Attachment 0001 - Statement of Work.pdf

Statement of Work

(SOW)

Compressed air/breathing air reels and installation at Royal Air Force (RAF) Lakenheath

Rev. 1, 15 April 2024

1.0 Introduction

1.1 Background: The 48th Fighter Wing Program Integration Office is responsible for developing and coordinating the implementation of initiatives and programs across RAF Lakenheath, United Kingdom. The contract is for the procurement and installation of new items listed below in section 3 within the B1690 facility at RAF Lakenheath.

1.2 Scope: The scope of this contract is to provide a total of 49 reels including 22no breathing and 27no compressed air hose reels, hoses and all connections. This will also include installation and testing. Specification details can be found in section 3.

Reels:

All hose reels will require the leader hose connection to the air drop point. The connection requirement to the air drop point can be viewed on a site visit.

(Reels layout shown in attachment ‘reels air layout’ drawing)

Fixings and installation:

All ground level reels with be fitted with a swivel bracket.

All reels mounted at height will be with a fixed bracket.

The contractor shall provide the necessary equipment including electric scissor lift to install the at height ceiling mounted reels. This will be to a height of 9 metres.

Fixing bolts to be provided by the contractor. Details of the fixing mounting requirements including the bolt type can be found in the attached document ‘Compressed & breathing air reels fixing details’ document.

2.0 General Requirements

2.1 Business Relations: The Contractor shall successfully integrate and coordinate all activity needed to execute this requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall promptly identify issues to the Government and take timely corrective action. The Contractor shall seek to ensure mission partner satisfaction and professional and ethical behavior of all contractor personnel.

2.2 Contract Management & Administration

2.2.1 Contract Management: The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of resources assigned to the requirement. The Contractor must maintain continuity between the mission partner and the contractor’s corporate offices.

2.2.2 Contract Administration: The Contractor shall establish processes and assign appropriate resources to effectively administer the contract. The Contractor shall respond to the Governments requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and contractor personnel assigned to support the contract. The Contractor shall assign resources to maintain proper and accurate records related to this contract.

2.3 Subcontract Management: If applicable, the Contractor shall be responsible for any subcontractor and any subcontractor management necessary to integrated work executed under this contract.

2.4 Hours of Work: Workdays are from Monday through Friday excluding US federal holidays and UK bank holidays.

Work hours are from 0800 to 1700 local UK time.

3.0 Product Specifications & Installation Requirements

3.1 The contractor must provide all personnel, equipment, tools, materials, supervision, transportation, safety equipment, any other items, and services necessary to provide, deliver and install all items listed in section 3.2.

3.2 Item Quantity Specifications Compressed air hose reel

Complete with, hose, block swivel and leader hose

16 Reel: RAMEX AV 1000 EX

- ATEX rated - Ex h IIC T6 Gb

- Rated working temp 85C max

- Material – stainless steel

- Admitted diameter 1/2”

- Solid 1 inch steel axle

- Spring rewind mechanism

- Inlet thread = ½ inch F

- Outlet thread = ½ inch F

- Working pressure – Up to 20 bar/290 psi

- Can be used to transfer air, water, chemical

- Fully automatic spring hose rewind

- Externally mounted swivel assemblies

- Floor, wall or ceiling mounting options

(Or equally approved)

Hose:

- 300 psi/20 bar

- 3/8” inch hose diameter

- Anti static

- Conforms to BS2050

- Black hose tube

- Operating temp range -25C to +80C

- Reinforcement: High tensile synthetic textile

- 15 Meter length hose

- Stainless steel ¼” male BSPTM

Block swivel:

- 3/8-inch x 3/8-inch Stainless steel Bock swivel

Leader hose:

- 300 psi/20 bar

- 3/8” inch hose diameter

- Anti static

- Conforms to BS2050

- Black tube

- Operating temp max range -25C to +80C

- Reinforcement: High tensile synthetic textile

- 1.5 Meter length hose

- Stainless steel interlock fitting

Breathing air hose reel

Complete with, hose, block swivel and leader hose

16 Reel: RAMEX HR1000BA

- ATEX rated - Ex h IIC T6 Gb

- Rated working temp 70C maximum

- Material – AISI 304 stainless steel

- Admitted diameter 1/2”

- Solid 1 inch steel axle

- Spring rewind mechanism

- Inlet thread = ½ inch F

- Outlet thread = ½ inch F

- Working pressure – Up to 20 bar/ 290 psi

- Can be used for transfer of breathing air

- Fully automatic spring hose rewind

- Externally mounted swivel assemblies

- Floor, wall or ceiling mounting options

(Or equally approved)

Hose: Nobelair AS/R

- 3/8-inch diameter (Reinforced hose for breathable air)

- Anti static hose

- 215 psi/ 15 bar

- Operating temp range -20C to +70C

- Designed in accordance with EN 14593 and EN 14594 standards.

- 5-layer construction with polyester reinforcement

- 15 Meter length hose -Blue colour hose

- 3/8” BSPF x 3/8” BSPTM stainless steel fittings

(Or equally approved)

Block swivel:

- 3/8-inch x 3/8-inch Stainless steel Bock swivel

Leader hose: Nobelair AS/R

- 3/8-inch diameter (Reinforced hose for breathable air)

- Anti static hose

- 215 psi/ 15 bar

- Operating temp range -20C to +70C

- Designed in accordance with EN 14593 and EN 14594 standards.

- 5-layer construction with polyester reinforcement

- 1.5 Meter length hose

-Blue colour hose

- 3/8” BSPTM x female stainless steel fittings (Or equally approved)

Compressed air hose reel

Complete with, hose, block swivel and leader hose

11 Reel:

- 15m hose capacity

- Heavy gauge steel

- Corrosion resistance powder coating

- Solid 1 inch steel axle

- Spring rewind mechanism full enclosed

- Guide arm adjustable handling up to 4 positions

- Inlet/outlet = ½ inch

- Max pressure 300/20 psi/bar

Hose:

- 300 psi/20 bar

- 3/8” inch hose diameter

- Anti static

- Conforms to BS2050

- Black hose tube

- Operating temp range -25C to +80C

- Reinforcement: High tensile synthetic textile

- 15 Meter length hose

- Hose to connect to reel fitting

- 3/8-inch x 3/8-inch stainless steel swivel

Leader hose:

- 300 psi/20 bar

- 3/8” inch hose diameter

- Anti static

- Conforms to BS2050

- Black hose tube

- Operating temp range -25C to +80C

- Reinforcement: High tensile synthetic textile

- Stainless steel interlock fitting

Breathing air hose reel

Complete with, hose, block swivel and leader hose

6 Reel:

- 15m hose capacity

- Heavy gauge steel

- Corrosion resistance powder coating

- Solid 1 inch steel axle

- Spring rewind mechanism fully enclosed

- Guide arm adjustable handling up to 4 positions

- Inlet/outlet = ½ inch

- Max pressure 300/20 psi/bar

Hose:

- 3/8-inch diameter (Reinforced hose for breathable air)

- Anti static hose

- 215 psi/ 15 bar

- Operating temp range -20C to +70C

- Designed in accordance with EN 14593 and EN 14594 standards.

- 5-layer construction with polyester reinforcement -Blue colour hose

- 15 Meter length hose

- 3/8-inch x 3/8-inch stainless steel swivel

Leader hose:

for breathable air)

- Anti static hose

- 215 psi/ 15 bar

- Operating temp range -20C to +70C

- Designed in accordance with EN 14593 and EN 14594 standards.

- 5-layer construction with polyester reinforcement -Blue colour hose

Pivoting swivel wall bracket for stainless steel hose reel

20 Ramex ST15 Pivoting wall bracket

- 304 grade Stainless steel

- Ideal for spring rewind reels

- 150 degree minimum pivot

- For use with powder stainless steel reel

(Or equally approved)

Pivoting swivel wall bracket for powder coated hose reel

9 Pivoting wall bracket

- Powder coated steel

- Ideal for spring rewind reels

- 150 degree minimum pivot

- For use with powder coated steel reel

Compressed tool air hose 4 - 3/8-inch diameter (Reinforced hose for tool air)

- 5 meter hose length 300 psi/20 bar

- 3/8” inch hose diameter

- Anti static

- Conforms to BS2050

- Black hose tube

- Operating temp range -25C to +80C

- Reinforcement: High tensile synthetic textile

- Stainless steel 3/8inch x ¼ interlock fitting on each end

Breathing air hose 4 Nobelair AS/R for breathable air)

- 5 meter length hose

- Anti static hose

- 215 psi/ 15 bar

- Operating temp range -20C to +70C

- Designed in accordance with EN 14593 and EN 14594 standards.

- 5-layer construction with polyester reinforcement -Blue colour hose

- Stainless steel 3/8inch x ¼ interlock fitting on each end

(Or equally approved)

3.4 The contractor shall provide pictures of the product that are being provided as part of the quote.

3.5 The contractor shall provide data sheets for the product specified in the quote.

3.7 All items to be delivered and include all installation at RAF Lakenheath, United Kingdom.

3.8 The contractor shall remove all packaging and dispose of in accordance with local regulations.

3.9 Site visit to enable accurate pricing for the installation work and fixings required.

4.0 Special Requirements

4.1 Security & Safety

4.2.1 Operational Security (OPSEC): If any installation is required to take place in a Government facility, the Contractor shall be familiar with the organizational critical information and indicators list (CIIL) and OPSEC policy of any installation they require access to. The required CIIL can be provided by the Contracting Officer.

4.2.1 Safety: The Contractor and any of its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government/Contractor personnel that takes place on an installation. The Contractor shall notify the cognizant Contracting Officer within 24 hours of all mishaps or incidents. The Contracting Officer will in-turn notify the Safety Office. The Contractor shall cooperate in any resulting safety investigation.

4.3 Contractor Access to Installations: Access to DoD installations is limited to personnel with a valid installation access pass. Failure to submit required information to obtain required documentation will result in the exclusion of such employees from the installation until such documentation is obtained.

Contractor employees may be subject to personal, and vehicle searched when entering or leaving a DoD installation. If installation access is required, the Government will provide the Contractor with the required information and documents for installation access passes upon award. Subsequently, the Contractor shall provide a list of all employees along working under this contract, along with the required documentation upon receipt of contract award, and no later than 30 days prior to the projected need for any new installation access pass requirements. The Contractor is responsible for maintaining an adequate number of personnel with active installation access passes and adhering to the timeframes stated in this section. The cognizant mission partner is responsible for the coordination of installation access passes. Upon termination of employment, termination or cancellation of the contract, or expiration of the contract the Contractor is responsible for collecting employee installation access passes and turning them in to the CO, or the cognizant mission partner in a timely fashion.

4.4 Shipping Instructions

4.4.1 For vendors located inside the United Kingdom.

4.4.1.1 Shipment shall be FOB Destination.

4.4.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either include the shipping in the costs of the items or outline it in a separate line item).

4.4.1.3 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

4.4.2 For vendors located outside of the United Kingdom.

4.4.2.1 Option One: United States Postal Service.

4.4.2.1.1 Shipping shall be FOB Destination.

4.4.2.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items or outline it in a separate line item).

4.4.2.1.3 Weight of individual shipments must not exceed 70lbs.

4.4.2.1.4 Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

4.4.2.1.5 Hazardous material is not submitted.

4.4.2.1.6 The Government will provide the APO shipping address as part of the solicitation.

4.4.2.2 Option Two: Commercial small parcel carrier.

4.4.2.2.1 Shipping shall be FOB Destination.

4.4.2.2.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items or outline it in a separate line item).

4.4.2.2.3 Weight of individual shipments must not exceed 300lbs.

4.4.2.2.4 Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

4.4.2.2.5 The Contractor is responsible for arranging and performing all shipping actions from origin to final destination.

4.4.2.2.6 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

4.4.2.3 Option Three: Consolidated Shipping Point.

4.4.2.3.1 Shipping shall be FOB Destination.

4.4.2.3.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items or outline it in a separate line item).

4.4.2.3.3 Weight of individual shipments must exceed 300lbs.

4.4.2.3.4 Dimensions of individual shipments must exceed 72 inches of any one dimensions (length, width, height).

4.4.2.3.5 Hazardous material may be shipped via this method.

4.4.2.3.6 The Contractor must complete a DD Form 1139 “XXX” to determine if the cargo can be shipped via MILAIR.

4.4.2.3.7 The Contractor shall ensure all cargo is marked “UNITED STATES

AIR FORCE” in order to ensure shipments clear customs.

4.4.2.3.8 48 FW logistics points of contact are provided for in 4.3.3.

4.4.3 Contact Information; 48th Logistical Readiness Squadron (48 LRS)

4.4.3.1 48 LRS/Inbound Customs; 48lrs.lgrddc.inboundcustoms@us.af.mil.

4.4.3.2 48 LRS/Inbound Cargo; 48lrs.inboundcargo@us.af.mil.

4.4.3.3 Commercial phone number; +44 01638 52620.

mailto:48lrs.lgrddc.inboundcustoms@us.af.mil mailto:48lrs.inboundcargo@us.af.mil