Attachment 0005 -T.E. #1 Oahu Excavation Permitand Digging dated_06 JUN 2023.pdf

U.S. Army Garrison Hawaii – Environmental Compliance Guide

All printed copies are uncontrolled documents. For latest version, please consult the Environmental Division's electronic library.

EXCAVATION/DIGGING PERMIT

Applies to Military, civilians, tenants, contractors, utility operators or any other entity per-forming any excavations of soil (no matter how small or shallow) within USAG-HI canton-ment area and/or any road and utility right-of ways, training facilities/complexes and range area.

Failure to locate underground utilities (water/sewer, electric, gas, phone, steam/chill water, control cables, petroleum/POL, cable TV) and environmentally sensitive areas (endangered species, archeological sites, contaminated sites) can cause dangerous situations, work inter-ruptions and could lead to potential fines and penalties from regulatory agencies. Excava-tion may also generate storm water discharge issues (contact DPW Environmental Storm Water Program for clarification).

Step 1: Obtain an excavation permit from DPW Engineering Division and complete all re-quired coordination stipulated in the permit prior to begin work.

Step 2: Submit a completed form to the Contracting Officer assigned to the project and to DPW Engineering Division prior to any excavation.

Step 3: The application becomes a certified excava-tion permit after all utility agencies have approved the appropriate sections and the Contracting Officer or Project Manager has signed the permit.

Step 4: Maintain the permit on site at all times dur-ing excavation.

For more info contact: DPW Engineering Division (Excavation/Digging Permit): (808) 656-3057

POTENTIAL HAZARD

PERMIT PROCEDURES

WHO NEEDS PERMIT COVERAGE?

Source: www.campbell.army.mil

Page 1 of 7 Project Name: Revised: 06 JUN 2023

Page 1 of 7 Contractor's Name: Revised: 06 JUN 2023

FEWR#: __________________

Date Prepared: _____________ EXPIRATION DATE: (90 days after period of performance end work date: ________________________ REC completed or staffed Y/N?___ REC Reference#_______________

U S Army Garrison Hawaii, Directorate of Public Works

EXCAVATION PERMIT

Request and Approval Packet

An approved excavation permit is valid 90 days after period of performance end work date. If upon the expiration date and work has not begun, the contractor, unit or individual is required to submit a new permit.

1. Instructions:

a. A Facilities Engineering Work Request (FEWR) is mandatory for any work on Army installations. Ensure a signed DA4283 is submitted to DPW prior to any work.

b. A Record of Environmental Consideration (REC) is a separate process, with its own form, conducted by DPW Environmental (see item 12, page 5). Depending on circumstances on the ground, this process can take some time. Therefore, we highly recommend you complete this process BEFORE starting the EP process. Not doing as recommended could jeopardize your POP date.

c. Site maps and/or detailed drawings are required for processing and coordination. This permit approves excavation only in the area(s) depicted on your drawings.

d. Should you elect to not conduct toning where indicated, you become liable for all costs, fees and repairs necessary to restore interrupted facilities, service outages or damages to Army facilities.

e. Extremely large or consolidated permits are not encouraged as processing can take longer time to complete and impact other excavation permits from timely completion.

f. Early coordination with 30th Sig Bn/NEC is highly encouraged to improve and shorten processing time.

g. The Army does not currently subscribe to the One-Call service.

i. Joint Trunking System (JTS) is an Army owned and controlled telecommunications system that resides on and off all DOD bases. JTS is not supported under the One Call System.

ii. Should Contracting Officer (KO) require the use of One Call, please contact the approving authority for more specific instructions.

h. Any permit with 40+ pages of drawings shall have the drawings submitted on CD.

i. TONING APPLICATIONS WITH SERVICE PROVIDERS ARE ONLY GOOD FOR 90

DAYS UNLESS COORDINATED OTHERWISE.

j. Requestor must provide entire Scope of Work (SOW) including on and off post work connected with the proposed project.

Page 2 of 7 Project Name: Revised: 06 JUN 2023

Page 2 of 7 Contractor's Name: Revised: 06 JUN 2023

k. To complete your EP packet, email the respective page to each underground utility and telecom owner listed on this form. Exceptions are AT&T, Gas Company, Hawaiian Telecom, and Spectrum Cable as they must be hand delivered and picked up. Ensure you have all signatures, except page 6, DPW Engineering, prior to submitting your packet to the 30th Signal BN. Once you have all signatures, submit your completed packet as a single PDF to Steve.c.Lai.civ@army.mil, 808-656-3057 (office), 808-384-5537 (cell).

Upon review and approval, page 6 will be signed and returned to you via reply email, thus completing your approved EP.

2. To request a GIS/CADD Service Request form and a Map of DPW Underground Utilities, contact

DPW GIS UTILITIES, usarmy.wheeler.id-pacific.list.dpw-gis@army.mil.

3. General Information (To be completed by requesting Contractor, Unit or Individual):

a. Contractor, Unit or Individual Name:

b. POC:

c. Phone Number: Email Address:

d. Location of Excavation:

e. Project Title:

f. Project POC Phone Number & Email:

g. Contract Number, COR, Phone Number & Email:

h. Period of Performance (POP):

Begin work date:______________________End work date:

i. Brief Description:

EXAMPLE. This contractor began work before obtaining a valid excavation permit.

mailto:Steve.c.Lai.civ@army.mil mailto:usarmy.wheeler.id-pacific.list.dpw-gis@army.mil

Page 3 of 7 Project Name: Revised: 06 JUN 2023

Page 3 of 7 Contractor's Name: Revised: 06 JUN 2023

4. Are you constructing a permanent/temporary structure? YES/NO (Circle one) If Yes, does this project have Site Approval? YES/NO (Circle one). If your project requires site approval, it is a separate process conducted by DPW Master Planning.

Directorate of Public Works, Master Planning Division, 948 Santos Dumont Avenue, Bldg. 104, 1st Floor, Wheeler Army Air Field. POCs: Primary - Sarah Strauss, 808-656-3292, sarah.e.strauss4.civ@army.mil or Secondary - Eugene Nam, 808-656-3033, eugene.y.nam.civ@army.mil.

Remarks:

Date:

Concur: Non-concur: Notice Received:

5. Are there any proposed excavation or construction activity within 100 feet of the Housing Ground Lease boundaries? The Contractor/Unit shall review Boundary Maps of the Housing Ground Lease if uncertain. Yes / No (Circle one) Requestor's Remarks:

If you answer Yes to item 5, proceed to item 6. If No, continue to item 7.

6. Island Palm Communities (IPC): The Contractor/Unit shall review Boundary Maps of the Housing Ground Lease. The Contractor shall attain concurrence or non-concurrence signature for excavation within the Housing Ground Lease boundaries PRIOR to submittal to IPC. Please Contact Julio Landivar, IPC/Lendlease Representative; Julio.Landivar@lendlease.com. Also copy David Reynolds, Chief, Housing Division, 808-655-7396, David.A.Reynolds36.civ@army.mil.

Remarks:

Date:

Concur: Non-concur: Notice Received:

7. Underground Utilities:

a. Aqua Engineers: 3375 Koapaka Street, Suite H402. Attn: Construction Services Division. Business Hours: Mon. – Fri. 0800 – 1530. Phone: 808-694-3105.

Email: projectservices@aquaengineers.com

1) Submit a permit application to Aqua Engineers for the following areas ONLY (please circle project location): Schofield Barracks, Schofield Barracks East Range, Schofield Barracks South Range, Wheeler Army Airfield, Helemano Military Reservation, Fort Shafter, Aliamanu Military Reservation, Coast Guard, Tripler Army Medical Center, Pililaau Recreation Center, Fort DeRussy, or Hale Koa Hotel.

2) Submit two (2) hardcopies and one (1) electronic copy on DVD, of final For Construction drawings and this filled out permit application. Alternatively, it can be submitted by email, with final For Construction drawings and this permit application attached to the email, to projectservices@aquaengineers.com. If submitting by email, your proof of submittal will be a confirmation email. If you do not receive a confirmation email within 24 hours, you will need to resubmit it as there may have been a problem during transmission. E.g., some email servers have a 10 MB limit and will not transmit emails larger than that. Aqua’s response will be on hardcopy with wet signature. You will be notified when it is ready for pickup.

Remarks:

Approve: Disapprove: Date:

mailto:sarah.e.strauss4.civ@army.mil mailto:eugene.y.nam.civ@army.mil mailto:Julio.Landivar@lendlease.com mailto:David.A.Reynolds36.civ@army.mil mailto:projectservices@aquaengineers.com mailto:projectservices@aquaengineers.com

Page 4 of 7 Project Name: Revised: 06 JUN 2023

Page 4 of 7 Contractor's Name: Revised: 06 JUN 2023

b. The Gas Company, Locating Utility Services, 515 Kamakee St., Maps and Records, 808-594-5575, Business Hours: Mon.-Fri. 0730-1500.

(Note: Provide two (2) copies of construction drawings and permit.)

c. Hawaiian Electric (HECO): The customer must submit the following information: One set of plan(s), map(s), or sketch(es) indicating the excavation area (11" x 17" preferred). Hawaiian Electric will sign the form(s) and return it to the customer with the issuance of the Hawaiian Electric Excavation Clearance Form.

Kenneth Jen: 808-543-7086, Bryan Yonaha: 808-543-7085.

Hours: 0800 – 1600, 820 Ward Avenue (check website for updates/more info) https://www.hawaiianelectric.com/safety-and-outages/outdoor-safety/pipeline-and-digging-safety/excavation-clearances

Remarks:

Approve: Disapprove: Date:

8. Telecommunications (Telephone, Data & Cable Systems) Coordination: The Contractor/Unit shall verify and coordinate all underground utilities prior to any excavation work with all of the following organizations listed below. Maintenance or service departments must sign the approval line and attach document verifying review and agreement to excavation. Those organizations are required to identify areas where toning is required.

a. AT&T (HNS), 3375 Koapaka Street, Suite D120, OSP ENGR., 808-659-1598.

Business Hours: Mon.-Fri. 0730-1600. AT&T HNS requires, (1) AT&T Cable Toning Request Application. Please submit at AT&T office reception, four (4) copies of drawings and DPW Excavation Permit, in sets of four.

b. Hawaiian Telcom, Inc., Permit Section, 1177 Bishop Street, 808-546-7746.

Reception Desk Business Hours: Mon.-Fri. 0800-1630.

Hawaiian Telcom, Inc. requires three (3) copies of drawings for submission to their office.

The required form must be filled out by requestor prior to submission to HTI and is available at the following website: http://www.hawaiiantel.com/Excavation tel:808-543-7086 tel:808-543-7085 https://www.hawaiianelectric.com/safety-and-outages/outdoor-safety/pipeline-and-digging-safety/excavation-clearances https://www.hawaiianelectric.com/safety-and-outages/outdoor-safety/pipeline-and-digging-safety/excavation-clearances http://www.hawaiiantel.com/Excavation

Page 5 of 7 Project Name: Revised: 06 JUN 2023

Page 5 of 7 Contractor's Name: Revised: 06 JUN 2023

c. Spectrum Cable, Engineering and Construction Division, 200 Akamainui St. (Mililani Tech Park), 808-625-8570. Submit original and one (1) copy. Business Hours: Mon.-Fri. 0800-1430.

d. Tripler AMC, FOR TRIPLER/SB MEDICAL CLINIC EXCAVATIONS ONLY Business Hours: Mon - Fri. 0630-1500 Circle appropriate location number below:

1) TAMC Telecommunications Section, Room G1A393, Telephone Control Officer Mr. Jon Divine, 808-433-9251, Jon.D.Divine.civ@army.mil

2) Schofield Barracks Medical Clinic, Bldg 685, Room 222

Information Management Office, Mr. Robert Grant, 808-433-8770

Remarks:

Approve: Disapprove: Date:

9. 30th Signal Battalion/Network Enterprise Center-Hawaii (NEC-HI), EMC, IMG (Army Telephone, Data/LAN): Bldg 600, Room 157, 148 Curtis Loop, Wheeler Army Air Field.

POC: usarmy.wheeler.516-sig-bde.list.30-sig-bn-nss-inside-plant@army.mil

Business Hours: Mon - Fri. 0830-1700. See processing notes, pg 1. If any cable/conduit is uncovered or damaged during excavation process, immediately contact: 1st JHITS trouble desk, 808-659-1444. 2nd NEC-HI RNOSC, 808-655-2999, with detailed information on situation. 3rd contact NEC-HI with reported dates, times and details.

10. Directorate of Public Works, Environmental Section, 948 Santos Dumont Avenue, Bldg. 105 3rd Floor, Wheeler Army Air Field. Record of Environmental Consideration (REC) POCs: Primary:

Whit Somerall, 808-656-3105, adam.w.somerall.civ@army.mil. Secondary: Ed Hewitt, 808-656- 3075, ed.j.hewitt.civ@army.mil. Business Hours: Mon – Fri, 0800-1530.

Remarks:

Approve: Disapprove: Date:

11. Directorate of Public Works (DPW), Engineering Division, 2nd Floor, Bldg. 108, 742 Santos Dumont Avenue, Wheeler Army Air Field. Steve Lai, Project Manager (Approving Authority for the following utility systems), 808-656-3057. Business Hours: Mon.-Fri. 0700-1530.

The Contractor/Unit shall perform a general site survey and locate all utilities within the affected area prior to excavation. The Contractor/Unit shall verify that there are no known existing utilities in question for the affected area by using the current utility drawings and toning prior to excavation. All utilities that are not shown on the plans, but have been located in the field shall be shown on the construction as-built drawings. The Contractor/Unit shall verify that all water, sewer, electrical, gas, and drainage utilities have been identified.

mailto:Jon.D.Divine.civ@army.mil mailto:usarmy.wheeler.516-sig-bde.list.30-sig-bn-nss-inside-plant@army.mil mailto:adam.w.somerall.civ@army.mil mailto:ed.j.hewitt.civ@army.mil

Page 6 of 7 Project Name: Revised: 06 JUN 2023

Page 6 of 7 Contractor's Name: Revised: 06 JUN 2023

The equipment operator shall closely monitor excavated material for significant changes in color, size (gradation), and type of material. Such changes may indicate the presence of an unmarked utility. If such changes are noted, the Contractor/Unit shall cease all excavation by equipment, and probe by hand. If any questions arise, the Contractor/Unit shall contact the undersigned.

a. DPW Electrical System Approval:

b. DPW Water System Approval:

c. DPW Storm Drain System Approval:

Approve: Disapprove: Date:

12. Final Excavation Permit Approval:

Remarks: Take Necessary Precautions. Toning is recommended for all projects, as maps aren’t 100% up-to-date/accurate.

Approve: Disapprove: Date:

*Utilities Shown on drawings are approximate (within approx. +/- 10ft.) and not always up-to-date and documented. To get a more accurate location of utility lines, toning will be required. Contractor is responsible for any damages to the utility systems.

13. Contracting Officer or Project Manager (if applicable): The Contractor/Unit shall submit a completed and approved Excavation Permit form, with attachments, to the Contracting Officer assigned to this project prior to any excavation. The Contractor/Unit shall maintain this permit on site at all times during excavation. This application becomes a certified excavation permit only after all utility agencies have approved the appropriate sections and the Contracting Officer or Project Manager has signed below.

Completed and Approved Excavation Permit Received By:

Contracting Officer/Project Manager Date

****** TO BE FILLED OUT BY PM/CONTRACTOR FOR QUICK REFERENCE *****

Page 7 of 7 Project Name: Revised: 06 JUN 2023

Page 7 of 7 Contractor's Name: Revised: 06 JUN 2023

TONING REQUIRED FROM THE

FOLLOWING COMPANIES:

YES/NO EXCAVATION APPROVAL DATE

TO RENEW PERMIT

IPC YES/NO Julio.Landivar@lendlease.com SITE APPROVAL YES/NO sarah.e.strauss4.civ@army.mil

GIS Utility Map YES/NO usarmy.wheeler.id-pacific.list.dpw-gis@army.mil

AQUA* YES/NO Performance period stated GAS COMPANY* YES/NO Performance period stated AT&T** YES/NO 90 DAYS from date stamped on permit SPECTRUM** YES/NO 90 DAYS from date stamped on permit HAWAIIAN TELCOM** YES/NO 90 DAYS from date stamped on permit TAMC/MEDCOM* YES/NO Performance period stated 30TH SIGNAL BATALLION (NEC)* YES/NO Performance period stated HECO – ELECTRIC* YES/NO Performance period stated DPW – WATER* YES/NO Performance period stated DPW – STORM/DRAIN* YES/NO Performance period stated ENVIRONMENTAL R.E.C. YES/NO adam.w.somerall.civ@army.mil Note:

*Permit resubmittal is required after expiration of stated performance period UP TO 1 YEAR from start date specified.

**Resubmittal is REQUIRED 90 DAYS FROM DATE SPECIFIED, IF TONING IS REQUIRED – (AT&T, Hawaiian Tel, & Spectrum). Follow up with Individual company and mail copies of documents to Steve.C.Lai.civ@army.mil to keep with your record.

**************FOR PM/CONTRACTOR’S QUICK REFERENCE**************

mailto:Julio.Landivar@lendlease.com mailto:sarah.e.strauss4.civ@army.mil mailto:usarmy.wheeler.id-pacific.list.dpw-gis@army.mil mailto:usarmy.wheeler.id-pacific.list.dpw-gis@army.mil mailto:adam.w.somerall.civ@army.mil mailto:Steve.C.Lai.civ@army.mil