Attachment 0002 -PWS High Voltage Emergency Response and Repairs Oahu_PTA_KMC.pdf

Annex A (Overarching Base Operations PWS) to OPORD 24-015 IMCOM Enterprise Base Operations (BASOPS) Performance Work Statement (PWS) Templates (U)

Performance Work Statement (PWS)

Base Operations

Emergency Response and Repair of High Voltage Sys-tems at Various Army Installations on the Islands of

Oahu and Hawaii (PTA & KMC)

6 February 2024 v1 2 August 2024 v2 7 August 2024 v3 9 August 2024 v4

15 August 2024 v5 16 August 2024 v6

18 November 2024 v7

Table of Contents

1.0 INTRODUCTION

1.1 Background

1.2 Objectives

1.3 Intent

1.4 Facility Access

1.5 Traffic Flow

1.6 Drainage

1.7 Restoration of Landscape Damage

1.8 Dust Suppression

1.9 Utility Location

1.10 Excavation Permits

1.11 Work Clearance

2.0 REQUIREMENTS.

2.1 Description of Services

2.1.2 General Information

2.1.3 Place of Performance and Hours of Operation.

2.1.4 Federal Holidays

2.1.5 Travel/Temporary Duty

2.1.6 Emergency Services

2.1.7 Contract Administration and Management.

2.1.8 COR/ACOR Functions

2.1.9 Quality Control (QC).

2.1.10 Subcontract Management.

2.1.11 Contractor Employees

2.1.12 Business Relations

2.2 Work Management

2.2.1 Coordination

2.3 As-Builts and Geospatial Information System (GIS)

2.3.1 Maintain As-BuiltsError! Bookmark not defined.

2.3.2 Real Property Records Updates

2.3.3 GIS

2.3.4 GIS Support Services

2.3.5 GIS Files

2.3.6 Other Documents

2.4 Historic Property or Archaeological Site

2.4.1 Repair and Replacement

2.5 Special Requirements

2.5.1 Security

2.5.2 Security Training

2.5.3 Safety

2.5.4 Training, Physical Requirements, or other Expertise Required.

2.5.5 Environmental Requirements.

2.5.6 Contingency Plans.

3.0 PERFORMANCE REQUIREMENTS AND STANDARDS

3.1 Performance Task Requirements, Standards and Acceptable Quality Levels (AQLs)

3.2 Quality Assurance

4.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS) MATRIX.

5.0 COMMON LEVELS OF SERVICE (SERVICE)

6.0 DELIVERABLES

7.0 RELATED DOCUMENTS

7.1 Definitions and Acronyms

7.1.1 Definitions

7.1.2 Acronyms

7.3 Applicable Directives, Publications.

7.3

7.4 Government-Furnished Material (GFM)/Property (GFP)/Equipment (GFE)

7.4.1 Utilities

7.5 Contractor-Furnished Material (CFM)/Property (CFP)/Equipment (CFE

7.5.1 Contractor-Furnished Material and Responsibilities

7.5.2 Contractor-Furnished Items

7.5.3. Contractor Facilities

7.6 U.S. Department of Labor (DOL) Wage Determination (WD)

8.0 Specific Tasks

8.1 Emergency Call Response

8.2 Assessment

8.3 Emergency Repairs Oahu

8.4 Emergency Repairs Pohakuloa Military Area (PTA)

8.5 Emergency Repairs Kilauea Military Camp (KMC)

8.6 Disposal of Components

8.7 Invoice

1.0 Introduction. This non-personal services contract provides U.S. Army Garrison Hawaii (USAG-HI) Emergency Response and Repair to the High Voltage System lo-cated at various Army Installations on the Islands of Oahu and Hawaii Pohakuloa Train-ing Area (PTA) and Kilauea Military Camp (KMC). The Government will not supervise or control the contract service providers. The Contractor shall perform to the standards specified in this Performance Work Statement (PWS). This contract service provider shall be accountable solely to the Contractor who, in turn is responsible to the Govern-ment. The Contractor will provide all personnel, equipment, supplies, facilities, transpor-tation, tools, materials, supervision, and other items and non-personal services neces-sary as defined in this PWS.

1.1 Background. This service contract provides emergency response and repair of high voltage systems located at various Army installations on the islands of Oahu and Hawaii. The Army installations on the Island of Oahu consist of approximately 241 build-ings. The population base consists of approximately 50,000 military, Government civil-ian, and contractor personnel and 100,000 resident family members. The Island of Ha-waii services include Pohakuloa Training Area (PTA) and Kilauea Military Camp (KMC).

PTA is located on the Island of Hawaii, Hawaii County, outside Hilo in the high plateau between Mauna Loa, Mauna Kea, and the Hualalai volcanic mountains. PTA consists of approximately 134,000 acres. PTA’s 210 square miles extend from the grassy rolling hills of the Keamuku Maneuver Area (KMA) up the lava-filled gentle slopes of Mauna Loa at heights of more than 9,000 feet above sea level. The rugged terrain and austere environment are ideal for military training and have been a training installation for nearly eight decades. KMC is located inside Hawaii Volcanoes National Park.

1.2 Objectives. The objective of this contract is to provide U.S. Army Garrison Hawaii (USAG-HI) Emergency Response and Repair to the High Voltage Systems located at various Army Installations on the Islands of Oahu and Hawaii (PTA & KMC). The intent is to establish work requirements that are performance-based and results-oriented. The Contractor will respond to emergency calls on Oahu, PTA, and KMC within two (2) hours of notification. The Contractor will determine the best and most cost-effective ways to trouble-shoot, repair, and restore the High Voltage Electrical Utility Systems and components associated with the emergencies. Work shall be performed by qualified personnel in accordance with (IAW) applicable laws, regulations, the Directorate of Pub-lic Works (DPW), Operations and Maintenance Division, Utilities, High Voltage Shop standards (the standards can be obtained from the government subject matter expert upon re-quest). Upon completion of work, the Contractor shall provide an official written report detailing the work description and list of replaced parts in a formal quotation. The Contractor shall perform all work according to occupational safety and health (OSHA) standards, current federal, state, and county laws, regulations, commercial standards, and DPW standards.

1.3 Climatic Conditions. N/A

1.4 Facility Access. The Contractor shall ensure access to all fire detection and sup-pression systems in case of emergencies or for other Fire Department purposes. The Contractor shall inform the Fire Department point-of-contact (POC), prior to outages that will impact the function of the system, special problems, or circumstances, which require Fire Department inspection. The Fire Department will reset alarm systems to opera-tional status.

1.5 Traffic Flow. The Contractor shall maintain the free flow of traffic during surfaced area maintenance. The Contractor will notify the Contracting Officer (KO), in writing, a minimum of fourteen (14) calendar days in advance of any scheduled closure of streets.

Emergency road closures shall be coordinated with the Contracting Officer Representa-tive (COR) or Alternate Contracting Officer Representative (ACOR).

1.6 Drainage. Maintenance work performed under this contract shall not impede drain-age.

1.7 Restoration of Landscape Damage. Trees or other landscape features damaged by the Contractor’s operations shall be restored to the original state at no additional cost to the Government.

1.8 Dust Suppression. The Contractor shall perform dust suppression when neces-sary, during maintenance and repair activities or as directed by the Contracting Officer or COR.

1.9 Utility Location. The Contractor shall perform utility cuts in pavements as required to repair existing utilities after obtaining a digging permit to do so. The Contractor shall locate and stake out underground utility pipes/cables prior to digging operations re-quired by any contract on Garrison property. The Contractor shall be responsible for having the proper equipment to locate all underground utilities. Mechanical digging shall not be permitted within ten (10) feet of identified underground utilities.

1.10 Excavation Permits. All excavation permits shall be initiated on an Oahu Excava-tion Permit referenced on Technical Exhibit 1 (TE 1). The Contractor shall process the Excavation Permit through the COR. The COR will process the Oahu Excavation Permit and transmit them through the appropriate offices for approval. The Government re-quires up to five (5) business days to review and approve excavation permits and pro-vide this approval to the Contractor so the permit can be finalized and returned to the requestor. The Contractor shall keep record of every permit, assign a unique number, provide locator and marking service, coordinate marking with the communications Con-tractor, etc. and provide status to the Government. The Contractor shall notify the re-questor within twenty-four (24) hours of receiving a processed excavation permit pack-age.

1.11 Work Clearance. For work involving digging/excavation operations, the Contrac-tor shall obtain a properly approved digging permit before ground disturbance.

2.0 Requirements.

2.1 Description of Services. See Section 8.0 for the specific SERVICE.

2.1.1 Non-Personal Services. The personnel rendering the services are not subject; ei-ther by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

Non-personal service contracts are authorized by the Government in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 37.104, under general contracting authority, and do not require specific statutory authorization.

2.1.2 General Information. The Contractor will provide non-personal services emer-gency repair work on all High Voltage Systems. The Contractor will respond to emer-gency calls, on Oahu, PTA and/or KMC, within two (2) hours of notification. The Con-tractor will troubleshoot, repair, and restore the High Voltage Electrical Utility Systems and components associated with emergency calls. After assessing the problem, the Contractor shall provide the COR with a cost estimate for repairs and obtain KO ap-proval before ordering parts or making repairs Upon completion of work, the Contractor shall provide an official written report detailing the work description and list of replaced parts in a formal quotation. All employees of the Contractor working under this contract must possess the requisite certifications, including but not limited to Journeyman and Master Electrician certificates and shall comply with all applicable state and federal regulations, including safety standards.

2.1.2.1 Transition (Phase In/Phase Out). N/A

2.1.2.1.1 Phase In/Phase Out for Incumbent Contractor. N/A

2.1.2.2 Transition (Phase-Out). N/A

2.1.3 Place of Performance and Hours of Operation.

2.1.3.1 Place of Performance. The Contractor will perform this contract at Fort Shafter- Flats, Aliamanu Military Reservation (AMR), Tripler Army Medical Center (TAMC), Wheeler Army Airfield (WAAF), Schofield Barracks (SB) and Helemano Military Reser-vation (HMR) as well as the Combat Aviation Brigade (CAB) and the Command-and- Control Facility (C2F), Island of Oahu and Pohakuloa Training Area (PTA) and Kilauea Military Camp (KMC), Island of Hawaii.

2.1.3.2 Hours of Operation. The Government's regular (normal) hours are from 0700 – 1600 hours, excluding Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall maintain an adequate workforce for the uninter-rupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

2.1.4 Federal Holidays. The Contractor’s performance shall not be required on the Federal public holidays listed below, unless there is a requirement to respond to a Prior-ity 1, Emergency. Holidays occurring on weekends will be observed as directed by the

Federal calendar (5 United States Code (U.S.C) § 6103, Government Organization and Employees, Holidays).

New Year’s Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth 19th day of June Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

NOTE: When a holiday falls on a Sunday, the following Monday will be observed as a holiday, and, when a holiday falls on a Friday or Saturday, the preceding Thursday is observed as a holiday by U.S. Government Agencies. Federal holidays also include any Presidential or Congressionally designated days off other than the holidays listed above.

2.1.4.1 The Contractor shall provide personnel support within two (2) hours of notifica-tion outside the normal hours of operation as required, including holidays, to support the Directorate of Public Works (DPW) mission. Prior to performance of services outside the locally established hours of operation, the Contractor shall request and obtain, in writ-ing, approval from the KO. The Project Manager shall be available after normal hours to serve as the central point of contact for Contractor operations. Contractor personnel shall not be scheduled for overtime work.

2.1.4.2 Installation Closures. When an unforeseen Installation closure occurs on a reg-ularly scheduled day of work, the Contractor shall reschedule the work to be performed the next business day following the closure unless the following day is a Saturday, Sun-day, a recognized Federal Holiday, and when routine work is not scheduled for that day.

2.1.4.3 Inclement Weather Delay. If the Contractor determines unsafe weather condi-tions for continued operations, then the Contractor shall notify the KO if inclement weather suspends operations within five (5) hours. The Contractor shall resume opera-tions with KO/COR approval.

2.1.4.4 Curtailment of Operations. When operations are curtailed due to manmade or natural conditions on a working day, it may be necessary for the Government to inter-rupt that day’s work under this contract. The Contractor shall reschedule the work on any day acceptable to the Government. If the KO agrees, the Contractor may continue the work as scheduled. The KO will provide verbal announcements of immediate curtail-ment of operations to the Contractor.

2.1.4.5 Days of No Scheduled Activities (DONSA). The Installation has historically granted Military personnel (Enlisted and Officers) DONSA, for example, the Friday after Thanksgiving, in addition to the listed Federal Holidays above.

• DONSA are not considered a day of excused absence for the Government civil-ian work force or Contractor employees.

• If a DONSA affects scheduled contract work or access to facilities, the work in af-fected facilities may be rescheduled to compensate for the DONSA.

• However, announced DONSA or exodus of Military personnel may provide the

Contractor with an opportunity for unrestricted access to facilities and areas or uninterrupted performance of work (i.e., training facility and area maintenance and supply inventories).

The Contractor shall vary work schedules to take full advantage of such opportunities by planning maintenance that is better accomplished when personnel are not using facili-ties during those times.

2.1.5 Travel/Temporary Duty. N/A

2.1.6 Emergency Services.

2.1.6.1 Emergency Medical Treatment. The Contractor or their employees shall immedi-ately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the KO or COR/ACOR immediately, not later than (NLT) two (2) hours of the incident. The Contractor will be responsible for the emergency medical treatment services for Contractor personnel. However, the Government will provide, on an emergency basis, medical services for injuries incurred while an employee is per-forming under the contract. The Contractor will reimburse the Government for emer-gency medical services provided, upon receipt of invoice from the medical facility. Reim-bursement will be made to the United States (US) Government.

2.1.6.2 Accident Reporting. The Contractor shall comply with Operational Safety and Health Administration (OSHA) for record keeping and reporting of all accidents resulting in death, injury, occupational disease, or adverse environmental impact. A completed typed original plus one (1) copy of ENG FORM 3394 United States Army Corps of Engi-neers Accident Investigation Report shall be delivered to the KO within five (5) calendar days of occurrence, whenever an accident involving personal injury or government owned property occurs.

2.1.7 Contract Administration and Management.

2.1.7.1 Post Award Conference/Performance Evaluation Meetings. The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW FAR Subpart 42.5, Post-award Orientation. The KO and

COR/ACOR will meet quarterly with the Contractor to review the Contractor's perfor-mance. Written minutes of meetings will be recorded by the Government signed by both the Project Manager and the KO. The written minutes will be distributed within five (5) calendar days after the meeting. If the Contractor does not concur with any portion of the minutes, recorded by the Government, the non-concurrence shall be provided in writing to the KO within two (2) calendar days following receipt of the minutes.

2.1.7.2 Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coor-dination and cooperation between the Government and the Contractor.

2.1.7.3 The following provides the roles and their respective authority during the perfor-mance of the contract:

2.1.7.3.1 Contracting Officer (KO). The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provi-sions contained elsewhere in this contract, said authority remains solely with the KO. In the event the Contractor makes any change at the direction of any person other than the KO, the change shall be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be affected by the KO. Com-munications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes.

The KO will approve all submittals and plans required in this PWS.

2.1.7.3.2 Contracting Officer’s Representative (COR). The KO will appoint a COR dur-ing the performance of this contract. Additional Government personnel may be assigned to assist in contract oversight IAW AR 70-13, Management and Oversight of Service Ac-quisitions. Other surveillance personnel may be designated as COR or Alternate Con-tracting Officer’s Representative (ACOR), and shall be trained and appointed IAW DoDI 5000.72, DoD Standard for Contracting Officer’s Representative (COR) Certification and DFARS 201.602-2. The Alternate Contracting Officer Representative (ACOR) will serve as on-site representatives of the COR in performance of actual contract surveillance, if they meet all COR training, experience requirements, and are appointed by the KO as an ACOR. The COR/ACOR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR/ACOR will perform IAW the responsibilities and duties identified in the appointment letter.

2.1.7.3.2.1 COR Authority. A letter of designation will be issued to the COR/ACOR by the KO. A copy of the letter will be sent to the Contractor. The letter of designation states the responsibilities and limitations of the COR/ACOR, especially changes in cost, price estimates, or changes in delivery dates. The COR/ACOR is not authorized to change any of the terms and conditions cost, quantity, or schedule of the resulting or-der.

2.1.7.3.3. The Contractor shall not in any way represent the United States (U.S.) Gov-ernment, or that it has the authority to contract or procure supplies for the account of the United States of America (USA).

2.1.8 COR/ACOR Functions. The COR/ACOR monitors all technical aspects of the contract and assists in contract administration. The COR/ACOR is authorized to perform the following functions: assure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance;

maintain written and oral communications with the Contractor concerning technical as-pects of the contract; issue written interpretations of technical requirements; monitor, document, and report Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government-Furnished Property, and coor-dinate site entry of Contractor personnel.

2.1.9 Quality Control (QC). Quality Control is the responsibility of the Contractor. The Contractor shall provide a Quality Control Plan (QCP) five (5) business days before con-tract start. The Contractor shall provide and maintain a QCP that is acceptable to the KO. Changes to the Contractor’s QCP shall be submitted to the KO for review and ap-proval within five (5) business days prior to implementation.

2.1.10 Subcontract Management. The Prime Contractors shall notify the Contracting Officer Representative (COR) if the Prime Contractor add any subcontractors necessary to integrate this work. The Prime Contractor shall be responsible for any Subcontract management and work performed on this requirement and shall be responsible and ac-countable for Subcontractor performance on this requirement. The prime Contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Cross teaming may or may not be permitted.

2.1.11 Contractor Employees.

2.1.11.1 Key Personnel.

2.1.11.1.1 Project Manager (PM). The Contractor shall provide a PM, and the alternate shall be responsible for performing the work for the Contractor and being a liaison be-tween the Contractor and the Government. The PM shall have full authority to act for the Contractor on all contract matters relating to the daily operation of the contract. The PM shall have a baccalaureate degree from an accredited College or University and five

(5) years of experience in base support management or a contract similar in scope and breadth to this solicitation. The Contractor shall provide the PM's name to the KO within five days after the contract starts. When the PM is unavailable, the alternate can per-form the same duties during the absence of the PM. The PM or alternate will be availa-ble 24/7/365, including on federal holidays. The PM or an alternate shall be available af-ter regular hours to respond to emergency calls within (2) hours of notification and serve as the central point of contact for the Contractor operations. The Contractor personnel shall not be scheduled for overtime work. The PM and any individuals designated as key personnel shall be able to understand, speak, read, and write the English language.

2.1.11.1.2 GFEBS PM Coordinator Lead. N/A

2.1.11.1.3 GFEBS Certification. N/A

2.1.11.1.4 Common Access Card (CAC). N/A

2.1.11.1.5 U.S. Residency. All Contractor employees shall be legal U.S. residents. The Contractor shall immediately remove any employee that is not a legal U.S. resident. The Contractor personnel shall be able to communicate clearly in the English language.

2.1.11.1.6 Qualification Standards. The Contractor shall inspect, repair, and maintain systems and components associated with facilities listed in real property records as re-quired throughout this contract utilizing properly trained, skilled, and qualified employ-ees or Sub-contractor personnel.

2.1.11.1.7 Contractor Identification. The Contractor shall ensure all personnel be iden-tified as a Contractor to distinguish themselves (e.g., badge, company logo, or uniform) from Government employees. The Contractor shall ensure all correspondence and re-ports produced are marked as Contractor products or that Contractor participation is disclosed.

2.1.11.1.8 Standards of Conduct. The Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure all personnel present a professional appearance while working on the Government installation.

The Contractor’s employees shall observe and comply with all local policies and proce-dures concerning fire, safety, environmental protection, sanitation, security, and posses-sion of firearms or other lethal or illegal weapons or substance. The Contractor shall en-sure all employees, providing services under this contract, conduct themselves and per-form services in a professional, safe, and responsible manner. The Contractor shall re-move, from the job site, any employee for reasons of misconduct or security.

The Contractor shall ensure employee conduct complies with 41 USC §423, Procure-ment Integrity. The Contractor shall also ensure that no Contractor’s employees conduct political related activities or events on the installation.

The removal of such a person shall not relieve the Contractor of the requirement to pro-vide personnel to perform adequate and timely service.

2.1.11.1.9 Contractor Hiring Restrictions. The Contractor shall not hire or sub-contract with off duty or former Government employees whose employment would result in a conflict with Joint Ethics Regulation (JER) DoD 5500.07-R.

2.1.12 Business Relations. The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement of this PWS. The Contractor shall man-age the timeliness, completeness, and quality of problem identification to a degree ac-ceptable to the Government. The Contractor shall provide to the COR/ACOR corrective action plans, timely identification of issues, and effective management of Subcontrac-tors within five (5) days. The Contractor must maintain community between the

COR/ACOR, Service Contract Branch and the KO. The Contractor shall ensure cus-tomer satisfaction and professional and ethical behavior of all Contractor personnel.

2.1.13 Manual Operations. N/A

2.2 Work Management.

2.2.1 Coordination. The Contractor shall schedule and coordinate with the COR/ACOR to minimize disruptions to the facility mission. All correspondence shall be submitted within the established suspense dates. All extensions, releases, or other relief of suspense requirements shall be obtained from the originating office by the Contractor.

2.2.2 General Fund Enterprise Business System (GFEBS): N/A

2.2.3 Demand Maintenance Orders (DMOs). N/A

2.2.4 Preventive Maintenance Orders (PMOs). N/A

2.2.5 Operations Work Orders (OWOs). N/A

2.2.6 Project Work Orders (PWOs). N/A

2.2.7 Warranty Program. N/A

2.3 As-Builts AND Geospatial Information System (GIS). N/A

2.4 Historic Property or Archaeological Site. N/A

2.5 Special Requirements.

2.5.1 Security.

2.5.1.1 Access and General Protection/Security Policy and Procedures. The Contractor and all associated Subcontractors’ employees shall comply with applicable Installation, facility, and local security policies and procedures. The Contractor workforce shall com-ply with all personal identity verification (PIV) requirements as directed by Department of Defense (DoD), Headquarters Department of the Army (HQDA), and local policy. The COR/ACOR will request changes in Contractor security matters or processes if the Force Protection Condition (FPCON) at any individual facility or Installation changes.

2.5.1.2 Motor Vehicle Operators. Contractor’s personnel, whose tasks involve require operation of any vehicles, shall possess a valid driver’s license, certificates, and permits applicable for the type and class of vehicle being operated.

2.5.1.3 Contractor Vehicle Registration. Currently there is no requirement to register Contractor owned vehicles with the Provost Marshal or DES. However, all vehicles must be registered IAW current state requirements. In addition, all vehicles must be regis-tered IAW current state requirements. In addition, the Contractor shall maintain a list of all Contractor-owned or operated vehicles and trailers operating on the Installation at all times. The list may be used in case of emergency and/or another contingency. Evi-dence of vehicle ownership and vehicle liability insurance must be presented upon re-quest.

2.5.1.3.1 Contractor and Vendor Access. All privately-owned vehicles or motorcycles or Contractor or vendor-furnished vehicles and equipment must enter the Installation through the designated secure access control points (ACP). Under the present Installa-tion FPCON, vehicle and equipment operators and passengers must possess identifica-tion documents as required by USAG-HI DES to access the Installation. Vehicle and equipment operators must also possess and be ready to show a valid state and/or com-mercial driver's license, current vehicle registration, and proof of state required minimum liability insurance. As determined by the Installation FPCON, an elevated FPCON may require additional security screening and/or limited Installation access. All vehicles must be registered IAW current state requirements in which they are registered.

2.5.1.3.2 The Contractor shall provide all information required for background checks to meet installation access requirements, to be accomplished by the installation Provost Marshall Office, Director of Emergency Services, or Security Office.

2.5.1.3.3 ACCESS TO ARMY INSTALLATIONS – PERSONNEL AND VEHICLES.

The Government recognizes the important roles companies like you play in our day-to-day operations. That is why USAG-Hawaii is enhancing the current access control solu-tion called the Automated Installation Entry (AIE) Program. This program supports the security requirements while offering a streamlined access procedure for vendors, con-tractors, sub-contractors, Suppliers, and service providers. This program is available to new and existing personnel who require access to USAG-Hawaii and are not authorized to receive a Department of Defense CAC and desire a streamlined entry into the instal-lation. Sponsorship and participation at each USAG-Hawaii location (e.g., Schofield Barracks, Wheeler Army Airfield, Fort Shafter, Tripler Army Medical Center, Pililaau Army Recreation Center, and Pohakuloa Training Area is required. The AIE Credential holders may access the installation through any of the USAG-Hawaii Gates that size al-lows and will only be subject to random inspections.

Companies that choose not to participate in the AIE Program will have limited access through the Schofield Barracks Lyman gate, Fort Shafter’s Buckner Gate and Tripler Army Medical Center Main Gate. All employees will be required to go through the in-spection area and will be subject to the standard access control procedures, security screenings, and/or vehicle inspections.

*Access control changes can occur at any time due to security requirements

Companies that service USAG-Hawaii facilities may initiate enrollment in the AIE Pro-gram by contacting the Contracting Officer’s Representative (COR).

If you have questions regarding the AIE Program at USAG-Hawaii, please contact Se-curity Branch Operations, at 808-656-0232.

AIE Program Enrollment Process for Background Check and Process to obtain AIE Badge

Enroll your company by contacting the COR who will be the Sponsor. The COR will pro-vide the excel spreadsheet for the list of contractor employee information. The following information is required from the contractor: last name, first name, date of birth, status, social security number, company name, and contract number. The COR will complete the Sponsor information and provide the list to the Directorate of Emergency Services (DES) Access Control Division. The DES will conduct the background check to vet per-sonnel prior to arrival to pick up their AIE Badge will ensure a more efficient process while saving time.

The AIE Program performs background screening and credentialing.

DES will contact the COR (Sponsor) once the background checks have been validated to schedule a time for the contractor employees to go to one of the registration locations and complete the process to obtain the AIE Badge.

Contractor employees should bring an acceptable form of identification (see List A and List B) to the appointment. Upon arrival, a photo will be taken to complete the process.

Employees will be issued their AIE Badge, which they will use for access to the installa-tion.

Forms of Acceptable Identification for picking up your credential:

List A - One (1) needed U.S. Passport (unexpired) Permanent Resident Card or Alien Registration Receipt Card (Form I-551) Unexpired foreign passport, with I-551 stamp or attached Form I-94 indicating unexpired employment authorization Unexpired Employment Authorization Document that contains a photograph (Form I- 766, I-688, I688A, I-688B)

List B – Two (2) needed Driver’s license or ID card issued by a state ID Card issued by federal, state or local government agencies or entities School ID card with a photograph Voter’s registration card U.S. Military card or draft record

Military Dependent’s ID card U.S. Coast Guard Merchant Mariner Card Native American tribal document Driver’s license issued by a Canadian government authority U.S. Social Security card issued by the Social Security Administration Certification of Birth Abroad issued by the Department of State (Form FS-545 or Form DS-1350) Original or certified copy of a birth certificate issued by a state, county, municipal au-thority or outlying possession of the United States bearing an official seal U.S. Citizen ID Card (Form I-197) ID Card for use of Resident Citizen in the United States (Form I-179) Unexpired employment authorization document issued by DHS (other than those listed under List A)

2.5.1.3.4 PTA Installation Access the Contractor shall comply with the PTA Installation procedures as directed by the Provost Marshall’s Office for securing Contractor person-nel identification cards and vehicle passes for performing work on the installation. All contractor workforces are required to obtain an Installation Access Pass (IAP) from the PTA DES Law Enforcement Branch. Requests for Installation Access shall be submitted at a minimum of thirty 30 days prior to start date to include renewal of IAP. IAP form (T.E.#4) and the excel spreadsheet (T.E.#5) will be provided by the COR to request an IAP. Approval will depend on National Crime Investigation Center (NCIC) or eCrim veri-fication.

2.5.1.3.5 Investigative Background Checks. Investigative Background Checks are re-quired on all Contractors and Contractor employees that apply for a PTA IAP. Until PTA has the ability at the installation to do background checks using NCIC, a background check may be done at https://ecrim/ehawaii.gov. A $5 charge is the minimum charged by eCrim, if no record is found. The eCrim cost shall be incurred by the Contractor and not the Department of the Army. This background check will determine eligibility for a PTA Installation Access Pass. PTA Police reserve the right to deny access to any individual.

2.5.1.3.6 Limited Access to PTA. Contractor personnel ONLY are permitted access to government facilities. Contractor shall ensure all personnel and vehicles are identifiable with nametags and signs.

2.5.1.4 Physical Security. N/A

2.5.1.5 Secure Area Access. N/A

2.5.1.6 Employee Terminations. When an employee is terminated from employment on the contract for any reason, the Contractor shall have an out-processing checklist that identifies the Government issued CAC card and Installation Access Badge/Pass has been turned into the COR and property items accounted for and back in proper custody.

https://ecrim/ehawaii.gov

A signature shall be required on the checklist from the appropriate person acknowledg-ing receipt of the items. Checklists shall be retained for the duration of the contract.

2.5.1.7 Departing Employees. The Contractor shall ensure Contractor employees re-turn security photographic identification cards, permits, CAC, GFP, keys, photo passes, range passes, sensor access (slide) cards and that access to the LAN email has been canceled. All out-processing Contractor employee CACs must be returned to the COR no later than close of business on the last workday. A formal termination or departing memo must be submitted to the COR and security office with the requested items stat-ing they have been collected.

2.5.1.8 Key Control. The Contractor shall establish a control system to ensure no keys issued to the Contractor by the Government are lost, misplaced, or used by unauthor-ized persons. Government keys shall not be duplicated by the Contractor without the COR's/ACOR’s authorization. Procedures developed to control Government keys shall be included in the Contractor's QCP. The Contractor shall comply with AR 190-13 The Army Physical Security Program and AR 190-51 Security of Unclassified Army Property (Sensitive and Non-sensitive, applicable to key and lock).

2.5.2 Security Training.

2.5.2.1 iWATCH Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The con-tractor and all associated sub‐contractors shall brief all employees on the local iWATCH Army program (training standards provided by the requiring activity ATO). This local de-veloped training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 05 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

2.5.2.2 AT Level Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access Army installations, fa-cilities and controlled access areas shall complete AT Level I Awareness training within 30 calendar days after contract start date or effective date of incorporation of this re-quirement into the contract, whichever is applicable. The contractor shall submit certifi-cates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 05 calendar days after completion of training by all employees and subcontractor personnel. AT level I Awareness training is available at the following website: http://jko.jten.mil.

http://jko.jten.mil.

2.5.2.3 For contracts that require OPSEC Training. Per AR 530‐1, Operations Secu-rity, the contractor employees must complete Level I OPSEC Awareness training. New http://jko.jten.mil/ http://jko.jten.mil/ employees must be trained within 30 calendar days of their reporting for duty and annu-ally thereafter.

Level I OPSEC training is available at the following website: https://securityaware-ness.usalearning.gov/opsec/index.html.

2.5.2.4 For contracts that require a formal OPSEC program. The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer. This plan will include a process to identify critical information, where it is located, who is responsible for it, how to protect it and why it needs to be protected.

The contractor shall implement OPSEC measures as ordered by the commander.

In addition, the contractor shall have an identified certified Level II OPSEC coordinator per AR 530‐1.

2.5.2.5 Access and general protection/security policy and procedures. This stand-ard language is for contractor employees with an area of performance within Army con-trolled installation, facility, or area. Contractor and all associated subcontractor employ-ees shall provide all information required for background checks to meet installation ac-cess requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all per-sonal identity verification requirements (FAR clause 52.204‐9, Personal Identity Verifica-tion of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

2.5.2.6 For contractors that do not require CAC but require access to a DoD facility or installation. Contractor and all associated sub‐contractors employees shall comply with adjudication standards and procedures using the National Crime Information Cen-ter Interstate Identification Index (NCIC‐III) and Terrorist Screening Database (Army Di-rective 2014‐05/AR 190‐13), applicable installation, facility and area commander instal-lation/facility access and local security policies and procedures (provided by govern-ment representative); or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

2.5.2.7 Controlled Unclassified Information (CUI). Include DFARS clause 252.204- 7012, which requires the contractor to comply with NIST 800-171. Also include DFARS provision 252.204-2019 into solicitations. Acquisition officials should follow procedures outlined in DFARS 204.73 and verify vendors have an adequate NIST SP 800-171 sum-mary assessment score within the Supplier Performance Risk System (within PIEE). If the score doesn't show a medium- or high-level assessment with a score of 110 or bet-ter (as described in the "NIST SP 800-171 DoD Assessment Methodology"), include clause 252.204-7020 and obtain the vendor's "system security plan" and "plan of action" for NIST SP 800-171 verification and assurance by Army security officials.

http://cdse.edu/catalog/elearning/GS130.html http://cdse.edu/catalog/elearning/GS130.html

2.5.2.8 Threat Awareness Reporting Program. For all contractors with security clear-ances. Per AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as speci-fied in 2-4b.

2.5.3 Safety. The Contractor shall safeguard and maintain all Government and Con-tractor property and provide for the safety and well-being of personnel employed under this contract. The Contractor shall comply with AR 385-10, The Army Safety Pro-gram. All Contractor employees shall wear a reflective vest or suitable substitute while working during dark hours. The Contractor shall be responsible for any injury to any Contractor's representatives or others, as well as for any damage to any personal or public property that occurs during the performance of this contract that is caused by the Contractor's fault or negligence

2.5.3.1 Safety Plan. The Contractor shall develop and implement a safety program for its employees. The Contractor shall submit the Safety Plan to the KO for review and ac-ceptance within ten (10) days of commencement of work. Revisions shall be submitted five (5) calendar days prior to the effective date of change.

2.5.3.2 Occupational Safety and Health Administration (OSHA). The Contractor shall comply with the OSHA standards. The Contractor shall comply with all applicable Fed-eral, State, and Local Laws, Regulations, and Directives. If the Contractor fails or re-fuses to comply promptly with safety requirements, the Government may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such order shall be made the subject of claim for exten-sion of time or for excess costs or damages to/by the Contractor. The Contractor shall be responsible for enforcement of all safety requirements by the Contractor and his Subcontractors/teaming partners and/or joint venture partners.

2.5.3.3 Hot Work Permit. A Hot Work Permit is required any time heat producing de-vices are used and shall be issued by the Fire Department prior to ANY work being started. Example, welding, grinding, cutting, brazing, etc. Hot Work Permits will be closed by the Fire Department, after hot work is completed, and before personnel re-sponsible for the work clears the job site.

2.5.4 Training, Physical Requirements, or other Expertise Required.

2.5.4.1 Certification and Licensure. The Contractor shall ensure all Contractor’s em-ployees and associated Subcontractors are certified or licensed in the specific areas re-quired by the State of Hawaii. The Contractor shall ensure employees are certified or li-censed in the appropriate Environmental Protection Agency (EPA) areas required. The Contractor shall ensure all required documentation of certification or licensure for Con-tractor personnel are filed with the COR/ACOR within twenty-four (24) hours prior to employees commencing performance.

2.5.5 Environmental Requirements.

2.5.5.1 Green Procurement. Section 6002 of the Resource Conservation and Recov-ery Act of 1976 (RCRA) requires the use of recycled and recovered products identified in the EPA’s Comprehensive Procurement Guidelines.

2.5.5.2 The Contractor shall use these recycled or recovered products unless they can-not be procured within a reasonable period of time not to exceed seven (7) calendar days; at prices not to exceed five (5) percent of prevailing rates; or the product(s) does not meet technical or performance standards. EPA Guidelines are the minimum require-ment. The Contractor shall use materials and products commonly used in industry. The Contractor shall maintain records and submit an annual report to the COR/ACOR, along with the annual certification required by FAR 52.223-9 (Certification and Estimate of Percentage of Recovered Material Content for EPA Designated Items), upon completion of the base year and each option year.

2.5.5.3 Compliance. The Contractor shall comply with all Federal, State, Local, and In-stallation Environmental Laws, Rules, Plans, and Policies. The Contractor shall use and store all materials, chemicals, and equipment used in the performance of services on the Installation IAW with Industry Standards, Local, State and Federal Laws. The Con-tractor shall be financially responsible for all fines and associated costs for hazardous waste management, transportation, and disposal of waste due to the Contractor's non-compliance. The Contractor shall submit Safety Data Sheets (SDS) for approval on all materials, five (5) days before delivery of the material, to the COR/ACOR. The Contrac-tor shall provide upon request from the COR/ACOR all required data to meet environ-mental-mandated reporting requirements (e.g., air emission data, hazardous material storage/usage, herbicide/pesticide usage, solid/hazardous waste generation). The Con-tractor shall provide data to meet reporting deadlines and during compliance inspections upon request from the COR/ACOR.

2.5.5.4 Spill Plan. The Contractor shall notify the COR/ACOR within one (1) hour, if the Contractor spills or releases any hazardous substances, i.e., substances listed in 40 CFR 302, Designation, Reportable Quantities, and Notification. The Contractor shall submit a Spill Plan to the KO for approval within thirty (30) days of contract award IAW Spill Prevention Control and Countermeasure Plan.

2.5.5.5 Environmental Standards.

(a) While performing work on any US Army Garrison, Hawaii (USAG-HI) installations, the Contractor will comply with Executive Orders 13423 “Strengthening Federal Environmen-tal, Energy, and Transportation Management” signed by the President on 24 Jan 2007.

In addition, 13514, “Federal Leadership in Environmental, Energy, and Economic Perfor-mance” signed by the President on 8 Oct 2009. Requiring the acquisition of environmen-tally preferable goods and services, use of sustainable environmental practices, purchase of bio-based energy efficient and recycled content products. More specifically, the Con-tractor will strive to improve upon their sustainability performance by taking actions to:

(1) Reduce energy consumption

(2) Reduce greenhouse gas emissions

(3) Conserve and protect water resources

(4) Eliminate waste, recycle, and prevent pollution

(5) Adopt sustainable technologies

(6) Procure environmentally preferable materials, products and services

(7) Maintain sustainable buildings

(8) Strengthen livability of the local community

(9) Inform and involve personnel in the achievement of these goals

(b) The Contractor shall comply with the Government directives, permit conditions, instal-lation policies and plans as administered by the Government. The Contractor will be held liable to pay for any environmental fines resulting from his operations, waste generated or other operational environmental requirements. As applicable, the Contractor will obtain environmental permits required for wastewater pretreatment, underground tanks, hazard-ous waste identification numbers, air pollution permits for temporary sources, storm water permits or other operational environmental permits.

(c) The Contractor will review and comply with applicable policies, program documents and regulatory requirements as stipulated under each environmental program media be-low.

(1) Environmental program documents include but not limited to the Installation Hazard-ous Waste Management Plan – USAG-HI Regulation 200-4, Asbestos Management Plan, Lead-based Paint Management Plan, Installation Spill Prevention Control, and Counter-measures (SPCC) Plan, Integrated Natural Resources Management Plan, Integrated Cul-tural Resources Management Plan, Pollution Prevention Plan, and the Storm Water Pol-lution Prevention Plan available at the DPW Environmental Division. Environmental pro-gram documents can be downloaded from the installation sustainability and environmen-tal management website at:

https://home.army.mil/hawaii/index.php/garrison/dpw/environmental-division

(2) Installation policies include, but are…