Attachment 002 PWS_A8-3kW_SPRBL125R0002.pdf

PERFORMANCE WORK STATEMENT (PWS)

Repair of A8 Frequency Converters used on MEP-831A 3kW Tactical Quiet Generators

11 APR 2024

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide service to repair A8 Frequency Converters (FC). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform service to repair A8 Frequency Converters as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The Original Equipment Manufacturer (OEM) of the A8 FC is Technology Research Corp (TRC), 5250 140th Avenue North, Clearwater, Florida 33760-3728. TRC developed the A8 FCs specifically for the 60 Hz and 400 Hz 3 KW TQGs. TRC’s A8 FCs were acquired as part of the acquisition of the TQGs. TRC is the only source identified on the source control Drawing (SCDs) for these items.

TRC designed the A8 FCs specifically for the Government’s TQGs and only TRC’s A8 FCs were extensively tested to ensure adequate performance and reliability. TRC maintains configuration control of the internal components of the A8 FCs and is the only entity with full knowledge of the current configuration baseline and the parts required to repair these items. TRC also possesses unique and comprehensive automated functional testing equipment and Diagnostic procedures for the A8 FCs to ensure that repaired A8s are adjusted correctly and meet OEM performance specifications. The necessary Acceptance Test Procedures (ATP) and documentation needed to repair the item are proprietary to TRC.

Failure to repair the A8 FCs will increase the life cycle costs of the 3kW TQG and potentially decrease 3kW TQG readiness rates.

1.3 Objectives: The contractor shall repair the A8 Frequency Converters (60Hz & 400Hz) to the requirements stated in the individual Technical Requirements document (drawings) for the converters. The items being repaired are Part Numbers NSNs 5895-01-477-0855, 5895-01-477-0858; respectively. The contractor shall repair the items in the quantity set forth in Section B of the schedule in accordance with this PWS.

1.4 Scope: Service to repair A8 Frequency Converter. Services include repairing the A8 FCs and test them to meet the electrical performance requirements of drawing 98-19604. The contractor shall ensure the A8 FCs being repaired have the correct data plate.

1.5 Period of Performance: Five (5) Year Indefinite Delivery Indefinite Quantity contract. The period of performance shall be for Five (5) Years of 60 months. The Period of Performance reads as follows:

Ordering Year 1- Date of award plus 364 days Ordering Year 2- Day 365 through day 729 after contract award Ordering Year 3- Day 730 through day 1,094 after contract award Ordering Year 4- Day 1,095 through day 1,459 after contract award Ordering Year 5- Day 1,460 through day 1,824 after contract award

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is how he assures himself that his work complies with the requirement of the contract. The QCP is to be delivered, within 30 days after contract award or with the contractors proposal if it is an evaluation factor, three copies of a comprehensive written QCP shall be submitted to the KO and COR within 5 working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The contractor is not required to perform services on holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

1.6.4 Hours of Operation: The contractor is responsible for conducting business hours applicable by their organization. Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at Technology Research Corp (TRC), 5250 140th Avenue North, Clearwater, Florida 33760-3728

1.6.6 Type of Contract: The government will award a Five (5) Year Indefinite Delivery Indefinite Quantity contract.

1.6.7 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.6.8 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.9 Key Personnel: The follow personnel are considered key personnel by the government: Contracting Officer, Contracting Specialist, Integrated Logistics Specialist, Inventory Management Specialist, Maintenance Engineer, Contracting Officer Representative, Generator Branch Chief. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed in their respective job descriptions for their government organization.

1.6.10 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.11 Data Rights The Government does not possess technical data (drawing or specifications) that completely define form fit, and function (F3) of the items being repaired and modified. In addition, the F3 of the A8 FCs are not defined in any nationally recognized industry standard or specification. The Government does not possess the detailed Level 3 drawings for the A8 FCs, which are proprietary to TRC.

1.6.12 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AQL Acceptance Quantity Level AR Army Regulation CCE Contracting Center of Excellence CDRL Contract Data Requirements List CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation FC Frequency Converter F3 Form, Fit, and Function HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OEM Original Equipment Manufacturer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RTAT Repair Turn Around Time SQL Standard Quantity Level TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: N/A

3.2 Facilities: N/A

3.3 Utilities: N/A

3.4 Equipment: N/A

3.5 Materials: Inventory Spreadsheet. Contractor will send an inventory spreadsheet on the day of receipt of assets to repair no later than ten (10) working days of receipt of assets. The contractor will also send an inventory spreadsheet on the day that repairs are completed and shipped to Depot no later than five (5) days of shipping. Spreadsheet must include NSN, work done and serial number. Any unserviceable FC will be inventoried and accounted for separately on the same spreadsheet. Reference CDRL H001.

Part 4 Operations Security, Foreign Influence and Whistleblower Rights

4. Operational Security (OPSEC), Controlled Unclassified Information (CUI)

4.1 Include DFARS clause 252.204-7012, which requires the contractor to comply with NIST 800-171.

Also include DFARS provision 252.204-2019 into solicitations. Acquisition officials should follow procedures outlined in DFARS 204.73 and verify vendors have an adequate NIST SP 800-171 summary assessment score within the Supplier Performance Risk System (within PIEE). If the score doesn't show a medium- or high-level assessment with a score of 110 or better (as described in the "NIST SP 800-171 DoD Assessment Methodology"), include clause 252.204-7020 and obtain the vendor's "system security plan" and "plan of action" for NIST SP 800-171 verification and assurance by Army security officials.

4.2 Foreign Influence. In accordance with CDRL item F001, the contractor shall provide documentation that the organization is free of any foreign influence, indebtedness, liabilities, or obligations. Foreign subcontractor participation will be handled in accordance with AR 380-10 (Foreign Disclosure and Contact with Foreign Representatives); DTM 09-019 [Policy Guidance for Foreign Ownership, Control, or Influence (FOCI)]; National Disclosure Policy, and affiliated regulations and/or supplements.

4.3 Whistleblower Rights in accordance with 41 U.S.C. 4712 and Federal Acquisition Regulation (FAR) 3.900 through 3.905. In conjunction with employee rights notification of malfeasance can produce a triggering event. Reporting of an incident that impacts a triggering event may lead to the release of the technical information to protect the governments interest.

https://www.govinfo.gov/link/uscode/41/4712 https://www.acquisition.gov/far/part-3#FAR_3_900 https://www.acquisition.gov/far/part-3#FAR_3_905

PART 5

CONTRACTOR FURNISHED ITEMS AND SERVICES

5. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

5.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

5.2 Secret Facility Clearance: N/A.

5.3. Materials: The Contractor shall provide an Inventory Spreadsheet, Inspection Report IAW CDRLs and Maintenance Records upon Government Request. Refence CDRL D001 and H001.

5.4. Equipment: N/A

PART 6

SPECIFIC TASKS

6. Specific Tasks:

6.0. Basic Services. The items being repaired herein, A8 Frequency Converters for 3kw

NSN Part Number

Repair/Modified (60Hz)

5895-01-477-0855 29350

Test and Inspect (400Hz)

5895-01-477-0858 29340

The contractor shall repair the A8 Frequency Converters to the requirements stated in the individual Technical Requirements document (drawings) for the converters. The contractor shall repair the items in the quantity set forth in Section B of the schedule in accordance with Documents listed above and this PWS. In the event of a conflict between the requirements of this PWS and any drawings for the item on contract, the requirements of this PWS shall govern. The repaired A8 Frequency Converters shall meet the electrical performance requirements of drawing 98-19604.

6.1. Obsolescence & Diminishing Manufacturing Sources and Material Shortages (DMSMS) All changes or departures, to include part obsolescence, and product improvements, shall be submitted to the Government via RFC (reference TRD section Configuration Baseline in conjunction with CDRL A001) or Obsolescence Alert Notice (reference CDRL C001). The report shall include a reference to the original part number from the TDP or RPSTL and the replacement part along with cost and time impacts and a mitigation strategy.

6.2. Test and Inspection. Upon the receipt of a funded Test and Inspection (T&I) modification or task order from the Government and the receipt of an asset(s) as defined by National Stock Number (NSN) and Serial Number by the Government; the contractor shall T&I the item(s). The T&I efforts shall consist of a thorough analysis of the equipment to determine the cause of failure and the submission of a T&I report. The purpose of a T&I of the items is to discover the fault or faults and receive a report inclusive of a contractor’s repair recommendation, anticipated timeframe and cost estimate.

The T&I shall be performed IAW this PWS, QASP and TRD requirements, with all measurements and observations recorded on a Test Data Sheet. Contractor format test data sheets are authorized as long as the tests and measurements made are traceable to this PWS, QASP and TRD. Non-operational item(s) shall then be further inspected, tested and fault isolated for damage, mishandling, property identity, unidentifiable item(s), actual item failures and completeness of the item(s). The T&I report shall include the test results and as appropriate, a repair recommendation that shall identify a repair categorization (Repairable, BER (Beyond Economical Repair), or NEOF (No Evidence of Failure) as defined in paragraph 6.4) and associated cost in conjunction with PWS paragraph 6.8.1.1 and 6.8.1. The T&I phase shall be complete within thirty

(10) days after receipt of the items. The contractor shall submit a T&I report IAW CDRL D001 within 15 days of completing the T&I phase.

6.2.1. Repair Categorization. Upon completing the T&I phase and as an element of the T&I report, the contractor shall categorize each asset accordingly:

6.2.1.1. Repairable. A repairable item is one that:

(a) In the course of operation and use, is found to be non-functional or inoperable;

(b) Does not satisfy its intended function;

(c) Does not perform within its design specifications; and

(d) Has been determined, based upon the T&I examination, to be fixable without exceeding a significant level (approximately 65%) of the item’s value should it be purchased new.

The repair process for an unserviceable, but repairable item typically consists of troubleshooting, evaluating, repairing, and verifying its performance (recertification). For Repairable items, the contractor shall determine the extent of repair as minor, standard or major.

6.2.1.2. Repairs shall be categorized as:

(a) Minor Repair – repair cost is expected to be no greater than 30% of replacement cost per item,

(b) Standard Repair – repair cost is expected to be between 31% - 45% of replacement cost per item,

(c) Major Repair – repair cost is expected to be between 46% - 65% of replacement cost per item,

6.3. Total Cost and Beyond Economic Repair Costs (BER) The total cost to repair to the Government shall be defined as all firm fixed costs associated with the full repair and warranty of each FC. The Government has established a BER threshold value of 65% of the total cost to produce a new fully functioning FC. The contractor shall not repair any unit exceeding the cost of the BER to repair the FC without written authorization from the Government.

The Government retains the right to request enlarged color photographs of any asset identified as BER. These photographs shall clearly portray the extent of damage to the end item and/or effects of overheating. One photograph shall be of the entire end item showing the part number and serial number. The results of any electrical testing performed on the end item shall also be submitted for review.

6.3.1 Return Shipments for BER Assets. After an asset is deemed Beyond Economic Repair by the Government, TRC will package and palletize the asset. When enough assets are collected via BER determination, TRC will be responsible to ship the pallet of BER assets to Tobyhanna Army Depot for disposition.

Tobyhanna Army Depot DODAAC: W25G1W RIC BY6

ATTN: DLA RECEIVING DEPT

WAREHOUSE 6 BAY4, PLANT 7000

11 HAP ARNOLD BLVD. BLDG

MARK FOR: BY6, Plant 7000, TOBYHANNA, PA 18466-5110

6.4. No Evidence of Failure (NEOF). A NEOF item is one that:

(a) Has gone through T&I examination,

(b) Has been determined to be one for which repairs are unnecessary;

(c) The item is fully functional and operable;

(d) The item satisfies its intended function; and

(e) The item performs within its design specifications.

6.5. Repair Turn Around Time (RTAT) All work shall be completed within 90 days of receipt of assets to be repaired.

These requirements listed may be expanded by mutual agreement between the Government and the Contractor by modification to the contract.

6.6.. Requirements for Packaging. Reference PACKAGING section of Technical Requirements Documents

(TRD).

6.7. Requirements for Item Marking. Part Number Marking.

Each A8 Frequency Converter delivered under contract, along with each assembly, sub assembly, and module, shall be legibly marked with the appropriate part number and manufacturer’s identification and serial number in accordance with MIL-STD-130N and this PWS. Hardware such as screws, nuts, bolts, etc., need not be marked. The marking shall become permanently part of the item after it is applied, and can be applied using deformation, tag, rubber stamp with permanent characteristics, etc. The marking shall not interfere with proper operation of the item, and shall have no deleterious effect on the item. Any item deemed unsuitable for marking as outlined herein shall be identified to the Contracting Officer for resolution as to marking requirement. This requirement may be entirely met by existing marking requirements contained within the drawings or specifications cited in this contract.

6.8. Requirements for Contractor Repair.

All work performed by the contractor shall be accomplished in accordance with (IAW) this contract and PWS. The contractor shall repair the A8 Frequency Converters as follows.

6.8.1. Inspection. Upon receipt of an A8 Frequency Converter (FC) at the contractor’s facility, the Contractor shall verify that the A8 FC was issued with the correct NSN, test and inspect to determine cause of failure, and determine the required repair(s). If the item is still covered under an existing warranty, repair shall be at no cost to the Government. Any A8 FC deemed uneconomical to repair shall be tagged as such.

6.8.1.1. Inspection Report. A report shall document, by serial number, the reason any A8 FCs are classified as uneconomical to repair, disposition instructions, BER, NEOF and RTAT (Reference Para. 6.2). Reasons for classifying the A8 FC as uneconomical to repair are: signs of burning, pressure washing with corrosive chemicals or saltwater, operation while internal components were wet showing signs of electrical arcing or breakdown, or extensive sheet metal damage combined with internal damage. A report shall also identify any A8 FCs that were shipped under an incorrect NSN. The report shall be readable with Microsoft Office software. The inspection report shall be submitted as required for each Delivery Order no later than ten (10) working days after government acceptance of the Delivery Order hardware. Additional reports are acceptable. The report shall be in a digital format readable with Microsoft Office software. Reference

CDRL D001.

6.8.2. Cleaning. The exterior, interior, and interior components shall be cleansed with compressed air, water, and noncorrosive detergent as needed to remove dirt, dust, and other foreign material from the A8 Frequency Converters (FC). The cleaning shall leave no residue or moisture and enable the A8 FC to meet the performance requirements of drawing 98-19604.

6.8.3. Repair. All failed, destroyed, inoperable, and out of tolerance components and parts shall be identified through troubleshooting and replaced. All fuses shall be replaced. The A8s shall be upgraded to the current production configuration, other than the heat sink and upgraded associated parts. All replacement parts shall be in accordance with (IAW) TRC’s bill of materials and tested in accordance with TRC’s incoming test requirements prior to installation in the A8. The main cooling fan assembly shall be replaced and the blocking diode installed. Bent sheet metal shall be straightened or replaced. Hardware, covers, decals, and other exterior case components shall be replaced if missing or damaged.

6.8.4. Testing. The A8 LRUs shall be tested prior to final assembly. Assembled A8 Frequency Converters (FCs) shall be bench tested in accordance with (IAW) TRC’s full operational tests and the results recorded and the results recorded as a computerized record. Final acceptance test shall consist of operation connected to a 3kW Tactical Quiet Generator Set. A8 FC shall be tested with resistive and reactive loads, at no load, ½ load, and full load, in both 120VAC single phase 2 wire output, and 120/240 VAC single phase 3 wire output. Test equipment shall monitor output wave forms and harmonics under all loads and verify compliance with TRC’s output quality specifications.

6.8.5. Marking. Repaired and upgraded A8 Frequency Converters shall be permanently marked with the correct NSN, part number, CAGE, serial number, and the date of modification. Any A8 Frequency Converters that have the repair NSN of, 5895-01-587-6582, will be reverted back to the prime NSN listed through out this document, 5895-01-477-0855.

6.8.6. Maintenance Records. The Contractor shall maintain a record of all tests, inspection, and repair actions performed during this contract. The Maintenance Record shall, at least, identify the A8 Frequency Converter by part number, serial number, repair action taken, why a repair decision was made, date of each item received for repair, and actual date of repair. This data shall be made available for review upon request by the Government.

6.9. Requirements for Final Inspection and Testing.

The contractor shall implement and maintain a Final Inspection and Test System that meets or exceeds the requirements established below. These requirements are commonly accepted practices employed by industry in both national and international manufacturing environments.

6.9.1. Quality System. The contractor shall establish/maintain a quality approach to ensure higher-level product integrity and to satisfy contract or order requirements.

6.9.1.1 Quality Audits. The contractor shall perform internal quality audits to verify the effectiveness of their quality approach. Records will be made available to the government upon requests.

6.9.2. Inspection and Testing Procedures. The contractor shall utilize documented procedures for final inspection and testing of finished products to ensure that all contract requirements are satisfied.

6.9.3. Inspection and Testing. The quality system shall assure that all final inspection and tests required to satisfy contractual requirements are conducted.

6.9.4. Records. The contractor shall maintain and utilize all records required for effective operation of the quality approach. The quality approach shall ensure that these records are complete. Shipping box label NSN must be the same as the data plate.

6.9.5. Measuring, Testing, and Inspection Equipment. The contractor shall provide and maintain gages (including production tooling used for inspection purposes) and other measuring and testing equipment to assure that finished products conform to contract requirements. These devices shall be calibrated against certified measurement standards, which are traceable back to national/international standards.

6.9.6 Inspection and Test Status. The contractor shall maintain a system for the identification of the inspection and test status of all products throughout all stages of the manufacturing cycle.

6.9.7. Nonconforming Material. The contractor shall maintain controls for material, which does not satisfy contract or order requirements, including procedures for the identification, segregation, and disposition (rework/repair, scrap, etc.).

6.9.8. Corrective Action. The contractor shall promptly act to correct nonconforming materials and conditions to satisfy contract requirements.

6.9.9. Training Requirements. The contractor shall identify/provide the training needs of its personnel who will perform inspections and testing.

6.10. Reuse of Packaging Materials. The contractor shall make maximum use of the packaging materials in which the equipment was originally received when packaging repaired/replacement equipment.

6.11. Requirements for Warranty. The contractor shall provide a no cost warranty (1 year) covering workmanship and materials for all items furnished in accordance with this contract or any modification thereof. All items repaired by the contractor shall be covered by the same warranty applicable to new and repaired items delivered under this contract.

6.12. Requirements for Inspection and Testing of 400 Hz Frequency Inverter. Testing. The 400 Hz A* Frequency Converters will not be repair under this contract, they will only be going through Testing and Inspection. The 400Hz A8 Frequency Converters (FCs) shall be bench tested in accordance with (IAW) TRC’s full operational tests and the results recorded, and the results recorded as a computerized record.

Final acceptance test shall consist of operation connected to a 3kW Tactical Quiet Generator Set. A8 FC shall be tested with resistive and reactive loads, at no load, ½ load, and full load, in both 120VAC single phase 2 wire output, and 120/240 VAC single phase 3 wire output. Test equipment shall monitor output wave forms and harmonics under all loads and verify compliance with TRC’s output quality specifications.

The 400 Hz shall not have any repair markings when validated for correct operation.

PART 7

CONTRACTOR FURNISHED ITEMS AND SERVICES

8.0. Total Asset Visibility – Contractor (TAV-C)

8.1. Introduction. The Army Materiel Command (AMC) and its units use Total Asset Visibility– Contractor (TAV-C) capability in its Logistics Management Program (LMP) to account for Government Furnished Equipment, Materiel, or Property (GFE/M/P) placed in the possession of contractors to support contracts for:

1) repair, modification, or upgrade work; 2) materials held for Stock, Store and Issue (SSI), or 3) New Production. Accounting records within LMP for this inventory are subject to verifying physical inventories and audits by the Army to ensure accuracy. This section addresses contractor requirements for repair, modification and/or upgrade contracts.

8.2 System Overview and Portal Access Requirements. To use TAV-C, Contractors shall request one of two TAV-C access methods below to exchange required inventory data with LMP: 1) Defense Logistics Management Standards (DLMS) interface or 2) the Army TAV-C Portal. Approval of the contractor’s access method will be based first on the type of work being performed, second, the sufficiency of the contractor’s existing property accountability and connectivity to LMP, and third, request by the contractor to use the portal based on economic factors.

8.2.1. Accounting Methods. Contractors can choose between the two methods for accounting for government property as further described below:

(a) Defense Logistics Management Standards (DLMS) interfaces: Contractors that have accounting systems capable of using a DLMS interface (see: DLM 4000.25, Defense Logistics Management Standards (DLMS) on the Defense Logistics Agency (DLA) website) shall request to use their accounting system and interface to account for Government Furnished Equipment/Materiel/Property (GFE/M/P) using DLMS transactions.

NOTE: If a contractor does not currently have an established DLMS interchange with Defense Logistics Agency (DLA) Defense Automated Addressing System (DAAS), it will be the contractor’s responsibility to contact DAAS to establish access to DAAS messaging system to support the exchange of DLMS transactions with the Army. DAAS provides a value added service for standard Military Standards (MILS) transactions providing the ability to receive, edit and route logistics transactions for the Military Services and Federal Agencies. Information on DAAS can be found at https://www.dla.mil/HQ/InformationOperations/DAAS/.

Army TAV-C Portal: The contractor will be allowed to use the TAV-C Portal as long as they meet the requirement and will comply with prescribed processes to provide qualified workers to access the system to exchange data with LMP.

8.2.2. Portal Access Requirements. Contractor personnel who input data into the TAV-C Portal, must meet qualification requirements specified in the TAV-C Portal Guide. These requirements include:

(a) Contractor provided computer system. The contractor shall provide a computer system and internet connectivity that meets acceptable standards as identified in the TAV-C Portal Guide.

(b) Security Requirements.

1) The government requires contractor personnel accessing the LMP system to possess either a United States Government Common Access Card (CAC) or a Department of the Defense approved External Certification Authority (EAC). To apply for these credentials, contractor personnel must possess a soft certification from a security credentialing firm.

NOTE: It is the contractors’ responsibility to ensure operators accessing the portal have and maintain current credential and to comply with the selected service contract requirements. Any firm can be used as long as the meet the requirements.

https://www.dla.mil/HQ/InformationOperations/DAAS/

2) Contractors will coordinate with the COR or designated government representative to complete the IA training and obtain a copy of the User’s Acceptance Agreement. The contractor must submit a copy of their IA Security Training Certificate, User Acceptance Agreement and Soft Certification in order to be granted access to TAV-C.

(c) User Training Requirements. TAV-C Portal user training is government provided and varies by the function performed. The training is online and completion of the training by each operator is required before accessing and using TAV-C.

(d) The on-line training site will be provided by the government after award and access to the system has been granted. Functional training required to begin work should take no more than 15 hours to complete.

8.2.3. Problem Resolution. LMP is a government owned and maintained system. The contractor shall notify the COR or designated government point of contact for system related issues and government resolution.

8.3. DLMS Transactions/ Portal Data Requirements

8.3.1. For DLMS Transactions for repair, modification and/or upgrade contracts, the inventory management transactions to be provided to the government by DLMS interface are:

(a) DLMS 527R Materiel Receipt Acknowledgement (MRA) Transactions (for GFM expected to be consumed).

8.3.2. For DLMS Transactions for repair, modification, and/or upgrade contracts, the material receipt transactions to be provided to the contractor by the government via the DLMS interface are:

(a) DLMS 527D Pre-positioned Material Receipt Document for stock in-transit to vendor.

8d.3.3. Army TAV-C Portal. Contractors who, during negotiation with the government, are allowed to use the TAV-C Portal to exchange required data directly with LMP, will provide the following information via data inputs to LMP.

(a) TAV-C Portal Requirements. Details on entry of the input into the LMP Portal will be provided as part of the government provided training.

(b) The required data will be based upon the business process being performed. Inputs and input formats will be driven by the role performed for this work as directed in the contract.

(c) The LMP Portal will provide to the contractor reports which will serve to inform the contractor and aid in work performance. Details on the various reports and how they can be used will be covered as part of the government provided LMP Portal training.

PART 8

APPLICABLE PUBLICATIONS

8. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

8.1. The Contractor marking requirements must abide by “Military Marking for Shipment and Storage w/ Change 4,” MIL-STD-129P.

8.2 The Contractor packaging requirements must abide by “Standard Practice for Military Packaging w/ Change 1,” MIL-STD-2073-1E.

8.3 The Contractor identification marking requirements must abide by “Identification Marking of U.S.

Military Property,” MIL-STD-130N.

8.4 The Contractor wood packaging material must abide by “Regulation of Wood Packaging Material in International Trade (2009),” ISPM Number 15.

8.5 The electrical requirements and specifications must abide by government 98-19604.

8.6 The Contractor Quality Assurance must abide by “Quality Assurance Surveillance Plan (QASP)”, “Technical Requirements Document (TRD)” and this PWS.