Attachment 01 - SCT - PWS.pdf

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FEDERAL AVIATION ADMINISTRATION

SOUTHERN CALIFORNIA TRACON (SCT) –

ELEVATOR MODERNIZATION AND MAINTENANCE

JCN 22002215

PERFORMANCE WORK STATEMENT (PWS)

BACKGROUND:

Two hydraulic elevators serve the SCT building, including a single in-ground hydraulic passenger elevator and an in-ground hydraulic freight elevator with automatic doors. The machine room for both elevators is in the same room, located across the passenger car and +/- 100’ from the freight elevator cab/hoist way. The make of the existing elevators are Dover, installed around 1992/1993, with compliance to ASME A17.1-1990. Some of the equipment is obsolete and replacement components, over time, will become harder to procure. This project will modernize both elevator systems and bring the elevator up to the most recent version of the ASME A17.1 elevator code.

Project Location: Federal Aviation Administration

Southern California TRACON (SCT) 9175 Kearny Villa Road

San Diego, CA 92126

Description of Existing Elevators (field verify):

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1. SCOPE OF WORK

A. Provide all materials, equipment, labor, and services necessary for complete modernization of two existing hydraulic elevators, including one passenger elevator and one freight elevator located at the FAA - SCT.

The contractor must perform an assessment followed by a modernization (alteration) of the elevators and elevator components in accordance with the latest edition of the American Society of Mechanical Engineers (ASME) A17.1 “Safety Code for Elevators and Escalators” to maximize the life expectancy of the elevator plant. In addition to the ASME A17.1 mandatory requirements for the alteration, the contractor must comply and meet all requirements of Section 2.27 “Emergency Operation and Signaling Devices” and the “Additional Requirements for Modernization” Section of this PWS.

In addition to work determined by the contractors assessment above, elevator modernization must also include, but are not limited to, the replacement of the following systems and components:

i. Control system (elevator controllers) – Non-proprietary microprocessor-based elevator controller, Hydraulic control system, selective collective operation. Provide with new ‘soft-start’ solid-state starter. Control system must be automatic and must provide smooth acceleration and deceleration with leveling accuracy of .125” at all landings under all conditions.

ii. Drive machine: machine/motor/pump – Replace existing dry pump units with 200 gallon submersible type pump units with new motors, pumps, hydraulic silencers, hydraulic control valve (Maxton I2), oil level sight gauge, sound isolation and down speed regulation.

iii. Replace hydraulic piping. Provide new hydraulic oil to proper tank level;

properly recycle existing hydraulic oil.

iv. Door operator and related door equipment (door operator, door reopening device, car and hoistway door rollers, pick-up roller assemblies, car clutch, hoistway door interlocks, car gate lock, door closer [spirators], door gibs [guides] – New GAL MOVFR Closed loop door operator, GAL interlocks for passenger elevator. New retiring cam, door operator and related door equipment for the freight elevator, including door reopening device.

v. Provide new LED Signal fixtures (hall stations, car operating panel, car riding lantern, hall position indicators) Provide minimum 4 sets of keys.

Reinstall existing card readers for intended use.

vi. Repack in-ground hydraulic packs with new Texacone or Gorman packings.

Check and sand pistons.

vii. Provide new Overspeed/Rupture valves.

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viii. Related equipment:

a. Install car-top electrical hatch switches, test for proper operation.

b. New car-top inspection stations.

c. New wire and traveling cable (Provide with 15% additional spare wires.)

d. New car slide guide shoe assemblies.

e. Operation and Maintenance Manual with wiring diagrams provided in the machine room upon completion of modernization.

f. New interlock contacts.

g. New door protection

ix. Provide fire system upgrades:

a. Recalls: main floor, alternate floor, machine room, hoistway

b. Heat detectors for shunt trip operation, as needed.

c. All new equipment must be integrated into the existing building fire alarm system.

x. Provide dedicated 110 VAC car lighting circuit.

xi. Cab interior upgrade – new fire-rated laminate wall panels, cab ceilings, handrail, flooring, control panels and buttons

xii. Weigh car before and after modernization to compare car-top data plate to stay in conformance with weight allowances.

xiii. Replace elevator safety disconnect switches, heavy duty, fusible, lockable.

Replace all load side conduits and conductors. Verify line side conductor sizing and condition and replace, as needed. Provide shunt trip disconnects, as needed, if sprinklers are present in the machine room or hoistway. Provide new circuit breakers, as needed, to accommodate new equipment.

xiv. Contractor must replace the sump pump, associated piping, electrical service and sump pump controls in the elevator pit.

xv. Provide new machine room lighting (minimum 20 ft. candles) and pit lighting (minimum of 10 ft. candles). Provide new emergency lighting.

xvi. Patch all cracks, voids, holes in hoistways.

xvii. Provide all code required signages.

B. The contractor must provide full-service maintenance warranty, inspection and testing of the elevators as required by ASME A17.1 and at the minimum interval specified in Appendix N of ASME A17.1 or the authority having jurisdiction (AHJ).

All Category 5 inspections and tests must be performed during the first quarter of the last year of the maintenance contract period or at the required interval, whichever comes first.

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2. ADDITIONAL REQUIREMENTS FOR MODERNIZATION

A. The contractor must be responsible for the following:

i. All changes required by code and ASME A17.1.

ii. Any structural calculations, required by code and ASME A17.1, for existing elevator components, to withstand new weights.

iii. Verifying compatibility of existing electrical, structural, mechanical, and fire protection systems with new products and equipment. Contractor must be responsible for all changes to needed for installation of new products and equipment.

iv. Verifying compatibility of existing equipment with new products.

B. Electrical, grounding and bonding work must comply with the latest edition of FAA Specification 1217 “Electrical Work Interior” and FAA STD 019 “Lightning and Surge Protection, Grounding, Bonding and Shielding Requirements for Facilities and Electronic Equipment”.

C. Fire Alarm Control Panel: The Contractor is responsible for connecting and interfacing the new elevator equipment (i.e. controller) with the fire alarm panel and must assure compatibility between them. Contractor is responsible for any required upgrades to the fire alarm panel required for compatibility.

D. Temperature and Humidity: The Contractor must ensure proposed modernization complies with ASME A17.1 Section 2.7.9.2 Temperature and Humidity. It shall be the contractor’s responsibility to assure that all equipment is installed in an environment suited for its optimal operation in accordance with its manufacturer’s specifications. When required, the Contractor shall be responsible for any modifications or additions to the HVAC system as required for compliance.

E. Communication Devices: The Contractor must be responsible for the telephones, telephone lines, intercom devices and programming of telephone instruments within the hoistway as required to meet ASME A17.1 or by the authority having jurisdiction.

F. Modernization of the elevator must include elevator cab finishes including ceiling, LED lighting, wall panels, handrails and flooring with similar or equal composition.

The replacement materials must be approved by the FAA prior to modernization.

All elevator cab finishes must meet the requirements of ASME A17.1 and all other codes included in the solicitation and this PWS. Elevator finishes must comply with NFPA 101 class A or B flame spread rating.

G. Elevator Monitoring: After completion of the modernization efforts and after the elevator has been turned back over for use by FAA personnel, the contractor shall be required to have at least one technician on site for 5 businesses days, 1 work

SCT Elevator Modernization Page 5 of 20 week, Monday through Friday, during standard operating hours, to perform “elevator monitoring” quality control duties. Each facility’s standard operating hours can be found on the location specific Elevator Information Sheets. It is the FAA’s intent to have the technician consistently operate the elevator throughout the businesses day to ensure all applicable adjustments are completed.

H. The Contractor’s proposal must include responding to unscheduled and/or emergency service calls 7 days per week, 24 hours per day as part of the warranty period including service calls required due to external circumstances such as power spikes or interruptions.

I. The contractor must provide 24 hour emergency elevator telephone monitoring services during the warranty period. The monitoring service must be capable of recording all calls and, when requested, provide the recorded transcripts.

J. The Contractor shall be responsible for the coordination and compliance of the requirements of the AHJ and for the cost of any permits, testing, records, and independent third-party inspections.

K. Contractor must replace the sump pumps, associated piping, electrical service and controls in the elevator pits.

L. Hydraulic Elevators – In cases where elevators open directly on the single egress stair shafts, the hydraulic oil in hydraulic operated elevators poses a significant fire/life safety hazard. Hydraulic fluids with flash point above 450oF must be used in those instances. Standard hydraulic fluid may be used if the fluid is fully contained, the elevator shafts are 2-hour rated, and the elevator doors are 90 min rated.

M. One elevator must be fully operational and permitted for operation at all times during construction. The contractor may work on only one elevator at a time.

3. CODES AND STANDARDS: The following codes and standard publications, of the issues currently in force, form a part of this specification. The contractor must perform all work not included in this specification in accordance with these publications:

American Society of Mechanical ASME A17.1 Safety Code for Elevators Engineers and Escalators, Latest Edition

American Society of Mechanical ASME A17.3 Safety Code for Existing Engineers Elevators and Escalators

Federal Aviation Administration FAA Standard 019f, Lightning and Surge Protection, Grounding, Bonding and Shielding Requirements for Facilities and Electronic Equipment

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Federal Aviation Administration FAA-C-1217h, Electrical Work, Interior

Federal Aviation Administration FAA-C-1391e, Electrical Work, Exterior

International Code Council International Building Code, Latest Edition

International Code Council International Mechanical Code, Latest Edition

International Code Council International Plumbing Code, Latest Edition

National Fire Protection NFPA 70, National Electrical Code Association Latest Edition

National Fire Protection NFPA 72, National Fire Alarm and Association Signaling code, Latest Edition

(Manufacturer of Installed Equipment Installation Instructions, Equipment) Applicable Edition Specified or Approved For Model Number

4. SUBMITTALS: Within fourteen(14) calendar days after the date of contract award, the Contractor must submit to the Contracting Officer a list of all materials and equipment to be used under this contract. This list must include a brief description of the materials or equipment, the name of the manufacturer, and the model or type number.

The use of brand name with, or without, an ‘or approved equal’ statement following the description in this specification is intended to promote competition by encouraging the offering of products that are equal in all material respects to the brand name products cited in such descriptions. The reference by brand name does not indicate a preference for the products mentioned but identifies a product known to furnish the quality and characteristics that meet the requirements of this specification. All characteristics of a specified brand name product which are essential to the Government are described in this specification or on the project drawings. The Contractor must obtain product literature from the manufacturer of the specified brand name product to determine its general quality and functional characteristics and must use that information in making any desired substitutions.

Where the Contractor elects to use the manufacturer and model number specified herein, no further technical information or shop drawings need to be submitted. Where the Contractor desires to utilize the products of another manufacturer or where no make or

SCT Elevator Modernization Page 7 of 20 model is specified, a complete set of shop drawings and descriptive literature must be submitted. Contractor must submit three (2) copies of descriptive literature, shop drawings, and/or samples to the COR for approval for any item he wishes to submit as equal to the brand name(s) as specified.

Submittals and shop drawings must be submitted within (14) calendar days after the date of contract award and must include, but not limited to the following, where applicable:

Elevator components, parts, materials, equipment, etc.

Controls Electrical equipment

Shop drawings must include manufacturer's catalog data and certified capacity data.

Information submitted must be complete to enable the item to be evaluated from an engineering viewpoint and must be sufficient to show compliance with this specification.

The Contractor must carefully select equipment and materials, furnish shop drawings and other documentation required above, place and confirm orders for equipment and materials, and schedule all delivery dates in a manner which conforms with the performance time and advance acquisition time allotted by this contract.

Notice-To-Proceed with on-site work will not be granted until the Contractor certifies to the Contracting Officer that all required materials and equipment, as approved by the Government, are in his possession and ready for installation.

5. PERFORMANCE TIME: The Contractor must commence work under this contract within five calendar days after the date of Notice-To-Proceed, prosecute the work diligently, and complete the entire work ready for use no later than 84 calendar days after the date of Notice-To-Proceed. All work shall be completed, accepted and pass the State inspections with valid permits to operate within this performance time.

Prior to the effective date of the Notice-To-Proceed with on-site work, a maximum of 180 calendar days lead time after the date of Contract Award will be allowed to obtain the required materials and equipment. All shop drawing submissions must also be accomplished during this lead time. The time required from submission of shop drawings to approval by the Government will not be included in the above specified lead time.

Notice-To-Proceed with on-site work will not be granted until the Contractor certifies to the Contracting Officer that all required materials and equipment, as approved by the Government, are in his possession and ready for installation. The Contracting Officer will coordinate the Notice-To-Proceed date with the Contractor to ensure his ability to commence work upon that date.

6. WORK SCHEDULE: Unless approved in advance by the COR, all work must comply with the following:

All work must be scheduled and performed between the hours of 6:00 AM to

5:00 PM.

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Alternate work schedules such as 10 hours per day for 4 days per week are acceptable.

Total work time per week must not exceed 40 hours, including holidays.

No work must be scheduled or performed on Saturdays, Sundays or federal holidays.

If conducive to the local FAA facility, then FAA contemplates the use of multiple shifts.

7. AVAILABILITY OF UTILITIES:

Water is available for the Contractor’s use.

Electricity for power tools is available for the Contractor’s use. Contractor must only use power from sources designated by the local FAA SSC personnel.

Sanitary facilities are available for the Contractor's use. Facilities must be kept clean at all times.

Public telephone service is not available for the Contractor's use at the project location.

The Government will not be responsible for receiving telephone calls, taking messages or contacting Contractor personnel to deliver messages.

8. SECURITY REQUIREMENTS: The Contractor must comply with all security requirements of the FAA facility and of the federal government. This project is located on federal property. A valid state or federal identification is required at the gate for admittance to the site daily. Vehicles are subject to search. Work performed at the site must be done under FAA escort at all times.

9. PERSONNEL REQUIREMENTS: The Contractor must provide qualified elevator mechanics, work crews, and supervisory personnel in such numbers, places, and times as may be required to fully meet the contract requirements.

10. SUBCONTRACTS All subcontracts must be in writing and conform to all the provisions of this contract. The Contracting Officer (CO) may request to approve in writing the use of subcontractors before they perform any work under this contract.

11. CONTRACTOR CONDUCT All persons furnished by the Contractor, including subcontractors, are the sole responsibility of the Contractor. The Contractor shall be responsible for their compliance with all applicable laws, rules, regulations and security clearances.

12. ACCOUNT REPRESENTATIVE The Contractor shall assign an individual to work directly with the Contracting Officer. This individual will be responsible for all matters pertaining to the contract requirements.

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13. WARRANTY REQUIREMENTS

A. The Contractor must warrant all materials, equipment and labor for all work performed under this contract. This warranty must be for a period of one calendar year beginning upon the date of contract acceptance inspection (CAI). The warranty must be unconditional, and the Contractor must furnish all labor and materials required to repair or replace defective or failed portions of the contract work. Warranty repair work must be performed in the same manner as new work in accordance with the technical requirements of this specification. Any warranty repairs must be completed by the Contractor within a maximum of 2 hours after notification by the Government for any failure which causes elevator to become inoperable or unsafe to use. Other failures or defects which have no operational impact to the facility shall be corrected within a maximum of 7 calendar days after notification by the Government. The specific items of work performed under warranty must then themselves be unconditionally warranted for a period of one calendar year beginning upon the date of completion of the repair work.

B. The contractor must assume responsibility for full-service maintenance warranty upon completion of the modernization for a period of one (1) year.

C. Subject to the capability of the equipment, the Contractor must ensure that the original operating criterion is maintained at all times for each elevator including but not limited to:

i. Maximum capacity in pounds

ii. Rated speed in feet per minute

iii. Performance time measured brake to brake

iv. Door operation

v. Traffic handling capabilities

vi. Service call response time not to exceed 2 hours

vii. Smooth and quiet ride quality

viii. Software and controls

ix. Lighting and safety controls

D. A down-time percentage for each elevator less than three percent (3%) per year based on 365 days/24 hours per day, or as otherwise proposed by the successful offeror and accepted by the Federal Aviation Administration (FAA) at the time of award

E. Less than or equal to one (1) unscheduled outage calls per quarter, per elevator.

F. Timely response to outages not exceeding one hour.

14. MAINTENANCE CONTRACT COMPLIANCE AND STIPULATIONS

A. Maintenance performance is measured under three criteria, Operational Availability per quarter, the number of Unscheduled Outages per quarter, and prompt

SCT Elevator Modernization Page 10 of 20 response time to unscheduled outages. If maintenance performance does not meet the stated requirements for either the operational availability or the allowable number of unscheduled outages, payment or a portion of the payment for the quarterly maintenance service shall be forfeited for that quarter. The stated requirements for the Operational Availability and maximum number of unscheduled outages is as follows:

i. Operational Availability of 99% or greater per quarter pertaining to the maintenance contract

ii. Less than or equal to one (1) unscheduled Elevator Outages per quarter pertaining to the maintenance contract

B. Basis for Forfeiture of Payment

i. Operation Availability

If the cumulative unscheduled outage duration time exceeds 3% in any given quarter, a 25% forfeiture of the quarterly maintenance payment will be incurred. Then for every half a percent (.5%), or approximately 11 hours, of additional unscheduled outage time, an additional 25% forfeiture of the quarterly payment will be incurred until the entire quarterly payment is forfeited.

100% – 99%* Operational Availability – Contractor receives full quarterly payment 99.0% < 98.5% Operational Availability – Forfeit 25% of quarterly payment 98.5% < 98.0% Operational Availability – Forfeit 50% of quarterly payment 98.0% < 97.5% Operational Availability – Forfeit 75% of quarterly payment Less than 97.5% Operational Availability – Forfeit 100% of quarterly payment

*The minimum standard for Operational Availability may be higher if proposed by the successful offeror and accepted by the FAA at the time of contract award.

ii. Unscheduled Outages

If the number of unscheduled outages exceeds one (1) in a given quarter, then every additional unscheduled outage results in a 25% forfeiture from the quarterly payment. One or more unscheduled outages above the maximum unscheduled outage limit will result in a 100% forfeiture of the quarterly payment.

iii. Operation Availability and Outages Combination

The forfeiture of portions of quarterly payments due to both a failure to meet the Operational Availability or Unscheduled Outage requirements are cumulative and can result in a complete forfeiture of quarterly payments.

Therefore, if a portion of the quarterly payment is forfeited due to a shortage of Operational Availability, an additional portion of the quarterly payment may also be forfeited due to an excessive number of Unscheduled Outages.

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Performance Objective Performance Threshold Annual Inspection and Certification 100% as required by ASME 17.1 Perform preventive maintenance as scheduled and unscheduled/emergency calls

Operational Availability of 99% or greater per quarter

Unscheduled Outages Less than or equal to one (1) per quarter Maintenance records updated upon completion of service

100% after each service call or scheduled service event

Reports submitted within 5 business days 100% submittal after each service call Provide as–built drawings Within 30 days of completion of modernization or repair work.

Unscheduled/Emergency calls 100% response time as specified in each location’s Elevator Information Sheet

15. HOUSEKEEPING

A. The Contractor must take all necessary precautions, to safeguard and protect all FAA property with which the Contractor comes in contact while performing the contract work. Contractor must accept responsibility for cost of all repairs to FAA property damaged by contractor.

B. All machinery exterior and equipment parts must have a factory applied painted finish.

C. The machine room and pit floors must be painted with material approved by the

COR.

D. The Contractor must maintain all building space and any FAA-owned equipment the Contractor is authorized to use, in a neat, clean, orderly, and working condition at all times.

E. All machine rooms, hoist ways, pits, elevator equipment, and landing sill grooves must be kept clean, free of dust, dirt, grease, oil, and foreign debris.

F. The Contractor must keep Material Safety Data Sheets (MSDS) on file with the on-site COR, for all materials it uses.

G. The Contractor must use reasonable care to minimize the generation of waste and must properly dispose of all waste off site. Any waste generated in the course of maintenance at a minimum must be removed from the site daily.

H. The Contractor shall use reasonable care to minimize the risks its work poses to the environment, the customers, the general public, and the contract employees.

I. Trash removal is the Contractor’s responsibility. Furnish appropriate waste receptacles and service to pickup and transport all waste material to an approved

SCT Elevator Modernization Page 12 of 20 commercial dump or waste processing facility. All equipment, materials, and debris removed must be recycled to the fullest extent possible. Materials and debris that cannot be recycled, must be disposed of in accordance with applicable federal, state, and local requirements.

16. QUALITY CONTROL PROGRAM

A. The Contractor must perform to the standards as contained in the contract documents and utilize a comprehensive quality control program to assure that the contract requirements are provided as specified. This must include a maintenance control program as specified in the latest edition of ASME 17.1.

B. At least quarterly, the Contractor must schedule a telephone conference to review the maintenance and performance of the elevators with the Contracting Officer.

C. One year after modernization, the Contractor must survey/assess the elevator units to verify that they conform to the specifications and the other provisions of the contract. At the conclusion of the survey, the Contractor must provide the FAA representative a copy of the equipment assessment report and performance evaluation for each individual unit covered by this contract. The report must indicate all repairs and upgrades as well as general condition and cleanliness of each unit.

D. In keeping with environmental protection as well as ASME A17.1 requirements, the contractor must immediately notify the CO and COR in writing and email of any indication of underground oil seepage which may be attributed to a leaking underground hydraulic cylinder.

17. EQUIPMENT CHANGES

The Contractor shall not change or alter the existing elevator equipment or any electrical circuits, safety mechanisms, wiring, or controls outside of the contractual terms and conditions without written authorization from the Contracting Officer. If the Contracting Officer authorizes changes, the Contractor must develop and/or make appropriate revisions to the elevator drawings and/or specifications and provide a copy to the FAA. All improvements and/or changes must be documented by the Contractor during the term of this contract and shall become and remain the property of the FAA. Contractor must provide updated as-built drawings within 30 calendar days of the completion of modernization or major repair work.

18. QUALIFICATIONS OF CONTRACT EMPLOYEES

Elevator Maintenance Technicians

A. Qualifications. The personnel employed by the Contractor shall be capable employees, trained and qualified in elevator maintenance and repair work.

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B. Licenses. Where applicable, all persons employed in a trade, craft, or profession that is licensed by state or local authorities must have the appropriate license prior to performing any contract work. The license must be of a grade or level consistent with the requirements of the work being performed.

19. SUPPLIES, MATERIALS, AND EQUIPMENT

A. Furnished by the Government – NONE – See note below.

Note: When requested by the Contractor, the FAA will provide a copy of the drawings and specifications (if available) for the elevators. The Contractor must keep these documents at the work site. When the contract expires, these documents must be returned to the Contracting Officer’s Representative (COR).

B. Furnished by the Contractor

i. The Contractor must provide all labor, supplies, materials, repair or replacement parts, tools, and equipment (including but not limited to diagnostic tools and/or equipment, computer hardware and/or software, including monitor displays, and/or standalone security systems installed by the elevator manufacturers) as necessary to perform the work specified in this contract efficiently and effectively.

ii. All parts replaced under the provisions of this contract must be from the original equipment manufacturer, manufactured to OEM or equal specifications as approved by the CO.

iii. Submittals: After the award of the contract, but prior to the physical start of the modernization, the contractor must submit drawings, layouts, shop drawings, manufacturer’s data, information related to the modernization and personnel qualifications to the FAA for informational purposes.

20. INSPECTIONS AND TESTS

A. Maintenance and Repair Inspections by the FAA. The FAA reserves the right to make any test or inspection it deems necessary to make sure that all performance requirements are being maintained. The Contractor must complete any repairs or deficiencies specified in the inspection report within 30 calendar days. Deficiencies not corrected within the given timeframe may result in the withholding of payments.

When all listed deficiencies have been corrected, the Contractor must sign and date the inspection report and return it to the CO. At its discretion, the FAA may then re-inspect the work.

B. Safety Deficiencies. If any condition is disclosed which constitutes a safety hazard to either elevator passengers or equipment, that unit must be removed from service immediately. After corrections have been made, verified safe and reported to the onsite personnel, the subject unit shall be placed back in service. A copy of the report must be provided to the COR.

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C. Scheduling. The Contractor must schedule at a time mutually agreed to and confirmed in writing in advance and conduct elevator inspections as required in the ASME A17.1. The Contractor must accompany the inspector during each inspection at no additional cost.

D. Testing. The Contractor must perform all elevator tests required by the latest edition of the ASME A17.1, including Firefighters Service. Any damage to the elevator equipment caused by any such test must be repaired by the Contractor at no additional cost to the FAA. At its discretion, the FAA may have representatives present to witness any or all such tests. In addition to the requirements stated in ASME A17.1 for the Category 5 test of safeties at rated load and rated speed, the Contractor must:

i. Check and adjust existing load weighing devices to ensure that they perform their intended function at the correct weight.

ii. Make all adjustments required to ensure that the safety devices perform their intended function as designed.

E. Contract Close-out Inspection.

i. 90 calendar days prior to the expiration of the contract, the Contractor and the COR together will inspect all elevators. The Contractor must prepare an Existing Deficiency Report in conjunction with the COR that lists the deficiencies found for FAA review/approval. The Contractor must correct all deficiencies that fall within the scope of this contract. The COR has the right to bring in a 3rd party inspector. The Contractor must also be responsible for latent deficiencies that are discovered after the close-out inspection. All deficiencies must be corrected within 30 calendar days of notification to the Contractor at Contractor’s expense.

ii. The Contractor may dispute the Contracting Officer's decision concerning responsibility for deficiencies and file a claim under the Disputes Clause of this contract. However, pending a resolution, the Contractor must perform the work.

iii. The Contracting Officer may take deductions from monies due the

Contractor for any deficiency that remains uncorrected beyond 30 calendar days after notification. Such deductions will be based upon the cost to the FAA of having the deficiencies corrected by other means.

21. REPAIRS

A. "Repairs" are defined as scheduled or unscheduled work required to prevent the breakdown or failure of an elevator, or to return an elevator back to service after a breakdown or failure.

B. The Contractor must complete all repairs within 24 hours after discovering the problem or of receiving notification that corrective action is required. The

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Contractor must notify the CO/COR immediately if repairs cannot be made within 24 hours. If the Contractor cannot complete the repairs within 24 hours, he/she must present, within two working days, a plan to the COR for completing the work.

C. Upon request, the Contractor must furnish a record of all repairs made to the elevators, their accessories, or appurtenances.

D. Any repair work and associated cost outside the scope of this contract must have prior written approval by the CO.

22. SERVICE CALLS

A. Definition. “Service Call” is a report of an elevator malfunction made by authorized FAA personnel or designated building occupants and the Contractor's subsequent response to and correction of the problem.

B. Whenever called by authorized personnel (7 days per week, 24 hours per day), the Contractor must respond promptly as specified in the Performance Requirements Section of this document.

C. For each service call, the Contractor must provide to the CO documentation that contains the following minimum information.

i. A description of the problem.

ii. The location of the problem.

iii. A description of the action taken to resolve the problem.

iv. The time and date corrective action was completed.

v. The name of the person who corrected the problem.

23. PREVENTIVE MAINTENANCE

A. Definition: "Preventive Maintenance" (PM) is regularly scheduled work on the elevator(s) that the Contractor must do to accomplish the following:

i. Ensure safe, reliable and continued operation.

ii. Prevent breakdowns due to worn parts.

iii. Maintain elevators in accordance with ASME A17.1 standards.

B. Work Schedule: Not later than five working days before the full service maintenance warranty start date, the Contractor must submit to the CO/COR an annual work schedule for each elevator. A simple schedule indicating, for example, the elevator mechanic will be in a particular facility the first Tuesday of every month. The purpose is to let the facility personnel know when to expect the elevator mechanic.

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C. Scheduling Preventative Maintenance: Prior to removing an elevator from service, the elevator mechanic must schedule a time mutually agreed to and confirmed in writing in advance with the COR or designated facility representative.

D. After Hours: For the purpose of the proposal, the contractor will be required to perform preventive maintenance work outside normal working hours to minimize the impact to facility personnel. The FAA reserves the right to allow the contractor to perform work, inspections, and tests during normal working hours if facility operations allow it. Any scheduled work that removes an elevator from service (fireman’s service test, dispatching work, etc.) must be coordinated with the COR prior to removing the elevator from service. The Contractor must notify the COR or designated facility representative to coordinate after-hours access to the building.

24. ASSESSMENT

A. Definition: “Assessment” refers to the act of evaluation of the elevator system and is to be performed by the vendor at the bid/solicitation phase, herein referred to as the “initial assessment” and at the conclusion of the contract, herein referred to as “final assessment”.

i. Initial Assessment: All qualified bidders must perform an Assessment at initial bid/solicitation phase – prior to proposal submission. The purpose of the initial assessment is to identify the required modernization work necessary for the elevator system to meet acceptable performance standards as defined in this document. Offeror must perform the Initial Assessment in a skillful and competent manner, consistent with ASME A17.1 and any and all applicable standards as generally recognized.

Offeror assumes responsibility for removing elevator from service prior to Initial Assessment and maintains that it is skilled to perform this Service.

Offeror warrants that all employees shall have sufficient skill and experience to perform the Services assigned to them. Offeror must perform, at its own cost and expense without reimbursement from the FAA, the Initial Assessment. Offeror represents that it and its employees have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Initial Assessment and that such licenses and approvals shall be maintained throughout the term of the Initial Assessment. Offeror must return elevator to service upon completion of initial assessment.

ii. Final Assessment: The vendor must perform an assessment as part of the final inspection upon completion of the maintenance warranty.

iii. Assessment Considerations: Assessment should consider and include a detailed on-site/field investigation of elevator, elevator components and building spaces related to the elevator, design and construction (in accordance with national, state and local codes). Proposed modernization / modifications impacting the design or layout of an existing elevator configuration must be submitted with drawings detailing the proposed modification for evaluation with the proposal package.

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25. SAFETY AND HEALTH

A. Applicable Requirements: All work must comply with the applicable requirements of 29 CFR 1910/1926 and 40 CFR 761. All work must comply with applicable state and municipal safety and health requirements. Where there is a conflict between applicable regulations, the most stringent will apply.

B. Responsibility: The Contractor must assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work and must hold the FAA harmless for any action on its part or that of its employees or subcontractors, which results in illness or death.

C. Safety Equipment: The Contractor must provide all necessary safety equipment and ensure that equipment and all relevant safety procedures are applicable for the job being performed and are utilized properly.

D. Asbestos Free Requirements: Asbestos containing material (ACM) may not be used during construction of this project at any time. The contractor must verify that all material used is asbestos free material and provide a signed document stating no ACM were used on this project during the construction, renovation and/or modernization of this facility.

It shall be assumed elevator brake shoes and contain asbestos and hoistway doors shall be handled in accordance with applicable regulations. The hoistway doors shall be tested to determine asbestos content.

E. MSDS: The contractor must submit, to the CO, Material Safety Data Sheets (MSDS) for all materials and products that will be used on the project. The contractor shall routinely inspect the products used on site are only the products which have an approved MSDS. All copies of MSDS shall be given to the FAA for records.

F. Site Specific Health and Safety Plan:

The contractor is fully responsible for the construction site and construction work safety and health for all those on site and general public. Comply with the regulations of the Occupational Safety and Health Standards (OSHA) 29 CFR Part 1926. The contractor shall use a qualified person to perform a written site specific health and safety plan. This plan shall be site specific to address any unusual or unique aspects of the project or activity for which it is written. It shall interface with the overall health and safety program. The government considers the prime contractor the overall controlling authority for all work site health and safety for all subcontractors. It is up to the prime contractor to communicate and inform all subcontractors of the safety provisions under the contract and all penalties for noncompliance.

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Coordinate the work such that one craft shall not interfere with another or create hazardous working conditions and inspecting subcontractor operations to ensure that that accident prevention responsibilities are carried out. This site specific health and safety plan shall be signed by the person and firm preparing, the contractor, on site superintendent and the designated site safety and health officer.

Work will not proceed without an approved site specific health and safety plan.

Disregarding the provisions of this contract or the accepted plan will cause stoppage of all work, at the authority of the CO, until the matter has been resolved.

Once work begins, any changes to the site specific health and safety plan shall be made known to the CO, project superintendent and site safety and health officer. In the event any hazard becomes evident then all work shall stop in the area, secure the area and develop a plan to mitigate specific hazard.

A copy of this accepted plan shall maintained with both the Resident Engineer (RE) and at the job site. The site specific health and safety plan shall be reviewed and amended as necessary throughout the duration of the contract. All new activities discovered that were not originally identified in this plan shall be updated accordingly.

G. Hot Work:

All welding, cutting, brazing, soldering, grinding or other work that may generate a flame or spark is considered to be hot work. Before any hot work shall be performed, a permit shall be requested to the RE. This permit shall be signed and approved at a minimum twenty four (24) hours in advanced and requires a new permit for each day of hot work being performed. A designed fire watch for all hot work is required and to remain on site for a minimum of 30 minutes after task is completed. All fire extinguishers shall be provided by the contractor. Extinguishers shall contain current inspection tag, approved safety pin and tamper resistant seal.

Contractors shall require all personnel to locate nearest fire alarm. Any fire shall be reported immediately to the RE and building manager.

H. Conduct of Electrical Work:

Any required outage must be scheduled and authorized by the FAA at least one week in advanced. All work in electrical distribution panels must have a scheduled outage. Contractor must complete all work inside panels during one scheduled outage. Planned start time must be authorized by the FAA.

No hot work may be done on energized circuits. Proper lock out tag out procedures must be performed prior to any work on the equipment and corresponding circuits, breakers, disconnects, panels, etc. Qualified FAA personnel shall deenergize the equipment. The RE must be present when testing any equipment and circuits to verify that the circuit is deenergized. Coordinate all power panel work with the RE at least one week in advanced for approval.

26. QUALITY ASSURANCE PROGRAM

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Contractor must submit quality assurance surveillance / quality control plan in accordance with ASME A17.1 with their proposal.

27. FACILITY MAINTENANCE MORATORIUMS

The FAA has established moratorium dates for construction activity at critical Air Traffic Control facilities. The intent is to minimize impact on the ability of FAA to perform its operational activities during peak air travel dates. Moratorium dates are typically scheduled over the Thanksgiving Holiday and the Christmas/New Year Holiday. The Contractor shall be aware of these dates and request specific information yearly if he/she anticipates scheduling work on or around the moratorium periods. All activity during moratorium periods must be approved in advance by the FAA. Submit items of work to be performed during moratorium dates no later than forty-five (45) days prior to the moratorium dates. Activities that have, in the sole opinion of the FAA, potential to negatively impact FAA operations will not be approved. A written waiver will be provided by the FAA to the Contractor outlining the allowable work items. No additional time or cost will be allowed for such denial.

28. AIR TRAFFIC OPERATIONS

RESTRICTIONS TO ACCESS - Access to work areas may be restricted from time to time by necessity of air traffic operations. Contractor acknowledges that it has taken into account and provided in its planning, scheduling and pricing for disruptions including but not limited to, restricted access to portions of the site that will not be immediately available, delivery time limitations, and moratorium dates.

29. PAYMENTS

A. Modernization: Payments shall be made in accordance with the clause 3.3.1-2 Payments under Fixed-Price Construction Contracts (April 1996) or as otherwise indicated in the Solicitation Documents.

B. Full Service Maintenance Warranty: Payments shall be made on a quarterly basis and in accordance with the “Maintenance Contract Compliance and Stipulations” Section of this PWS.

30. DEFINITIONS

Normal Working Hours: The Southern California TRACON (SCT) is a 24 hour facility, open seven (7) days per week.

Operational Availability: The amount of time the elevator is in full working service and is accessible by FAA personnel. Unscheduled outages and service call response time are

SCT Elevator Modernization Page 20 of 20 durations when the elevator is not operationally available; therefore, these actions would count against the operational availability percentage.

Quarter: A quarter year cycle starts the 1st of the month and ends on the last day of the third month.

Outage: is an event that places the elevator out of service (OTS) for any length of time, with no minimal time frame.

Unscheduled Outage: an event that places the elevator out of service (OTS) for any length of time, with no minimal time frame that is not scheduled and is the fault of the contractor.

Response Time: The amount of time it takes the contractor to arrive at the elevator starting at the time the contractor is contacted. The time starts when the contractor, not the contractor’s responding technician, receives the service call.

Contractor Fault: The contractor will be deemed at fault for the failure of performance of the elevator, after the modernization, unless the failure to perform was beyond the control and without the fault or negligence of the contractor. Examples of these causes are as follows and are not all inclusive:

▪ acts of God or of the public enemy,

▪ acts of the Government in either its sovereign or contractual capacity,

▪ fires,

▪ floods,

▪ epidemics,

▪ quarantine restrictions,

▪ strikes,

▪ freight embargoes, and

▪ unusually severe weather.

End of Performance Work Statement