Attachment 02- Brand Name Justification- 636-810.pdf

636-810

Replace Building for Storage

VHAPG Part 806.3 OFOC Page 1 of 6 Revision: 02 Effective Date: 11/15/23 Acquisition ID#: 36C776-24-AP-0335

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) for Other Than Full and Open Competition

Acquisition Plan Action ID: 36C776-24-AP-1522

1. Contracting Activity:

Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC) The proposed procurement, Request for Proposal (RFP) 36C77624R0140, is for the Replace Building for Storage at Iowa City VA Medical Center (VAMC) in Iowa City, IA.

2. Nature and/or Description of the Action Being Processed:

This justification is to support the Replace Building for Storage project at the Iowa City VAMC, that will be awarded as a firm-fixed price contract. This justification is for other than full and open competition for the procurement of certain construction materials. The use of a particular brand name for the items listed below accommodate standardization of these items throughout the facility.

a. Control Systems

i. Johnson Controls

b. Lock Cores

i. CORMAX Best (Stanley Security)

c. Door Closers

i. LCN Closers

d. Emergency Exit Door Hardware System

i. Von Duprin

e. Door Hardware (Carmel Handle)

i. Yale (Mortis Lockset)

f. Fire Alarms

i. Tyco/Simplex

g. Speakers (PA System)

i. EST

h. Overcurrent Devices and Electrical Metering

i. Square D Power Logic

i. Automatic Door Operators

i. Norton

j. All Signage

i. ASI Sign Systems

k. Card Reader System

i. Lenel

l. Key Punch Door Openers

i. KABA

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

This procurement is for the Replace Building for Storage at Iowa City VAMC. The scope includes everything necessary to complete the Replace Building for Storage project that meets the requirements of the Department of Veterans Affairs. There are twelve (12) brand name items listed for which the VA is not able to accept equal or alternate items. The value of the items are listed below. The VAAR Construction magnitude for the entire project is

VHAPG Part 806.3 OFOC Page 2 of 6 Revision: 02 Effective Date: 11/15/23 Acquisition ID#: 36C776-24-AP-0335 between $2,000,000 and $5,000,000. The estimated value of all brand name requirements is: $85,500.00.

ii. Value: $13,000

iii. Description: Complete installation, programming and licensing of building automation and control systems for the new building. Integrate new control systems hardware with the Building 1.

b. Lock Cores

i. CORMAX Best (Stanley Security)

ii. Value: $1,000

iii. Description: Complete installation of COREMAX door hardware cylinders on all doors requiring cylinders.

c. Door Closers

i. LCN Closers

ii. Value: $10,000

iii. Description: Provide and complete installation and programming of LCN door hardware to include door closers on this project. Integrate LCN door hardware system with Building 1.

d. Emergency Exit Hardware System

i. Von Duprin

ii. Value: $2,000

iii. Description: Provide and complete installation of Von Duprin exit device hardware.

e. Door Hardware (Carmel Handle)

i. Yale (Mortis Lockset)

ii. Value: $5,000

iii. Description: Provide and complete installation of Yale (Mortis Lockset) door hardware.

f. Fire Alarms

i. Tyco/Simplex

ii. Value: $15,000

iii. Description: Provide, install, and program all fire alarm systems from JCI-

TYCO/Simplex. Integrate Building 19 fire alarm system with the fire alarm system for Building 1.

g. Speakers (PA System)

i. EST

ii. Value: $5,000

iii. Description: Provide, install, and program all hospital public address overhead paging speaker systems for this project from EST.

h. Overcurrent Devices and Electrical Metering

i. Square D Power Logic

ii. Value: $15,000

iii. Description: Provide and install all electrical panel boards and overcurrent devices from Square D.

i. Automatic Door Operators

i. Norton

ii. Value: $15,000

iii. Description: Provide and install Norton brand automatic door operators for all doors on this project that require automatic door operators.

j. All Signage

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i. ASI Sign Systems

ii. Value: $500

iii. Description: Provide and install all signage through ASI Sign Systems to match existing facility standards.

k. Card Reader System:

i. Lenel

ii. Value: $3,000

iii. Description: Provide, install, and program all physical access control system hardware from Lenel. Integrate Building 19 access control with Building 1.

l. Key Punch Door Openers:

i. KABA

ii. Value: $1,000

iii. Description: Provide, install and program KABA door openers for all doors requiring key punch access control.

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4

( ) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( ) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the

Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

These items have been standardized throughout the Iowa City VAMC. Installing a different manufacturers’ systems will create significant duplication in costs for the facility, and in most cases the equipment will not function properly. The specific impact for not using the brand name items is listed below:

ii. Impact: Any other devices and equipment not of the existing manufacturer may not provide correct interface and operability with existing Building Automation Controls System. The BAS is vital to climate controls of the facility. Modifications or updates to the existing system without the correct OEM components and service can compromise the integrity of the entire system. Factory trained and authorized service must be used for installation of all components in this system.

b. Lock Cores

i. CORMAX Best (Stanley Security)

ii. Impact: Currently, there are no competing vendors whose products are fully compatible with ICVAMC’s existing door locking system.

c. Door Closers

i. LCN Closers

VHAPG Part 806.3 OFOC Page 4 of 6 Revision: 02 Effective Date: 11/15/23 Acquisition ID#: 36C776-24-AP-0335

ii. Impact: Iowa City VAMC has standardized LCN Closers door hardware for security requirements, and to maintain uniform spare parts for the entire facility. Standardization of medical center’s physical security system is an essential part of overall facility security setup.

d. Emergency Exit Door Hardware System

i. Von Duprin

ii. Impact: Iowa City VAMC has standardized Von Duprin emergency exit door hardware for security requirements, and to maintain uniform spare parts for the entire facility. Standardization of medical center’s physical security system is an essential part of overall facility security setup.

e. Door Hardware (Carmel Handle)

i. Yale (Mortis Lockset)

ii. Impact: Iowa City VAMC has standardized Yale door hardware for security requirements, and to maintain uniform spare parts for the entire facility.

Standardization of medical center’s physical security system is an essential part of overall facility security setup.

f. Fire alarm system

i. Tyco/Simplex

ii. Impact: Any other devices and equipment not of the existing manufacturer may not provide correct interface and operability with the existing fire protection system. The fire protection system is critical for safeguarding patients, visitors, staff, and the facility. Modifications of the existing without the correct OEM components and service can compromise the integrity of the entire system. Factory trained and authorized service must be located and supported by OEM within a limited travel time to provide emergency service support.

g. Speakers (PA System)

i. EST

ii. Impact: EST speakers are part of facility-wide public address overhead paging system. Added speaker devices must seamlessly tie into facility’s existing speaker system. Harmonization of public address overhead paging speaker system across facility is essential to ensuring highest communication integrity through hardware reliability, parts availability and maintenance familiarity.

h. Overcurrent Devices and Electrical Metering

i. Square D Power Logic

ii. Impact: Square D was selected by a previous contract bidding process as facility standard for electrical panelboards and overcurrent devices. The ICVAMC’s existing installed panelboards and overcurrent devices are primarily Square D brand. In general, addition of new panelboards and overcurrent devices must be compatible with existing facility electrical distribution hardware. Harmonization of electrical distribution equipment across facility, is essential to ensuring highest system integrity through hardware reliability, parts availability, and maintenance familiarity.

i. Automatic Door Operators

i. Norton

ii. Impact: Impact: Iowa City VAMC has standardized Norton automatic door hardware for security requirements, and to maintain uniform spare parts for the entire facility. Standardization of medical center’s physical security system is an essential part of overall facility security setup.

j. All Signage

i. ASI Sign Systems

VHAPG Part 806.3 OFOC Page 5 of 6 Revision: 02 Effective Date: 11/15/23 Acquisition ID#: 36C776-24-AP-0335

ii. Impact: Iowa City VAMC has standardized facility signage through ASI Sign Systems. Sole Source intent is to maintain uniform sign type and typography throughout the medical center. Program is currently underway at Iowa City VAMC to update all room signage to latest VA standard. Signage updates are being sourced through ASI Sign Systems.

k. Card Reader System

i. Lenel

ii. Impact: Lenel was selected by a previous contract bidding process as physical access control system standard for Iowa City VAMC. Presently installed access control system in facility is Lenel. This is a proprietary system, such that non-Lenel components cannot be added to system, and source changes would be cost-prohibitive. To maintain security of entire facility, additions to physical access control system must be Lenel.

Standardization of medical center’s physical access control system is an essential part of overall facility security setup.

l. Key Punch Door Openers

i. KABA

ii. Impact: Specific door hardware is a physical security standard for Iowa City

VAMC. Sole source intent is to install same brand and type of door locking hardware throughout the medical center to provide interchangeable parts/components that are compatible with existing door locking hardware.

Standardization of medical center’s physical security system is an essential part of overall facility security setup.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

In accordance with the Competition in Contracting Act (CICA), the components listed above are identified as brand name; however, the overall procurement will be competed as a Service-Disabled Veteran-Owned Small-Business (SDVOSB) set-aside. This Justification for Other Than Full and Open Competition will be posted to Contract Opportunities with the solicitation.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

The Government estimate was prepared by the VA team and confirmed by the Contracting Officer’s Representative (COR). The anticipated price to the Government for the items requested to be brand name is approximately $85,500.

The items for which brand name approval is being requested are subsequent components to the overall construction project. This procurement will be competed and based on competition; the CO will make a determination of fair and reasonable pricing prior to award.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

The market research for the equipment was conducted and prepared by the COR and shared with the CO for further review. The CO was in concurrence with information provided in the estimate that supported the brand name items. Approval of the items as brand name only is critical for the overall efficiency of the completed project and the entire Iowa City

VAMC.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

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The new components (software and servers) must be able to tie into the existing and operational systems including the use of existing hardware. At this time, there are no competing vendors who have the programming rights to the systems, and products must be fully compatible with the existing systems being used at the Iowa City VAMC.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Not applicable. It is the responsibility of the offerors and the general contractor awarded the project to locate suppliers and obtain pricing for all materials and components, including the items listed in this justification.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any

Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

There will be competition for the overall procurement. It will be the responsibility of the offerors to obtain pricing from the suppliers of the items and to submit a competitive proposal for the project.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Brian White Date Electrical Engineer Iowa City VAMC

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Jennifer Braaten Date Contracting Officer Program Contracting Activity Central https://dvagov.sharepoint.com/sites/VHAProcurement/VHAPM/VHAPM_Part_806.3.aspx