Attachment_01_Blanket_Purchase_Agreement.docx

Blanket Purchase Agreement Between Successful Offeror And Health Readiness Contracting Office (HRCO) - East

1. Authority: This agreement is established in accordance with Federal Acquisition Regulation (FAR) Part 13, Subpart 13.303, Blanket Purchase Agreements (BPAs). This BPA will be reviewed by the Contracting Officer at least once annually before the anniversary of the effective date, and revised to conform to all requirements of Statutes, Executive Orders, and the FAR. Revisions will be evidenced by a modification to the BPA.

2. Description of Agreement: Successful offeror shall provide all services in accordance with the terms and conditions of this agreement. See Performance Work Statement for a description of the requirement. The ordering period for this BPA is five (5) years from 1 October 2025 to 30 September 2030.

3. Extent of Obligation: The Government is obligated only to the extent of calls (orders) placed by authorized individuals and the purchase limitations of this BPA. Calls (orders) will be made by placing calls for the item required. Payment will be made for actual items provided to the Government.

4. Purchase Limitations:

M A X BPA Call Limit = Included at time of award MAX BPA Master Dollar Limit = Included At time of Award

5. Individual(s) Authorized to Purchase under the BPA: A listing of individuals authorized to place purchases/calls under this agreement shall be identified by the Health Readiness Contracting Office (HRCO) East, in writing to the contractor, and shall be identified by organization component, title and dollar limitation per call for each individual authorized to place purchases/calls.

Calls placed by individuals not on the list are not authorized and shall not be honored by the contractor. Services provided by the contractor in violation of this authorization will be treated as an unauthorized commitment and may result in termination of this agreement by the government. Changes in the list shall require the signature of the Administering Contracting Officer.

Authorized induvial to place orders/calls: TO BE INCLUDED AT A TIME OF AWARD.

Health Readiness Contracting Office – East – Warranted Contracting Officer

6. Delivery Tickets: All shipments under this agreement shall be accompanied by delivery tickets, sales slips, or a copy of the invoice that shall contain the following minimum information:

a. Name of contractor.

b. BPA number.

c. Date of call.

d. Purchase No.

e. Itemized list of supplies to include Serial/Product number and model number of equipment/supplies.

f. Quantity, unit price, extension of each item, less applicable discounts.

g. Date of delivery or shipment.

7. Invoices/Payments:

The contractor shall create a separate invoice for each call. Invoices shall include, at minimum, the information stated under “Delivery Tickets”, above. The period of any discounts will commence on the date of invoice receipt. A summary invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value, and supported by receipt copies of the delivery tickets.

Additionally, invoice payments will be made via the Government-wide Purchase Card (GPC). GPC is a Government-wide commercial purchase card provided by VISA for the purchase/payment of certain supplies and services.

Note: The contractor shall be responsible for any and all transaction service charges incurred for the acceptance of GPC payments.

The contractor shall submit invoices for calls placed by authorized callers to the attention of the ordering individual who will verify material receipt and provide government purchase card (GPC) information for payment transaction approvals.

Invoice billings will be generated and emailed or faxed to the authorized ordering individual upon completion of service. Each invoice is generated upon completion of service. The billings are based upon the negotiated pricing list.

8. Numbering Of Purchases/Calls Placed Under This Agreement.

Each order under this agreement shall be assigned a call number with a prefix. The prefix X will be used for all calls placed under this BPA. Numbers will consist of three numeric characters, i.e., 001, 002, 003, etc., therefore call numbers will read, for example, X001, X002, X003, etc.

Orders shall be placed by authorized personnel as calls against this BPA via FAX, mail order, telephonically (with written follow-up) and/or Electronic Data Interchange (EDI).

9. Pricing:

Pricing will be reviewed by the Contractor and the customer prior to the end of each 12-month term of the agreement, in order to assess potential price adjustments based on actual volumes achieved during the year. Pricing shall be based on published catalog price list and any discounts offered. Prices to the Government shall be as low as, or lower than, those charged to the contractor’s most favored customers for comparable quantities of similar items or services. During the term of this BPA, an authorized representative of the contractor may meet with the customer on a quarterly basis to review compliance to the estimated levels. The Contracting Officer shall review the BPA annually.

10. Price List