Attachment 01 - Statement of work.pdf

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SECTION 00 11 21

REQUEST FOR PROPOSAL TO DESIGN-BUILD

Project 573-24-700

Statement of Work

Upgrade Electrical System - Kitchen

Malcom Randall VA Medical Center Gainesville, FL

(MRVAMC)

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Preface

Acronyms The following acronyms may be used in the body of this document.

811 Sunshine 811 Utility Locator http://www.sunshine811.com/

ACI American Concrete Institute

ACM Asbestos Containing Materials

ADA Americans with Disabilities Act of 1990

AE Architect or Engineer

AHA Activity Hazard Analysis

AHU Air Handling Unit

APP Accident Prevention Plan

ASAP As Soon As Possible

BAA Buy American Act of 1933

BAS Building Automation System

BIM Building Information Modeling

BOMA Building Owners and Managers Association https://www.boma.org/

CA Construction Administration

CAD Computer Aided Design

CAI Capital Asset Inventory

CAM Capital Assets Management

CBOC Community Based Outpatient Clinic

CE Cost Estimator

CEOSH Center for Engineering and Occupational Safety and Health http://vaww.dushom.va.gov/ceosh.asp

CFR Code of Federal Regulations https://www.gpo.gov/help/index.html#about_code_of_federal_regulations.htm

CFM Office of Construction & Facilities Management http://vaww.cfm.va.gov/

CICU Cardiac Intensive Care Unit

CIH Certified Industrial Hygienist

CITP Certified Independent Third Party

CO or KO Contracting Officer

COR Contracting Officer’s Representative http://www.sunshine811.com/ https://www.boma.org/ http://vaww.dushom.va.gov/ceosh.asp http://vaww.cfm.va.gov/

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CP Competent Person (OSHA definition)

CPM Construction Project Management

CPP Contract Performance Period

CPS Construction Period Services

CSI Clinical Specific Initiative

DAR Design Analysis Review

DB Design Build

DBT Design Build Team (AE, GC & subcontractors)

DWG Native AutoCAD electronic design file

ED Emergency Department

EE Electrical Engineer

EIFS Exterior Insulation and Finish System

EMS Environmental Management Service

FAR Federal Acquisition Regulation https://www.acquisition.gov/sites/default/files/current/far/pdf/FAR.pdf

FBC Florida Building Code

FCA Facility Condition Assessment

FDOT Florida Department of Transportation http://fdot.gov/

FL State of Florida

FMS Facilities Management Service

FOIA Freedom of Information Act

FP Fire Protection

FPE Fire Protection Engineer

GC General Contractor

GEMS Green Environmental Management System

GIS Geographic Information Systems

GRU Gainesville Regional Utilities http://www.gru.com/

HAZMAT Hazardous Materials

HVAC Heating, Ventilation, and Air Conditioning

IAW In Accordance With

IBC International Building Code

ICC International Code Council

ICRA Infection Control Risk Assessment

ICU Intensive Care Unit

IDIQ Indefinite Delivery Indefinite Quantity

ISLM Interim Life Safety Measures https://www.acquisition.gov/sites/default/files/current/far/pdf/FAR.pdf http://fdot.gov/ http://www.gru.com/

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MEP Mechanical Engineer

MICU Medical Intensive Care Unit

MOT Maintenance of Traffic

MRI Magnetic Resonance Imaging

MRVAMC Malcom Randall Veterans Affairs Medical Center https://www.northflorida.va.gov/locations/gainesville.asp

NAC National Acquisition Center

NEC National Electrical Code (aka NFPA 70)

NEPA National Environmental Policy Act https://ceq.doe.gov/

NFPA National Fire Protection Association https://www.nfpa.org/

NFSG North Florida / South Georgia Veterans Health System https://www.northflorida.va.gov/

NRM Non-Recurring Maintenance

NTP Notice to Proceed

OAL Office of Acquisition and Logistics

OIT Office of Information Technology

OR Operating Room

OSHA Occupational Safety and Health Administration https://www.osha.gov/

OSHA 10 OSHA 10-hour safety certification

OSHA 30 OSHA 30-hour safety certification

OTI OSHA Training Institute Education Centers

PDF Portable Document Format

PE Professional Engineer

PG Program Guide

PM Project Manager

PRCA Pre-Construction Risk Assessment

PSDM Physical Security Design Manual

PWS Performance Work Statement

QA Quality Assurance

QC Quality Control

RA Registered Architect

RFI Request For Information

RFP Request For Proposal

SA Supplemental Agreement

SAT Simplified Acquisition Threshold https://www.northflorida.va.gov/locations/gainesville.asp https://ceq.doe.gov/ https://www.nfpa.org/ https://www.northflorida.va.gov/ https://www.osha.gov/

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SDS Safety Data Sheet (aka “MSDS” Material Safety Data Sheet)

SICU Surgical Intensive Care Unit

SEPS Space & Equipment Planning System

SOW Statement of Work (aka PWS)

SOT Statement of Task

TIL Technical Information Library https://www.cfm.va.gov/til/

TJC The Joint Commission (fka JCAHO or JCAH)

UF University of Florida

VA United States Department of Veterans Affairs

VAAR Veterans Administration Acquisition Regulation https://www.va.gov/oal/library/vaar/index.asp

VAMC Veterans Affairs Medical Center

VCS Veterans Canteen Service

VHA Veterans Health Administration

VISN Veterans Integrated Service Networks (VISN08)

Common Industry Software AutoCAD Computer Aided Design software developed by Autodesk.

Revit Building Information Modeling software developed by Autodesk.

ArcGIS Geographic Information System software developed by ESRI.

Corecon Construction Project Management software by Corecon Technologies.

Procore Construction Project Management software by Procore Technologies.

Acrobat PDF software developed by Adobe Software.

https://www.cfm.va.gov/til/ https://www.va.gov/oal/library/vaar/index.asp

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I. DEFINITIONS:

A. Design-Build (DB): as defined by the Department of Veterans Affairs (DVA) is the procurement by the Government, under one contract, with one firm (which may be a joint venture) for both design and construction services on a specific project.

B. Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control and approval of the Contracting

Officer.

C. Project Manager (PM)/Contracting Officers Representative (COR): The

Contracting Officer's representative responsible for administering contracts under the immediate direction of the Contracting Officer.

D. Design Build Contract: This term, as used herein, refers to the Contract(s) to perform the design and construction of the project.

E. Contractor: This term, as used herein, refers to the contractor under this contract.

F. A/E: This term, as used herein, refers to the Architect/Engineer firm(s) that are a part of the DB team, also referred to as DB A/E.

G. Design-Build Team: This term, as used herein, to refer to the entire Design-Build

Team (Contractor, A/E and any sub-contractors) all inclusive.

H. Pre-Construction Risk Assessment (PRCA): Used to identify potential risks associated with the renovation, construction and some maintenance & repair activities and to develop risk mitigation strategies to minimize these risks. Prior to beginning work this assessment will be completed.

I. Interim Life Safety Measures (ILSM): Measures that are instituted to compensate for significant hazards posed by existing life safety (fire) code deficiencies or construction/renovation activities.

J. Request for Proposal (RFP): Is a solicitation made, often through a bidding process, by an agency or company interested in procurement of a commodity or service, to potential suppliers to submit proposals.

K. Certified Independent Third-Party Safety Professional (CITP): Certified

Independent Third-Party Safety Professional for the review of the design documents for compliance with national and local codes, standards, federal and state regulations.

L. National Fire Protection Association (NFPA): The world's leading advocate of fire prevention and an authoritative source on public safety, NFPA develops, publishes, and disseminates codes and standards intended to minimize the possibility and effects of fire and other risks.

M. The Joint Commission (TJC): Formerly the Joint Commission on Accreditation of

Healthcare Organizations (JCAHO) and previous to that the Joint Commission on

Accreditation of Hospitals (JCAH). The Joint Commission provides evaluation, accreditation and disease-specific certification programs for healthcare facilities.

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II. General Requirements Provide all Design-Build services including, but not limited to, labor, materials, tools, equipment, supervision, transportation necessary for design and construct the project described herein and other specific tasks as further defined by this Request for Proposal (RFP). All proposals are to provide both design and construction services for this project. The scope of work requires an onsite visit to fully assess the Main Electrical Room (D089-1) Switchgear B, Electrical Room (C068F-

1) within the main kitchen, sub-basement, and the new kitchen food preparation equipment area.

The requirements for this design-build project shall meet VA standards and design guides listed below in Section VIII Resouces.

The contractor or one of its sub-contractors shall be experienced in the design and construction of electrical low-voltage distribution systems (Circuit breakers, panelboards, conduits, and wiring).

The contractor shall provide a minimum of three (3) past performance summaries of electrical low-voltage distribution systems design or renovation of similar scope and size. The Contractor will be required to retain an external Certified Independent Third-Party Safety Professional or

Professional Credential (CITP) consultant for the design of the above project. The Certified

Independent Third-Party Safety Professional or Professional Credential (CITP) consultant will review the design to verify compliance with the National Fire Protection Agency (NFPA) codes, State and local building codes, OSHA, and Life Safety Codes, etc.

1) Project Overview:

The North Florida/South Georgia Veteran Medical Center’s in Gainesville, Florida, has a requirement for the design and installation of an additional electrical distribution panel the main kitchen. The main kitchen is responsible for preparing and providing meals for patients confined to the facility. The main kitchen is expanding their capability and must add additional cooking and preparation equipment to fully meet the needs and requirements of the Veterans and patients stationed in the facility. The current electrical infrastructure is incapable of supporting the addition of the new equipment as the current electrical distribution equipment in this area has nearly reached ampacity. The addition of another electrical distribution panel will power the new equipment and ensure the success of the VA’s mission to care for our nation’s Veterans.

The requirements are as follows:

A. Design, provide and install a new 480 Volt 3 Phase Main Distribution Panel (MDP) as well as ancillary panelboard(s), materials, equipment, and devices to completely power the additional specified equipment. Equipment specifications and layout are provided.

The contractor will not be responsible for providing the kitchen food preparation equipment.

B. Power for the new MDP will originate in Main Electrical Room D089-1 Switchgear B.

The new MDP and subsequent panelboard(s) will be installed in Electrical Room C068F-

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1 located within the Main Kitchen. The new MDP and panelboard(s) will power the new kitchen food preparation equipment to be provided by the VA.

C. The design shall follow the VA Specifications (Master Construction Specification) The design shall include a new MDP and new panel boards. The design shall also include a properly designed and sized Square D breaker to be installed in Switchgear B as well as all the breakers in the MDP and panelboards.

D. The design will include a suitable conduit route from D089-1 to the location of the new

MDP (C068F-1) via the facility sub-basement as well as properly sized conduits and wiring. All conduits will be supported via Unistrut supported via provided and installed hangers from the concrete structure in the sub-basement.

E. The contractor will provide and install all new equipment. Previously used or refurbished equipment is prohibited. The contractor shall provide the MDP, panelboards, breakers, conduit, wiring, and materials and hardware to ensure a complete and functional electrical system is provided following approval of the design by the VA. Labeling per

NFPA 70E will be provided by the contractor for the MDP, panelboard(s), conduit, boxes, and wiring.

F. Wiring will be color phased per the VA Specification. All wiring shall be THHN stranded copper. Solid wire is prohibited. Aluminum wire is prohibited.

G. Conduit of appropriate size will be routed from the new MDF and panelboard(s) to the new food preparation equipment location per the design and provided VA layout.

H. Wiring of appropriate size will be provided and installed in the conduit. The VA will be responsible for ensuring the wiring terminations to the kitchen food preparation equipment is completed.

I. Core drilling will be required in rooms D089-1, C068-1, and C068F-1. Ground penetrating radar (GPR) shall be performed in all areas prior to drilling to ensure pathways are free from other utilities.

J. The contractor shall follow all VA Specifications and Safety Protocol, NEC codes, as well as NFPA 70E safety practices.

K. All VA Master Construction Specifications as well as facility-specific specifications and policies apply. The VA will provide Master and Site-Specific Specifications.

L. A pre-bid walkthrough will be scheduled. It is recommended that all bidders attend.

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The touch-up and repair of damages created during the installation of the electrical system upgrade will be an integral part of this project. All finishes will match the existing conditions as approved by the VA.

NOTE 1: The goal of this SOW is to ensure the quality of VA facilities while controlling the construction and operating costs. The D/B Team is responsible to develop a complete and accurate project that best meets the users' needs in compliance with referenced design and construction guidelines, standards and code requirements.

NOTE 2: The existing drawings on file at the VA may not be 100% accurate and may not exactly reflect the current conditions of the VA’s Boiler Plant. It is the responsibility of the

D/B Team to review the existing facility record and prior project design drawings and verify the existing site conditions and prior design criteria.

NOTE 3: No separate staging, office or workshop area outside of the project limits will be provided. Access to the job site is permissible to drop off materials and project personnel. No long-term (more than necessary for drop-off/pick-up of personnel or materials) parking for contractor of subcontractor vehicles on the VA premises will be permitted. At the start of the project, the Glory Lot located behind the furthest garage (Independence) will be the site location for a dumpster and a maximum twenty foot long single storage container for storage of contractors material, including subcontractor materials.

Design-Build Team shall provide complete design documentation (Design Analysis Report, drawings and specifications) for the installation of “Upgrade Electrical System – Kitchen” project. The scope of work calls for an onsite visit to look at the existing space in the

Switchgear room and Kitchen’s electrical room and new equipment area. Drawings and specifications will be the primary reference to develop construction documents, drawings and specifications, for this design/build project and shall fully be used to the possible extent. With these provided drawings and specifications the contractor will create and be responsible for a full design package that will address, but will not be limited to, the following items:

• Provide Electrical Design and Engineering and any other services required to complete the scope of work. The design and construction will need to adhere to VA specifications.

• Design-Build Team shall complete assessment and design of electrical systems to meet VA requirements (VA’s design manual) and Life Safety 101.

• Design-Build Team shall install new electrical system while existing kitchen/food services are in service and operating. If a need to have a Kitchen not operating to perform needed work, COR needs to be notified far in advance as possible (7 days).

• Mold abatement/remediation will be conducted by the contractor as required during the execution of the project. There are no significant known mold issues at this time.

• Design-Build Team is responsible for obtaining required permits from the VA COR for such work as welding or grinding.

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• Design-Build Team will be responsible for all necessary inspections, tests, and certifications. Test results and certifications shall be provided to the VA.

• Provide updated conceptual design for VA review incorporating the results of the site investigations, criteria review and initial meeting.

• Construction activities are to be contained so as to not affect other areas of the Kitchen.

• Develop a construction plan that will permit the facility to remain in operation throughout construction.

• Design-Build Team is responsible to remove any obstruction to access and performing the required work (e.g. ceiling tiles, walls, equipment, etc.) and replace at its original condition.

Any damage to existing materials by the contractor must be repaired or replaced at no cost to the VA.

• Design-Build Team shall take before and after pictures that clearly show the condition and cleanliness prior to and the following cleaning for operational areas returned to service during phased operations. This must be sent daily to the COR.

Special Notes:

• The Contractor will be required to retain an external Certified Independent Third-Party

Safety Professional or Professional Credential (CITP) consultant for the design of the above project.

• The Certified Independent Third-Party Safety Professional or Professional Credential

(CITP) consultant will review the design to verify compliance with the National Fire

Protection Agency (NFPA) codes, State and local building codes, OSHA, and Life Safety

Codes, etc.

• The detailed project design should begin with the above-mentioned intense on-site physical survey to validate and correct previous project drawings and specifications.

III. Scheduling, phasing, and Working Hours:

Performance Period Schedule Objectives – The anticipated completion of this project is 365 days after “Notice to

Proceed” (NTP).

Hours of Work

• The classification of work hours is listed as follows:

Normal Business 7:00 am to 5:00 pm

After Hours 5:01 pm to 10:00 pm

Nights 10:01 pm to 6:59 am

Weekends 12:00 am Saturday to 11:59pm Sunday

Holidays Federally recognized holidays

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• Most of the work is intended to be performed After Hours and into Nights; however, lifting and deliveries should be conducted After Hours or on Weekends to minimize any impacts to the hospital operations or safety concerns.

• Non-scheduled Normal Business, Nights and Weekends/Holidays work will need to be approved by the COR ahead of time, with as much advance notice as is practicable.

• There may be times where Kitchen operational issues arise, and the work hours will need to shift to accommodate a resolution to the work complication.

• No work shall be scheduled during Federal Holidays.

IV. SAFETY REQUIREMENTS:

• All DB's construction personal are required to have completed an OSHA-approved 10-hour construction worker course prior to working on the site.

• The On-site general superintendent/supervisor is required to have completed an OSHA-approved 30-hour construction course prior to working on the site and an OSHA 30-hour

CP on site whenever work is being performed.

• Every worker must provide the Contracting Officer a copy of current certificates identifying successful completion of the OSHA training prior to executing work for the

VA.

• Contractor shall provide submittals for contract construction or renovation work which include the names, qualifications, and training dates for Contractor’s Competent Persons

(CP), who has been designated to administer the site-specific safety program, as well as the CP for other activities as required by OSHA regulation 29 CFR 1926.32 (such as scaffolds, cranes, excavations, etc.).

• Contractor’s CP are required to implement and maintain effective safety programs that identify and control hazards that may cause injury or illness to VA patients, staff, visitors, and contractor employees. The VA CP does not take the place of Contractor’s CP nor acts on their behalf.

• The VA CP determines if Contractor is meeting VA standards and contractual requirements for safety and OSHA compliance. When these standards and contract requirements are not being met, the VA COR and/or CP will take immediate action to prevent injury, non-compliance, and/or property damage.

• The Contractor shall submit an Activity Hazard Analysis, and an Accident Prevention Plan as per FAR 52.236-13 prior to commencement of site activities. The Government shall have 21 calendar days to review the AHA and APP.

Patient Safety, Care, and Fundamental

• The Design-Build Team are reminded that this is a hospital environment, first and foremost and the Kitchen and Food Services is an integral part of providing patient care to our veterans.

• There will be times that concerns over patient care will impact the construction schedule, this may limit access to certain areas or cause a change in the process, schedule or intended manner of performing the contractual work.

• The Design-Build Team is to remain flexible and plan ahead for potential patient care impacts.

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V. Quality Assurance/Quality Control:

A. To reduce design errors and omissions, the Design-Build Team’s A/E shall develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort.

B. Within 2 weeks after receipt of Notice to Proceed, the Design-Build Team A/E will submit a detailed QA/QC plan describing each QA/QC task that will be taken during the development of the various design submission packages and the name of the Design-Build

Team A/E member responsible for QA/QC.

1. Upon its completion each task shall be initialed and dated by the responsible Design-

Build Team A/E member.

2. A 100% completed A/E QA/QC plan shall be submitted with the final construction document submission package.

VI. Design and Document requirements:

A. Design Requirements - Compliance with codes and standards.

1. Project design shall be in compliance with applicable standards and codes described in

VA Program Guides and design materials included or referenced in the solicitation materials. See “Resources” below

2. See “Approved Construction documents”, below, for required inclusion of design review comments.

3. In the design of new building and alteration work under this contract, the Design-Build

Team A/E shall consider all requirements (other than procedural requirements) of:

(1) Environmental and erosion control regulations; and

(2) Laws, of the State and local political division, which would apply to the building if it, were not to be constructed or altered by the U.S. Government. The Design-

Build Team A/E shall consult with appropriate officials of the Federal, state, and political subdivision, and submit plans under the rules prescribed by those reviewing authorities. The Design-Build Team A/E and VA shall give due consideration to the recommendations of the referenced building officials. VA will also permit inspection by the officials described above during the construction period in accordance with the customary schedule of inspections in the locality of the building construction. Such officials shall provide VA with a copy of the schedule before construction begins or give reasonable notice of their intention to inspect before conducting an inspection.

4. The Design-Build Team A/E shall provide prompt, written notification to the

Contracting Officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. No work altering OR increasing the scope of this contract shall be undertaken prior to receipt of written approval from the Contracting Officer.

5. No action may be brought against the VA and no fine or penalty may be imposed for failure to carry out any of the previously described recommendations of Federal, state, or local officials. VA and its contractors, including A/E, shall not be required to pay any amount for any action taken by a state or political division of a state in carrying out functions described in this article, including reviewing plans, carrying out on-site inspections, issuing permits, and making recommendations.

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6. The Design-Build Team A/E shall advise the Contracting Officer of any variances with the applicable Department of Labor, Occupational Safety and Health Standards, for occupancy requirements.

B. Design Review Meetings:

1. A review meeting to resolve design issues will be held for each design review package submitted. The meeting will include discussion of VA comments on functional relationships and technical peer review comments (by others).

2. Participants will include VA Staff and Design-Build Team A/E members as appropriate for the specific package to be reviewed and others. The Design-Build Team A/E members will each allow for (1) full day for each package design review meeting.

Design-Build Team A/E management shall be present at each review meeting.

3. The DB team shall allow a minimum of fourteen (14) calendar days for each review cycle. A cycle includes:

a. The VA’s receipt of the design review submission package.

b. The review meeting.

c. DB teams’ receipt of comments from the VA, either electronically, by fax, or by hard copy delivery.

4. Coordination of the review meeting schedules will be the responsibility of the VA

Project Manager/COR (for the VA) and the Design-Build Team A/E Project Manager

(for the Design-Build Team A/E). See Quality Assurance/Quality Control.

C. Design Review Submissions:

1. The Design-Build Team A/E shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice and prevailing codes.

2. The documents may be divided into multiple review submission packages. The VA will review as many as six (6) package submissions (examples: demolition, architectural, structural, mechanical, electrical, plumbing etc.) to facilitate the start of construction.

3. All submission packages will be reviewed at Schematic Design (25%), Design

Development (50%), Construction Documents (75%) and Final Documents (100%) completion stages. The (100%) review submission packages will incorporate the final review comments from the (75%) review. If any package is not complete for the required stage a post review may be required, the cost of which will be borne by the DB

Team. The (100%) set of drawings will be the final set of drawings that will be used for construction and signed and sealed by professional engineer and registered architect of record.

4. Each review submission package shall include 2 hard copy sets (1 Full Size & 3 Half

Size) and 1 PDF sets on CD-ROM. The package will include an index of drawings (by sheet number and title) and specifications (by section number and title) submitted. The packages will be distributed to the VA Project’s COR, the VA Contracting Officer (CO).

and others as determined to be appropriate by the VA.

5. Upon Contractor review of the TIL Specifications and Design Guidelines associated with the Project Scope of Work, the Design-Build Team A/E shall be responsible to prepare and submit for Government review and acceptance a full set of specifications

(2 hard copies, 2 electronic), specific to the project, from the Master Specifications located in the TIL. The Specifications shall be contractor modified to include VA

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Guidelines and Code requirements consistent with NFPA, IBC, FBC, FGI Guidelines for Design and Construction of Health Care Facilities, 2010 edition.

6. In addition to the Project Specific Specifications, the Contractor shall submit a binder of product cut sheets, MSDSs, and all required Contract submittals.

7. Contractor will be responsible to submit as-build CAD drawings at the end of the project reflecting the new floor layout changes to the VA Engineering office as part of the close out documents.

D. Electronic Media:

1. REVIT design files are to be submitted in the latest version or the version just prior to the latest version available at the time of award. AutoCAD drawing files are to be submitted in the latest version or the version available at the time of award representing each plan sheet created from the REVIT file.

2. Drawings should be submitted in the native AutoCAD format, layers unlocked, purged of superfluous data and bound to dependent XREF files. Also, submit all individual drawing sheets in PDF format.

3. CD Index to cross reference of digital BIM & CAD files to PDF drawing sheet numbers.

4. Design review submission specifications, final Construction Document submission specifications and other 8 1/2 by 11 formatted material will be executed in electronic format Microsoft Word with a pdf record file of submitted documents.

5. The referenced VA Guide specifications shall be available to the Design-Build Team

A/E in electronic format in Microsoft Word, for use in preparing the construction specifications.

E. Professional Licensing:

1. The Design-Build Team A/E who prepares the construction documents shall be a professional architect or engineer licensed in the State of Florida.

2. The professional seal indicating such license by the state shall appear on the final construction documents. The architect whose seal is shown will be known as the

Architect of Record. The Design-Build Team A/E shall certify compliance with the VA

RFP and all applicable codes.

F. Approved Construction Documents:

1. The final construction document submission package will be submitted by the Design-

Build Team A/E for approval by the VA after completion of the 75% review cycle for the final package to be submitted by the Design-Build Team A/E. The VA will have 14 calendar days to take approval action.

2. The final construction documents submission package will include a full set of construction documents including all disciplines/packages.

3. The final construction documents submission package will incorporate all VA supplied comments from the earlier 25%, 50% and 75% submission package reviews and will comply with the VA requirements.

4. If the final construction documents submission package is not complete a post submittal may be required, the cost of which will be borne by the Design-Build Team A/E.

5. The approved final construction documents include such details that the project can be constructed and will be used for construction of the project.

G. Construction Drawing Preparation - Mandatory material and equipment schedules and details may be indicated either on the drawings or in the specifications, at the option of the

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Design-Build Team A/E. The construction drawings shall include a coordinated set of the following. (Reference Program Guide, PG-18-15, Volume C)

1. Structural drawings: including foundation plans, framing plans, schedules, and details, including general notes and all calculations.

2. Architectural drawings: including floor plans, building elevations, building sections, wall sections, reflected ceiling plans, stair details, toilet and bath details, door schedules and details, window schedules and details, room finish schedules, auto transport and other details.

3. Fire protection drawings: including floor and roof plans, riser diagrams, equipment schedules, and details, including general notes calculations and all related calculations.

4. Plumbing drawings: including floor and roof plans, riser diagrams equipment schedules, plumbing fixture schedules, and details, including general notes, and all related calculations.

5. HVAC drawings: including floor and roof plans, one-line flow diagrams, equipment schedules, and details, including general notes and all related calculations. Also provide sections for mechanical equipment rooms and sequence of operation for all HVAC equipment.

6. Electrical drawings: including site demolition plans, site, floor and roof plans (power, lighting, and other systems), one-line diagrams, panel schedules, equipment schedules, light fixture schedules calculations and details

7. Asbestos abatement: drawings including site demolition plans and floor plans indicating asbestos abatement method.

H. Construction Specifications - Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the VA requirements. The specification submitted for review shall include:

1. The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project;

2. Other data as appropriate to clearly identify the product that will be used in the construction of the project i.e. shop drawings, product data, and samples as required by the VA documents; and

3. The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with the project’s requirements.

VII. CONSTRUCTION PERIOD SERVICES

A. Pre-Construction Meeting

The DB A/E, as part of the Design-Build Team A/E, shall participate in the pre-construction meeting with the VA and DB Contractor. The DB A/E shall be prepared to respond to the

VA concerns, and shall provide overview of the design.

B. Site Visits & Inspections

1. During Construction Period Services, the DB A/E shall visit the job site as appropriate to the stage of construction to determine in general if the work is being performed in a manner indicating that the work, when completed, will be in accordance with the working drawings.

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2. During the construction period the DB A/E shall make weekly visits to the project site when requested by the Contracting Officers Representative (COR). The Contracting

Officers Representative (COR) may also request visits for special purposes. Only registered architects and engineers thoroughly familiar with the project may make these site visits. The Contracting Officers Representative (COR) has the prerogative to determine the professional discipline(s) required for any visit. The DB A/E shall observe the construction, advise the COR of any deviations or deficiencies or solutions to issues discussed. A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the Contracting Officers

Representative (COR) within three workdays following the site visit date.

C. Disputes, Interpretations and Clarifications

Upon written request from the VA, the DB Contractor shall furnish to the VA, with reasonable promptness, in writing or in the form of drawings, interpretations of the

Contract Documents prepared by the DB A/E, if, in the opinion of the VA, such interpretations are necessary for the proper execution or progress of the Work.

D. Other submittals

The DB team shall submit test results, certificates, manufacturer’s instructions, manufacturer’s field reports, etc. as required by the VA RFP specifications, to the VA

Project Manager/COR.

E. Project record drawings

The Design-Build Team A/E will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the RFP specifications. The project record drawings will be available for review by the VA Resident Engineer at all times.

F. Shop drawings and submittals

The DB A/E shall check government furnished and/or the contractor's shop drawings, detail drawings, schedules, descriptive literature and samples, testing labor-laboratory reports, field test data and review the color, texture and suitability of materials for conformity with the RFP Documents and construction documents. The DB A/E shall recommend approval, disapproval, or other suitable disposition to the VA. The VA will have final approval authority. The DB A/E shall evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the DB A/E will request the Contractor to submit related components of a system before acting on a single component. Should this procedure be inappropriate, the DB A/E shall review all prior submittals for related components of the system before acting on a single component. The

DB A/E may be required to hold joint reviews with the VA technical staff and /or the

Contractor on complicated system submittals. The DB A/E shall notify the VA COR in writing of any and all deviations from the requirements of the construction documents that he has found in the submittals.

G. Inspections and Testing

1. DB A/E shall be present during one (1) Pre-Final inspection and one (1) Final inspection of Work and shall generate Punch List and forward the list to the VA with explanations of found deficiencies and/or omissions in work, and recommended correctives.

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2. DB A/E shall review and approve or take other appropriate action on test reports and

Punch List items to be completed or corrected. DB A/E shall approve or disapprove test reports and forward findings to the VA for final disposition. DB Team shall forward approved inspection and testing document or lists to the VA for final disposition.

H. Review of Documents and Work Acceptance

On closeout of Construction Period Services, the Design-Build Team A/E shall certify that the Contract Documents requirements and intent have been satisfied, workmanship is

Professional and at an acceptable level, submittals and other DB supplied Documents as required in Contract Documents are in order and stamped approved. However, the

Government’s final acceptance of the Work is at the discretion of the COR and shall be authorized in writing by the VA Contracting Officer only.

I. Project Close-Out

The Design-Build Team A/E shall comply with the requirements in the “General

Conditions”, Section 01001, and “General Requirements”, Section 01010, for submission of final RFP as built drawings, manuals, and other documents as noted. Required as built drawings and specifications will be submitted in the same format required for the construction documents.

J. AS BUILT

The Design-Build Team A/E shall prepare and submit AS-BUILT drawings as developed from the Construction activities re-lined as-built. Drawings shall be submitted in REVIT

2019 (or earlier) and AUTOCAD format and shall reflect the actual as-built conditions.

Stamp drawings in large red bold letters “AS-BUILT” in the lower right-hand corner of all drawings. Drawings shall be submitted on full size consistent with previous requirements herein.

VIII. Resources:

All designs shall comply with applicable sections of VA standards and publications, and all references therein. Ensure that construction documents comply with the latest edition of these

VA construction and design standards. VA standards can be found on the World Wide Web at http://www.cfm.va.gov/TIL/ (see below for example page) VA publications and standards shall include but shall not be limited to the following:

1. Office of Construction & Facilities Management Site Map:

http://www.cfm.va.gov/sitemap.asp

2. The Technical Information Library (TIL): http://www.cfm.va.gov/TIL/

a) Master Construction Specifications Index (PG-18-1)

b) Design and Construction Procedures (PG-18-3)

c) VA Standard Details and CAD Standards (PG-18-4)

d) Equipment Guide List (PG-18-5)

e) Equipment Inspection Manual (Program Guide 7610.2)

f) Equipment Reference Manual (PG-18-6)

g) Space Planning Criteria (PG-18-9)

h) Design Manuals (by discipline) (PG-18-10)

i) Design Guides (graphical, by function) (PG-18-12) http://www.cfm.va.gov/TIL/ http://www.cfm.va.gov/sitemap.asp http://www.cfm.va.gov/TIL/

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j) Barrier Free Design Guide (PG-18-13)

k) Room Finishes, Door and Hardware Schedules (PG-18-14)

l) Minimum Requirements for A/E Submissions (PG-18-15)

m) Environmental Planning Guidance (PG-18-17)

n) HVAC Design Manual for Hospitals Amendment B

o) Lighting Study

p) Design Alerts

q) Quality Alerts

r) VA Signage Design Guide

s) Fire Protection Design Manual – Latest Edition

t) Cost Estimating

u) Physical Security Design Manuals for VA Facilities – Mission Critical

Facilities (VA Handbook 0730)

v) Information Security Handbook VA 6500

w) Energy Reduction Manual (First Draft)

3.TIL - Master Construction Specifications: http://www.cfm.va.gov/til/spec.asp

4. Department of Veterans Affair Utilities Design Manual.

I. Office of Construction & Facilities Management: http://www.cfm.va.gov/index.asp

1. VA Office of Facilities Management citations of the AIA design standards found on the world wide web at http://cfm.va.gov.TIL/

2. VA Office of Health and Safety (OHS): http://www1.va.gov/vasafety/

3. Construction Infection Control Risk Assessment Memorandum

J. Other design and construction standards and publications that shall be applied to this work includes, but are not limited to:

1. American Society of Heating, Refrigerating and Air-Conditioning Engineers Manual

(ASHRAE)

2. National Fire Protection Association (NFPA) Codes & Standards - www.nfpa.org

3. OSHA Rules and Regulations

4. International Building Code (ICC) latest edition

5. Life Safety Code (NFPA 101) latest edition

6. The Joint Commission (TJC) Accreditation manual (latest edition)

7. Sustainable Design Requirements (01 81 11)

8. Construction Waste Management (01 74 19)

K. Applicable sections of the VA Master Construction Specifications will be prepared by the

Architect/Engineer, including all the necessary adaptations.

L. Particular attention is called to CD4, Symbol Identification of Contract Drawings.

M. Equipment symbols shall be in accordance with PG-18-6, Equipment Reference Manual

(previously List of Equipment Symbols, H-08-6).

N. Standard Drawing Details, in accordance with PG-18-4, shall be utilized to the greatest extent practicable.

O. Cost estimates shall be developed in strict conformance with VA’s Manual for

Preparation of Cost Estimates & Related Documents for VA Facilities (March 8, 2011).

http://www.cfm.va.gov/til/dManual/dmCost.pdf

P. Guidelines for Design and Construction of Health Care Facilities, Latest Edition, published by The Facilities Guidelines Institute (FGI). http://www.fgiguidelines.org/ http://www.cfm.va.gov/til/spec.asp http://www.cfm.va.gov/index.asp http://cfm.va.gov.til/ http://www1.va.gov/vasafety/ http://www.nfpa.org/ http://www.cfm.va.gov/til/dManual/dmCost.pdf http://www.fgiguidelines.org/

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Q. Physical Security Standard, compliance with Medical Center Policy 138-3 and VHA

Handbook 0730/2 dated May 27, 2010 “Space Key Control”.

R. Plumbing System Design & Water Treatment/Design to prevent Legionnaires. VA

Plumbing Design Manual and VHA Directive 2008-010, prevention of legionella disease, and VHA directive 2009-009, domestic hot water temperature limits for legionella prevention and scald control.

https://www.cfm.va.gov/til/ example

Figure 1. This VA site is commonly referred to as “the TIL”.

https://www.cfm.va.gov/til/