Attachment 0002 Section L_OCWS_SPRRA225R0016.docx

L. Proposal Requirements A. General:

This acquisition is a small business set-aside, as provided in FAR 52.219-6 (Notice of Total Small Business Set-Aside). Award shall be made to the responsible offeror who provides the best value to the Government based on the results of the evaluation as described in Section M.

The following instructions cover the preparation and submittal of the Offeror's proposal for this solicitation. To assure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. Offerors are cautioned that any noncompliance with the terms and conditions of the Request for Proposal (RFP) may cause their proposal to be determined to be unacceptable and therefore not eligible for award. If a joint venture arrangement exists for this acquisition, the offeror shall provide a copy of the joint venture agreement that is signed and dated by all joint venture members as part of the proposal submission. Offerors shall submit only one proposal for this requirement as the Government will review only one proposal per offeror.

Proposals shall be submitted in 4 separate volumes as set forth below:

*Electronic copies shall be submitted in accordance with this section.

**Two, 1-page Present/Past Performance Summary (PPS) Sheets. Past Performance Questionnaires (PPQs) shall be submitted directly from the customer to DLA; therefore, is not included in the page count.

The Government will not evaluate any information on pages that exceed the page count.

In addition to the page limitations set forth above, proposals should comply with FAR 52.215-1, Instructions to Offerors – Competitive Acquisition, and the following format:

SOURCE SELECTION INFORMATION--SEE FAR 2.101 and 3.104 CONTROLLED UNCLASSIFIED INFORMATION Also see FAR 52.215-1(e) for restrictions on disclosures and use of data.

(5) Initial proposal packages shall be submitted to the DLA Huntsville PM Team at DLAHSVPMContracts@dla.mil B. Communications

Exchanges of source selection information after submission of the initial proposal packages between Government and offerors will be controlled by the Contracting Officer. Email may be used to transmit such information; however, it must include “Source Selection Information – See FAR 2.101 and 3.104” in the subject line of the email. It is recommended to encrypt emails; however, if an offeror’s computer system cannot support encryption technology, the offeror shall send an email to the Contracting Officer, stating that it accepts the risk of sending and receiving unencrypted email if it chooses to utilize unencrypted email as a channel of communication.

Offerors have five days to submit any questions to the Government, as indicated in Section A of the solicitation. Answers will be provided within five business days, as an amendment to the solicitation and posted in SAM.Gov.

The Government intends to award without discussions but reserves the right to conduct discussions if determined necessary. Any discussions will be conducted in accordance with FAR 15.306.

C. Volume I: Complete RFP Volume I will consist of the completed AND signed RFP with a cover letter delineating any exceptions taken to the RFP terms and conditions with accompanying rationale. The Cover Letter shall also include self-certification the vendor is Small Business in the NAICS code 336992 size standard of 1,500 (in number of employees). Cover Letter shall not exceed two (2) pages. However, offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined unacceptable and therefore not eligible for award. Offerors shall ensure that all clauses and provisions that require "fill-in" information are appropriately completed, including the proposed prices associated with the contract line items in Pricing Sheet of RFP.

Proposals must be received by the DLA Huntsville PM Team at DLAHSVPMContracts@dla.mil by date and time stated in Block 9 of the face-page of the RFP.

D. Volume II: Written Technical Proposal

1. General: The written technical proposal shall be clear, concise, and include all the information required by this provision in sufficient detail for effective evaluation. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their capabilities, work processes, facilities, and experience and will base its evaluation on the information presented in the offeror's technical proposal.

Offerors should discuss their capabilities, how they are going to build the parts to the specifications/drawings and addressing the requirements in the Statement of Work (SOW). Information should include project management (to include any subcontractors), quality, and schedule. Vendors are required to be Joint Certification Program (JCP) certified in order to be eligible to receive the drawings.

The Offeror is free to include more or less information as deemed necessary to communicate the team’s technical capability recognizing that a reading of Volume II should demonstrate the areas to be evaluated under this solicitation and leave an evaluator with a complete understanding of all aspects of the team’s capability and experience to meet the terms and conditions of this solicitation throughout the contract term and recognizing that ambiguity or gaps in demonstrated capability may result in a lower rating.

Organization Structure: The organizational structure of the offeror’s proposed team (all key subcontractors shall be included in this organizational structure) for this contract should be outlined through a narrative and shall be diagrammed using an organizational chart indicating the relationships, working arrangements, and lines of authority and communication with the offeror and within the team. A key subcontract is considered any subcontract that is used to substitute or supplement the prime’s capabilities and experience.

2. Format and Specific Content: The following information shall be provided in the written technical proposal and will be evaluated to assess technical capability in accordance with Section M, Evaluation Basis for Award. The written technical proposal shall address each of the following elements to describe the offeror's proposed approach to performing the requirements in accordance with the SOW and drawings, and demonstrates a thorough knowledge and understanding of those requirements.

· Quality: The Offeror shall demonstrate how they will ensure the quality of the weapon stations, kits, or systems to be manufactured. The offeror should provide a narrative of its corporate Quality Management/Quality Control (QM/QC) program and its business practices, which demonstrates adherence to the QM/QC Program. The Offeror shall describe their experience with industry quality assurance/control systems. (e.g. ISO 9001, AS9100, IATF16949).

· Provide examples of the offeror using continuous improvement as part of the quality management system.

· Describe the offeror’s experience managing subcontractor quality assurance/control systems.

· Describe the offeror’s problem-solving process for failure identification and isolation, root cause analyses, corrective actions, and preventative action processes (e.g. MIL-STD-2155, MIL-STD-1629A, SPC, etc. 8D Report, 3 Legged 5 Why, Mistake Proofing).

· Describe the offeror’s knowledge and experience with the Product Data Reporting and Evaluation Program (e.g. Product Quality Deficiency Report (PQDR), Supply Discrepancy Report (SDR).

· Describe the offeror’s experience with Army Arsenal and equivalent DoD activity.

· Describe the offeror’s experience with Production Part Approval Process (PPAP) or similar.

· Describe the offeror’s experience managing/controlling critical characteristics.

· Manufacturing and Assembling: The Offeror shall illustrate how they will manufacture and assemble the OCWS in accordance with the drawings and SOW. This includes, but is not limited to:

· Offeror shall address their manufacturing and assembling capabilities.

· Offeror shall identify key subcontractors and their role in the manufacturing process.

· Offeror shall address how to ensure parts are manufactured by an USG approved source and how to procure certified materials in accordance with the drawings

· How the Offeror shall address any nonconforming parts.

· How the Offeror shall ensure that packaging, packing, and marking meet contract requirements.

· Schedule and Capacity: The Contractor shall describe the following:

· How the Offeror shall ensure timely approval of the First Article Test (FAT) Plan.

· How the Offeror shall ensure on-time delivery with requested delivery schedule (12-months after receipt of order [ARO] at a minimum of 21 per month).

· Project Management, Control, and Operations: The Offeror shall describe their overall approach to managing the project and operations. This shall include, but not limited to:

· How the Offeror plans to communicate with their suppliers’ concerning requirements.

· How the Offeror proposed to manage ordering materials.

· How the Offeror will manage sub-vendors and suppliers, and address any constraints.

· Pictures of Offeror’s and key subcontractor’s (if applicable) manufacturing facility(ies) and capabilities. Pictures are included in the page count.

E. Volume III - Past Performance

1. General: The Offeror shall submit present and past performance information for itself and any joint venture member in accordance with the format contained in the instructions contained in Section L and the following paragraphs. The evaluation of the offeror’s/joint venture member’s present/past performance WILL NOT include the present/past performance of any of the JV’s subcontractor(s)/vendor(s)/supplier(s). A joint venture is defined as a contractual agreement joining together two or more parties to undertake a particular business transaction or project and is intended to exist for a limited time period. The individual entities may retain their individuality and operate under a joint venture agreement, or the joint venture creates a separate corporation, limited liability company, or partnership.

2. Past Performance Format: The requested present and past performance information shall be provided in a separate volume labeled "Volume III - Past Performance." Each offeror/joint venture member shall utilize the Past Performance Summary (PPS) to complete information for each active or completed contract in the past three (3) years that the offeror/joint venture member considers relevant in demonstrating its ability to perform the proposed effort. If the total number of such contracts exceeds two (2), each offeror/joint venture member shall address its two (2) most recent and relevant contracts.

3. Number of Contract Submissions: With respect to the limit of two (2) contracts specified in the paragraph above, each one-time, fixed-quantity, standalone contract is considered 1 contract. For long term contracts that provide for option exercise for additional supplies/services beyond the initial or basic award or the placement of multiple orders (e.g. IDIQ or requirements contracts as defined in FAR 16.5, basic ordering agreements, blanket purchase agreements, or other long term arrangements) performance under the basic contract and any options or performance of a series of orders issued against the same contract may be submitted as 1 contract subject to all of the following conditions:

· Performance is relatively continuous (e.g. production/performance breaks do not exceed 6 months).

· The nature of performance is related.

· All of the submitted performance satisfies the past performance recency as stated above and relevance criteria set forth in the table below:

· Contract valued ≥ $10M

· Assembling and delivering weapon stations* with multiple parts and technical specifications that support DoD or other US Government weapon systems.

· Manufacturing/producing systems that support DoD or other Government weapon systems.

· Machining, welding, and assembling components comprised of armor grade metals.

· Contract valued from ≥ $5M - < $10M

· Assembly and delivery of weapon stations, kits, or systems that support DoD or other US Government weapon systems.

· Machining, welding, and assembling components comprised of armor grade metals.

· Contract valued from ≥ $2M - < $5M.

· Assembly and delivery of weapon stations, kits, or systems that support DoD or other US Government weapon systems.

· Contract valued at < $2M

· No experience in assembling and delivering weapon stations kits, or systems that support DoD or other US Government weapon systems.

*Weapon station for this section is defined as a medium or light-caliber weapon system that consists of mechanical, electrical, and electromechanical components (i.e., gunner protection), cable harness assemblies, turret (or other) drive motors, controllers, and transparent armor that can be installed on a ground combat vehicle.

When submitting an individual order (or series of orders) under an ordering type contractual vehicle, it is important that the offeror's past performance information be accurate, complete, and easily understood. If the information is not submitted in the correct format, the Government will not be able to evaluate the effort for recency, relevancy, and quality.

4. Past Performance Summary (PPS): The offeror/joint venture member and/or critical subcontractor shall focus its PPS responses so that there is a clear correlation between present and past performance and the requirements of this RFP. The PPS responses must clearly describe the relevance of the effort to the work proposed. Provide the most current information for the Points of Contact (POCs) identified on the PPS. At least two of the following (in descending order of availability) should be identified as current POCs on the PPS:

· Procuring Contracting Officer/Contract Negotiator or equivalent

· Program/Project Manager, or equivalent

· Administrative Contracting Officer/Contract Administrator or equivalent

· Other (As specified in your PPS) If problems were encountered during the performance of the identified contracts, provide evidence of the ability to isolate the root causes of problems and include in the PPS a description of programs or actions taken to resolve those causes. Problems not addressed in the PPS but found by the Government during the evaluation of the information in this volume, will be assumed to still exist.

Note: In the case of Contractor Performance Assessment Report System (CPARS), if your input has already been provided and the rationale/circumstances have not changed, DO NOT repeat them here.

5. Present/Past Performance Questionnaires (PPQs): Offerors shall send PPQs to the customers of contracts submitted on their PPS. PPQs shall be sent directly to the Government at DLAHSVPMContracts@dla.mil by the time and date of the RFP closing listed in Section A. Completed PPQs sent in directly from the offeror shall not be accepted.

6. Follow-up Discussions: The Government may conduct follow-up discussions with any of the people identified in the offeror's Present/Past Performance Volume. The Government may obtain other information by sending out additional questionnaires and/or through other sources. The Government reserves the right to change, alter, and/or supplement the questionnaire without further notice to the offeror(s).

7. RFP Attachment Legend: Completed RFP Attachments must include the following legend at the top and bottom of the page:

SOURCE SELECTION INFORMATION – See FAR 2.101 and 3.104 CONTROLLED UNCLASSIFIED INFORMATION

F. Volume IV: Price

1. General Instructions: The offeror shall submit pricing information in Volume IV. The offeror shall complete the RFP Pricing Spreadsheet, which is the supplement to Schedule B in the RFP. Proposed unit/CLIN prices shall be expressed in whole dollars (no cents). Data beyond the pricing spreadsheet (e.g. pricing balance substantiation) shall be submitted in the two-page volume. All data relating to the proposed price, including all required supporting documentation, must be included in the section of the proposal designated as the Price volume. In the event the offeror includes a different price in Section B of the RFP, the prices in the Volume IV will take precedence.

EXAMPLE ONLY:

REQUESTED RANGES

UNIT PRICING

PRODUCTION

YEAR 1

BEQ – 240

PRODUCTION

YEAR 2

BEQ – 45

PRODUCTION

YEAR 3

BEQ – 45

CONTROLLED UNCLASSIFIED INFORMATION

SOURCE SELECTION INFORMATION – SEE FAR 2.101 & 3.104