Attachment 01 - Performance Work Statement DDJC Env. Compliance.pdf

SP3300-23-Q-5010

Attachment 1 (PWS)

February 8, 2023

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PERFORMANCE WORK STATEMENT

FOR

ENVIRONMENTAL COMPLIANCE AND PROGRAM SUPPORT

AT

DEFENSE DISTRIBUTION DEPOT SAN JOAQUIN, CA (DDJC)

TABLE OF CONTENTS

PART A – INTRODUCTION ………………………………………………………………………...…… 2

1.0 GENERAL SCOPE …………………………………………………………………………...…… 2

1.1.1 OTHER CONSULTING SERVICES ………………………….………………………

1.1.1.1 TASKS FOR INSTALLATION SUPPORT AT DLA DISTRIBUTION SAN JOAQUIN,

CALIFORNIA ……………………………………………………………………………………

PART B – ADMINISTRATIVE AND MANAGERIAL REQUIREMENTS …………………………... 2

2.0 APPLICABLE DOCUMENTS …………………………………………………………………….. 2

3.0 TASK ORDER MANAAGEMENT, PLANNING, AND REPORTING SERVICES …………….. 3

3.1 SCHEDULE AND PLANNING REQUIREMENTS ……………………………………………… 3

3.1.1 PROJECT PLANNING CHART (PPC) ………………………………………………….. 3

3.2 PHOTO DOCUMENTATION …………………………………………………………………….. 3

3.3 MEETING AND CONFERENCE SERVICES ……………………………………………………. 3

3.3.1 MEETING/TELECONFERENCE SUPPORT …………………………………………… 3

3.4 REGULATORY/PROFESSIONAL INTERFACE ………………………………………………... 4

3.5 NOTIFICATION REQUIREMENTS ……………………………………………………………… 4

3.6 WORK SITE COORDINATION …………………………………………………………………... 4

3.7 PROJECT CLOSEOUT ……………………………………………………………………………. 5

4.0 TASK ORDER PROJECT PLAN DEVELOPMENT SERVICES ………………………………... 5

4.1 QUALITY PROGRAM PLAN (QPP) ……………………………………………………………... 5

4.1.1 GENERAL ………………………………………………………………………………... 6

4.1.2 WORK PLANS (WPs) …………………………………………………………………… 6

4.1.3 HEALTH AND SAFETY PLAN (HSP) …………………………………………………. 6

PART C – PLANNING SERVICES ………………………………………………………………………. 6

5.0 ENVIRONMENTAL PLANNING AND PROGRAMMING ……………………………………... 6

5.1 PROFESSIONAL PLANNING AND PROGRAMMING ………………………………………… 6

PART D – ENVIRONMENTAL SERVICES …………………………………………………………….. 7

6.0 OTHER ENVIRONMENTAL CONSULTING SERVICES …….……………………………… 7

6.0.1 MISCELLANEOUS ENVIRONMENTAL PROGRAM SUPPORT ……………………. 7

6.1 AIR QUALITY …………………………………………………………………………………….. 8

6.2 ENVIRONMENTAL MANAGEMENT ………………………………………………………… 8

6.2.1 AUDITS – ENVIRONMENTAL PROGRAM REVIEW ……………………………… 8

6.3 HAZARDOUS MATERIAL AND HAZARDOUS WASTE MANAGEMENT ………………….. 8

6.4 ENVIRONMENTAL MANAGEMENT SYSTEM ……………………………………………… 9

6.5 WATER QUALITY ……………………………………………………………………………….. 9

6.6 PUBLICATION DEVELOPMENT AND PRODUCTION ………………………………………... 9

6.7 GOVERNMENT POINTS OF CONTACT ………………………………………………………… 9

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PERFORMANCE WORK STATEMENT

For Environmental Consulting Services to Support Environmental Programs at DDJC

PART A – INTRODUCTION

This Performance Work Statement (PWS) defines requirements for Environmental Consulting services for Environmental Compliance and Program Support for DDJC. A single contact will be issued to one vendor, with subsequent Task Order(s) (TO) issued against the contract.

In carrying out the TO(s) under the basic contract, the Contractor shall furnish personnel, services, equipment, materials, facilities, and other requirements necessary for, and incidental to, the performance of work set forth herein.

Primary technical services shall be performed by credentialed individuals, who are credentialed members of, planning, science, and engineering professions. Disciplines include, but are not limited to, engineering disciplines typically associated with environmental engineers and scientists, planners, cost estimators, computer aided design and drafting (CADD) technicians, publication writers/editors, technical writers, graphic artists, and geographic information systems (GIS) analysts. Generally, a credentialed professional

(a) is licensed (e.g., registered professional engineer) to practice in the state of California and (b) commands the necessary expertise, in terms of knowledge and experience, to undertake the specified task.

An environmental professional’s specific expertise may be evinced through the following certifications:

Diplomate Environmental Engineer (DEE), Certified Hazardous Materials Manager (CHMM), Qualified

Environmental Professional (QEP), Certified Industrial Hygienist (CIH), and/or American Institute of

Certified Planners (AICP).

1.0 GENERAL SCOPE

1.1.1 OTHER CONSULTING SERVICES

Contractor shall provide services consisting of environmental compliance program support;

Environmental Management System (EMS) maintenance and updates; and environmental audits.

1.1.1.1 TASKS FOR INSTALLATION SUPPORT AT DLA DISTRIBUTION SAN JOAQUIN,

CALIFORNIA

The Contractor shall provide Environmental Compliance Program Support consisting of assistance to DDJC in correcting deficiencies of their environmental programs by providing comprehensive technical support.

The Contractor shall provide assistance to DDJC with the environmental audit program.

PART B – ADMINISTRATIVE AND MANAGERIAL REQUIREMENTS

The Contractor shall provide management, planning, performance measurement and cost status reporting pertinent to the performance of the requirements identified in the TO.

2.0 APPLICABLE DOCUMENTS

Comply with all applicable (1) federal, state, and local environmental statutes, instructions, manuals, handbooks, regulations, guidance, policy letters, and rules (including all changes and

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In addition, The Contractor shall be responsible for identifying and complying with all applicable requirements as they pertain to the individual project requirements of the TO.

3.0 TASK ORDER MANAGENT, PLANNING, AND REPORTING SERVICES

The Contractor shall plan project activities, including the development, implementation, and maintenance of project schedules, events, status of resources, report on the activities, and progress toward accomplishing project objectives. Document, for Government review and approval, the results of the project efforts for the TO.

3.1 SCHEDULE AND PLANNING REQUIREMENTS

3.1.1 PROJECT PLANNING CHART (PPC)

The Contractor shall prepare and submit a PPC for approval. The PPC shall detail the project schedule and status through the use of Gantt charts, which shall depict the percent complete for this task. The PPC shall be submitted to the Contracting Officer (CO), Contracting Officer’s

Representative (COR), and DLA. (CDRL B002)

3.2 PHOTO DOCUMENTATION

Prepare digital photo documentation. Include photo documentation of site(s) and building(s) under investigation, field activities, and sample locations. Photography of any kind must be coordinated through the installation, customer, or facility Point of Contact (POC). All photo documentation supporting the TO shall be furnished to the CO and COR electronically and on

CD in Joint Photographic Experts Group (jpeg/jpg) format. (CDRL B005)

3.3 MEETING AND CONFERENCE SERVICES

3.3.1 MEETING/TELECONFERENCE SUPPORT

The Contractor shall attend and/or support meetings and teleconferences as required by the COR with the customer The purpose of the meetings include, but are not limited to, contract discussions, progress reviews, project scoping, planning, design reviews, planning/programming charrette activities, project definition charrette activities, design charrette activities, construction reviews, project status, and the general exchange of information concerning current and future activities. The Contractor shall prepare presentation materials and agenda for all meetings they host. The Contractor shall prepare meeting minutes for all meetings they attend, and these minutes shall be provided to the CO, COR, and DLA at a minimum.

The Contractor shall attend a Kickoff Meeting with DDJC personal to discuss the work to be accomplished under the TO. During the meeting, the process, decision makers, objectives and deliverables under the TO, and contents of the approach will be discussed. The purpose of the meeting will be for the Contractor to become familiar with expectations, and to begin preliminary data gathering. Other issues affecting the DDJC operations, as they relate to activities and subsequent actions will be included in the discussions, and at a minimum the following will be discussed:

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• DLA San Joaquin Points of Contact (POC);

• Information/data available;

• Various DLA San Joaquin policy issues;

• Various DLA San Joaquin procedures for coordinating site visits; and

• DLA San Joaquin compliance plans, and programs.

As part of the Kickoff Meeting, the Contractor shall conduct a site visit to present the project work plan, including technical approach, milestones, meetings, coordination, submittals, and review period. The work plan shall address project organization; personnel and management;

compliance with all security requirements, including initiation of background investigations in DBIDS; technical approach; coordination procedures and activity schedule; and describe the quality assurance and quality control procedures, and activities that will contribute to the successful execution of the TO. Quarterly In-Progress Review (IPR) meetings will be held between DLA POC, Contractor Project Manager (PM), and on-site personal at DDJC.

Contractor Client Manager will attend two (2) one-day on-site meetings. Contractor PM will attend four (4) one-day on-site meetings. (CDRLs B008, B009)

3.4 REGULATORY/PROFESSIONAL INTERFACE

Assist with oral/written interaction with interested parties related to the project. Forums may include administrative proceedings, formal meetings, or informal meetings. Requirements include, but are not limited to, presentation materials, agendas, minutes, publications, and the maintenance of mailing list(s).

Assist in project technical review, analysis, and discussions to integrate comments from interested parties on programs and related data and studies. Develop options for responses and prepare reports to communicate Government priorities to regulatory agencies and other interested parties.

3.5 NOTIFICATION REQUIREMENTS

The Contractor shall notify the Contracting Officer (CO) and Contracting Officer Representative (COR) of critical issues that may affect the contract performance and/or human health and the environment. The Types of issues that require notification include, but are not limited to, health risks, spills, unexpected utility crossings, unusual weather conditions, unacceptable materials, changes in critical personnel, and Unexploded Ordnance (UXO). If unanticipated UXO are discovered during field activities, the Contractor shall immediately stop work, report the discovery to the base Point of Contact (POC), CO, and COR, and implement the appropriate safety precautions. Field activities shall not continue until the CO issues a clearance. On critical issues, immediately and verbally notify the CO, followed by written notification as soon as practical. For critical issues pertaining to human health and the environment, the Contractor shall immediately stop work and notify the CO. The Contractor shall only resume work at the direction of the CO following resolution. If the Contractor damages Government property, facilities, systems, improvements, or utilities while executing TO requirements, the Contractor shall immediately and verbally notify the CO and perform emergency repairs. (CDRL A003)

3.6 WORK SITE COORDINATON

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Coordinate work site activities to ensure the protection of human health and the environment; the prevention of damage to property, utilities, materials, supplies, and equipment; and the avoidance of work interruptions. Provide physical security to the work area with security equipment and personnel as specified in the TO.

The Contractor must conduct work in compliance with the installation environmental policy, in accordance with (IAW) installations EMS, and respective to the installation’s significant aspects and environmental action plans (EAPs). The Contractor must comply with Occupational Safety and Health Administration (OSHA) safety and health regulations and local safety office requirements. The Contractor is required to provide the CO copies of any OSHA report(s) submitted during the duration of the TO. (CDRL A004)

Specifically, coordinate work site activities with applicable existing base or area operations.

Examples of the offices/departments that the Contractor shall coordinate activities with include, but are not limited to:

Transportation Planning

Police/Security Utilities

Hazardous Materials Operations Permitting

Fire Department Pass and Identification

Safety Facility Management

Base Civil Engineer Local Reuse Authority

Public Works Field Operations

Local and State Regulators Federal Regulators

Offsite Emergency Facilities Bioenvironmental Communications

Federal Aviation Administration Installation EMS Coordinator

3.7 PROJECT CLOSEOUT

The Contractor shall prepare a Project Closeout report as part of the TO that provides an executive summary as a stand-alone document outlining the complete history of the project. The Contractor shall provide required project closeout documentation as appendices, including all deliverables and contract information. Submit the report and appendices to the Government in total as one submittal within 90 days of project completion. The 90 day project closeout documentation requirement shall not relieve the Contractor from other identified requirements/CDRLs nor their submission timelines.

The Contractor shall submit the Project Closeout report and related appendices to the Government POC(s) via CD or other agreed upon electronic storage device.

4.0 TASK ORDER PROJECT PLAN DEVELOPMENT SERVICES

Plans must comply with the specifications, procedures, and methodologies (such as approved Federal Facilities Agreements [FFAs}) in the site/project specific plan(s). Project plans may include any of the following as appropriate to the TO. The COR shall approve (in writing) any proposed modification to, or deviation from, any activity described in these documents, following approval by the CO.

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4.1 QUALITY PROGRAM PLAN (QPP)

4.1.1 GENERAL

The QPP shall include the Work Plan (WP) and the Health and Safety Plan (HSP) (as required by 29 Code of Federal Regulations (CFR) 1910.120).

4.1.2 WORK PLANS (WPs)

The Contractor shall prepare and submit a Work Plan to present the technical approach, project organization, coordination of quality assurance and quality control procedures, Health and Safety Plan, communication plan, site activities schedule, and synopsis of coordination of involved parties including installation officials, DLA, CO, and COR. The Work Plan shall comply with Department of Defense, United States Environmental Protection Agency (USEPA) (epa.gov/quality), DLA, state, and local regulations regarding the proposed work effort. (CDRL

A007)

4.1.3 HEALTH AND SAFETY PLAN (HSP)

The Contractor shall prepare an abbreviated HSP as part of the Work Plan. The HSP shall comply with OSHA, USEPA, DLA, state, and local health and safety regulations regarding the proposed work effort. Utilize to the fullest extent possible any existing related HSP, tailored specifically to the current effort.

Maintain written certification that the approved HSP has been reviewed with all personnel that work at the project site prior to their mobilization.

PART C – PLANNING SERVICES

5.0 ENVIRONMENTAL PLANNING AND PROGRAMMING

The Contractor shall develop, update, integrate, publish, and present environmental planning and programming services as specified in the TO.

5.1 PROFESSIONAL PLANNING AND PROGRAMMING

The Contractor shall provide Environmental Compliance Program Support consisting of assistance to DDJC in correcting deficiencies of their environmental programs by providing comprehensive technical support. This support will include providing guidance on implementing corrective actions and addressing instances of noncompliance to environmental compliance programs.

The Contractor shall assist DDJC with the creation of site-specific programs, plans, and/or tools to address instance of non-compliance identified by Federal, State, Local, or DLA organizations.

Contractor will also assist in the following areas, but will not be limited to:

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a. Assist program managers to identify, complete, and prepare required compliance-related documents, studies, reports, permits and materials for DLA Installation Operations at DDJC.

b. Maintain and update plans and program maintenance guides.

c. Develop practices to track implementation and compliance with deficiencies and corrective action.

d. Provide compliance technical support for compliance actions and business practices.

e. Develop potential corrective actions for deficiencies as they identified.

f. Assist during implementation of compliance corrective actions (documentation, reporting, record keeping, monitoring).

g. Develop tools, programs, activities, and/or practices which target areas of non-compliance identified by EPA, DLA HQ, or other regulatory agencies.

The Contractor shall provide liaison Program Support for DDJC and onsite support as needed for emergent tasks, audits, publication development, and compliance issues up to 80 hours per year.

5.2 NATURAL AND CULTURAL RESOURCES

Contractor shall prepare surveys of buildings, structures, sites, or objects that are nearing 50 years of age utilizing California Department of Recreation Form 523 “Building, Structure, and Object Record”. Surveys must be evaluated by an individual that meets the Secretary of Interior’s Standards and Guidelines for Evaluators. Average is 1-3 buildings per year.

Contractor shall assist program managers with Section 106 consulting process with the State Historic Preservation Office when it is deemed required by the Cultural Resources Program Manager in accordance with 36 Code of Federal Regulations [CFR] 800.16(y).

PART D – ENVIRONMENTAL SERVICES

Contractors shall have completed EMS awareness training on an annual basis, covering the installation environmental policy and managed significant aspects. The Contractor shall maintain documentation supporting training records and have the site-specific HSP on site, available for workers and/or regulatory review.

6.0 OTHER ENVIRONMENTAL COMPLIANCE SERVICES

The Contractor shall provide all labor, materials, and services necessary to deliver, for Government review and approval, those studies and services that support environmental programs and projects at locations of interest to the Government. Multidisciplinary technical capabilities will be required.

In the completion of these tasks, the Contractor shall comply with all federal, state, and local rules and regulations. The Contractor shall conduct all activities within the context of the installation environmental policy and EMS, and in support of Executive Order (EO) 13514.

6.0.1 MISCELLANEOUS ENVIRONMENTAL PROGRAM SUPPORT

The Contractor shall provide support addressing technical issues, and coordination in response to the review of documents generated in the execution of the TO. The Contractor shall assist DDJC

P a g e | 8 in correcting deficiencies of their environmental programs, which may include providing guidance on implementing corrective actions, or creating site-specific programs, plans, or tools.

The Contractor shall also assist in the following areas, but will not be limited to identification of any means for continuous improvement of environmental processes and programs, develop or provide training to DLA employees in environmental topics in response to instances of non-compliance, conduct follow-up actions as required to determine the effectiveness of Corrective Action Plans (CAPs) on compliance with applicable environmental requirements, and provide support for corrective actions as needed.

a. Identification of means for continuous improvement of environmental processes and programs

b. Develop or provide training to DLA employees in environmental topics in response to instances of noncompliance

c. Conduct follow up actions as required to determine the effectiveness of CAPs on compliance with applicable environmental requirements

d. Provide support for corrective actions as needed

6.1 AIR QUALITY

The contractor shall provide air quality program management support to include assistance with identifying regulatory compliance requirements, such as monitoring and recordkeeping, and implementing compliant procedures; evaluating permitted air pollutant sources for compliance with permit requirements; reviewing air pollution data collected and/or provided by source operators; preparing annual reports; and implementation of Federal and California’s strict air quality and climate targets as they relate to Depot’s fleet of vehicles (on and offroad). The contractor shall provide technical support for addressing air permit and air quality program compliance issues, including: (1) development of air construction permit or plan approval application materials; (2) support for addressing regulatory agency inquiries and requirements;

and (3) regulatory applicability and compliance assessment analysis.

6.2 ENVIRONMENTAL MANAGEMENT

6.2.1 AUDITS – ENVIRONMENTAL PROGRAM REVIEW

The Contractor shall perform an Environmental Program Review (EPR) in accordance with DLA EPR procedures. The assessment will include up to three (3) site visits annually and reports from the following program areas: Hazardous Materials/Hazardous Waste, Air Quality, Solid Waste, Toxics (Lead/Asbestos), or Water Quality. The Contractor shall conduct up to three (3) weeklong audits with one (1) staff member per audit and deliver a draft and final audit report. (CDRL

B004)

6.3 HAZARDOUS MATERIAL AND HAZARDOUS WASTE MANAGEMENT

The contractor shall provide hazardous material program management support to include assistance with reviewing and identifying regulatory compliance requirements, such as CERS and

Biennial RCRA info data reports; implementing compliant procedures; evaluating waste

(hazardous waste, solid waste) reduction measures; identifying/implementing a plan to reduce

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DDJC excess/unwanted equipment that imposes environmental impacts on site’s stormwater; and updating program plans.

6.4 ENVIRONMENTAL MANAGEMENT SYSTEM

The Contractor shall provide assistance with Environmental Management System (EMS) development and implementation to include, but not limited to:

a. Support in up to three (3) EMS Cross Functional Team meetings and one Management Review Meeting annual briefing.

b. Assist with ranking and scoring of environmental aspects and impacts annually.

c. Develop up to three (3) EMS Objectives, Targets and Action Plans.

d. Update EMS Manual.

6.5 WATER QUALITY

The Contractor shall perform an update to the Defense Distribution Depot San Joaquin Operations and Maintenance Drinking Water (O&M DW) Plan. The Contractor will review the Plan for inclusion of new or updated regulations and requirements, in addition to updating the document with United States Environmental Protection Agency Lead and Copper Rule improvements, and requirements for per- and polyfluoroalkyl substances (PFAS) monitoring.

Additionally, the Contractor will update the Plan to include changes and additions to the Depot’s drinking water well system.

DDJC has a domestic wastewater plant rated at 0.5 million gallon per day discharge. The current Waste Discharge Requirement (WDR) is from 1996. The California Regional Water Quality Control Board will be shifting oversite of this plant to a different Division within the Board. They have indicated that they will update the WDR to new standards. Contractor shall review and compare the old & new WDRs. Contractor shall ensure changes are legal, reasonable and achievable under the standards. Contractor shall summarize changes in a report and provide guidance on compliance with new WDR.

6.6 PUBLICATION DEVELOPMENT AND PRODUCTION

Spill Prevention, Control, and Countermeasure (SPCC) Plan Updates. The Contractor shall be responsible for modifying, updating, and revising the plan as needed to include certification of technical changes and upgrades (e.g., tank/system installations, removals, and modifications).

6.7 GOVERNMENT POINTS OF CONTACT

Government POC will be provided under separate cover.

END OF PERFORMANCE WORK STATEMENT