Attachment 002_Workflows_wRequirements_Traceability_RFI_20260917.pdf

WORKFLOW 1 OF 13

CMS Application Submission Workflow RTM mapping

MODULE NARRATIVE

This module allows applicants to select a certification, review prepopulated profile and credential data, update required information, attach supporting documentation, and save or submit the application. The system validates completeness, records the application status, and routes submitted requests to the appropriate certifying official.

Mapping basis: Certification selection, profile prefill/update, document upload, submission state, and certifying-official notification.

WORKFLOW-SPECIFIC REQUIREMENT IDS

REQ-AATMS-ADM-001 Approval and Task Workflow Notifications

REQ-AATMS-ADM-003 Data Accuracy

REQ-AATMS-ADM-009 Centralized Employee Profiles

REQ-AATMS-DEV-007 Certification Management System

REQ-AATMS-DEV-011 Edit Talent Profile

REQ-AATMS-DEV-022 Access to Certifications

REQ-AATMS-DEV-026 Optical Character Recognition

REQ-AATMS-MGT-006 Designated Documentation Space

REQ-AATMS-MGT-013 Standardized Resume Instructions

REQ-AATMS-TM-003 Learning & Certification Management

SYSTEM-WIDE IDS - APPLY TO ALL WORKFLOWS

REQ-AATMS-SEC-001 Cybersecurity Compliance

REQ-AATMS-SEC-002 Identity and Access Management

REQ-AATMS-SEC-003 Accessibility and Usability Security

REQ-AATMS-SYS-001 Enterprise Alignment

REQ-AATMS-SYS-002 Performance and Availability

REQ-AATMS-SYS-003 Disaster Recovery

REQ-AATMS-UIX-011 Mobile Accessibility

REQ-AATMS-ANL-015 User Metrics Dashboard

Source: AATMS Master Requirements List v1.1, RTM_New; Workflow Session Master File v2.0 Page 2 of 21

AATMS Module Process Flow: CMS Application Submission Workflow

A p pl ic an t/

E m p lo ye e

A A

T M

S S ys te m

Start Open certifications request

Display certifications

End

Version 1.0

Prefill employee data, current certifications, trainings and credentials

Check ATP and pull WarU Meet current profile requirements?

Yes

Display deficiencies No, edits needed

Review and select certifications

Complete/Update application and upload supporting documents

Save or submit application

Submission complete?

Application state = submitted

Display missing fields, application state = pending

Yes

No, edits needed

Generate notification for certifying official

Update profile information Save profile updates

Version 2.0

If ineligible, allow employees to bypass the pre-screening and submit manually.

WORKFLOW 2 OF 13

CMS Decision RTM mapping

MODULE NARRATIVE

This module supports the certifying official's review and decision process for submitted certification applications. It enables eligibility screening, application review, requests for correction or additional documentation, approval or denial, status updates, and automated notification of the decision to the applicant.

Mapping basis: Certification decision queue, eligibility review, return-for-edit, approval/denial states, and applicant notifications.

WORKFLOW-SPECIFIC REQUIREMENT IDS

REQ-AATMS-ADM-001 Approval and Task Workflow Notifications

REQ-AATMS-DEV-007 Certification Management System

REQ-AATMS-UIX-002 Application Updates

REQ-AATMS-TM-003 Learning & Certification Management

SYSTEM-WIDE IDS - APPLY TO ALL WORKFLOWS

REQ-AATMS-SEC-001 Cybersecurity Compliance

REQ-AATMS-SEC-002 Identity and Access Management

REQ-AATMS-SEC-003 Accessibility and Usability Security

REQ-AATMS-SYS-001 Enterprise Alignment

REQ-AATMS-SYS-002 Performance and Availability

REQ-AATMS-SYS-003 Disaster Recovery

REQ-AATMS-UIX-011 Mobile Accessibility

REQ-AATMS-ANL-015 User Metrics Dashboard

Source: AATMS Master Requirements List v1.1, RTM_New; Workflow Session Master File v2.0 Page 3 of 21

AATMS Module Process Flow: CMS Decision

A p pl ic an t/

E m p lo ye e

C e rt ify in g

O ff ic ia l A

A T

M S

S ys te m

Start Application submitted

End

Version 2.0

Certifying official claims in queue

User reviews comments, update application or upload additional documentation Save application Submit application

Review application Meets requirements and approved?

Certification state = pending, edits needed

Certification state = approved

No, edits needed

Approved

Generate notification for employee to review comments

Certification state = submitted

Generate notification for employee to review decision

Certification state = denied, provide comments

Deny

Civ or Mil? Civ

Mil

Continue with Mil process flow (TBD)

Prescreen for eligibility

WORKFLOW 3 OF 13

Goals - Create Goal RTM mapping

MODULE NARRATIVE

This module enables employees to build a multi-year professional development plan using goals, training, education, and developmental activities. Employee information is drawn from the talent profile, then the completed plan is routed to the supervisor for discussion, feedback, revision when needed, and approval.

Mapping basis: Five-year goal planning, training/education entries, talent-profile prefill, supervisor review, feedback, and approval.

WORKFLOW-SPECIFIC REQUIREMENT IDS

REQ-AATMS-ADM-001 Approval and Task Workflow Notifications

REQ-AATMS-ADM-009 Centralized Employee Profiles

REQ-AATMS-DEV-004 Automated Compliance Tracking

REQ-AATMS-DEV-010 Development Plan - Mandatory Courses

REQ-AATMS-DEV-014 Individual Development Plan

REQ-AATMS-DEV-027 Supervisor Review - Development Plan

REQ-AATMS-DEV-030 Training Planning

REQ-AATMS-TM-001 Career Profile & Pathways

REQ-AATMS-TM-002 Development Plan Governance

SYSTEM-WIDE IDS - APPLY TO ALL WORKFLOWS

REQ-AATMS-SEC-001 Cybersecurity Compliance

REQ-AATMS-SEC-002 Identity and Access Management

REQ-AATMS-SEC-003 Accessibility and Usability Security

REQ-AATMS-SYS-001 Enterprise Alignment

REQ-AATMS-SYS-002 Performance and Availability

REQ-AATMS-SYS-003 Disaster Recovery

REQ-AATMS-UIX-011 Mobile Accessibility

REQ-AATMS-ANL-015 User Metrics Dashboard

Source: AATMS Master Requirements List v1.1, RTM_New; Workflow Session Master File v2.0 Page 4 of 21

AATMS Module Process Flow: Goals – Create Goal

E m p lo ye e

A A

T M

S S ys te m S u pe rv is o r

Start Open create goal and select applicable goals

Enter goal information, trainings, development activities, and education

End

Version 1.0

Goals discussed and approved?

Adds comments and returns goals submission to employee

Adds comments and approves goals submission

Generate notification of supervisor’s goal decision to employee

Review goal plan and submit for review

Populate employee info from talent profile

Generate notification for supervisor to review goal details

View employee goal submission and review

Yes

Revise goal submission based on supervisor feedback

Version 2.0

No

Generate notification of supervisor’s goal decision to employee

WORKFLOW 4 OF 13

Goals - Semi Annual/Annual Review RTM mapping

MODULE NARRATIVE

This module supports recurring semiannual and annual reviews of an employee's approved goals. Employees and supervisors document progress, exchange feedback, update development activities, retain review notes, and confirm the continuing relevance of the plan for future talent-management decisions.

Mapping basis: Scheduled goal review, progress updates, supervisor/employee feedback, retained notes, and talent-profile prefill.

WORKFLOW-SPECIFIC REQUIREMENT IDS

REQ-AATMS-ADM-001 Approval and Task Workflow Notifications

REQ-AATMS-ADM-009 Centralized Employee Profiles

REQ-AATMS-DEV-004 Automated Compliance Tracking

REQ-AATMS-DEV-014 Individual Development Plan

REQ-AATMS-DEV-027 Supervisor Review - Development Plan

REQ-AATMS-TM-002 Development Plan Governance

SYSTEM-WIDE IDS - APPLY TO ALL WORKFLOWS

REQ-AATMS-SEC-001 Cybersecurity Compliance

REQ-AATMS-SEC-002 Identity and Access Management

REQ-AATMS-SEC-003 Accessibility and Usability Security

REQ-AATMS-SYS-001 Enterprise Alignment

REQ-AATMS-SYS-002 Performance and Availability

REQ-AATMS-SYS-003 Disaster Recovery

REQ-AATMS-UIX-011 Mobile Accessibility

REQ-AATMS-ANL-015 User Metrics Dashboard

Source: AATMS Master Requirements List v1.1, RTM_New; Workflow Session Master File v2.0 Page 5 of 21

AATMS Module Process Flow: Goals – Semi Annual/Annual Review

E m p lo ye e

A A

T M

S S ys te m S u pe rv is o r

Open goal plan Edit or update goal progress with supervisor during discussion

End Retain employee and supervisor notes from goals discussion

Capture notes and feedback from supervisor discussion

Populate employee info from talent profile

Version 2.0

Generate notification to employee to schedule a review.

Start

Generate notification to employee to schedule a review.

Start

Capture notes and feedback from emploee discussion

WORKFLOW 5 OF 13

Create Professional Development & Programs RTM mapping

MODULE NARRATIVE

This module allows authorized program personnel to establish and publish professional development opportunities and programs. Users configure program details, eligibility rules, application and approval workflows, board settings, templates, communications, and reporting so an opportunity is ready for workforce participation.

Mapping basis: Event setup, configurable application/approval templates, board settings, publication, eligibility reporting, and targeted communications.

WORKFLOW-SPECIFIC REQUIREMENT IDS

REQ-AATMS-ADM-001 Approval and Task Workflow Notifications

REQ-AATMS-ADM-002 Board Member Voting

REQ-AATMS-ADM-008 Program Management Template

REQ-AATMS-COM-001 Mass Communications

REQ-AATMS-COM-003 News Landing Page

REQ-AATMS-DEV-013 Event Management

REQ-AATMS-DEV-020 USAASC Program Applications

REQ-AATMS-DEV-031 Program Virtual Boards

SYSTEM-WIDE IDS - APPLY TO ALL WORKFLOWS

REQ-AATMS-SEC-001 Cybersecurity Compliance

REQ-AATMS-SEC-002 Identity and Access Management

REQ-AATMS-SEC-003 Accessibility and Usability Security

REQ-AATMS-SYS-001 Enterprise Alignment

REQ-AATMS-SYS-002 Performance and Availability

REQ-AATMS-SYS-003 Disaster Recovery

REQ-AATMS-UIX-011 Mobile Accessibility

REQ-AATMS-ANL-015 User Metrics Dashboard

Source: AATMS Master Requirements List v1.1, RTM_New; Workflow Session Master File v2.0 Page 6 of 21

AATMS Module Process Flow: Create Professional Development & Programs

E ve nt C oo rd in at or A

A T

M S

S ys te m

Start Creates ASC-sponsored professional development event

Sets approval and board settings based on the approval roles assigned to the selected template

Version 2.0

Sets the event schedule and duration

Selects the appropriate AATMS template to create a student application for admission

Publishes event End Event announcements are displayed in a carousel on the AATMS home page

End

Notifies eligible employees that an event has been published via notification bell in AATMS

Pulls AATMS report of eligible employees and sends customized email

Custom notification/ email needed?

Yes

No

WORKFLOW 6 OF 13

Apply for Professional Development & Programs RTM mapping

MODULE NARRATIVE

This module guides employees through applying for a professional development opportunity. It evaluates eligibility, prefills available profile and SRPE data, collects supporting documents, and routes the package through required supervisor and program-manager reviews while tracking feedback, decisions, and status notifications.

Mapping basis: Eligibility screening, profile/SRPE prefill, attachments, multi-level supervisor and program-manager decisions, feedback, and status notifications.

WORKFLOW-SPECIFIC REQUIREMENT IDS

REQ-AATMS-ADM-001 Approval and Task Workflow Notifications

REQ-AATMS-ADM-003 Data Accuracy

REQ-AATMS-ADM-007 Applicant Management

REQ-AATMS-ADM-009 Centralized Employee Profiles

REQ-AATMS-DEV-013 Event Management

REQ-AATMS-DEV-020 USAASC Program Applications

REQ-AATMS-DEV-025 Automated Supervisor Review Alerts

REQ-AATMS-DEV-026 Optical Character Recognition

REQ-AATMS-DEV-032 Text Analysis Software

REQ-AATMS-UIX-002 Application Updates

REQ-AATMS-ANL-001 Applicant Location Specification

REQ-AATMS-MGT-006 Designated Documentation Space

REQ-AATMS-MGT-014 Supervisor Review and Feedback

SYSTEM-WIDE IDS - APPLY TO ALL WORKFLOWS

REQ-AATMS-SEC-001 Cybersecurity Compliance

REQ-AATMS-SEC-002 Identity and Access Management

REQ-AATMS-SEC-003 Accessibility and Usability Security

REQ-AATMS-SYS-001 Enterprise Alignment

REQ-AATMS-SYS-002 Performance and Availability

REQ-AATMS-SYS-003 Disaster Recovery

REQ-AATMS-UIX-011 Mobile Accessibility

REQ-AATMS-ANL-015 User Metrics Dashboard

Source: AATMS Master Requirements List v1.1, RTM_New; Workflow Session Master File v2.0 Page 7 of 21

AATMS Module Process Flow: Apply for Professional Development & Programs

E m pl oy ee S up er vi so r A

A T

M S

S ys te m

S ec on d

Li ne

S up e rv is or

P ro gr am

M an ag er

Start Applies for ASC-sponsored professional development event

Version 2.0

View employee’s application and previous event submissions via task

Supervisor approval required?

Review ASC-sponsored professional development events

Meet eligibility requirements? Yes

No

Employee is unable to apply and is directed to submit an

“Ask a Talent Manager” request if non-acq. experience should be considered

Prepopulates applicable fields from talent profile and

SRPE

Completes or attaches additional req’d.

information by program

Second-line supervisor approval required?

Supervisor decision? Approves application

Adds comment and denies application

Yes

Submits application

View employee’s application and previous event submissions via task

Second-line supervisor decision?

Routes the application through the approval workflow and notifies the approver when approval is required

Approve

Deny

View employee’s application and previous event submissions via task

Program manager decision?

Yes

Updates application based on feedback received

No

Adds comment and returns to employee

Return for edits

Adds comment and denies application

Approve

Deny

Adds comment and returns to employee

Return for edits

Approves application

Adds comment and denies application

Approve

Deny

Adds comment and returns to employee

Return for edits

Generates application denial notification with comments to employee Closes application End

Approves application

Generates application denial notification with comments to employee and first line supervisor

Closes application End

Generates application denial notification with comments to employee and first line supervisor

Closes application End

Generates application confirmation notification to employee and first line supervisor

Generates application approval notification with comments to employee and first line supervisor

Closes application End

No

Civ or Mil? Civ

Mil

Continue with Mil process flow (TBD)

Prescreen for eligibility

End

WORKFLOW 7 OF 13

Case Management RTM mapping

MODULE NARRATIVE

This module provides a structured process for submitting, assigning, researching, and resolving user support requests. Cases are routed by command or responsibility, may be returned for additional information, can be escalated when necessary, and retain the actions and final resolution for accountability and trend analysis.

Mapping basis: Help request submission, command-based assignment, additional-information loop, administrative action, resolution, and escalation.

WORKFLOW-SPECIFIC REQUIREMENT IDS

REQ-AATMS-UIX-003 Help Request Response

REQ-AATMS-UIX-004 Help Request Review

REQ-AATMS-UIX-007 System Resources Accessibility

REQ-AATMS-UIX-008 Ticket Submission / Escalation

SYSTEM-WIDE IDS - APPLY TO ALL WORKFLOWS

REQ-AATMS-SEC-001 Cybersecurity Compliance

REQ-AATMS-SEC-002 Identity and Access Management

REQ-AATMS-SEC-003 Accessibility and Usability Security

REQ-AATMS-SYS-001 Enterprise Alignment

REQ-AATMS-SYS-002 Performance and Availability

REQ-AATMS-SYS-003 Disaster Recovery

REQ-AATMS-UIX-011 Mobile Accessibility

REQ-AATMS-ANL-015 User Metrics Dashboard

Source: AATMS Master Requirements List v1.1, RTM_New; Workflow Session Master File v2.0 Page 8 of 21

AATMS Module Process Flow: Case Management

T a le nt

M a n ag e r

U se r A

A T

M S ys te m T a le nt

A d m in is tr a to r

End

Start Login to AATMS through

SSO

Access AATMS service catalog and select ask a talent manager

Case auto-assigned based on command

Additional information required?

Complete and submit request

No

Yes

Review request details

Provide additional information

Resolve case and update work notes

Escalate? No

Review request details Complete administrative action

Version 2.0

WORKFLOW 8 OF 13

Talent Profile (Employee) RTM mapping

MODULE NARRATIVE

This module gives employees a consolidated view of their acquisition career and talent information. Users can maintain permitted profile fields, review certifications and development history, request correction of authoritative data through the appropriate channel, and produce a printable profile for career planning and personnel actions.

Mapping basis: Unified employee profile, permitted self-service edits, talent-manager/DCPDS correction requests, career data, and printable profile/certification output.

WORKFLOW-SPECIFIC REQUIREMENT IDS

REQ-AATMS-ADM-003 Data Accuracy

REQ-AATMS-ADM-009 Centralized Employee Profiles

REQ-AATMS-DEV-006 Career Pathing Portal

REQ-AATMS-DEV-009 Degree/Major Data Field

REQ-AATMS-DEV-011 Edit Talent Profile

REQ-AATMS-DEV-018 Print Certifications/Credentials

REQ-AATMS-DEV-019 Print Talent Profile

REQ-AATMS-UIX-003 Help Request Response

REQ-AATMS-UIX-007 System Resources Accessibility

REQ-AATMS-TM-001 Career Profile & Pathways

SYSTEM-WIDE IDS - APPLY TO ALL WORKFLOWS

REQ-AATMS-SEC-001 Cybersecurity Compliance

REQ-AATMS-SEC-002 Identity and Access Management

REQ-AATMS-SEC-003 Accessibility and Usability Security

REQ-AATMS-SYS-001 Enterprise Alignment

REQ-AATMS-SYS-002 Performance and Availability

REQ-AATMS-SYS-003 Disaster Recovery

REQ-AATMS-UIX-011 Mobile Accessibility

REQ-AATMS-ANL-015 User Metrics Dashboard

Source: AATMS Master Requirements List v1.1, RTM_New; Workflow Session Master File v2.0 Page 9 of 21

AATMS Module Process Flow: Talent Profile (Employee)

E m pl oy e e

T al en t M an ag er A

A T

M S

S ys te m

EndStart Open talent profile

Display one screen with tabs and data lookup or review options

Employee-eligible updates needed?

View personal details, position, assignment, training, certification, credentials, licenses, education, skills and preferences

Edit eligible fields (i.e., mentor)

Yes

Submit ask a talent manager request

No Printable needed?

Generate one page talent profile (baseball card)

Print End

Yes, all other edits

No

Save updates

Yes, talent profile

Version 2.0

Other updates needed?

Ticket is created to track request and is auto-assigned to talent manager

Updates applicable fields for employee

Generate printable PDF certification

No

Yes, certification

Submit ticket with

DCPDS

Yes, personnel data edits

WORKFLOW 9 OF 13

Knowledge Management - New Article RTM mapping

MODULE NARRATIVE

This module enables authors to create standardized knowledge articles using approved templates and rich-text content. Articles move through draft, reviewer feedback, revision, and approval stages before publication, with notifications and status controls supporting consistent, governed content release.

Mapping basis: Template-based knowledge authoring, rich-text content, draft/review/feedback cycle, approval notification, and publication.

WORKFLOW-SPECIFIC REQUIREMENT IDS

REQ-AATMS-ADM-001 Approval and Task Workflow Notifications

REQ-AATMS-COM-002 Self-Service Knowledge

REQ-AATMS-DEV-023 Access & Manage

REQ-AATMS-UIX-005 Spell Check

REQ-AATMS-UIX-007 System Resources Accessibility

SYSTEM-WIDE IDS - APPLY TO ALL WORKFLOWS

REQ-AATMS-SEC-001 Cybersecurity Compliance

REQ-AATMS-SEC-002 Identity and Access Management

REQ-AATMS-SEC-003 Accessibility and Usability Security

REQ-AATMS-SYS-001 Enterprise Alignment

REQ-AATMS-SYS-002 Performance and Availability

REQ-AATMS-SYS-003 Disaster Recovery

REQ-AATMS-UIX-011 Mobile Accessibility

REQ-AATMS-ANL-015 User Metrics Dashboard

Source: AATMS Master Requirements List v1.1, RTM_New; Workflow Session Master File v2.0 Page 10 of 21

AATMS Module Process Flow: Knowledge Management – New Article

K n ow le d g e M a n ag e r A

A T

M ys te m K n ow le d g e

A u th o r

Start Create new knowledge article from templates

Draft article saved

Enter title, content, category, and data

Save Draft Save draft Submit article for review

Generate notification to knowledge manager for approval

Validate article content and metadata

Approve article?

Yes

Provide feedback for revision

Revise article based on feedback and save draft

Article published and visible to users

End

Version 2.0

Start Create new knowledge article from templates

Enter title, content, category, and data

Save draft No

WORKFLOW 10 OF 13

Knowledge Management - Edit Article RTM mapping

MODULE NARRATIVE

This module manages controlled updates to published knowledge content. An author revises an existing article, routes the changes for review and feedback, addresses required edits, and republishes the approved version while maintaining a governed content lifecycle.

Mapping basis: Knowledge content update, draft/review/feedback cycle, approval notification, and republishing.

WORKFLOW-SPECIFIC REQUIREMENT IDS

REQ-AATMS-ADM-001 Approval and Task Workflow Notifications

REQ-AATMS-COM-002 Self-Service Knowledge

REQ-AATMS-DEV-023 Access & Manage

REQ-AATMS-UIX-005 Spell Check

REQ-AATMS-UIX-007 System Resources Accessibility

SYSTEM-WIDE IDS - APPLY TO ALL WORKFLOWS

REQ-AATMS-SEC-001 Cybersecurity Compliance

REQ-AATMS-SEC-002 Identity and Access Management

REQ-AATMS-SEC-003 Accessibility and Usability Security

REQ-AATMS-SYS-001 Enterprise Alignment

REQ-AATMS-SYS-002 Performance and Availability

REQ-AATMS-SYS-003 Disaster Recovery

REQ-AATMS-UIX-011 Mobile Accessibility

REQ-AATMS-ANL-015 User Metrics Dashboard

Source: AATMS Master Requirements List v1.1, RTM_New; Workflow Session Master File v2.0 Page 11 of 21

AATMS Module Process Flow: Edit Article

K n ow le d g e M a n ag e r A

A T

M S

S ys te m

K n ow le d g e A u th o r

Start Open existing knowledge article Update article content Save Draft Save draft

Updated article published to AATMS

Approve article?

Provide feedback for revision

Revise article based on feedback

End

Version 2.0

Validate article content and metadata

Draft article saved

Submit updated article

Generate notification to knowledge manager for approval

NoStart Open existing knowledge article Update article content Save draft

WORKFLOW 11 OF 13

Knowledge Management - Retire Article RTM mapping

MODULE NARRATIVE

This module removes outdated or superseded knowledge articles from active use through a controlled retirement process. It captures the retirement request and rationale, routes the decision to the knowledge manager, supports revision when retirement is not approved, and preserves status history and notifications.

Mapping basis: Retirement request, manager decision, archive/retire state, revision loop, status history, and author notifications.

WORKFLOW-SPECIFIC REQUIREMENT IDS

REQ-AATMS-ADM-001 Approval and Task Workflow Notifications

REQ-AATMS-COM-002 Self-Service Knowledge

REQ-AATMS-DEV-023 Access & Manage

REQ-AATMS-DEV-029 Training History

REQ-AATMS-ANL-015 User Metrics Dashboard

SYSTEM-WIDE IDS - APPLY TO ALL WORKFLOWS

REQ-AATMS-SEC-001 Cybersecurity Compliance

REQ-AATMS-SEC-002 Identity and Access Management

REQ-AATMS-SEC-003 Accessibility and Usability Security

REQ-AATMS-SYS-001 Enterprise Alignment

REQ-AATMS-SYS-002 Performance and Availability

REQ-AATMS-SYS-003 Disaster Recovery

REQ-AATMS-UIX-011 Mobile Accessibility

REQ-AATMS-ANL-015 User Metrics Dashboard

Source: AATMS Master Requirements List v1.1, RTM_New; Workflow Session Master File v2.0 Page 12 of 21

AATMS Module Process Flow: Retire Article

K n ow le d g e A u th o r

A A

T M

S S ys te m K n ow le d g e

M a n ag e r

Start

Review retirement pending status

Approve?

Retirement status = retired

Article marked as retired

Generate notification to knowledge author that knowledge article has been archived

End

Version 1.0

Generate notification to knowledge author to update article

Update article content/ extend valid date

Article republished to active view

Approve?

Validate article content and metadata

Save and submit updated article

Start

Start Request article retirement

Retirement request initiated

Yes

Return to knowledge author for updates

No

No

Generate notification to knowledge author that knowledge article has been republished

Yes

Set status to pending retirement

Retirement request initiated

WORKFLOW 12 OF 13

SRPE Workflow RTM mapping

MODULE NARRATIVE

This module manages creation and completion of the Senior Rater Potential Evaluation. It prepopulates available employee data, routes the evaluation through the required rating chain, captures assessments and comments, supports reassignment when necessary, records digital signatures, and notifies participants as the evaluation advances.

Mapping basis: Auto-populated SRPE record, first- and second-line reviews, senior-rater decision, comments, digital signatures, reassignment support, and notifications.

WORKFLOW-SPECIFIC REQUIREMENT IDS

REQ-AATMS-ADM-001 Approval and Task Workflow Notifications

REQ-AATMS-ADM-003 Data Accuracy

REQ-AATMS-ADM-009 Centralized Employee Profiles

REQ-AATMS-ADM-010 Delegating Access to Employee Submission Reviews

REQ-AATMS-SEC-003 Accessibility and Usability Security

REQ-AATMS-DEV-017 Leadership Development Evaluation

REQ-AATMS-MGT-004 Change 2nd Line Supervisor

SYSTEM-WIDE IDS - APPLY TO ALL WORKFLOWS

REQ-AATMS-SEC-001 Cybersecurity Compliance

REQ-AATMS-SEC-002 Identity and Access Management

REQ-AATMS-SEC-003 Accessibility and Usability Security

REQ-AATMS-SYS-001 Enterprise Alignment

REQ-AATMS-SYS-002 Performance and Availability

REQ-AATMS-SYS-003 Disaster Recovery

REQ-AATMS-UIX-011 Mobile Accessibility

REQ-AATMS-ANL-015 User Metrics Dashboard

Source: AATMS Master Requirements List v1.1, RTM_New; Workflow Session Master File v2.0 Page 13 of 21

AATMS Module Process Flow: SRPE Workflow

S ec on d

L in e S up er vi so r F irs t L in e

S up er vi so r

A A

T M

S S ys te m S en io r R at er generated

Start

Select the employee for SRPE evaluation (e.g., ad hoc evaluation, employee leaving)

End

First line supervisor reviews SRPE record and employee information

Annual SRPE record created, auto-populate employee & supervisor information

Assign to first line supervisor, state = first line supervisor review

Generate notification to first line supervisor

Provide input for the position duty description and professionalism, competencies and attributes parts of the AAW

Form I SRPE

Approve?

First line supervisor denies with comment, provides digital signature

Deny

Task created for second line review, state = second line supervisor review

Generate notification to second line supervisor

Second line supervisor reviews SRPE sections

Approve supervisor inputs?

Second line supervisor denies with comments, provides digital signature

Task complete, state = senior rater review

Generate notification created to assigned senior rater for final review

Generate notification to employee for evaluation denial reason

End

Senior rater reviews SRPE sections

Approve supervisor inputs?

Capture senior rater signature

Senior rater denies with comments, provides digital signature

Deny

Capture senior rater signature

Task complete, state = complete

Generate notification with decision to employee

Generate notification to employee for evaluation denial reason

End

Start

Generate notification to employee for evaluation denial reason

First line supervisor provides digital signature

Approve

Task complete, state = denied

Second line supervisor denies with comments for resubmission, provides digital signature

Deny Return for edits

Second line supervisor approves, provides digital signature

Approve

Task complete, state = denied

Generate notification to first line supervisor for revision

Capture second line supervisor signature

Capture first line supervisor signature

Capture first line supervisor signature

Capture second line supervisor signature

Task complete, state = first line supervisor review

Capture second line supervisor signature

Task complete, state= denied

Senior rater approves, provides digital signature

Approve

Generate notification for first or second line supervisor for revision

Senior rater denies with comments for resubmission, provides digital signature

Return for edits

Capture senior rater signature

Task complete, state= first or second line supervisor review

Revise based on comments and updates required from the second-line supervisor

WORKFLOW 13 OF 13

Position Management - Create or Update Position RTM mapping

MODULE NARRATIVE

This module enables authorized users to create and maintain acquisition positions within the MAPL roster. Users can review the current roster and position history, enter a new position or update an existing one, validate and save the changes, and refresh the roster so approved position data remains current.

Mapping basis: MAPL position roster review, history visibility, new-position entry, authorized update, save, and roster refresh.

WORKFLOW-SPECIFIC REQUIREMENT IDS

REQ-AATMS-ADM-003 Data Accuracy

REQ-AATMS-ANL-015 User Metrics Dashboard

REQ-AATMS-MGT-001 Acquisition Positions Management

REQ-AATMS-MGT-007 New Position

REQ-AATMS-MGT-008 Position Information

REQ-AATMS-MGT-009 Position Management Admin Mode

REQ-AATMS-MGT-011 Position Management Read Only

SYSTEM-WIDE IDS - APPLY TO ALL WORKFLOWS

REQ-AATMS-SEC-001 Cybersecurity Compliance

REQ-AATMS-SEC-002 Identity and Access Management

REQ-AATMS-SEC-003 Accessibility and Usability Security

REQ-AATMS-SYS-001 Enterprise Alignment

REQ-AATMS-SYS-002 Performance and Availability

REQ-AATMS-SYS-003 Disaster Recovery

REQ-AATMS-UIX-011 Mobile Accessibility

REQ-AATMS-ANL-015 User Metrics Dashboard

Source: AATMS Master Requirements List v1.1, RTM_New; Workflow Session Master File v2.0 Page 14 of 21

AATMS Module Process Flow: Position Management: Create New Position or Update Existing Position

A A

T M

S S ys te m P o si tio n

M an a ge r

Version 1.0

EndStart

Review the official MAPL position list to see position details and view position history logs

Update position details as needed

Save changes

Update details? No

Yes

Create new?

Add position details as needed

Save changes

Yes

No

Version 2.0

End New positions and position updates are reflected in MAPL position list