Attachment 02 - DCC Surveillance System SOW 2 July 2025.pdf

STATEMENT OF WORK (SOW)

Deployment and Reception Surveillance/Presentation System Refresh

General Information

1. GENERAL: This is a non-personnel services contract to provide a full removal and upgrade of the Travis AFB Deployment and Reception Surveillance/Presentation System. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform a full removal and upgrade of the Travis AFB Deployment and Reception Surveillance/ Presentation System as defined in this Statement of Work except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The existing surveillance/presentation system does not comply with Section 889 of the John S. McCain National Defense Authorization Act of 2019 (NDAA), Prohibition on “Covered Telecommunications Equipment or Services” as defined at 48 C.F.R. par. 52.204-25(a).

1.3 Current Incumbent Contractor: N/A

1.4 Objectives: Upgrade the Deployment and Reception Surveillance/Presentation System with a new IP-based surveillance cameras compliant with the NDAA and the Trade Agreement Act (TAA) to ensure only U.S.-made or designated country end products are acquired for use. In addition, associate presentation equipment/software will be upgraded in the Deployment Control Center (DCC), Crisis Action Team (CAT), Alt CAT, 60 AMW/XP, Passenger Deployment Function (PDF), Cargo Deployment Function (CDF), Pole Barn, and Air Passenger Terminal (APT). Travis Deployment and Reception operations shall be accessible and visible in the Deployment Control Center (DCC) and Crisis Act Team (CAT).

1.4.1. The presentation system consists of displaying data from the following workstations:

Function # Workstations Buildings

DCC 11 (1 SIPR) P1

CAT 03 31 (# of Workstations Not Required if IP Based) Alt CAT 03 977

60 AMW/XP 01 52

PDF 01 P1

CDF 01 977/Pole Barn

APT 01 P3

1.4.2. SIPR data, at the Secret level, will be displayed from 1 SIPR workstation in the DCC.

1.5 Scope: The Contractor will remove 18 existing non-Trade Agreements Act (TAA) compliant surveillance/ presentation system equipment and associated non-serviceable cabling. The Contractor shall provide a design/build proposal for the installation of TAA compliant IP-based camera surveillance and presentation system in Buildings 31, P1, P3, 977 and the Pole Barn. The Contractor shall be a manufacture certified technician on the proposed system. The Contractor shall engineer, furnish, install, and test newly installed equipment to industry and/or Original Equipment Manufacturer (OEM) specifications. The Contractor shall remove, replace, and install the surveillance/presentation system (equipment, cameras, non-serviceable cabling, or software) in facilities 31, P1, P3, 977, Pole Barn, and associated 900 area on Travis AFB. All cameras shall have a combination of day/night and low light (non-thermal) capabilities. In addition, all cameras shall at a minimum, start recording upon detection of any motion. The recording system for these cameras shall be a digitized system. Review Exhibit 1 for proposed 20 cameras installment locations. The recording shall be accessible and can be viewed or extracted by DCC personnel and Security Force personnel as required. The Contractor shall install new complaints cameras sufficient to cover areas in the deployment/reception operations. In addition, the Contractor will construct, provide, and install all support infrastructures by using CAT 6A cabling including power/electrical outlets necessary to the successful installation and operation of the surveillance monitoring and recording equipment.

The Contractor shall provide brand-new cameras, licenses, a brand-new server, and any additional components for the project. In addition, if deemed feasible/compatible with the new system, the Contractor shall utilize customer’s existing licenses. Cameras must have all-weather capability to withstand local temperature. Contractor shall configure and adjust field of views (FOVs) for all cameras.

All cameras will utilize existing Power over Ethernet (POE) switch and an UPS. The Contractor shall supply any additional equipment needed such as the POE switches, UPS, NVRs, patch panels, patch cords, and other peripherals needed to support the number of cameras to be installed in all deployment/reception areas. The Contractor shall also supply any additional POE switch(es) and peripherals needed to accommodate the number of cameras added to the deployment/reception facilities. The Contractor shall contact the 60 CS to coordinate the specifications of the PoE switches. The NVR must be capable of retaining video for 30 days and record at 30 frames per second with a compressed video file. The UPS shall last up to one hour during a power outage. The cameras system shall have a three-year maintenance contract starting the day after the one-year warranty expire. The equipment items shall be supported by the Contractor or service organizations which are reasonably convenient to the equipment installation to render satisfactory service to the equipment on a regular and emergency basis during the warranty period and the three-year maintenance contract.

The Contractor shall ensure the distance between the switches and the cameras are considered when selecting the right cable to wire the system to ensure optimum result by using CAT 6A cable. Where necessary, the Contractor shall provide and install EMT conduit for exterior cable paths and paint to match the existing building color.

The Contractor’s design proposal shall contain the following information: A PDF drawing showing the building floor plan with conduit runs, rack elevations, locations of the control monitors, switches, NVRs, UPS, and individual cameras with manufacturer and model numbers.

The Contractor shall install the associated equipment required to display SIPR data in the DCC to all 3 monitors. The Contractor shall be certified as cleared to handle secret level equipment and ensure equipment installed is cleared for secret. 60 LRS shall verify personnel security clearances and 60 CS shall verify the proposed equipment meets Air Force compliance before being approved to purchase.

Upon completion of project, the Contractor shall provide training to DCC personnel, the 60 LRS ITEC personnel and the 60 CS. Upon completion of training, trained personnel shall, at a minimum, be able to demonstrate their ability to operate as required without Contractor’s assistance.

1.6 Period of Performance: The period of performance shall begin 60 days after receipt of award and shall be completed within 30 days unless otherwise approved by the Contracting Officer. The Contractor shall comply with NFPA 70 during performance period to avoid workplace injuries.

1.7 General Information

1.7.1 Recognized Holidays: The contractor will not perform any services on the following Holidays, or the accompanying Air Mobility Command Family Days listed below:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day

Juneteenth Christmas Day Independence Day

1.7.2 Hours of Operation: The contractor is responsible for conducting business, between the hours of [0800-1600] Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

Military exercises, inclement conditions caused by Mother Earth, civil unrest resulting in base closure, etc.

are considered inherent government delays. The Contractor will be notified as soon as possible if any delays are anticipated. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.7.3 Place of Performance: The work to be performed under this contract will be performed at buildings P1(DCC, PDF), P3(APT), 31(CAT), 900 area (CDF) and 243 (60th Communications Squadron (60 CS)).

1.7.4 Type of Contract: The government will award a Firm Fixed Price contract.

1.7.5 Security Requirements: Contractor personnel performing work under this contract shall not employ any personnel presenting potential threats to the health, safety, security, general well-being, or operational mission of the installation and its population during the execution of the project. Compliance with AFI 91- 202, The U.S. Air force Mishap Prevention Program, is mandatory for the Contractor.

The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.7.6 Special Qualification: The Contractor shall be certified to work at the Secret level.

1.7.7. Standard Products: Provide new materials and equipment that are products of manufacturers regularly engaged in the production of such products which are of equal material, design, and workmanship. Products shall have been in satisfactory commercial or industrial use for 2 years prior to bid opening. The 2-year period shall include applications of equipment and materials under similar circumstances and of similar size. The product shall have been on sale on the commercial market through advertisements, manufacturers' catalogs, or brochures during the 2-year period. Where two or more items of the same class of equipment are required, these items shall be products of a single manufacturer; however, the component parts of the item need not be the products of the same manufacturer unless stated in this section.

1.7.9 Material and Equipment Manufacturing Date: Products manufactured more than 1 year prior to date of delivery to site shall not be used, unless specified otherwise. All cable used for telecommunications outlets shall be four pair, solid copper conductor, green CAT 6A standard, UL tested and certified. Each cable shall be dedicated to one device or outlet only.

1.7.10 Delivery and Storage: Provide protection from weather, moisture, extreme heat and cold, dirt, dust, and other contaminants for telecommunications cabling and equipment placed in storage.

1.7.11 Environmental Requirements: Connecting hardware shall be rated for operation under ambient conditions of 32 to 140 Degrees Fahrenheit and in the range of 0 to 95 percent relative humidity, noncondensing.

1.7.12 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer (CO), Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the

Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.7.13 Government POCs: To be provided at time of award.

1.7.14 Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0800 - 1600, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

Qualifications for all key personnel are listed below:

1.7.15 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Travis Air Force Base is designated as a closed base. In order to promote security and safety, all employees desiring access must adhere to installation entry requirements, to include identity proofing and vetting. This includes a National Crime Information Center (NCIC) and California Law Enforcement Telecommunication System (CLETS) check. Identity proofing and vetting is not required for employees if they have a current favorable government security clearance, which can be verified through the Joint Personnel Adjudication System (JPAS).

The contractor will ensure all employees possess proper credentials allowing them to work in the United States and ensure illegal aliens are not employed and/or transported onto the installation. Identification required for identity proofing follows:

United States Passport Permanent Registration Card/Alien Registration Receipt Card (Form I-1551) Foreign Passport with a temporary (I-1551) stamp or temporary (I-1551) printed notation on a machine-readable immigrant visa.

Employment authorization document that contains a photograph (Form I-766) Current/valid Driver’s License Identification card issued by Federal, State or local Government U.S. Coast Guard Merchant Mariner Legacy Card U.S. Coast Guard New Merchant Mariner Credential

Additional supplemental sources of identity proofing which maybe requested during increased Force Protection Conditions (FPCONS) or Random Antiterrorism Measures (RAMs) include, but are not limited to:

School identification card with photograph U.S. Military or draft record Native American Tribal Document U.S. Social Security Card issued by the Social Security Administration (SSA) Certification of Birth Abroad issued by the Department of State (Form FS-545 or Form DS-1350) Original or certified copy of a birth certificate issued by a state, county, municipal authority or outlying possession of the United States bearing an official seal U.S. Citizen ID Card (Form I-197) ID Card for use of Resident Citizen in the United States (Form I-179) Unexpired employment authorization document issued by the Department of Homeland Security (DHS) which includes, a) Form I-94 identifying the holder as an asylee, or b) other documentation issued by DHS or the former Immigration and Naturalization Service that identifies the holder as an asylee, lawful permanent resident, refugee or other status authorized to work in the United States incident to status

Foreign Military or Government Identification Credentials Foreign passport with a current arrival-departure record (Form I-94) bearing the same name as the passport and containing an endorsement of the alien’s nonimmigrant status, if that status authorizes the alien to work for the employer. In the case of a non-immigrant alien authorized to work for a specific employer incident to status, a foreign passport with Form I-94 or Form I-94A bearing the same name as the passport and containing an endorsement of the alien’s nonimmigrant status, as long as the endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form.

1.7.16 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.7.17 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

2. GOVERNMENT FURNISHED ITEMS AND SERVICES:

2.1. Services: The Government will provide access to communication system if required and authorized.

2.2 Facilities: The Government will furnish facilities and utilities to the Contractor such as light, heat, ventilation, electric current, and outlets for use by installation personnel. Facilities and utilities will be provided as specified in the Site Survey Report. Facilities will be readied prior to arrival of Contractor personnel and be provided at no cost to the Contractor. The Contractor shall provide required temporary utilities, which are not readily available in the work area. The Contractor shall coordinate, through the on-site COR, any requirement before temporary disconnection of a utility. The Contractor shall submit a request in writing to the on-site COR 14 days in advance of the necessity of utility disconnection.

2.3 Utilities: The Government will provide utilities in the facility for the contractor’s use in performance of tasks outlined in this SOW. The Contractor shall instruct employees in utilities conservation practices.

The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

2.4 Equipment: The Contractor shall utilize existing PoE switch and UPS; however, the contractor shall supply all or any other equipment and peripherals needed to make this project functional”

2.5 Materials: The Government will provide Operating Rating Procedures and Policies as required.

PART 3

ATTACHMENT/TECHNICAL EXHIBIT LISTING

3. Attachment/Technical Exhibit List:

3.1. Attachment 1/Technical Exhibit 1 – Overview of Work to Preform.

3.2. Attachment 1/Technical Exhibit 2 – Performance Requirement Summary

3.3. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Overview of Work to Perform Manufactures such as Pelco and Motorola representatives evaluated the Deployment and Reception Surveillance/Presentation System, Thursday, Nov 11, 2021. Their overall analysis of the system is a refresh is overdue. The critical components of the system are past the manufacture lifecycle requirements. As of March 2022, some components are no longer supported by the manufacturer.

The contractor service requirements are summarized into performance objectives. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Deployment and Reception Surveillance/Presentation System consist of cameras, NIPR and SIPR workstations, display monitors:

a. 1 projector and presentation equipment in the DCC Conference Room, bldg. P1

b. 2 projectors and 1 monitor in the Personnel Deployment Function (PDF) in-brief section, bldg. P1

c. 1 projector, 2 monitors, and presentation equipment in the PDF Classify Briefing Room, bldg. P1

d. 2 outdoor cameras mounted on bldg. P1

e. 7 indoor cameras in bldg. P1

f. 5 indoor cameras in bldg. P3

g. 6 outdoor cameras in Cargo Deployment Function (proximate around bldg. 977)

The initial installation was May 2003. A refresh was accomplished Sep 2012.

1.1 Overview of camera placement and connections:

1.1.1 Building P1 (DCC and PDF): Replace 7 Cameras

1.1.2 Building P1 (Exterior): Replace 2 Cameras

1.1.3 Building P3 (APT): Replace 5 Cameras

1 Camera Main Hall, 1 Camera Gate 4, 1 Camera Gate 5, 2 Cameras Baggage Pick Up

Exit to Baggage Pick Up &

Transportation

B u s D ro p

O ff a t

In b ou nd

L ou ng e

R eception S tation

3 2

R eception S tation R eception S tation R eception S tation

Reception Station

R eception S tation

Reception Station

Reception Station

S E

A T

IN

G

A R

E A

Baggage Pick Up Area

1.1.4 900 Area (CDF): Replace 4 and Add 2 Cameras

1.1.5 Hh

1.1.6

Existing Camera (1 for 1 Swap) Added Camera (900 Ramp/Rolling)

900 RAMP

NEW MMHS

BLDG 977

RS Lift /

Chalk

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Continuity Book Within 30 days after installation

Hard and soft copy

60 LRS/LGRD

User Training Withing 30 days after installation

10 personnel In person or virtual training

60 LRS/LGRD and

60 AMW/XP