Attachment 0001_Tokyo Secure Space Construction SOW_20240531.pdf

UNCLASSIFIED

STATEMENT OF WORK (SOW)

for

TOKYO SECURE SPACE CONSTRUCTION (TSSC)

NATIONAL GEOSPATIAL-INTELLIGENCE AGENCY

OFFICE OF INTERNATIONAL AFFAIRS

May 31, 2024

TSSC SOW, 5/31/2024

1. GENERAL

1.1. PROJECT DESCRIPTION

This statement of work (SOW) is for a design-build project to deliver secure office spaces at the US Embassy in Tokyo, Japan. The Design-Build Contractor (DBC) will provide design, logistical and construction services. Design and construction work shall comply with Department of State (DoS) and Department of Defense (DoD) design and construction standards and will involve complete demolition and rebuilding of three (3) rooms, as follows:

1.1.1. First, build out a Controlled Access Area (CAA) Restricted space in room 711. Room 711is approximately 250 sq. ft.

a. Max demo the room.

b. Relocate existing utilities as required.

c. Complete design-build construction, addressing all necessary architectural, electrical, mechanical, fire protection and communications requirements.

d. Run necessary IT drops.

e. Make the space move-in ready.

f. Relocate all office furniture, equipment, and accessories from 722 to 711.

g. Relocate the current occupants from room 722 to 711.

1.1.2 Then proceed with a build-out of a CAA Core space in rooms 721A and 722 for a new joint office suite. Each room (721A and 722) is approximately 250 sq. ft. for a total contiguous space of approximately 500 sq. ft.

a. Max demo the rooms.

b. Relocate existing utilities as required.

c. Complete design-build construction addressing all necessary Architectural, Electrical, Mechanical, Fire Protection and Communications requirements.

d. Run necessary IT drops.

e. Currently the fan coil unit (FCU) for room 721 is partly located in 721A. Extricate any parts of the FCU from 721A and relocate the fan coil unit (in its entirety into) into 721.

f. Make the spaces move-in ready. As necessary, relocate all office furniture, equipment, and accessories from room 730D to 721A/722. As required, install any new furniture, equipment, and accessories.

1.2. GENERAL REQUIREMENTS

The Contractor shall deliver fully functional offices as prescribed in this document. The work to provide those offices includes - design, delivery, construction, installation, and utility connections. The offices in this project must be complete and made usable to meet the codes and technical and functional requirements per this Statement of Work (SOW). The proposal must be inclusive of all elements required to fulfill this requirement, including but not limited to all relevant designs, calculations, approvals, certificates, fees, labor, material, equipment, shipping, and costs. The stated design and product requirements are minimum requisites. The DBC shall ensure it and its sub-contractors fully comply with the requirements of this SOW.

1.3. DESIGN AND CONSTRUCTION REQUIREMENTS

A. The Contractor must field verify all existing conditions prior to beginning work.

B. Any information provided by the Government (sketches, drawings, etc.) is for reference purposes only; it is the responsibility of the Contractor to field verify all information provided by the Government

C. The Contractor shall procure professional Architecture/Engineering (AE) services for all construction submittal reviews and requests for information (RFIs) related to the design documents, unless government-specific input is required (for example paint color selection).

D. Design engineering and construction shall conform to the latest revisions of the Intelligence Community Directive/Intelligence Community Standard (ICD/ICS) 705 Technical Specifications for Construction and the 12 FAH (Foreign Affairs Handbook)-6 OSPB (Overseas Security Policy Board) Security Standards and Policy Handbook.

E. The Contractor is responsible for coordinating all work to ensure appropriate security measures are maintained throughout the design and construction process. All work must be carried out in accordance with Attachment 0002, the Construction Security Plan (CSP) (U//FOUO).

1.4. SECURITY

The Contractor shall maintain a facility security clearance (FCL) with the ability to process and store information up to SECRET classification level. The FCL shall be TOP SECRET.

All contractor personnel participating in the construction phase of the project shall be legal citizens of the US. All contractors shall either possess a TOP-SECRET clearance or be escorted by an employee with a TOP-SECRET clearance.

The construction project area will be kept secure at all times, especially before required/approved locks and alarms are installed.

2. CONSTRUCTION

2.1. SUBMITTALS AND PERMIT COORDINATION

The Contractor shall coordinate design review submittals and comments with the Department of State’s Bureau of Overseas Building Operations (OBO) to ensure the requisite permit for construction is issued in a timely manner.

2.1.1 The Contractor shall provide a complete design package with the following milestones:

A. 35% Design B. 65% Design and 100% demolition plan C. 95% Final Design D. 100% Permit Set

2.1.2 As appropriate, the Contractor shall ensure each of the following activities and/or submissions are addressed in the 2.1.1A-D design packages.

A. Provide a 100% permit set and coordinate permit approval with the OBO prior to the start of construction activities.

B. Provide logistical services to securely ship all necessary equipment and material for construction to the US Embassy Tokyo.

C. Complete design-build construction, addressing all necessary architectural, electrical, mechanical, fire protection and communications requirements for rooms 721, 721A, 711, and 730D (as required).

D. Provide a comprehensive list of demolition items.

E. Design and construct connections per host nation code for office units.

F. All embassy construction activities to include material handling will be completed or monitored by US cleared workers with Top Secret clearances. The Contractor is responsible for coordinating all work to ensure appropriate security measures are maintained throughout the design and construction process. All work must be carried out in accordance with the Construction Security Plan (CSP) to be finalized by the contractor. A draft CSP (Attachment 0002) will be provided by the Government.

G. Provide a 100% demolition plan.

H. Coordinate utility hook up locations.

I. Design and deliver office facility.

J. Install project area and utility penetrations.

K. Install interior power, lighting, and mechanical systems within office facility.

L. Test all utilities and systems of the project area after installation.

2.2. FUNCTIONAL AREAS AND SPATIAL ADJACENCIES

Refer to Attachment 0003 (TSSC_As-Built Site-Survey CAD Drawings (S//NF), Attachment 0004 (TSSC_Architectural Concept Design ((S//NF)), and Attachment 0005 (TSSC_Facility Drawings (S//NF)) for a depiction of the required functional areas and spatial adjacencies for rooms 711, 721A, and 722.

2.3. SPACE DEMOLITION

This project will include phased maximum demolition of rooms 711, 721A and 722. The Contractor shall:

A. Coordinate demolition of existing building services (i.e. electrical, mechanical, fire protection and IT) and scheduling of required outages with the embassy facility management team.

B. Complete demolition of room 711 first, before beginning work on 721A and 722. Work on

721A and 722 shall not begin until room 711 is substantially complete and is move-in ready.

C. Be responsible for renting and arranging delivery and removal of any dumpsters necessary for completing demolition work.

D. Employ demolition and construction methods that minimize the production of sound and vibration. Coordinate the schedule of especially loud or disruptive activities with the embassy facility management team.

E. Phased Construction Plan - Start and finish construction in Room 711 and relocate all furniture from 722 to 711 prior to beginning demo work in rooms 721A/722.

F. Schedule - Submit a project schedule 30 days after the date of contract award.

G. Sequencing Plan - Provide a Sequencing Plan with the 95% Final Design Submittal. The

Sequencing Plan must describe the proposed performance of construction operations to comply with the stated sequencing requirements.

H. Construction Work Hours – Complete all on-site construction activities outside normal business hours of Monday - Friday 0700-1600. It may be possible to coordinate for work to be completed during normal business hours embassy facility management approval.

I.

2.4. LOGISTICS

2.4.1 The Contractor shall develop a transportation plan which outlines every step of securely shipping all materials, furniture, equipment, and Government-furnished property (GFP) from the respective Contiguous United States (CONUS) sites to the Outside Contiguous United States (OCONUS) construction site. The transportation plan will comply with the stipulations stated in this SOW and the CSP (Attachment 0002).

2.4.2 The Government will allow for on-site storage of construction material, and may provide enough space for up to two (2) 20ft shipping containers. The Contractor shall coordinate container delivery dates and storage duration with the embassy facility management team.

2.4.3 Special Construction Requirements – The Contractor must receive Government-furnished equipment (GFE) and GFP at their CONUS storage facility. The GFE/GFP will be shipped together with office materials and equipment to the OCONUS construction site. GFE/GFP will include the following:

office furniture and an IT Information Processing System (IPS) Safe.

2.5 ARCHITECTURAL

2.5.1 PROJECT DESCRIPTION

The Contractor shall provide and perform architectural design and construction services to render complete, accessible, functional, and usable office spaces in U.S. Embassy Tokyo.

2.5.2 Extensive coordination is required between the architectural work and the work of other disciplines described in this SOW.

2.5.3 Design

Provide a design and construction package that uses the space allocations, functional adjacencies, design details, and features given or referenced in this SOW and Attachments 0002 thru 0005. The design must incorporate codes and regulations that are referenced in this SOW. The Contractor is responsible for creating additional details as required to complete a full design. All details must conform to the requirements of this SOW and are subject to the approval of the Contracting Officer’s Representative (COR). Schematic designs have been provided for reference (see Attachment 0003, Attachment 0004, and Attachment 0005). The schematic plans are provided for diagrammatic purposes only and do not necessarily represent an approved floor plan or design. The Contractor is responsible for providing a design that meets all requirements of this SOW.

2.5.4 Design Submissions

As they are applicable to this requirement, include the following drawings and reports in the required design plans:

A. Code Summary – Provide a tabular code compliance summary indicating compliance with safety requirements for embassy facilities.

B. Life Safety Plans – Provide plans depicting smoke/fire resistance ratings, egress routes, dead-end corridors, exits, and other aspects of life safety pertaining to the design.

C. Demolition Plans – Provide existing floor plans, indicating all demolition required.

D. Floor Plans – Provide all floor plans, indicating room names, areas, and basic dimensions.

E. Ceiling Plans – Provide reflected ceiling plans for all rooms, indicating ceiling materials and fixtures.

F. Building Section – Indicate heights of critical building elements.

G. Wall Section - Provide a typical interior and exterior wall section for each room – describe wall materials.

H. Preliminary Design Analysis – Provide a narrative explaining the design and indicating how the design and materials meet the requirements of this SOW.

I. Preliminary Specifications – List the technical titles and short text descriptions for all performed work.

J. Section and Plan Details – Provide details of critical building intersections.

K. Door Schedule – Provide a schedule of all doors, indicating sizes, hardware, and operation.

L. Finish Schedule – Indicate all proposed finishes.

M. Design Analysis – Provide a narrative describing all work to be performed on the project and how the work meets the functional and code requirements of the project. Provide product specific manufacturer information (brochures, technical information, cut sheets) for all materials and products to be provided/installed.

N. Specifications – Provide line items and detailed descriptions of all work to be performed.

2.5.5 Physical Secure Doors

A. Rooms 721A/722 and 711 will each require a secure entrance door for a total of two (2) new doors. The entrance door must be fabricated with an FF-L 2740A combination lock (CDX 10) and be compatible with integrating into an Intrusion Detection System sensor.

B. Rooms 721A and 722 will be joined into a single secure suite with a non-secure door installed between the two spaces. The existing entrance to 721A will serve as the main secure entrance to the two-room suite. The existing doorway to 722 shall be removed and covered over.

2.5.6 Acoustic Requirements

The walls, ceiling, and floor that define the perimeter of rooms 721A/722 and 711 must comply with requirements as identified in ICD/ICS 705 and 12 FAH-6 OSPB.

2.5.7 Technical Barrier

Rooms 721A/722 and 711 must include a technical barrier that blocks radio frequency (RF) signals and emanations, as identified in ICD/ICS 705 and 12 FAH-6 OSPB.

2.5.8 Penetrations

A. The design shall account for utility penetrations into the rooms 721A/722 and 711 in accordance with ICD/ICS 705 and 12 FAH-6 OSPB. All penetrations must be bonded to the technical barrier.

B. Provide non-conductive material/dielectric breaks for all metallic penetrations. Provide acoustic baffling as required.

2.5.9 Suspended Ceilings

Install new suspended ceilings capable of providing an acoustic and technical barrier. Provide and install all required components for a ceiling tile system including mounting and supports of light fixtures.

Integrate all light fixtures and mechanical grilles into the ceiling grid.

2.5.10 Interior Paint

Paint all interior walls with a minimum of two coats of latex enamel paint over compatible primer. Paint must be lead-free, water resistive and open to vapor diffusion. All paint must be low VOC (volatile organic compound) and washable after drying.

2.5.11 Carpet Tile

In the office spaces, provide low VOC, low pile, commercial grade carpet tile designed for high-traffic areas. All carpet tile must be suitable for office use, non-static, and suitable for rolling chairs. Carpet tiles must be as large as practicable and have integrated cushion backing.

2.5.12 Final Clean-up

Clean all areas impacted by the work under this project. This includes all rooms where renovation work was completed and all circulation paths (corridors, vestibules, etc.) that lead to work areas from building entrances. Provide all devices and tools required for the performance of the work to include all necessary additional scaffolding and ladders. Remove all temporary protective coatings put in place during construction.

2.6 ELECTRICAL AND COMMUNICATIONS

2.6.1 General

A. This section includes requirements for the design, procurement, installation, and testing of a complete electrical power system. Provide a complete design and perform all labor and provide all materials, equipment, machinery, supervision, and any other items necessary to complete the electrical systems.

B. The electrical design must conform to the design criteria, standards, codes, and locally accepted equivalent host nation practices. Specially selected design products must have been proven reliable and trouble-free in commercial service locations for at least two years and longer in an environment similar to that of the project site.

2.6.2 Product Data

The following product data must be submitted and accepted by the COR prior to installation and commencement of required work:

a. Metal Tubing d. Outlet and splice boxes

g. Panel Board j. Disconnect Switches

m. Surface Metallic Raceway p. Communications Rack

b. Conduit Fittings e. Receptacles h. Circuit Breakers

k. Conduits n. Lighting fixtures, including drivers and lamps

q. Data Cables

c. Conductors f. Toggle Switches

i. Terminal Cabinets

l. Cable Trays o. Data outlets r. Power Filters

2.6.3 Electrical Design Submissions

The Contractor shall provide the following:

A. Electrical design analysis and load calculations.

B. Demolition plans showing existing conditions and demolition work.

C. Electrical and communication site plans identifying the new electrical service, the location of new and electrical panels, exterior electrical cable installations, communications manholes, and outside plant communications duct bank and cabling.

D. Floor plans with dedicated space clearly identified for electrical and telecom equipment.

E. Single line diagrams for electrical and communications systems.

F. Power Plan showing locations of MDP’s (Main Distribution Panels), SDP’s (Sub-Distribution

Panels), transformers, wire ways, power receptacles, ground bars, and electrical connections for mechanical and other equipment. Circuit information must be shown.

G. Panel Schedules.

H. Lighting illumination calculations.

I. A comprehensive requirements list for preparation of space to include power connections, communications connections, and lighting design of basement room.

2.6.4 Electrical Design Analysis

Provide a design analysis for each design phase of the project. Provide the following minimum information:

A. Load calculations and demand factors to include an additional 25% for future loads.

B. Short circuit calculations and the ampere interrupting capacity (AIC) rating of distribution equipment.

C. Electrical coordination study of new building power distributions and protective devices in coordination with existing systems.

D. Voltage drop calculations.

E. Lighting calculations including both general and emergency lighting.

F. An electrical design narrative describing all electrical design components and changes and decisions completed from each design reviews.

G. Catalog cut sheets for cables, light fixtures, MDP, subpanels, circuit breakers, and other unique equipment.

2.6.5 Electrical Scope

Provide electrical systems design for the renovated spaces. The design must include power, lighting, communications, and security systems. The design must:

A. Provide new sub distribution panel (SDP) with a power filter.

B. Ensure the power filter has a minimum insertion loss of 100 dB and frequency range of 14kHz-

18GHz.

C. Identify, detail, and update all electrical distribution panels impacted by the scope of this project.

D. Provide office power distribution systems within the three project areas.

E. Include conduit conveyance with pull strings for all new or relocated accessory devices.

F. Ensure all conduit, unless otherwise noted, is surface-mounted and painted to match wall paint color.

G. Provide dedicated power receptacles for each office desk and the conference meeting area.

H. Provide and install LED light fixtures, associated switching, and occupancy sensors. Install an override light switch on the wall by the door.

I. Provide infrastructure for communications systems for three networks, to include only cable trays, wire ways, and outlets. The Contractor will not be responsible for installing horizontal cabling and terminations.

J. Provide rough-in infrastructure for electronic security systems, to include intrusion detection, surveillance, and access control.

2.6.6 Demolition

Remove all existing electrical infrastructure from rooms 721A/722 and 711 prior to beginning new construction.

2.6.7 Interior Power Systems

A. Construction of the sub distribution panels (SDP) must conform to applicable UFC requirements.

The switchgear and installed equipment parts must be sized to meet the circuit load and relevant short circuit requirements. This includes the requirements of applicable UFC and Host Nation codes.

B. No live parts must be installed at the front of the distribution panels. (Dead front panels)

C. Nominal voltage: 100 V

D. Frequency: 50 Hz

E. Generally, Molded Case Circuit Breakers (MCCBs) and Miniature Circuit Breakers (MCBs) should be used within the LV distribution system. Circuit breakers must be of one common manufacturer. Additionally, circuit breakers shall:

1. Be sized for a minimum of 125% of the demand load they serve for future growth.

2. Be expandable and must have a minimum spare space of approximately 25%.

3. Have distribution boards that provide a suitable earth bar and neutral bar, and adequate provision for the connection of a circuit protective conductor.

4. Be fully rated for the available fault current and be furnished with main circuit breakers, full sized bolt-on branch breakers, insulated neutral busses, and bonded equipment-grounding busses.

5. Have copper panel board bus bars.

6. Provide surge/over voltage protection within the panels.

7. Provide a power filter ahead of the SDP main breaker.

2.6.8 Interior Power Installation

A. Provide interior power installation within rooms 721A/722 and 711. It is anticipated that a minimum of 72 power receptacles will be required to provide power workstations, printers, and communications equipment. Each workstation requires a minimum of 10 receptacles for monitors, network switch boxes, computer equipment, and phones. A total of forty (40) “workstation” receptacles are expected. Provide one (1) receptacle for each printer. A minimum total of three (3) “printer” receptacles is expected. Finally, provide a minimum of two (2) dedicated circuit receptacles for each telecommunications rack/safe for a total of four (4).

Coordinate any other receptacle requirements with the COR or the designated technical monitor.

B. All cabling entering through the perimeter of the space must be within enclosed conduit/wireways, include a dielectric break, and be sealed.

C. Cable installation throughout the rooms 721A/722 and 711 must be surface-mounted in wire-ways, conduit, and cable trays.

D. All receptacle and lighting circuits must be connected to single-phase power. Separate lighting and power outlet circuits must be provided. Do not connect lighting to power circuits and do not connect outlets/power items to lighting circuits. Provide a circuit for all mechanical and miscellaneous equipment. Each telecommunications rack/cabinet must have a dedicated circuit.

E. Japanese style 100 volt (receptacles (high standard type) must be provided.

F. Non-conductive breaks must be installed for all metallic paths that leave the office facility.

G. Note: The final location of receptacles must be aligned with approved furniture layouts and equipment placement.

2.7 LIGHTING SYSTEM

2.7.1 Provide a complete LED lighting system. All light fixtures must be new and be provided within rooms 721A/722 and 711. Provide proposed light fixtures and a proposed lighting layout that is coordinated with room usage. All lighting fixtures must be surface mounted.

2.7.2 Lighting calculations must be provided showing that rooms 721A/722 and 711 are provided with the minimum lighting requirements. Refer to UFC 3-530-01 for horizontal illuminance uniformity and other lighting calculation requirements. The minimum required average lighting intensity must be 500 lux for the office facility. Provide manual on/off and dimmer controls for the lighting system.

2.7.3 Emergency Lighting System

A. Provide egress lighting within rooms 721A/722 and 711. Egress illumination must be continuous and arranged so that failure of any single egress lighting unit will not leave any area in darkness or with less than 2 lux. Exit lighting must also be furnished with a battery to provide lighting during a common power voltage drop out.

B. The capacity of the integrated battery must feed the lamp for 90 min. These exit fixtures should be connected to the regular lighting circuit. Emergency lights must be wired to be able to be switched off with the normal grouping of lights and should only function when there is a loss of power.

2.8 COMMUNICATIONS

A. Provide a communications design for three network requirements: one (1) non-secured and two

(2) secured networks. Install a wall mounted rack for the non-secured network and an IPS safe for the secured networks. Provide RJ45 and LC Fiber optic cabling outlets and communications cable trays within the office spaces. The Contractor will not be responsible for completing communications cabling and terminations. Provide outlets in accordance with COR guidance for each workstation. There are expected to be three different networks for each work station (one

(1) RJ45 and two (2) LC). Provide a minimum of 1 RJ45 and 2 LC outlets total to cover network connections for printers. Provide one (1) meter of separation between each outlet dedicated for each of the three (3) networks. One (1) meter of separation must also be included for cable tray systems.

B. Provide cable trays to allow for cabling to run from the IPS Safe/rack to each of the desks. Cables must be supported by racks, ducting, or cable trays.

C. All metallic ducts/raceways and cable trays must be strapped together with ground straps and be grounded.

D. Non-conductive breaks must be installed for all metallic paths that leave the boundaries of rooms 721A/722 and 711.

E. New IT Pathway Provide a new conveyance for network cabling to extend from telecom racks to rooms 711 and 721A/722. The pathway that would serve rooms 721A and 722 may come from the floor above (level 8). This would require core drilling directly above the selected room.

2.9 SECURITY SYSTEMS

2.9.1 Access Control Systems (ACS)

Provide a rough-in design for an ACS to be installed at each door of rooms 721A and 711. The rough-in is to include cable pathways, junction boxes, pull strings, pull boxes, and component boxes. The Contractor will not be responsible for installation of cables and ACS equipment. The selected ACS system must coordinate with the other existing ACS systems and match the same requirements.

Components for the ACS design will include card readers with scramble keypad, magnet locks and/or electric strikes. The ACS rough-in design must be coordinated with the architect and electrical power system for integration into doors and power for the head unit. Provide ACS infrastructure at the entrance to rooms 721A and 711.

2.9.2 Intrusion Detection System (IDS)

Provide a rough-in design for IDS to be installed at each door and window leading in to each renovated space. The rough-in is to include cable pathways, junction boxes, pull string, pull boxes, and component boxes for installation of the cables and power. The Contractor will not be responsible for completing the component installation of the IDS. The IDS system rough-in design must include infrastructure for balancing magnetic switches at each door and window, dual technology motion sensors, and coordination with the ACS. Provide IDS infrastructure at the entrance to the each of the rooms.

2.10 MECHANICAL

2.10.1 Provide all labor, material supplies, and incidental work required for the design, installation and testing of heating, air conditioning, and ventilation systems. The Contractor shall perform design and construction services as required to provide complete and usable office spaces.

2.10.2 Equipment

Equipment shall be selected based on calculated design values and accepted engineering practice. All equipment shall be designed and installed in accordance with the equipment manufacturer’s clearance recommendations for operations and maintenance. Required maintenance access areas shall be shown on the Contractor’s design drawings.

2.10.3 The Contractor shall document all demolished and removed material and equipment as well as newly installed material and equipment. The detailed documentation of demolished and installed material and equipment shall be provided in the project turn over information to the COR and other personnel as identified by the COR.

2.10.4 Design Submissions

The Contractor shall provide the following mechanical design submissions:

A. Floor plan drawings showing equipment locations, two-line duct layout and piping runs.

B. Typical sectional and elevation views.

C. Typical mechanical detail drawings.

D. Flow and riser diagrams.

E. Equipment schedules.

F. A complete set of contract documents ready for construction by the design-build contractor.

Include all updated drawings, specifications, and calculations.

2.10.5 Design Analysis

The Contractor shall provide:

A. A narrative description of the proposed mechanical systems.

B. A code review for the project.

C. Complete calculations.

2.10.6 Mechanical Scope

A. Cooling must be provided utilizing new ceiling-mounted fan coil units. The Contractor shall make connections to the existing chilled water and heating hot water distribution branch connections.

B. Design documents provided for this project must include accurate cooling and heating requirements. These requirements include, but are not limited to: piping size, capacity, flow, location, connection type etc. Connection points must be clearly noted on drawings. The Contractor will make final connections in coordination with the embassy facility management team.

C. Ventilation must be provided utilizing supply/return registers/grilles.

D. Design documents provided for this project must include accurate ventilation requirements. These requirements include, but are not limited to: fresh air requirements, flow rate, duct sizing, location, connection type etc. Connection points must be clearly noted on drawings.

E. In the event calculations dictate that additional HVAC equipment is necessary, the Contractor shall provide and install new equipment, pumps, valves, gauges, piping and any miscellaneous fittings required to provide a complete heating, cooling, and ventilation system for the office spaces.

F. The HVAC system shall be equipped with indoor air-temperature dependent controls and will not be integrated with the building automation system.

2.10.7 Demolition

Remove and dispose of all existing HVAC equipment from the project areas prior to beginning new installation. Coordinate all necessary outages with embassy facility management.

2.10.8 Ventilation

A. Ventilation/fresh air supply and return will be supplied to the renovated offices utilizing existing building-wide air distribution systems (ductwork). The Contractor will provide adequately sized ductwork to the appropriate locations based on their design calculations and drawings produced as part of this design effort.

B. The outside air (OA) supply duct runs down the hallway of this facility and will have to be brought into each office via a duct silencer. Install a volume balancing damper for each OA supply to the offices.

2.10.9 Duct Silencers

All supply and return air ducts within the boundary of each office shall be fitted with a Z-duct or flexible duct silencers.

2.10.10 Load Calculations

Mechanical load calculations will be based on the following projected room occupancies and installed equipment.

Room 711 721A 722 Occupancy 4 6 2 Workstation Desks 4 2 1

VTC 0 1 0

Total IT load 2,280W 1,540W 570W

2.10.11 Fan Coil Units

A. New ceiling-mounted fan coil units must be installed to serve rooms 721A/722 and 711. New fan coil units will be connected to building chilled water utilizing existing piping branch connections.

Mount fan coils in a location so as to optimally cool the renovated spaces. Install a new thermostat near the entrance door of each renovated office space.

B. Fan coil units shall be 2-pipe, with the capability of providing cooling. Ensure the selected new fan coil units match existing equipment within the facility as closely as possible, for ease of maintenance.

2.10.12 Testing, Adjusting, and Balancing

A. After systems are completed and in working order, provide testing and balancing to demonstrate that the systems operate in accordance with the design requirements and that they operate satisfactorily under all design conditions. Provide a testing and balancing (TAB) report that includes, but is not limited to, the design and actual required air and water flows at the appropriate supply and exhaust devices.

B. Balance all water flows and airflows to within 10 percent of design flow rates. Submit a TAB report for review and COR approval.

C. Provide complete start-up and operational testing of the HVAC and plumbing equipment and systems. Simulate all modes of operation and emergency shutdowns of equipment and systems.

Provide corrective actions and re-testing as necessary to demonstrate that the actual equipment and system performance are in accordance with the design requirements at all design conditions.

Submit an operational testing plan and final report for review and COR approval.

2.11 FIRE PROTECTION

2.11.1 General Requirements

A. Provide and perform fire protection engineering design and construction services as required to provide a complete, code compliant, functional, and usable system. The Contractor is required to coordinate fire protection design and construction work with the scope of the other disciplines described in this SOW.

B. The Contractor must employ a Fire Protection Expert familiar with DoS OBO requirements. The Fire Protection Expert must be involved in all aspects of the design, construction and testing/commissioning as it relates to fire protection and life safety.

C. The Fire Protection Expert must be an individual certified in accordance with established norms to provide fire protection design and construction oversight.

D. The Fire Protection Expert must review the 100% design prior to submission of plans and specifications and certify in writing that the design complies with all applicable criteria.

E. The services covered by this section include all labor, material, supplies, and incidental work required for the design, installation and testing of all work described in this SOW.

F. Patch and repair all new penetrations through fire rated walls, partitions, or floor slabs.

Penetrations must be fire-stopped to match the fire rating of the penetrated item.

2.11.2 Design Submittals

Provide formal design submittals to include a fire protection design analysis, life safety analysis, building code analysis, a complete set of drawings, calculations, and specifications.

2.11.3 Fire Alarm Systems

A. Provide a system that is compatible with and connected to the existing building fire alarm panel.

Provide any programming that is required to the building fire alarm system and the site fire reporting system.

B. The fire reporting portion of the system must be compatible with and connected to the existing fire reporting system – provide any programming that is required for the fire reporting system.

C. Include material, tools, equipment, installation, and testing necessary for a complete and usable system.

3. DELIVERABLES (CDRLS)

3.1 Table of Deliverables

Deliverable

SOW

Para

Deliverable Title Due Date Submission Requirements

(format/ submitted to whom)

1. 2.1 35% Design Package 60 days after contract award To: COR, PM Format: Adobe PDF

2. 2.1 65% Design Package 90 days after USG final acceptance of Deliverable #1

To: COR, PM Format: Adobe PDF

3. 2.1 100% Demolition Plan 90 days after contract award To: COR, PM Format: Adobe PDF

4. 2.1 95% Design Package 120 days after USG final of acceptance Deliverable #2

To: COR, PM Format: Adobe PDF

5. 2.1 100% Permit Set 60 days after USG final of acceptance Deliverable #4

To: COR, PM Format: AutoCAD DWG

6. ALL

Project Coordination Meetings

Weekly or as determined by the COR To: COR, PM Format: Teleconference

7. ALL Project Status Reports Monthly To: COR, PM Format: Micro Soft Office

8. ALL Project Schedule 30 days after contract award To: COR, PM Format: Adobe PDF

9. ALL Construction Sequencing Plan 60 days prior to construction start To: COR, PM Format: Micro Soft Office

10. 2.10 O&M Equipment Manuals 60 days after construction completion To: COR, PM Format: Paper or Adobe PDF

11. ALL Current As-built Drawings 60 days after construction completion To: COR, PM Format: AutoCAD DWG

12. 2.1 Construction Security Plan:

Initial

30 days after contract award To: COR, PM Format: Micro Soft Office

13. 2.1 Construction Security Plan:

Final

90 days after contract award To: COR, PM Format: Micro Soft Office

14. 2.4 Transportation Security Plan:

Initial

30 days after contract award To: COR, PM Format: Micro Soft Office

15. 2.4 Transportation Security Plan:

Final

NLT 30 days before the secure shipment date

To: COR, PM

Format: Micro Soft Office

3.2 Description of Deliverables (CDRLS)

Deliverable 1 – 35% Design Package: The submittal will include the following drawings and reports as applicable to this project: code summary, life safety plans, demolition plans, floor plans, ceiling plans, typical wall sections, preliminary design analysis and preliminary specifications.

Deliverable 2 – 65% Design Package: The submittal will include the following drawings and reports as applicable to this project: code summary, life safety plans, demolition plans, floor plans, ceiling plans, typical wall sections, pre-final design analysis and pre-final specifications.

Deliverable 3 – 100% Demolition Plan: Show existing conditions and demolition work.

Deliverable 4 – 95% Design Package: The 95% Submittal shall include a complete and final set of contract documents essentially ready for construction by the DBC Contractor. All previous Government review comments must have been addressed. Submit manufacturer’s catalog data for each separate piece of equipment proposed for use in the system and approved by the Government. Data must indicate the name of the manufacturer of each item of equipment, with data highlighted to indicate the model, size, options, etc. proposed for the installation. In addition, provide a complete equipment list including equipment description, model number, and quantity.

Deliverable 5 – 100% Permit Set: The 100% submittal shall provide a complete and final set of contract documents ready for construction by the DBC Contractor. All previous Government review comments must have been addressed. Include all drawings, specifications and calculations from the 95% Submittal updated to incorporate all previous review comments.

Deliverable 6 – Project Coordination Meetings: The Contractor is to coordinate and lead periodic meetings to report on the project’s overall progress, the schedule, and to address any issues and concerns.

Deliverable 7 – Project Status Reports: Provide monthly updates to the project schedule and status updates on the deliverables.

Deliverable 9 – Construction Sequencing Plan: Describe the proposed order of construction operations to comply with the stated order of room conversions as described in the SOW.

Deliverable 10 – O&M Equipment Manuals: Provide all equipment manuals upon construction

Deliverable 11 – As-built Drawings: Provide a complete and final set of record drawings documenting site conditions based on a survey of the final construction performed by the Contractor.

Deliverable 12 – Construction Security Plan – Initial: Provide an initial version of the CSP that covers all necessary topics related to OCONUS secure construction. The Government has provided a draft CSP (see Attachment 0002).

Deliverable 13 – CSP – Final: Submit final copy of the CSP for Government review and approval.

Deliverable 14 – Transportation Security Plan – Initial: The Contractor shall provide an initial transportation plan which outlines every step of the process to securely ship the materials and equipment from the approved CONUS storage site to the OCONUS construction site.

Deliverable 15 – Transportation Security Plan – Final: No later than 30 days before anticipated secure shipment date, provide for Government review and approval, a final transportation plan which outlines every step of securely shipping materials and equipment from the designated shipping site to the construction site. The final transportation plan will comply with the guidance within the CSP and the SOW. The Site Security Manager (SSM) will provide approval within 15 days of receipt of the plan. The Contractor will not proceed with secure shipment without SSM and Government approval.

4. SECURITY

4.1 Classified Work Performance Security Requirements

4.1.1 Contractors must abide by the DD Form 254 - Contract Security Classification Specification (referred to as DD254 hereafter), the National Industrial Security Program Operating Manual (NISPOM 32 CFR Part 117), and all other applicable security policies and regulations including operational security (OPSEC) requirements.

4.1.2 Defense Counterintelligence and Security Agency (DCSA) remains the Cognizant Security

Agency (CSA) for individuals performing work with collateral (SECRET or TOP SECRET) security clearances. As such, Security Executive Agent Directive (SEAD) 3 reporting should continue to be provided to the Contractor’s Facility Security Officer (FSO) for reporting to DCSA via Defense Information Security System (DISS). DCSA will also dictate mandatory security training as the CSA for the collateral cleared community.

4.2 Personnel Security Requirements

4.2.1 Contractor personnel performing Top Secret/Sensitive Compartmented Information (TS/SCI) work on the contract are required to have active TS/SCI clearances for access to TS/SCI facilities, when performing duties within TS/SCI environments, and for access to TS/SCI computer systems for the performance of this contract. Contractors are subject to a Counterintelligence-Scope Polygraph examination, as requested by NGA.

4.2.2 All Contractor personnel shall possess a current Top Secret Personnel Security Clearance and be eligible for favorable NGA adjudication for SCI access. The government will be responsible for verifying security clearances/SCI eligibility of the Contractor personnel in accordance with (IAW) SEAD 7: “Reciprocity of Background Investigations and National Security Adjudications”. If needed, NGA will sponsor SCI accesses at its sole discretion. NGA will provide badges, Common Access Cards (CAC) and other items (e.g. parking hangtags) when applicable, for required Contractor personnel.

4.2.3 Cleared Contractor personnel will be enrolled into Director of National Intelligence (DNI)

Continuous Evaluation System (CES) throughout the lifecycle of the contract while at NGA IAW SEAD 6: “Continuous Evaluation”. Cleared Contractor personnel must self-report security issues, foreign contacts, and other applicable information IAW SEAD 3: “Reporting Requirements for Personnel with Access to Classified Information or Who Hold a Sensitive Position” and NGA Instruction 5205.3, “Security Reporting Requirements”. In addition, cleared Contractors will be required to submit electronic fingerprints and be enrolled into NGA’s Report of Arrest and Prosecution Background (RAPBack) program, which supports

CES.

4.2.4 Cleared Contractor personnel, who are designated as Tier 3 Privileged Users or holding enhanced access through a Special/Controlled Access Program (SAP/CAP), will be required to participate in NGA’s annual Security Financial Disclosure Program (SFDP) as directed by D/NGA in the 20 November 2020 memorandum titled “Designation of NGA Personnel Required to Participate in the Security Financial Disclosure Program”.

4.2.5 The Contractor shall inform NGA as soon as practicable when its employees will no longer support the contract (see DD254). NGA desires notification prior to the day the individual no longer supports the contract, but requires notification no later than the day that contract support ends. If Contractor personnel will no longer be supporting NGA via an NGA contract, NGA shall take all appropriate action, up to and including debriefing the contractor from SCI access and terminating logical and physical access to NGA IT systems and facilities.

4.2.6 Upon notifying NGA that a Contractor will no longer support the contract, the Contractor must return all NGA Badges, CAC, hangtag, and any other government furnished property.

These items can be returned to the NGA Workforce Support Center, NGA Site Security Office, or the Contracting Officer Representative (COR) as soon as practicable, but no later than four

(4) business days from the date of Contractor departure.

4.2.7 When Contractor personnel are unable to turn these items into the NGA Workforce Support

Center, NGA Site Security Office, or COR then it is the responsibility of the Contractor’s FSO to collect the items from the individual and return them to NGA as soon as practicable, but no later than four (4) business days from the date of Contractor departure.

4.2.8 If the FSO debriefs their employee, the FSO shall provide a copy of the debriefing statement, plus all applicable Government-furnished items (e.g. NGA Badge, CAC, Courier Card, parking hangtags, etc.) to the NGA Site Security Office or the NGA Workforce Support Center as soon as practicable, but no later than four (4) business days from the date of Contractor departure.

4.3 Physical Security Requirements

4.3.1 All classified work performed at a non-NGA facility must be approved by the COR. Any classified work performed at contractor sites must be performed in either an NGA accredited SCIF, Other Government Agency (OGA) SCIF, or an approved secure collateral space that has either a Memorandum of Agreement (MOA), Memorandum of Understanding (MOU), Joint Use Agreement or Co-Use Agreement with NGA for this contract. SCIF or secure facility accreditation shall be at least the level commensurate with the level of safeguarding required by the contract DD254.

4.3.2 Pursuant to “IC Technical Specifications for Construction and Management of Sensitive

Compartmented Information Facilities Version 1.5.1; IC Tech Specs for ICD/ICS 705”, the NGA accrediting official, or designee, shall conduct periodic security inspections/reviews to ensure the efficiency of NGA accredited SCIF operations, identify deficiencies, and document corrective actions taken. Inspections/reviews of NGA accredited SCIFs shall be conducted based on threat, facility modifications, sensitivity of programs, past security performance, or at least every five years. Technical Surveillance Countermeasures (TSCM) activities in NGA accredited SCIFs will only be conducted by NGA TSCM teams consisting of NGA military, civilian, or contractor personnel who have successfully completed approved TSCM training.

Authorized inspectors shall be admitted to a SCIF without delay or hindrance when inspection personnel are properly certified to have the appropriate level of security clearance and SCI indoctrination for the security level of the SCIF.

4.3.3 Contractor personnel are forbidden from bringing prohibited or unauthorized items into any

NGA installation or other secure facility covered under this contract. These items include weapons, cell phones, cameras, two-way pagers, laptops, recording devices of any kind, flash drives, or any other removable media. Exceptions may be granted by NGA Security upon the Contractor’s request. If granted, Contractor personnel must bring documentation showing approval prior to entering with the item(s). Violations may subject the Contractor and its offending personnel to civil and/or criminal liability IAW applicable laws and regulations governing access to secure Government facilities.

4.4 Unclassified Work Performance Security Requirements

If applicable, and after discussion with the COR, and the COR has provided written approval, uncleared Contractor personnel are authorized to work on this contract at the Unclassified level, with access up to DoD Controlled Unclassified Information (CUI) at the Contractor site without the requirement of a security clearance.

4.5 Uncleared Personnel Security Requirements

4.5.1 If applicable, and after discussion with the COR, and the COR has provided written approval, any Contractor personnel working with CUI information must receive a favorable HSPD-12 and/or HSPD-12 Tier 1 adjudication prior to accessing CUI information. Contractor personnel who require access to CUI for 60 days or less must receive a favorable HSPD-12 adjudication. Contractor personnel who require CUI access for more than 60 days must receive a favorable HSPD-12 Tier 1 adjudication. NGA will sponsor the HSPD-12 and HSPD-12 Tier 1 background investigation for Contractor personnel as needed.

4.5.2 Foreign nationals are not permitted to perform unclassified work under the terms of this contract without prior written approval from the Contracting Officer (CO) or the COR. Should NGA identify the use of unauthorized personnel, the CO may direct the Contractor, at its own expense, to remove and replace any unauthorized Contractors, Subcontractors, or other personnel performing on the contract. Such action may be taken at the NGA's discretion without prejudice to its rights under any other contract provision, e.g., termination for default.

4.5.3 Uncleared Contractor personnel visiting NGA facilities or other sites may receive the appropriate visitor badge and be escorted, as appropriate. The Contractor will return the visitor badge at the end of each visit day.

4.6 Information Security Requirements

4.6.1 NGA shall have the sole authority to determine whether, and to what extent, protected information shall be provided to the Contractor under the terms of the contract. Access to classified information will be pursuant to the security requirements established in the DD254. The Contractor shall not access, download, print, or further disseminate any classified information outside the execution of the defined contract requirements without the guidance and written permission from the COR.

4.6.2 When the Contractor receives protected information under the terms of this contract, the Contractor will comply with all applicable NGA, DoD, and IC information security policies (including the Consolidated NGA (CoNGA) Security Classification Guide) for the proper marking, handling, processing, storing, and safeguarding of classified and unclassified material.

The Contractor will ensure that document markings are given the lowest possible security classification to maximize…