the Weight Handling Equipment (WHE) Certifying Official (JC22100).

The FRC East Project Manager shall notify the WHE Certifying Official of any WHE accident upon notification by the contractor. The FRC East Project Manager will also ensure that a Crane Rigging Gear Accident Report located in section 12 of reference (a) is completed and submitted to the WHE Certifying Official consisting of a summary of circumstances, an explanation of cause(s), photographs (if available), and corrective actions taken. This accident report is required regardless of severity upon notification from the contractor, preferably within twenty-four hours of notification by the contractor.

(8) Notification to the Safety and Occupational Health Division (JC62000). All contractors performing work at FRC East shall be reported to the Safety and Occupational Health Division prior to beginning work. If the contractor is classified as an “applicable contractor”, several requirements are necessary to include a safety plan, a safety point of contact, and annual mishap rate charts forwarded to the Safety and Occupational Health Division at the end of the calendar year. Additionally, all contractors shall be briefed on the FRC East Safety and Voluntary Protection Program (VPP) Procedures.

g. Security Division (JC11000)

(1) Maintaining Agreements. The Security Division will maintain the FRC East Visitor database to document contractor/visitor notice of the requirements in enclosure (1).

(2) Investigate Noncompliance of Security Requirements. The Security Division will investigate reports of visitor, contractor, or nested contractor noncompliance of security related issues in accordance with references (b) and (c) and document the allegations, facts, findings, and a severity assessment in a FRC East Form 5521/7, “Incident Compliant Report (ICR) Worksheet.” Copies of FRC East Form 5521/7 can be requested by the Contract Project Manager and/or appropriate Contract Representative.

(3) Providing Expertise. The Security Division will provide expertise in security requirements for developing statements of work/contract development.

h. Safety and Occupational Health Division (JC62000)

(1) Investigate Noncompliance of Health and Safety Requirements. The Safety and Occupational Health Division shall promptly investigate any report of a visitor/contractor noncompliance with safety issues in accordance with references (d) and (i). The specific provision(s) as well as enclosures (1) and (2) may need to be reviewed. Forward a copy of the findings to the Contract Project Manager or sponsor with a severity assessment.

(2) Provide Expertise. The Safety and Occupational Health Division shall provide expertise in safety and occupational health requirements for developing statements of work/contract development.

i. Environmental Division (JC610001)

(1) Investigate Noncompliance of Environmental Requirements. The Environmental Division will promptly investigate any report of a visitor/contractor noncompliance with environmental issues in accordance with reference (f). The specific provision as well as enclosures (1) and (2) may need to be reviewed. Forward a copy of the findings to those who are administrating the contract or sponsor of said visitor/contractor; forward a copy of the findings to the Contract Project Manager or sponsor; and provide severity assessment.

(2) Provide Expertise. The Environmental Division will provide expertise in environmental requirements for developing statements of work/contract development.

(3) Training. The Environmental Division shall make relevant FRC East Environmental training and EMS/International Organization for Standardization (ISO) 14001 training available for contractors.

j. Quality Assurance Division (JC63000). The Quality Assurance Division will promptly investigate any report of a visitor/contractor noncompliance with FOD and tool control issues in accordance with references (g) and (h). The specific contract as well as enclosures (1) and (2) may need to be reviewed. Forward a copy of the findings to the Contract Project Manager, sponsor, acquisition program specialist, or COR with a severity assessment.

k. Facility and Plant Maintenance Division (JC22000)

(1) Document and Forward Contractor Complaints. The Maintenance Call Desk shall document customer complaints of contractors via a Maximo® child work order and forward this Maximo® child work to the project manager and Acquisition Program Specialist or COR in the Acquisition and Procurement Division (JC46000). All contractor Maximo® work orders will have a copy of FRC East Form 5000/10 attached to provide the Maintenance Call Desk personnel information for forwarding of complaints.

(2) Report Inadequate Maximo® Documentation. If a complaint is received and proper documents are not annotated in Maximo®, the Maintenance Call Desk will notify the Facility and Plant Maintenance Division Head for investigation. The Facility and Plant Maintenance Division Head will utilize the electronic Continual Analysis and Metrics System to serve as the database to document internal noncompliance issues with this instruction.

6. Review and Effective Date. Per OPNAVINST 5215.17A, the Facility and Infrastructure Management Department will review this instruction annually on the anniversary of its effective date to ensure applicability, currency, and consistency with Federal, DoD, SECNAV, and Navy policy and statutory authority using OPNAV 5215/40, “Review of Instruction.” This instruction will automatically expire 10 years after effective date unless reissued or canceled prior to the 10 year anniversary date, or an extension has been granted.

7. Records Management. Records created as a result of this instruction, regardless of media and format, will be managed per SECNAV M-5210.1, Department of the Navy Records Management Program.

8. Forms. The forms listed below are available on the CPWEB page under �Documents/Instructions/Forms, FRC East Forms.�

a. FRC East Form 5000/10, �Contract Work Notice�

b. FRC East Form 5521/7, �Incident Complaint Report Worksheet.� This is a controlled form and is password protected.

c. FRC EAST Form 5090/20, �Maintenance Contractor Hazardous Material Inventory�

WILLIAM R. DAVIS, JR.

By direction

Releasability and distribution: This instruction is not cleared for public release and is available electronically only via the FRC Instruction Master List page:

https://issctools.navair.navy.mil/IMS_Documents/MasterList/Default.cfm

1-1 Enclosure (1) Distribution Statement A: Approved for public release, distribution is unlimited.

FLEET READINESS CENTER EAST INFORMATION BROCHURE

Fleet Readiness Center East (FRC East) wishes to welcome you and ensure that all personnel are aware of the conditions and factors that affect the well-being of all those within this facility.

This information brochure contains important information that is vital to the safety and health of yourself, and all others of this facility. If personnel are noncompliant with this information brochure they may be asked to leave the facility.

This Command is registered to the International Organization for Standardization (ISO) 9001, Aerospace Standard 9110, and ISO 14001 standards. To adhere to the standards required of these programs, FRC East must ensure that all individuals accessing the facility are aware of the conditions and factors that affect the well-being of all employees, temporary workers, contractor personnel, visitors, and any other person in the workplace.

ALL PERSONNEL

•In the event of an emergency, including hazardous material spills, the individual discovering the emergency shall call 911. If you are calling from a FRC East phone relay the grid number listed on the phone. If you are calling from a cell phone, state that this is a MCAS Cherry Point emergency at FRC East and relay the location.

•Badges will be issued by the Security Division (JC11000), located in Trailer 32, badges will be displayed at all times and shall be returned upon completion of visit/work. Every badge is considered Government Property and all lost badges will be reported to the Security Division.

•Report any injury/illness occurring on site to the contractor supervisor, who shall then notify the FRC East Safety Office immediately via the e-mail or phone number listed in this brochure.

•The facility must be kept clean and orderly at all times. Ensure that you place all waste in proper receptacles so the facility is maintained in a "clean as you go" condition.

•When in FRC East industrial areas, wear the personal protective equipment (PPE) required for that area. Requirements for PPE are generally marked but if there is uncertainty, check with the area supervisor. Typically, safety glasses with side shields and steel toed shoes are required in most shops.

•Smoking is NOT authorized while traveling from one facility location to another, while walking, or in a vehicle being operated anywhere within the FRC East compound.

Absolutely no smoking on the property except in the "Designated Smoking Areas."

•Extra caution shall be taken around the flight line and aircraft turn-up areas to control trash, debris, and materials. Additionally, all personnel on the flight line must be continuously alert and stay clear of helicopter and jet operations in progress.

•Vehicles must not obstruct aircraft movement or other daily operations.

1-2 Enclosure (1)

•Safety, security, and environmental infractions shall be reported to the appropriate office immediately via the telephone number provided herein. If an injury requires immediate care, call 911.

•If an emergency situation occurs which would endanger the health or safety of personnel, the area shall be evacuated. Reentry to affected buildings will be at the direction of uniformed guards, fire department, or safety office personnel only.

•Decisions to evacuate will be from the FRC East Commanding Officer or their representative.

Visitors/contractors along with non-essential facility personnel, south of Harrison Drive, adjacent to building 4224, will evacuate the facility first. Fifteen minutes later, visitors/contractors south of Curtiss Road, between buildings 83 and 84, will evacuate the facility. Fifteen minutes later visitors/contractors north of Curtiss Road will evacuate the facility.

•Cellular phones and photographic equipment are not authorized within FRC East unless they are approved in advance by the Security Office. Cellular phones may be used on roof areas for emergency purposes only.

•All vehicles must have proper passes, and no pass may be transferred between vehicles, passes will be issued by the Security Division.

•All vehicles will follow posted speed limits.

•Personnel are strictly forbidden to introduce any substance into the storm drain system including catch basins, roof drains, and floor drains.

•All facility entrants are responsible for the control and accountability of tools, equipment, consumables, and miscellaneous materials, in, on, and around the facility and shall be responsible throughout a contracts period of performance. Upon completion they are responsible for removing the items referenced above to ensure they are not left as "foreign objects."

•In case of a utility emergency on weekends or after normal work hours, call Public Works,

(252) 466-4363.

•The use of gasoline is prohibited for any purpose other than fueling motor vehicles. All gasoline-powered vehicles are prohibited inside FRC East buildings.

•Buildings 137, 188, 4224, 131, 4247 and 245 are classified as hazardous areas and have special requirements. Do not utilize any ignitable items, items powered by electric motors or internal combustion engines unless they are determined to be suitable to the conditions of the buildings.

POINTS OF CONTACT

•Safety and Occupational Health (252) 464-7015 •Fire Department 911 •Fire Department Dispatch (252) 466-3616

1-3 Enclosure (1)

•Facility and Plant Planning Division (252) 464-7653 •Quality Assurance Division (252) 464-9397 •ISO 14001 Management Representative (252) 464-9814/or 464-8412 •Security (252) 464-7999 •Hazardous Material Program Manager (252) 464-8051 •Environmental Office (252) 464-8042 •Acquisition and Procurement Office (252) 464-7641

SPECIAL NOTES FOR WORK PERFORMED UNDER GOVERNMENT PURCHASE

CARD:

1. Access requirements applicable to visitors are identified as a condition for entry to the facility and not as work performance requirements. As such, they apply to all persons entering the facility for all purposes.

2. Purchase card transactions do not provide for special terms and conditions. Therefore, any work performed under a purchase card that encounters work site risks involving safety, health, security, foreign object debris, and environmental concerns shall be immediately halted and the appropriate office identified in this brochure shall be immediately contacted/notified of the issue.

Also, the purchase card holder shall be contacted for guidance before returning to work.

2-1 ENCLOSURE (2)

CONTRACT PERFORMANCE REQUIREMENTS

All personnel drafting Performance Work Statements (PWS) or other contract work requirement documents shall ensure that all requirements identified herein are included in all PWS and forwarded with the procurement package to the cognizant Procurement Office.

1. Enclosures (1) and (2) of this instruction must be included as an attachment or referred to and made available in all contracts requiring on-site performance at Fleet Readiness Center East (FRC East). A statement in all contracts will state that “Documented proof of all required certification training/licensing listed in the contract shall be available upon request by their Contracting Officer Representative or any auditor.”

a. All personnel working on site at the FRC East must document their receipt and review of the information listed in FRCEASTINST 5000.1C annually.

b. All contractors performing work on FRC East’s behalf and who have 10 employees at any time during the past calendar year, whose employees worked 1,000 or more hours in any quarter shall furnish FRC East their Total Case Incidence Rate for recordable nonfatal injuries and illnesses and their days away from restricted work activity, and/or job transfer rate for the past three years. These contractors are classified as “Applicable Contractors” (contractors who provide their own supervision, have a safety plan in place, and furnish their own safety representative.

c. Foreign object (FO) is defined as any article or substance alien to the aircraft or assembly which is allowed to invade the product. Foreign object damage (FOD) is the damage that occurs due to these FOs. All FRC East work sites shall be maintained in such a manner as to prevent FOD to aircraft and/or aircraft components. Work sites shall be kept clean at all times. All debris, scrap material, tools, and equipment will be cleared from the work site as work progresses. At no time shall hoses, power cords, materials, etc. be permitted to create tripping hazards in areas of the work site.

d. In cases where a contractor supervisor determines that solving a safety or health problem is beyond their control, but within the control of FRC East, the contractor shall notify the appropriate point of contact identified in the contract.

e. All contractor employees performing work on site at FRC East shall immediately report any safety, security, or environmental violation to their contractor supervisor, as well as the cognizant FRC East Safety/Security/Environmental Office. The initial FRC East notification can be made via phone or e-mail and should include as many applicable details as possible (date, time, identification numbers, tags, company, etc.). This initial notification shall be made as soon as possible. A safety incident will require the contractor to complete and submit an incident memo to the appropriate point of contact identified in the contract, with a copy to the FRC East Safety Office within twenty-four hours of the accident/incident. This incident memo will include the full name of the person involved in the incident, age, sex, job title, the name of the employing

2-2 Enclosure (2) company and the contract number and title. In addition, this memo will include the severity of the illness or injury, indirect cause(s) of the accident, and whether personal protective equipment was available and used.

f. Contractor supervisors shall take the FRC East Environmental Management System Awareness training (EMS & Me) available on the external FRC East Web Page, and convey the information to their personnel prior to entry into FRC East and annually thereafter (depends on the length of the contract). This training shall be documented with course name, date completed, employee name and signature. Contractor personnel may use company training completed documents (as long as the information requested is provided) or request a copy of FRC East training sheets via the Contract Project Manager.

g. All contractors and sub-contractors working within FRC East shall develop and operate effective safety and health programs.

2. Optional Items. Check all that apply.

□ If work being performed can be considered a maintenance/construction activity, work documents shall include the following language: "Work areas utilized by contractors shall be provided an FRC East 5000/10, “Contract Work Notice,” by their project manager. This work notice requires the contractor to notify a point of contact in the shop where they will be accomplishing work and document this notification on the appropriate portion of this notice.

One completed notice shall be posted conspicuously in the area prior to performance of work. A copy of this notice will be available by the contractor upon request at all times. Contract Project Managers will address any issues regarding completion or duplication of this form.”

□ If work being performed requires tasks performed above occupied areas, work documents shall include the following language: "Work above or anywhere near aircraft or passageways shall be avoided whenever possible. If this is not possible, the cognizant shop supervisor shall be informed so arrangements can be made to protect, move, or evacuate assets from the area to minimize foreign object debris potential. The area below the elevated work area shall be adequately marked and barricaded at all times. Under no circumstances shall work be performed over unprotected spaces. Standards listed in the Department of the Navy Fall Protection Guide for Ashore Facilities shall be complied with."

□ If work being performed takes place in the following critical areas: Rotor Head Shop;

Ordinance/Survival Shop; Aircraft Paint Shop and Aircraft Clean Shop; Aircraft Engine Shops;

all shops in Building 4225 (Blade Vane); and all MRO Production aircraft hangers, work documents will include the following language: "Constant control of tools and materials is required at all times."

□ If work takes place in other than the above listed areas, work documents shall include the following language: "Tools and hardware will be controlled at all times to prevent migration out of the work site. Lost tools shall be reported to the tool control manager at (252) 464-9741.

Tools found unattended will be confiscated and reported to the contracting officer."

2-3 Enclosure (2)

□ If the work taking place is construction work, work document shall include the following language: "You must comply with the Safety and Health Requirements Manual published by the U.S. Army Corps of Engineers (EMM 385-1-1)."

□ If work performed includes hot work, work documents shall include the following language:

"Contractors will not perform hot work until the MCAS Fire Department issues a Hot Work Permit. The Fire Department number is (252) 466-2241."

□ If work causing airborne hazards will take place, work documents shall include the following language: "Work causing airborne hazards shall be controlled as directed by EM 385-1-1, section 06.A.04b."

□ If work performed is considered construction, repair or maintenance work, the work documents shall include the following language: "Construction, repair, or maintenance work requires the contractor designation of an on-site safety representative in accordance with EM 385-1-l."

□ If work performed includes construction, demolition, roofing, scaffolding; high voltage electrical, confined space, painting, paint removal, asbestos and other high hazards work, the work documents shall include the Accident Prevention Clause as stated in Federal Acquisition Regulation and require compliance with reference (k). By adding this requirement, the contractor is to implement EM-385-1-1 and provide an Accident Prevention Plan and develop an Activity Hazard Analysis for each phase of work at least fifteen days prior to the scheduled pre-construction meeting. Additionally, as directed by reference (k), all contractors requiring Lock-out/Tag-out processes and entering a confined space are required to submit their Lock-out/Tag-out Program and Confined Space Program to the FRC East Program Managers for review. These FRC East Program managers will also share any required information of FRC East like programs as required. Contact numbers for these items is included on FRCEASTINST 5000.1C, enclosure (1).

□ If work on the flight line is performed, the work documents shall include the following language: "Personnel working on the flight line must be continuously alert, and stay clear of helicopter and jet operations in progress."

□ If work performed requires use of hazardous materials, the work document shall include the following language: "The contractor shall maintain an inventory of hazardous material used on the FRC East Form 5090/20, “Maintenance Contractor Hazardous Material Inventory.” A copy of this shall be submitted to the Hazardous Material Program Manager in the Environmental Division (JC61000), Building 154, monthly, or at the completion of the job, whichever occurs first. Copies of all Safety Data Sheets (SDS) shall be maintained on site at all times and in the contractor's on-site office or in the contractor's work truck (if used as a field office). These SDSs are required in the event of emergency or spill incident."

2-4 Enclosure (2)

□ If work performed requires any modification to an air pollution control device, the work document shall include the following language: "Work requiring any modification to an air pollution control device must be approved in advance by the Air Quality Program Manager.

These devices are marked with a 5" x 9" red placard and a contact number, (252) 464-7690 or

(252) 464-8412."

□ If work performed shall impact ventilation systems or fans, the work document will include the following language: "Work accomplished that will impact ventilation systems or fans will require prior notification of the Air Quality program manager; at (252) 464-7690 or (252) 464- 8412. These systems are continuously monitored."

□ If work will be performed by a nested contractor, the work document shall include the following language: "The contractor will report completion of required training as well as area/task specific training by nested contractors. Information on completion of this training will be forwarded to the FRC East shop supervisor of the area where the contractor is nested within.

A nested contractor is defined as a contractor that has a payroll number and performs/clocks work in the same manner dictated of permanent shop employees."

□ If work performed entails the use of fuels, work documents: shall include the following language: "Gasoline is prohibited for any purpose other than fueling motor vehicles. All gasoline-powered vehicles/equipment are prohibited inside the FRC East buildings. In addition/diesel or propane-powered equipment or vehicles used inside must have an approved Exposure Control Plan in place before work can begin. Approval of this Exposure Control Plan is accomplished through the contractors Accident Prevention Plan, reviewed by FRC East Industrial Hygiene, (252) 464-7037."

□ If work performed generates a hazardous waste, work documents shall include the following language: "The contractor is responsible for collection, storage, and disposal of all hazardous waste generated. Additionally all hazardous waste shipped off site, requires a Hazardous Waste Manifest. This manifest must be signed by the Marine Corps Air Station (MCAS) Cherry Point's Environmental Affairs Department. The MCAS Cherry Point's Environmental Affairs Department's phone number is (252) 466-3631. Contractor's requiring additional information regarding the proper collection, storage and disposal of hazardous waste can contact Environmental Division at (252) 464-8042 or (252) 464-8412."

□ If work performed is to take place in either hangar 1 or 3 of building 137, the hangar in building 188, the hangar in building 4224, hangar 131 south, or identified areas warehouse 4247 the following language shall be included in the work documents, “The work on this document is to take place in a Class 1 Division 2 location up to a level of 18 inches above the floor. Items powered by electric motors or internal combustion engines that are not marked as approved by the manufacturer (DS, EE, DY, DX, EX, LPS, GS, CNC, GS/CNC or GS/LPS) will not be permitted for use.”

□ If work performed is to take place in building 245, Paint Hangar, the following language shall be included in the work documents, “The work listed on this document is to take place in a Class

2-5 Enclosure (2)

1, Division 1, hazardous area. Items powered by electric motors or internal combustion engines that are not marked and approved by the manufacturer as DX or EX will not be permitted for use.”

□ If work performed is to take place in an area that is listed on the Heavy Metals Industrial Hygiene (IH) Survey, HMC-004, located on FRC East Safety Web page HMC-001 through HMC-007 shall be included in the work documents and the following language shall be included, “The work listed on this document is to take place in an area where exposure to airborne concentrations of a heavy metal exceeds, or can reasonably be expected to exceed, the permissible exposure limit. Fleet Readiness Center compliance documents have been included in this work package and shall be complied with.”

□ If work performed concerns FRC East Industrial Pipe Systems, the following language shall be included, “All pipe systems at Fleet Readiness Center (FRC) East shall be labeled per the American Society of Mechanical Engineers (ASME) A13.1, Scheme for the Identification of Piping Systems. The contractor shall contact FRC East Hazardous Material Program Manager at

(252) 464-8051 for any deviation from the ASME 13.1 prior to construction and inspection of labeling by FRC East Hazardous Material Program Manager. This inspection is required prior to government acceptance.”

□ If work performed concerns FRC East Industrial High Pressure piping containing compressed gases, high pressure air, high-pressure hydraulic fluid or other high pressure contents, the following language shall be included, “Identification of the pressure of contents in pipe must be labeled using Dura Label Premium Vinyl Tape, or equivalent with prior approval by the FRC East Hazardous Material Program. Labels shall be applied to clean dry surfaces. Inspection of labeling by the Fleet Readiness Center East Hazardous Material Program Manager is required prior to government acceptance.”

□ If work performed concerns existing FRC East Industrial Piping Surfaces the following language must be included, “Surfaces exhibiting deteriorated paint or deteriorated insulation and surfaces exhibiting rust/corrosion should be properly repaired prior to placement of labels.

Abandoned piping shall be labeled “Not in Use” and inspection of labeling by Fleet Readiness Center East Hazardous Material Program Manager is required prior to government acceptance.”

□ If work performed concerns existing FRC East Industrial Piping the following language must be included, “Prior to construction, the contractor shall contact the FRC East Hazardous Program Manager for piping systems containing industrial waste and modifications to existing pipe systems.”

□ If work performed concerns installation of pipe, conduit, cables, wiring, or if any painting or blasting is to be conducted on or in the vicinity of any shop cranes, inside or around the buildings of FRC East, prior approval must be granted by either the Weight Handling Certifying Official or Chief Crane Engineer. Hands-on work involving any crane at FRC East, including protective wrapping, will require specific written instruction from the Certifying Official or Chief Crane

2-6 Enclosure (2)

Engineer. To obtain permission or instructions, call the FRC East Maintenance Call desk at

(252) 464-7654 and provide the required information for a work request submittal for the Weight Handling Team.

□ If work performed requires the usage of cranes, hoists and/or rigging gear, whether contractor furnished or government, the following language must be included, “Contractors shall notify the Contracting Officer as soon as practical but no later than four hours after any Weight Handling Equipment (WHE) accident, secure the accident site and protect evidence until released by the contracting officer. The contractor shall conduct an accident investigation to establish the root cause(s) of any WHE accident. Crane operations shall not proceed until cause is determined and corrective actions have been implemented to the satisfaction of the contracting officer. Within thirty days of the accident, the contractor will ensure that the contracting officer has been forwarded all the required information to complete required reports to include a summary of circumstances, an explanation of cause(s), photographs (if available), and corrective actions taken.”

3-1 Enclosure (3)

Fleet Readiness Center East Safety Requirements for Contractors

Fleet Readiness Center East - Safety & Occupational Health Division

(252) 464-7015

3-2 Enclosure (3)

FOREWORD

The Fleet Readiness Center East (FRC East) has made a commitment to achieve and maintain STAR status in the Occupational Safety and Health Administration’s (OSHA) Voluntary Protection Program (VPP). Management and the local employee Unions have established a partnership to implement VPP concepts to achieve excellence in Safety. As such, the following requirements apply to all work performed on site by contractors and subcontractors:

Contractors/Subcontractors shall:

1. Provide a safe and healthful work environment for their employees.

2. Comply with all OSHA and state standards that apply to the work performed.

3. Train employees in relevant hazards, hazard control methods including personal protective equipment (PPE), fire/emergency procedures, employee rights under OSHA, and FRC East’s participation in VPP.

4. Require their employees work safely, follow applicable safety rules, standards, regulations, and contract provisions, and take meaningful and effective action to hold employees accountable for noncompliance.

5. Review worksites daily to identify existing workplace hazards and to ensure employees are following prescribed safety procedures. Where hazards are found, either promptly correct them or implement interim controls to protect employees until they are corrected.

6. Record and report all employee injuries as required by 29 Code of Federal Regulations (CFR) Part 1904, “Recording and Reporting Occupational Injuries and Illnesses” or applicable state OSHA requirements.

7. Notify FRC East (or the designated safety representative for work performed at remote sites) as soon as practicable upon determination that an OSHA Recordable injury, as defined by 29 CFR Part 1904, has occurred during the performance of work at FRC East.

8. Follow the posted provisions of the building’s Emergency Action Plan (EAP) for any mishap, incident, or emergency situation.

9. Take aggressive action when notified of serious/recurring safety problems, including removing employee(s) and/or equipment from FRC East, or suspending work (including subcontractor activities) pending satisfactory resolution of said safety problems.

10. Comply with all Navy and FRC East explosives safety policies and directives when performing work in explosives operating buildings and work areas.

3-3 Enclosure (3)

11. Establish an explosives handling personnel qualification and certification program when performing services involving ammunition and explosive materials on behalf of FRC East.

12. Provide upon request formal written certification of the qualifications of those personnel authorized to handle or physically interact with ammunition and explosives at FRC East.

13. Comply with NAVFAC P-307 and FRC East weight handling safety policies and directives when performing work while using cranes, multi-purpose hoisting machines, material handling equipment (forklifts), construction equipment when used like cranes to lift suspended loads, and any associated rigging equipment.

Contractor/Subcontractor Employees shall:

1. Comply with safety rules, standards, regulations, postings, boundaries, and instructions of competent safety, health, and emergency response officials.

2. Report unsafe conditions and safety hazards to their supervisor.

3. Report all on-the-job injuries in accordance with company policy.

4. Mentor co-workers in safety and health.

5. Locate and review the emergency bill posted in any facility in which they work, and promptly evacuate to the designated muster point in the event of a fire/emergency alarm.

Potential hazards at FRC East will vary with the work being performed and geographic location of the work site. In general terms, the hazards will typically consist of: noise exposure, eye/sight/foot hazards, ergonomic hazards, slips/trips/falls, tool/equipment hazards, hazardous materials usage/spills, explosives, reproductive hazards, falls from heights, confined spaces, radio frequency radiation, industrial machinery and equipment, compressed/cryogenic gases, electrical hazards, weight handling evolutions using cranes, ionizing radiation equipment and operations, and lasers. Each contractor is required to perform a job-specific hazard assessment to identify the potential hazards of the work to be performed; ensure controls are implemented as needed to protect their employees; train employees on the hazards and controls; and collect, evaluate, and communicate personnel exposure data (e.g. noise, chemical exposures, toxic metals exposures, etc.), as required. With the exception of contracted support for repair, maintenance, disassembly, and assembly of ordnance, all PPE required to protect contract employees from workplace hazards is solely the responsibility of the contractor. As such, the contractor is responsible to provide, maintain, identify, train, and separately store their PPE from government issued PPE.

TABLE OF CONTENTS

3-4 Enclosure (3)

SECTION 1 .................................................................................................................................. 3-6

INTRODUCTION ....................................................................................................................... 3-6

1. FRC East Safety Information .................................................................................................. 3-6

2. Purpose .................................................................................................................................... 3-6

3. Application .............................................................................................................................. 3-7

4. Scope ....................................................................................................................................... 3-7

GENERAL REQUIREMENTS ................................................................................................... 3-7

1. Contractor Responsibilities ..................................................................................................... 3-9

2. Certification Requirements ................................................................................................... 3-10

3. Required Safety Programs .................................................................................................... 3-10

4. Required Meetings ................................................................................................................ 3-10

5. Safety and Health Professional Support ............................................................................... 3-10

6. Required Inspections ............................................................................................................. 3-11

7. Mishap Investigations and Emergency Situations ................................................................ 3-11

8. Ergonomics ........................................................................................................................... 3-12

9. Control of Fugitive Emissions .............................................................................................. 3-12

10. Accidental Spills, Releases, and Other Emergencies .......................................................... 3-13

11. Other Potential Safety Hazards ........................................................................................... 3-14

12. Appropriate Work Attire ..................................................................................................... 3-14

SPECIFIC PROGRAM REQUIREMENTS .............................................................................. 3-15

1. Asbestos and Presumed Asbestos Containing Building Materials ....................................... 3-15

2. Lead-Containing Building Materials, Toxic Metals, and Operations Generating Hazardous Atmospheres .............................................................................................................................. 3-16

3. Confined Spaces .................................................................................................................... 3-17

4. Hazard Communication ........................................................................................................ 3-18

5. Energy Control (Lockout/Tagout) ........................................................................................ 3-19

6. Electrical Systems ................................................................................................................. 3-19

7. Trenching and Excavations ................................................................................................... 3-20

8. Hot Work .............................................................................................................................. 3-21

9. Fall Protection ....................................................................................................................... 3-21

10. Explosives/Ordnance .......................................................................................................... 3-21

TABLE OF CONTENTS

3-5 Enclosure (3)

11. Weight Handling Operations and Evolutions ..................................................................... 3-22

12. Ionizing Radiation ............................................................................................................... 3-23

13. Work Site Inspections ......................................................................................................... 3-23

POINTS OF CONTACT............................................................................................................ 3-25

SECTION 2 ................................................................................................................................ 3-27

1. COR Roles and Responsibilities ........................................................................................... 3-27

2. General Requirements .......................................................