Attachment 001 Statement of Work Trays for Manufacturing.pdf

STATEMENT OF WORK

Plastics Trays for Manufacturing

SECTION I: Background

The Bureau of Engraving and Printing’s (BEP) mission is to develop and produce United States currency notes, trusted worldwide. BEP’s vision is to be the world standard securities printer providing its customers and the public with superior products through excellence in manufacturing and innovation. As its primary function, the BEP prints billions of dollars, referred to as Federal Reserve notes, each year for delivery to the Federal Reserve System.

As part of the printing and delivery process, Stack and Rack Carts (also referred to as Carts) are used for separating wet work during the drying process after Intaglio printing. These carts are specific to press size and include several accessories including metal rods, security hoods and plastic trays. These trays are essential to the drying and separation of wet work in the printing and delivery process and the BEP has a need for the fabrication of trays for the production environment.

SECTION II: Scope

The Contractor shall fabricate and deliver plastic trays in compliance with the specified requirements listed in Section 3 below. The trays will be placed into carts for the drying and separation of wet work in the printing and delivery process. Fabricated plastic trays shall be delivered to the Ft. Worth, TX Currency Facility.

SECTION II: Technical Requirements

The Contractor shall provide plastic trays meeting the salient characteristics listed below:

• Trays shall conform to requirements set forth in BEP drawings:

55222BU UPPER TRAY (Attachment A) 55222BV BOTTOM TRAY (Attachment B)

• Deviations from the BEP drawings (e.g., depressions or ribs for material savings or stiffening) on the un-dimensioned areas on the bottom surface of the trays are permissible as long as they do not violate the specified size envelope or specified features. Engineering drawings showing planned deviations shall be submitted to BEP for approval prior to manufacture.

• 55222BU weight shall not exceed eighteen (18) lbs.

• 55222BV weight shall not exceed twenty (20) lbs.

• 55222BU and 55222BV shall be identified with the manufacturer's name and date of manufacture.

• Surfaces of 55222BU and 55222BV shall be free from sharp edges, burrs and mold flash.

3.1 Material Requirements:

• Both 55222BU and 55222BV shall be made from polyethylene: HDPE or LLDPE.

• Steel reinforcement may be used to support performance requirements (Section 3.2).

• 55222BU UPPER TRAY shall be Blue in color - No fluorescent or dark colors; RGB, 28-94-

138 is currently used at the BEP. Figures 1, 2 and 3 can be used as a color reference.

• 55222BV BOTTOM TRAY shall be Green in color - No fluorescent or dark colors; RGB, 74-

96-58 is currently used at the BEP. Figures 1, 2 and 3 can be used as a color reference.

• 55222BU and 55222BV shall not contain hazardous waste as defined in 40 C.F.R. §261.

3.2 Performance Requirements:

• 55222BU and 55222BV shall support a minimum uniformly distributed static load of three hundred and twenty (320) pounds while exhibiting less than twenty (20) millimeters of deflection after creep time of five (5) days (120 hours) at room temperature (i.e., between 20 – 25℃). Deflection is defined as the difference between highest point and lowest point on top surface of tray when supported along the surfaces shown on sheet two (2) of drawings 55222BU and 55222BV. (Figures 1, 2 and 3 below are photographs intended to help clarify the support conditions depicted on sheet two (2) of the drawings 55222BU and 55222BV.)

Figure 1 – UPPER TRAY when supported by rods.

Figure 2 – BOTTOM TRAY (left) and UPPER TRAY (right) when supported on machine.

Figure 3 – BOTTOM TRAY when supported by forklift.

3.3 Warranty:

The Contractor warrants that the trays delivered hereunder are merchantable and fit for use for the particular purpose described in the SOW. The Contractor shall also warrant all parts and workmanship delivered under this contract to be free from defects, damage, or failure. A period of one (1) year (12 calendar months) warranty will begin after full acceptance of the trays by the Contracting Officer Representative (COR).

The Contractor’s warranty shall be inclusive of parts, labor, and associated transportation and shipping costs. When a malfunction occurs, while a part is covered under warranty, the

Contractor will be notified by the Government within seventy-two (72) hours. In response to the notification, the Contractor shall replace the defective trays within two (2) weeks after the notification. Replacement of the defective part shall be at no cost to the Government.

If the Contractor is required to correct or re-perform during the warranty period, it shall be at no cost to the Government and any services corrected or re-performed during the warranty period shall be subject to the same extent as work initially performed. If the Contractor fails or refuses to correct or re-perform during the warranty period, the BEP Contracting Officer may, by contract or otherwise, correct or replace with similar services and charge to the Contractor the cost occasioned by the Contractor, thereby, or make an equitable adjustment to the contract price.

The Contractor shall provide a point of contact for warranty issues and concerns.

3.4 Inspection and Testing

3.4.1 Responsibility for Inspection and Testing: The BEP reserves the right to perform any inspections on all equipment delivered under this contract. The trays shall meet or exceed the technical requirements as required herein.

Any trays that do not meet the specifications shall be returned to the Contractor at the Contractor’s expense. If any item is deemed insufficient or damaged, the COR will notify the Contractor. In the event, any part does not work or is deemed damaged or found to be unacceptable; the Contractor will replace the item at no cost to the Government.

The Government will evaluate the Contractor’s performance utilizing two methods:

• Random Sampling: The COR will facilitate or conduct random sampling in accordance with the Acceptable Quality Limits outlined in the requirements to ensure equipment meets requirements.

• Customer Complaints: The COR will be responsible for investigating and notifying the CO of customer complaints. The CO will notify the contractor when complaints arise.

3.4.2 Final Acceptance: The trays shall be utilized by the BEP for a minimum of ninety (90) days without any problems or issues being noted prior to the final acceptance by the BEP.

SECTION IV: Deliverables

SOW # Deliverable Due Date Deliverable Receipient Deliverable Format

3.3 Warranty

Completion of full acceptance COR

PDF/Email/MS Word 2003 (or higher)

3.3 Contact Information

Completion of full acceptance COR

PDF/Email/MS Word 2003 (or higher)

SECTION V: Place of Delivery

The trays shall be delivered to the following address:

Bureau of Engraving and Printing Western Currency Facility Attn: To be completed upon award 9000 Blue Mound Road Fort Worth, TX 76131

SECTION VI: Period of Performance

The Contractor shall deliver three (3) upper trays and three (3) bottom trays to the WCF for testing ninety (90) days after receipt of contract award. After testing is completed, all additional trays shall be delivered within ninety (90) days. The BEP will consider staggered deliveries.

SECTION VIII: Other Important Information

Federal Holidays and Year-End Shutdown The Bureau of Engraving and Printing observes all Federal Holidays outlined by the Office of Personnel Management (OPM). For a current list of holidays please visit OPM’s website at www.opm.gov. Additionally, the BEP typically has a year-end shutdown (YES) that runs from 25 December to 1 January. Deliveries are not typically accepted on Federal Holidays or during YES, unless there are extenuating circumstances and arrangements have been made in advance with appropriate BEP personnel.

Notice of Delays In the event the Contractor encounters difficulty in meeting performance requirements, anticipates difficulty in complying with the contract delivery order schedule or dates, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately notify the Contracting Officer (CO) and the Contracting Officer’s Representative (COR). This notification must be in writing, giving pertinent details, provided, however, that this data shall be informational only in character and that this shall not be construed as a waiver by the Government of any delivery schedule or date or of any rights or remedies provided by law or under this contract.

Notice of Changes

The contractor shall inform the CO and COR in writing of any potential or actual deviations from technical requirements. Any deviations from the technical requirements in this contract require prior written approval from the CO.

http://www.opm.gov/

Corrective Action Requests

The Contractor shall provide written corrective action reports to the CO and the COR for any root cause letters or quality audit findings issued for nonconformance to the contract specifications. A corrective action report shall be submitted within thirty

(30) calendar days after receipt of a root cause letter or a quality audit finding by the contractor.