Attachment 01- SOW with Attachments-636-810.pdf

Iowa City VA Health Care System DB SOW 10/09/2024

Project: 636-810 – Replace Building for Storage – Iowa City, IA

STATEMENT OF WORK

FOR

DESIGN BUILD SERVICES

Replace Building for Storage Project 636-810 09 October 2024

Iowa City VA Health Care System Iowa City, IA

DESIGN-BUILD SCOPE OF WORK

REPLACE BUILDING FOR STORAGE

PROJECT NO: 636-810

PROJECT NAME: Replace Building for Storage

AVAILABLE BUDGET: $2,400,000

A. PROJECT PURPOSE AND INTENT

A.1. This Statement of Work (SOW) includes the furnishing of all labor, materials, equipment, supervision, administrative support, and any necessary professional engineering services required for the Design Build effort described herein.

A.2. The purpose of this project is to design and construct a new storage building and remove the current Building 19. Building 19 was built in 1976 as a temporary boiler building.

This project will replace the old building with a new storage facility of a slightly larger footprint and upper level. The old building will be removed, the foundation repaired, and a new building will be built. The new building will include temperature/humidity control monitoring and controls for long-term storage of PPE, clean supplies, pandemic essentials, and IT equipment.

In order to get the total required space, this project will also remove a vestibule from adjacent Building 1 and repair the face of Building 1.

A.3. The Design Build (DB) contractor shall furnish:

A.3.1. Design: All design Architect and Engineering (AE) services, materials, supplies, equipment, investigations and project supervision, and construction period services associated with this contract. Design shall meet Veteran’s Affair (VA) Design Guides and Design Criteria and VA Master Specifications at the technical information library TIL (www.cfm.va.gov/TIL). Design shall follow all current applicable codes, including International Building Codes (IBC), National Fire Protection Association (NFPA), Occupational Safety and Health Administration (OSHA), and VA Plumbing Design Manual and VHA Directive 1061 design standards for protection against Healthcare-Associated (HCA) Legionella Disease (LD). Significant deviations from these guides must be approved by the COR and justified in writing.

A.3.2. Construction: Provide all labor, materials, tools, equipment, supervision, and administration of this contract.

A.4. It is advised that this design build team consider the site in its entirety and develop a storage facility that fits within the site constraints and within the approved budget for the square footage required.

A.5. In accordance with VAAR 836.204, Disclosure of the magnitude of construction projects, the order of magnitude for construction only for this project is between $2,000,000 and $5,000,000.

A.6. The project is located at the Iowa City VA Health Care System, located at 601 Highway 6 West, Iowa City, Iowa, 52246.

B. PROJECT OBJECTIVES

B.1. The Design Build Contractor shall provide a fully functional and complete medical supply storage facility for the Iowa City VA Health Care System.

B.2. The Design Build Contractor shall provide demolition services of the existing Building 19 and a portion of Building 1 to facilitate new build Building 19.

B.3. The Design Build Contractor shall repair or replace existing Building 19 foundation to facilitate the construction of the new Building 19.

B.4. The Design Build Contractor shall design build to VA specifications and standards for climate-controlled storage facilities.

B.5. The Design Build Contractor shall provide a phased plan that demolishes Building 19, assesses existing utilities, connections, and foundation, erects a new storage facility, and the removes a vestibule from adjacent Building 1 and repairs the face of Building 1.

B.6. The Design Build Contractor shall provide phasing of the storage facility to always allow two-directional traffic along the site perimeter.

B.7. The Design Build Contractor shall provide all utility connections required (water, sewer, electrical, data), and pay for any and all city, county, and private utilities providers fees associated with the connection of utilities.

B.8. The Design Build Contractor shall relocate all existing utilities that will remain.

B.9. The Design Build Contractor shall provide the commissioning of the new storage facility and pay all the required commissioning fees.

B.10. The Design Build Contractor shall provide an American Disability Act (ADA) compliant storage facility that meets VA physical security design guide requirements.

B.11. The Design Build Contractor shall ensure two-way traffic is maintained in front of the storage facility during normal business hours while in construction.

C. PROJECT SCOPE

C.1. Site Investigation includes investigative services, preparation of design development documents; preparation of construction documents (including architectural, civil, structural, mechanical, electrical systems and landscaping) design reviews, cost estimates, reproduction of design documents, construction period services (including site visits, final inspections, as-built drawings and other necessary items).

C.2. Third-party services required for Commissioning and Fire Protection Engineer.

C.3. Site Demolition includes removal of vestibule of building 1 and building 19 down to the foundation, which shall be assessed, repaired, and reused. Contractor is responsible for all site work demolition and clearing and grubbing of the site.

C.4. Site Construction includes repairs to existing foundation, construction of new storage facility, and repairs to building 1. Construction includes temperature/humidity control monitoring and controls for long-term storage of PPE, clean supplies, pandemic essentials, and IT equipment.

C.5. Site Utilities: Provide new sewer line tie in, manhole, electrical and transformer as required, data connections, storm water, and water connections.

C.5.1. The Design Build Contractor shall provide electrical connections in accordance with Pacific Gas & Electric (PG&E) requirements and be responsible for paying all required fees. The contractor is responsible for all coordination with PG&E and shutdowns required. All shutdowns that affect the campus shall be done over weekends.

C.6. All construction work shall be during normal hours, 7:30 AM to 4:00 PM. Any work that creates noise loud enough to impact patient operations, disturb patients or staff is to be accomplished on weekends or outside of normal operations hours. VA COR shall make final determination on when noise is deemed too loud. VA COR will work with the Contractor to determine when the work can be completed in the best interest of the VA Medical Center.

C.7. Contractor shall minimize parking and traffic impacts to the campus and shall be responsible for providing and installing temporary traffic warning signs and directional signs and coordinate temporary traffic changes and posting of signs with the COR and the VA police.

C.8. All utilities and telecom outages shall be conducted after normal operation hours. Submit outage plan notice thirty (30) calendar days in advance of the anticipated outage date, for all modifications to utility systems affected including electrical, plumbing, lighting etc.

C.9. Any state permitting, and monitoring required for this project shall be developed and managed by the Design Build Contractor, and the Contractor shall be responsible for coordinating with local and state authorities and paying all fees.

C.10. Any National Environmental Policy Act (NEPA) and environmental documentation required for this project shall be developed and managed by the Design Build Contractor, and the Contractor shall be responsible for coordinating with local and state authorities and paying all fees.

C.11. The contractor shall be responsible for developing and maintaining a Storm Water Pollution Prevention Plan (SWPPP), registering the project with the Storm Water Multiple Application and Report Tracking System (SMARTS) registry, and paying all fees associated with the registration, implementation, and maintenance of the SWPPP and the SMARTS.

C.12. The contractor shall hire and pay for a “qualified SWPPP Developer” (QSD), who will be responsible for developing a complete Storm Water Pollution Prevention Plan for this project.

C.13. The contractor shall be responsible for hauling away and disposing of all excess soil in accordance with governing environmental ordinances.

C.14. See additional AE Design requirements below in Design Requirements. The scope of AE services shall include the following that are designed, provided, and installed as listed below:

C.14.1. Development of a complete stamped and signed design package including all appropriate trades which, at a minimum, should include architectural, civil, structural, mechanical, electrical, low voltage, and plumbing for the project.

C.14.2. AE Design Development:

After receiving a fully executed award the AE shall schedule and discuss overall vison of storage building and importance of various design elements with VA key personnel. For the 35% Design Development drawings, the AE shall provide up to 35% on the Storage Building design and how it will be incorporated into the existing/remaining environment. This includes hillside, roadways, and structures.

As well as the traffic flow incorporation to existing/remain roadway(s). The design parameters shall be discussed during the early kick off phase of the design project. Up to (2) options to continue to the 35% design phase. Each option shall consider sustainable design elements. Each option shall contain pro’s/con’s, drawings/schematics, rough cost estimates and timeline/phasing plans. Each option will highlight a different workflow, and accessibility. Each option shall contain Design, Construction Documents, Specifications, Narratives, and Cost

Estimates for all disciplines involved in the design of structure, including demolition. The VA will choose one of the options to continue past the 35% design phase.

C.14.3. Design and install electrical room and separate combined IT closet. IT closet to meet latest OIT standard. Or telecom enclosure in an appropriate space that meets ISTS standards. IT room shall be minimum of 80 sq. ft. in size.

C.14.4. Include all demolition drawings and items required to fully clear the site of all photovoltaic (PV) arrays, AB-5, AB-6, and AB-7.

C.14.5. The Design-Build Contractor shall allow two-way traffic around the site at all times. Any closure of roadways or major disruptions shall be done on off hours and weekends.

D. FAST-TRACK DEMOLITION REQUIREMENT

D.1. Fast-Track Demolition: The Government requires that demolition activities be fast-tracked to expedite the overall project timeline and to provide valuable information on the existing conditions and the condition of the existing concrete slab. The Contractor shall develop a schedule that minimizes delays in the demolition phase and ensures that the subsequent construction activities can commence promptly.

D.2. Demolition Design Package: Prior to the commencement of demolition activities, the Contractor shall submit a comprehensive Demolition Design Package and all preconstruction submittals required by contract for review and approval by the Government in accordance with contract requirements. This package shall include, but not be limited to:

D.2.1. Demolition Plan: A detailed plan outlining the sequence of demolition operations, including the use of heavy equipment and the disposal of demolition debris.

D.2.2. Safety Plan: A comprehensive safety plan addressing potential hazards associated with demolition activities, including measures to protect workers, the public, and adjacent structures.

D.2.3. Environmental Impact Assessment: An assessment of the potential environmental impacts of the demolition, including measures to mitigate any negative effects.

D.2.4. Permitting Requirements: Documentation of all necessary permits and approvals required for demolition activities.

D.2.5. Quality Control Plan D.2.6. Schedule

D.3. Coordination with Design-Build Team: The Contractor shall maintain close coordination with the Design-Build Team throughout the demolition phase to ensure that the demolition activities are compatible with the overall project design and construction plans. This includes:

D.3.1. Sharing of Information: The Contractor shall provide the Design-Build Team with timely updates on the progress of demolition activities and any unforeseen conditions that may impact the project.

D.3.2. Addressing Design Conflicts: The Contractor shall work with the Design-Build Team to resolve any design conflicts that may arise during the demolition process.

D.4. Government Oversight: The Government reserves the right to inspect the demolition site at any time and to require the Contractor to make any necessary adjustments to ensure compliance with the terms of this contract and applicable laws and regulations.

E. ADDITIONAL CONSIDERATIONS

D.1. Any road access involving a delivery interrupting traffic on, or off campus shall include traffic control.

D.2. The Design Build Contractor shall provide all security and offset fencing that meets VA Physical Security Design Guide.

D.3. All permits required to be obtained by the contractor and paid for by the contractor, city encroachment permits and inspections, etc.

D.5. Any contractor-initiated outages shall not affect any nearby existing buildings and their normal operations. If an outage is required that will affect normal operations of nearby buildings, the contractor shall complete these outages after hours. Submit outage notice 30 days in advance of the outage date for approval.

D.6. All NEPA and environmental documentation required shall be developed and managed by the Design Build Contractor.

D.7. See additional AE Design requirements below in Design Requirements. The scope of AE services shall include the following:

D.7.1. Preliminary site investigation of the planned project location and temporary trailer site location.

D.7.2. Development of a complete stamped and signed design package including all appropriate trades which, at a minimum, should include architect, civil, structural, mechanical, electrical and plumbing for the project. See project narrative (attachment 1) for additional information.

D.7.3. Construction period services including, but not limited to submittal review, RFI review and responses, weekly construction site visits, and reviews and emergency phone or on-site responses as issues arise.

F. DESIGN REQUIREMENT

E.1 The VA Technical Information Library (TIL) available at http://www.cfm.va.gov/til/index.asp is managed by the VA Office of Construction and Facility Management and is the master repository for all VA Numbered Standards for Construction to include design and construction specifications, procedures, standard details, BIM/CAD standards, equipment guides, space planning and design guides. The documents of the TIL shall be the minimum design criteria for all VA projects performed in the construction of new facilities and the modernization, alteration, addition, or improvement of its real property. All design documents shall be developed in accordance with the VA TIL, including (but not limited to) the following listed Department of Veterans Affairs References. See Section 15 for References.

G. MEETING MINUTES

F.1. Meeting minutes for all formal meetings and conferences held with the VA, including weekly construction meetings. Meeting minutes shall be submitted within seven (7) calendar days of the meeting or conference. All documents in any of the electronic formats listed above.

http://www.cfm.va.gov/til/index.asp

F.2 Requirements.

F.2.1. Project name, number, meeting host, Meeting Name F.2.2. Date, Time, meeting ID, call in number, Duration, and consecutive number of total related meetings.

F.2.3. Participant list (Name, Title, Phone number (office and Mobile), Email, Attended Meeting (yes/no Check box) F.2.4. Meeting purpose, Roll call, and Additional Items F.2.5. Agenda items (Decisions, action items, and fixes or next steps) F.2.6. Next meeting date and time F.2.7. Detailed attachment list

H. SCHEDULE FOR DESIGN BUILD

ACTION DELIVERABLES

DUE

TOTAL CALENDAR DAYS

Notice of Award- NTP 0 0 calendar days Kick-Off Mtg/Preliminary Site Review 10 10 calendar days Design Charrette (site) 14 24 calendar days Charrette Report and Pre-Design due 14 38 calendar days Pre-Design Review (Teams) 7 45 calendar days DIV 01 Submittals due 0 45 calendar days DIV 01 Submittals Reviewed 7 52 calendar days DIV 01 Submittals Final 8 60 calendar days 35% Schematic Design (SD) and 100% Demo Design Package due

10 70 calendar days

35% SD VA Review & Comments Return

21 91 calendar days

35% SD Meeting and Demo Design Package Approval (Teams)

7 98 calendar days

Start Demolition 0 98 calendar days 65% Development Design (DD) due 21 119 calendar days 65% DD VA Review & Comments Return

21 140 calendar days

65% DD Meeting (Teams) 7 147 calendar days 95% Construction Documents (CD) due 21 168 calendar days 95% CD VA Review Mtg & Comments Return

21 189 calendar days

95% CD Meeting (Teams) 7 196 calendar days 100% Final CD due 14 210 calendar days 100% Final CD VA Review Mtg & Comments Return

7 217 calendar days

100% Final stamped CD Due 7 224 calendar days Construction completion 90 314 calendar days

Commissioning/Walkthrough 5 319 calendar days Final Punchlist Activities 15 334 calendar days Record Drawings due 5 339 calendar days End Date of Construction Contract 0 339 Calendar days

I. RISK CONTROL

I.1. The site is an active hospital and therefore will require consideration to those areas with patients and staff.

I.2. The Contractor shall be responsible for the administration and management of all aspects of this SOW. This includes responsibility for all Contractor employees, subcontracts, agents, and anyone acting for or on behalf of the Contractor.

I.3. The Government is authorized to restrict the employment under the contract of any Contractor employee or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

I.4. The parties agree that the Contractor’s personnel working as a result of this contract shall not be considered VA employees for any purpose and shall be considered employees of the Contractor.

I.5. Contractor Parking: All employees of the contractors shall use the public city streets for parking. Contractors shall not park vehicles nor equipment in Veteran’s Affairs campus parking.

I.6. Besides space allocated for construction area, no additional space can be guaranteed for contractor use. For example, laydown area, soils storage, equipment storage, temporary office.

I.7. All visits to the site are be coordinated with the COR.

J. CONTRACT OVERSIGHT

J.1. All contracts for this project shall be awarded by the Program Contracting Activity

Central (PCAC); only a warranted VA Contracting Officer shall have authority to change the terms and conditions of a contract. These changes may involve the contract award amount, contract period of performance, issuance of stop work orders and changes to the statement of work.

J.2. PCAC shall designate a Contracting Officer’s Representative (COR) to monitor and manage the A/E’s performance under the design project contract. The COR shall be a representative of the VA Medical Center Memphis Engineering Service Project Section and have the technical knowledge required to monitor and oversee the project.

J.3. A COR from the VA Medical Center Iowa City Engineering Service Project Section shall also be designated for the construction project contract to monitor and manage the construction contractor’s performance under the construction project contract. This designation under the construction contract shall be considered equivalent to the industry standard of “Owner’s Representative” and does not supersede or eliminate the A/E’s responsibility for Part Two Services/Construction Period Services. The A/E ultimately shall be responsible for any errors and omissions with the design discovered during and after the construction phase.

K. REPORTING REQUIREMENTS

K.1. The Contractor shall be required to report to the VA Engineering Service (Building 1, Room AEG17) to log in and obtain Contractor ID badge during normal working hours.

Report to VA Police Service (Building 1, Room CEG4) after normal working hours.

This check-in is mandatory. Issued badges must be returned at the end of the workday.

L. DESIGN DELIVERABLES – See PG 18-15

M. QUALITY ASSURANCE/QUALITY CONTROL (QA/QC) – See Spec 01 45 00 Quality

Control and 00 11 21 Design Build Services.

N. CRITICAL PATH METHOD – See Spec 01 31 15.16

O. SAFETY – See Spec 01 35 26 Safety Requirements and 01 00 00 General Requirements.

P. CONTINUED A/E SERVICES DURING CONSTRUCTION - See Spec 00 11 21 Design

Build Services.

Q. CONSTRUCTION ADMINISTRATION – See Spec 00 11 21 Design Build Services.

R. COMMISSIONING SERVICES – See Spec 01 91 00 General Commissioning Requirements.

S. APPLICABLE REFERENCES

Link VA Standard Title/Section PG-18-1 Master Construction Specifications SOW Attachment 03 VHA Required Division 01 Specification Section List PG-18-3 Design and Construction Procedures [Including but not limited to: Codes, Standards, and Executive Orders] PG-18-4 Standard Details and CAD Standards PG-18-5 Equipment Guide List Equipment Inspection Manual (Program Guide 7610.2) Equipment Reference Manual (PG-18-6) H-18-8 Seismic Design Handbook PG-18-9 Space Planning Criteria PG-18-10 Design Manuals (by discipline) [Including but not limited to: Guiding Principles checklists as indicated for Minor Projects in Sustainable Design Manual, Life Cycle Cost Analysis]

PG-18-12 Design Guides (graphical, by function) PG-18-13 Barrier Free Design Guides PG-18-14 Room Finishes, Door, and Hardware Schedules PG-18-15 Minimum Requirements for A/E Submissions PG-18-17 Environmental Compliance Manual D-7545 Cultural Resource Management H-7545 VA Cultural Resource Management Procedures OIT Infrastructure Standard for Telecommunications Spaces v3.0 (21 August 2020) sAlert017.pdf (va.gov) http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/cPro.asp http://www.cfm.va.gov/CFM/TIL/sDetail.asp http://www.cfm.va.gov/CFM/TIL/equip.asp http://www.cfm.va.gov/CFM/TIL/seismic.asp http://www.cfm.va.gov/CFM/TIL/planning.asp http://www.cfm.va.gov/cfm/til/dManual.asp http://www.cfm.va.gov/cfm/til/dGuide.asp http://www.cfm.va.gov/CFM/TIL/accessibility.asp http://www.cfm.va.gov/cfm/til/room/RoomFinishes.pdf http://www.cfm.va.gov/til/aeDesSubReq.asp http://www.cfm.va.gov/til/etc/NEPAGuidance.pdf http://www.va.gov/vapubs/viewPublication.asp?Pub_ID=584&FType=2 https://www.cfm.va.gov/til/sAlert/sAlert017.pdf

Fire Protection Design Manual - Fourth Edition VA Cost Estimating Physical Security Design Manuals for VA Facilities - Mission Critical Facilities VA Signage Design Guide Sustainable Design and Energy Reduction Manual (Final Draft) NATURAL DISASTERS NON-STRUCTURAL RESISTIVE DESIGN (formerly CD-

54) International Building Code 2012 National Electric Code – Latest Edition VHA Directive 1061 VA Plumbing Design Manual VA OHI Report No. 13-01189-267 Topic 01 Codes, Standards, and Executive Orders

T. ATTACHMENTS

T.1. Campus Map (Page 11) T.2. Campus Utility Drawing (Page 12) T.3. Specification Package (Pages 13-294) T.4. Infra Standard for Telecomm Spaces - V4.0 (Pages 295-296) T.5. Seasonal Flu and Vaccines Directive 1013 (Pages 297-319) T.6. VHA Directive 1061 Prevention of Healthcare Associated Legionella Disease (Pages

320-378) T.7. Fire Protection Life Safety Review Comments (Page 379) T.8. Iowa City VA CAD Standards (Pages 380-405) T.9. NARA Contract Language (Pages 406-407) T.10. Instructions to AE Firms (Pages 408-419) T.11. PG 18-15 Spreadsheet (See Solicitation for attachment)

END OF SOW

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AutoCAD SHX Text

AutoCAD SHX Text

AutoCAD SHX Text

AutoCAD SHX Text

AutoCAD SHX Text

AutoCAD SHX Text

AutoCAD SHX Text

AutoCAD SHX Text

AutoCAD SHX Text

AutoCAD SHX Text

AutoCAD SHX Text

140 SPACES

06-01-24

00 01 10-1

DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

SECTION NO DIVISION AND SECTION TITLES DATE

DIVISION 00 - SPECIAL SECTIONS

00 11 21 Request for Proposal to Design Build 09-21

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 11-21

01 32 16.15 Project Schedules (Small Projects – Design/Bid/Build 01-24

01 33 23 Shop Drawings, Product Data, and Samples 11-23

01 35 26 Safety Requirements for Major Projects 05-24

01 42 19 Reference Standards 11-20

01 45 00 Quality Control 02-21

01 45 29 Testing Laboratory Services 11-18

01 45 35 Special Inspections 06-21

01 57 19 Temporary Environmental Controls 01-21

01 58 16 Temporary Interior Signage 07-15

01 74 19 Construction Waste Management 04-22

01 81 13 Sustainable Construction Requirements 10-17

01 91 00 General Commissioning Requirements 04-22

DIVISION 02 – EXISTING CONDITIONS

02 41 00 Demolition 08-17

DIVISION 13 - SPECIAL CONSTRUCTION

13 34 19 Metal Building Systems 01-21

09-26-24

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SECTION 00 11 21

REQUEST FOR PROPOSAL TO DESIGN BUILD

(REPLACE BUILDING FOR STORAGE)

(PROJECT NO.636-810)

(IOWA CITY, IA VAMC)

A. PART I - GENERAL

A1. Scope of Contract

A. Project Number: 636-810

B. Project Title: Replace Building for Storage

C. Project Location: 601 Highway 6 W, Iowa City, Iowa 52246

D. Scope of Work: Base Item: The scope of work for this project shall include comprehensive Design Build Services for project 636-810, “Replace Building for Storage” for the Iowa City VA Health Care System.

This project will remove the current Building 19, which was a temporary boiler building placed in 1976. This project will replace the old building with a new storage facility of a slightly larger footprint and upper level, approximately 2,000sq ft. The old building will be removed, the foundation repaired, and a new building will be built. The new building will include temperature/humidity control monitoring and controls for long-term storage of PPE, clean supplies, pandemic essentials, and IT equipment. In order to get the total required space, this project will also remove a vestibule from adjacent Building 1 and repair the face of Building 1. The contractor is solely responsible for determining the techniques, means, methods, and materials of installation to meet the requirements of this contract. All work shall comply with OSHA, VA Design Standards, Master Construction

Specifications, and local code requirements including seismic requirements. VA Design Standards can be found at the following link:

http://www.cfm.va.gov/til/

E. Scope of work common to all tasks is to:

1. Where equipment, temporary installations, ingress/egress restrictions or any other consideration is necessary for infection control purposes such requirements and associated drawings and specifications shall be provided.

2. Provide shop drawings and demolition/installation and operating instructions as appropriate

3. Dispose of old removed parts and components after checking with VA staff if any should be retained by VA as replacement parts.

4. Clean up, return affected work areas to original condition.

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F. General Drawing Submission Requirements: Shop Drawing Submission

Requirements are available on the internet at the following address:

http://www.cfm.va.gov/. As-built drawings for the Medical Center are available. (note: these drawings are not completely accurate. A/E shall verify existing conditions.) All drawings will be prepared with the VA Standard Title Block and Border. All drawings shall be produced using AutoCAD 2005 or newer. Each individual file on a DVD shall be named by numbers corresponding to the construction documents

(i.e. the specs shall be named 00 11 22, 33 44 55, etc. and the drawings shall be E1, E2, etc.)and the final AutoCAD/specifications files shall be exactly as submitted in the final submission.

G. Incorporated References: The following Department of Veterans Affairs, Office of Construction and Facilities Management, information is incorporated within the Scope of Work by reference and can be found on the VA web site at http://www.cfm.va.gov/ Master Specifications; Design

Guides; Design Manuals; Standard Details; Design Alerts; and Quality

Alerts.

A2. Definitions

A. Design-Build (DB) as defined by the US Department of Veterans Affairs

(VA) is the procurement by the Government, under one contract, with one firm or joint venture (JV) for both design and construction services for a specific project.

1. Contracting Officer (C0): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer.

“Administrative contracting officer (ACO)” refers to a contracting officer who is administering contracts. “Termination contracting officer (TCO)” refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas.

2. Contracting Officer’s Representative (COR): The Contracting

Officer's written designation of a representative responsible for administering contracts under the immediate direction of the

Contracting Officer. For the purposes of this contract the term

“COR” will be used herein

00 11 21-3

3. Technical Monitor (TM): This term, as used herein, refers to the person(s) assisting the COR in administering contracts under the immediate direction of the Contracting Officer.

4. Design-Build Contract: This term, as used herein, refers to the

Contract(s) to perform the design and construction of the project.

5. Contractor: This term, as used herein, refers to the contractor under this contract or the DB team. The contractor or DB team is solely responsible for the management (planning, supervision, and contract coordination), design, and (professional) services and installation (including all labor, equipment, materials, tools, and inspections) to meet the requirements of this contract.

6. Architect-Engineer (A/E): This term, as used herein, refers to the

A/E firm(s) that is a part of the DB team, also referred to as DB

A/E.

7. Project Management: The contractor shall provide an individual in the capacity of a contractor project manager. The contractor project manager shall have legal (on-site signature) authority to represent the Contractor. The Project Manager shall be the initial point of contact for coordinating with the VA. C. Tentative

Schedule: See SOW.

A4. Pre-Proposal Site Visit: See RFP for site visit details.

B2. Design-Build Team:

A. The DB team includes all J/V partners, consultants, and sub-contractors to the one firm. The DB team shall provide Architectural and

Engineering disciplines for the preparation of construction documents, and construction contractor capabilities for construction of the project.

B. If the DB Team A/E and contractor are a J/V (not one and the same firm) engineering and other technical consultants shall be subcontractors of the J/V Architect - not the Design-Build construction contractor or sub-contractors. If the DB Team A/E and contractor are one and the same firm (not a J/V) those consultants shall be subcontractors of DB firm not the construction subcontractors.

C. The RFP documents are intended to define existing conditions, certain required items, and design parameters to be included in the project. It is the DB Team’s responsibility to complete the documents and

00 11 21-4 construction in a manner consistent with the intent of the RFP documents within the required time period (contract length).

D. PART IV - POST AWARD REQUIREMENTS

D1. Construction Document Preparation:

A. Design Review Submissions:

1. The Design-Build Team A/E (DB A/E) shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice, the US Department of

Veterans Affairs TIL (VA TIL), and prevailing codes.

2. The documents may be divided into multiple review submission packages. The VA will review as many as six (6) package submissions

(examples: demolition, civil, architectural, structural, mechanical, Electrical, plumbing etc.) to facilitate the start of construction.

3. All submission packages will be reviewed at (30%) and (70%) completion stages. The (70%) review submission packages will incorporate the final review comments from the (30%) review. If any package is not complete for the required stage a post review may be required the cost of which will be borne by the DB Team.

4. Each review submission package shall include 5 hard copy sets and 3 set on DVD-Disk. The package will include an index of drawings (by sheet number and tittle) and specifications (by section number and tittle) submitted. The packages will be distributed to the VA

Project Manager, the VA Medical Center, VA COR and others as determined to be appropriate by the VA Project Manager.

B. Design Review Meetings:

1. A review meeting to resolve design issues will be held for each design review package submitted. The meeting will include discussion of VA comments on functional relationships and technical peer review comments (by others).

2. Participants will include: COR Staff and DB team members as appropriate for the specific package to be reviewed and others. The

DB team members will each allow for (1) full day for each discipline/package design review meeting. DB team management will be present at each review meeting.

3. The DB team shall allow a minimum of twenty (20) working days for each review cycle. A cycle includes:

a. The VA’s receipt of the design review submission package.

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b. The review meeting.

c. DB teams receipt of comments from the VA, either electronically, by fax, or by hard copy delivery.

4. Coordination of the review meeting schedules will be the responsibility of the VA Project Manager and the DB Team Project

Manager (for the DB Team). See section H. Quality Assurance/Quality

Control.

C. Electronic Media:

1. Design review submission drawings and final Construction Document submission drawings will be executed in electronic format //AutoCAD version 2010//

2. Any as-built CADD drawing files included in the VA RFP will be available to the DB team in electronic format in //AutoCAD version

2010// for use in preparing the construction drawings. Since data stored on electronic media can deteriorate undetected or be modified without the RFP Architect/Engineer’s knowledge, the CADD drawing files are provided without warranty or obligation as to accuracy or information contained in the files. The user shall independently verify all information in the files. Any user shall agree to indemnify and hold the Government harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the CADD drawing files.

3. Design review submission specifications and other 8 1/2 by 11 formatted material and final Construction Document submission specifications and other 8 1/2 by 11 formatted material will be executed in electronic format //Microsoft Word//

4. The specifications included shall be available in electronic format in //Microsoft Word//.

5. The construction record drawings shall be completed in //AutoCAD//.

6. Construction shop drawings are not required to be completed in //

AutoCAD//.

D. Professional Licensing:

1. The DB A/E who prepares the construction documents shall be a professional architect or engineer licensed in the state in which the design work is completed.

2. The professional seal indicating such license by the state shall appear on the final construction documents. The architect whose seal

00 11 21-6 is shown will be known as the Architect of Record. The DB A/E shall certify compliance with the VA RFP and all applicable codes.

E. Approved Construction Documents:

1. The final construction document submission package will be submitted by the DB team for approval by the VA after completion of the 95% review cycle for the final package to be submitted by the DB team.

The VA will have 20 calendar days to take approval action.

2. The final construction documents submission package will include a full set of construction documents including all disciplines/packages.

3. The final construction documents submission package will incorporate all VA supplied comments from the earlier 30% and 70% submission package reviews and will comply with the VA RFP.

4. If the final construction documents submission package is not complete a post submittal may be required the cost of which will be borne by the DB Team.

5. The approved final construction documents include such details that the project can be constructed and will be used for construction of the project.

6. See PART IV, D2 CONSTRUCTION PERIOD SUBMITTALS for Approved

Construction Document distribution.

F. Construction Drawing Preparation - Mandatory material and equipment schedules and details may be indicated either on the drawings or in the specifications, at the option of the DB team. The construction drawings shall include a coordinated set of the following:

1. Civil engineering drawings including demolition plans, grading and drainage plans, paving plans, utility plans, schedules calculations and details.

2. Landscape drawings including demolition plans, landscape plans, plant schedule and list, special landscape elements, proposed materials to be used for each special landscape element, calculations and details.

3. Structural drawings including foundation plans, framing plans, schedules, and details, including general notes and all calculations.

4. Architectural drawings including floor plans, building elevations, building sections, wall sections, reflected ceiling plans, stair details, toilet and bath details, door schedules and details, window

00 11 21-7 schedules and details, room finish schedules, auto transport and other details.

5. Fire protection drawings including floor and roof plans, riser diagrams, equipment schedules, and details, including general notes calculations and all related calculations.

6. Plumbing drawings including floor and roof plans, riser diagrams equipment schedules, plumbing fixture schedules, and details, including general notes, and all related calculations.

7. HVAC drawings including floor and roof plans, one-line flow diagrams, equipment schedules, and details, including general notes and all related calculations. Also provide sections for mechanical equipment rooms and sequence of operation for all HVAC equipment.

8. Outside steam distribution drawings including demolition plans, system plans and profiles, manhole piping plans, calculations and sections, equipment schedules, and details.

9. Electrical drawings including site demolition plans, site, floor and roof plans (power, lighting, and other systems), one-line diagrams, panel schedules, equipment schedules, light fixture schedules calculations and details

10. Asbestos abatement drawings including site demolition plans and floor plans indicating asbestos abatement method.

G. Construction Specifications - Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the VA RFP. The specification submitted for review shall include:

1. The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project;

2. Other data as appropriate to clearly identify the product that will be used in the construction of the project i.e. shop drawings, product data, and samples as required by the VA RFP documents; and

3. The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with the RFP requirements.

H. Design Requirements - Compliance with codes and standards.

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1. Project design shall be in compliance with applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials.

2. See Section E. Approved Construction documents, above, for required inclusion of design review comments.

3. In the design of new building and alteration work under this contract, the DB team shall consider all requirements (other than procedural requirements) of:

l. Zoning laws:

2. Environmental and erosion control regulations; and

3. Laws relating to landscaping, open space, minimum distance of a building from the property line, maximum height of a building, historic preservation, and esthetic qualities of a building. Also similar laws, of the State and local political division, which would apply to the building if it were not to be constructed or altered by the U.S. Government.

4. The DB team shall consult with appropriate officials of the Federal, state, and political subdivision, and submit plans under the rules prescribed by those reviewing authorities. The A/E and VA shall give due consideration to the recommendations of the referenced building officials. VA will also permit inspection by the officials described above during the construction period in accordance with the customary schedule of inspections in the locality of the building construction. Such officials shall provide VA with a copy of the schedule before construction begins or give reasonable notice of their intention to inspect before conducting an inspection.

5. The DB team shall provide prompt, written notification to the

Contracting Officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. No work altering the scope of this contract shall be undertaken prior to receipt of written approval from the Contracting Officer.

6. No action may be brought against VA and no fine or penalty may be imposed for failure to carry out any of the previously described recommendations of Federal, state, or local officials. VA shall not be required to pay any amount for any action taken by a state or political division of a state in carrying out functions described in

00 11 21-9 this article, including reviewing plans, carrying out on-site inspections, issuing permits, and making recommendations.

7. The DB team shall advise the Contracting Officer of any variances with the applicable US Department of Labor, Occupational Safety and

Health Standards, for occupancy requirements.

I. Quality Assurance/Quality Control:

1. To reduce design errors and omissions, the DB team shall develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort.

2. Within 2 weeks of receipt of Notice to Proceed, the DB Team will submit a detailed QA/QC plan describing each QA/QC task that will be taken during the development of the various design submission packages and the name of the DB Team member responsible for QA/QC.

a. Upon its completion each task shall be initialed and dated by the responsible DB Team member.

b. A 100% completed QA/QC plan shall be submitted with the final construction document submission package.

D2. Construction Period Submittals

A. The DB contractor shall distribute a total of 20 sets of the approved construction documents prepared by the DB Team to the VA, as directed by the VA Project Manager.

B. Other submittals - The DB team shall submit test results, certificates, manufacturer’s instructions, manufacturers field reports, etc. as required by the VA RFP specifications, to the COR.

C. Project record drawings - The DB team will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the

RFP specifications. The project record drawings will be available for review by the VA COR at all times.

D. Shop drawings and submittals - The DB A/E shall check the DB construction contractor's shop drawings, detail drawings, schedules, descriptive literature and samples, testing labor-laboratory reports, field test data and review the color, texture and suitability of materials for conformity with the RFP Documents and construction documents. The DB A/E shall recommend approval, disapproval, or other suitable disposition to the VA COR. The VA COR will have final approval authority.