Attachment 0001 PWS - SDWA Testing Services.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

SDWA SAMPLING AND ANALYSIS SERVICE

Dated: 27 July 2026

1.0 General: The Virgin Islands National Guard (VING) seeks to establish a contract for the mandated Safe Drinking Water Act (SDWA) testing at VING facilities in St. Croix and St. Thomas, VI.

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0, to perform SDWA Sampling and Analysis Services, as defined in this PWS.

1.2 Background: VING requires routine water sampling in accordance with the Safe Drinking Water Act (SDWA) and Per- and Polyfluoroalkyl Substances (PFAS) monitoring and treatment at VING facilities located on the islands of St. Croix and St.

Thomas, VI.

1.3 Period of Performance (PoP): The Period of Performance shall consist of a base period of 12 months with four 12-month options and the 6-month option to extend services in accordance with FAR 52.217-8.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services between the hours of 0800 -1700 on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. The contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.4.1.1 SDWA sampling shall be at the following locations:

- St. Croix (located on the Estate Bethlehem Military Compound (EBMC) in Kingshill, VI): United States Property and Fiscal Office, Joint Force Headquarters, Lionel A.

Jackson Armory, Sprat Hall Facility, and Regional Training Institute.

- St. Thomas: SFC Leonard B. Francis Armory

1.4.1.2 Per-and Polyfluoroalkyl Substances (PFAS) Monitoring and Treatment sampling shall be at Leonard B. Francis Armory, Field Maintenance Shop #1, Combined Support

Maintenance Shop, Estate Bethlehem Guard Shack, United States Property and Fiscal Office, Joint Force Headquarters, Lionel A. Jackson Armory, Sprat Hall Facility, and Regional Training Institute and Army Aviation Operation Facility (Blair Hanger, located adjacent to the Henry E. Rohlsen Airport).

1.4.1.1 Telework: The Government does not permit the contractor to telework in support of this requirement. In furtherance of Continuity of Operations Planning (COOP), a telework program may be enacted to ensure that the Government's mission-critical operations stay operational during times of national emergency or incidents of national significance. Telework shall be at no additional cost to the Government.

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driv ing privileges.

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: The contractor shall not perform services on recognized United States (US) holidays. A full list of federal holidays can be found at https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/. Most Federal employees work on a Monday through Friday schedule. For these employees, when a holiday falls on a non-workday (Saturday or Sunday) the holiday usually is observed on Monday (if the holiday falls on Sunday) or Friday (if the holiday falls on Saturday). The Contractor shall be responsible for knowing when Federal holidays are recognized as this may impact the status of Federal facilities and contractor access to such facilities.

1.4.3 Reserved

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/ defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Installation Access and Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy (see PWS 6.0). Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 RESERVED

1.4.5.2 For contractors that do not require a CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a Government representative).

1.4.5.3 Awareness Training (AT) Level 1: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level 1 training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the COR within 15 calendar days after completion of training by each employee or subcontractor personnel (Deliverable #1).

AT Level 1 awareness training is available at the following website:

https://home.army.mil/campbell/about/Garrison/DPTMS/training-division/civilian-employee-one-stop-shop/training/mandatory-online-training

1.4.5.4 iWATCH Program: The contractor and all associated subcontractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program (training standards provided by the requiring activity Antiterrorism Officer (ATO)). All contractor employees shall watch the short iWatch video found at the following link:

https://www.mepcom.army.mil/Home/Contractors/. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each https://home.army.mil/campbell/about/Garrison/DPTMS/training-division/civilian-employee-one-stop-shop/training/mandatory-online-training https://home.army.mil/campbell/about/Garrison/DPTMS/training-division/civilian-employee-one-stop-shop/training/mandatory-online-training https://www.mepcom.army.mil/Home/Contractors/ contractor employee and subcontractor employee to the COR within 15 calendar days after completion of training (Deliverable #2).

1.4.5.5 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.6 through 1.4.5.10 RESERVED

1.4.5.11 OPSEC Training: In accordance with AR 530-1, Operations Security, new contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each contractor employee to the COR within 15 calendar days after completion of training (Deliverable #3). Level 1 OPSEC training is available at https://securityawareness.dcsa.mil/opsec/index.htm .

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7 Special Qualifications: The contractor shall be State certified to collect and analyze drinking water samples for compliance as regulated in Title 40 U.S. Code of Federal Regulations, Part 141. The contractor shall ensure all employees possess all required licenses and training necessary in the performance of this contract. This does not include education or other qualifications for the position in which the contractor employee is performing, dress codes, or other information. (NOTE: The Government does not provide training to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified, and otherwise qualified to provide services.)

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5.

The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced.

https://securityawareness.dcsa.mil/opsec/index.htm

The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 All contractor personnel working in situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.12 Contractor Travel: The contractor shall travel between the locations identified in section 1.4.1 of this PWS during the performance of this contract to collect water samples. For the purposes of this requirement, only travel between the islands of St.

Croix and St. Thomas for SDWA sampling shall be reimbursed by the Government.

Travel from any other location(s) in the performance of this requirement shall not be reimbursed. The contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires COR approval prior to travel arrangements being made.

1.4.13 Data Rights: The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AR Army Regulation AT/OPSEC Antiterrorism/Operational Security BI Background Investigation CM Contract Manager COR Contracting Officer Representative DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense DSCA Defense Counterintelligence and Security Agency FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive KO Contracting Officer NGB National Guard Bureau OCI Organizational Conflict of Interest PFAS Per-and Polyfluoroalkyl Substances PII Personally Identifiable Information PIPO Phase In/Phase Out PoP Period of Performance POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit USD(I) Under Secretary of Defense for Intelligence VING Virgin Islands National Guard

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

None.

3.1 Utilities: All utilities in the facility will be available for the contactors’ use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements:

5.1 The contractor shall visit the locations listed in paragraph 1.4.1.1 on a monthly basis to test for total coliform, fecal coliform, and E.coli bacteria in the water supply. The monthly required sampling shall be completed on the first Monday, Tuesday, or Wednesday of each month. No month shall go untested.

5.1.1 If the result of any of the testing yields negative results, the contractor shall submit these results directly to the Virgin Islands Department of Planning and Natural Resources (DPNR) and email a copy of the results to the COR no later than (NLT) the 15th of each month, unless the 15th falls on a Federal holiday or weekend, in which case the results shall be submitted the first business day prior (Deliverable #4).

5.1.2 If the result of any of the testing yields positive results, the contractor shall notify the COR immediately upon receipt of results (Deliverable #5), and a total coliform retest shall be completed within 24 hours. The contractor shall submit these results directly to DPNR and email a copy of the results to the COR no later than (NLT) the 15th of each month, unless the 15th falls on a Federal holiday or weekend, in which case the results shall be submitted the first business day prior (Deliverable #6).

5.2 Contractor shall conduct Special Testing at the locations listed in paragraph 1.4.1.1 for lead, copper, nitrate, inorganics including cyanide, volatile organics, disinfectant by-products, asbestos, and arsenic on an as needed basis. These tests are conducted on an irregular schedule and shall be scheduled in accordance with the SDWA regulations.

See Technical Exhibit 3 for list of testing type and frequency. Test results shall be submitted directly to DPNR with a copy emailed to the COR NLT seven (7) business days upon receipt of results. (Deliverable #7)

5.3 Contractor shall conduct PFAS sampling of the VING’s water systems at the location listed in paragraph 1.4.1.2 of this PWS. Contractor shall conduct monitoring for

Commented [DJ1]: Paragraph annotating sampling location corrected/updated

Commented [DJ2]: Locations for Special test identified the six regulated PFAS: Perfluorooctanoic acid (PFOA), Perfluorooctane sulfonic acid (PFOS), Perfluorohexane sulfonate (PFHxS), Hexafluoropropylene Oxide Dimer Acid (HFPO-DA) also known as GenX chemicals, Perfluorononanoic acid (PFNA), and Perfluorobutane sulfonate (PFBS); the contractor shall also monitor for all analytes detected using EPA Method 533 at the frequency told by Attachement 1 according to Technical Exhibit 4, in accordance with the Policy for Per- and Polyfluoroalkyl Substances Monitoring and Treatment in DoD Owned Drinking Water Systems in the United States (See Technical Exhibit 4). Contractor shall submit tests results to the COR NLT seven (7) business days upon receipt of results. (Deliverable #8)

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar

Defense Federal Acquisition Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/current/in dex.html or https://www.acquisition.gov/dfars

Joint Travel Regulation (JTR) https://www.defensetravel.dod.mil/site/travelreg.cfm

DoDI 5400.11 Department of Defense Privacy and

Civil Liberties Programs

01/29/2019 https://www.esd.whs.mil/Directives/issuances/dodi/

DoD 5400.11-R Department of Defense Privacy

Program

05/14/2007 https://www.esd.whs.mil/Directives/issuances/dodm/

AR 530-1

Operations Security

09/26/2014 http://armypubs.army.mil/ProductMaps/PubForm/AR .aspx

AR 525-13

Antiterrorism

12/09/2019 http://armypubs.army.mil/ProductMaps/PubForm/AR .aspx

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

Form Date Website

I-9 Employment Eligibility Verification

10/21/2019 https://www.uscis.gov/sites/default/files/files/form/i-9.pdf

DD 441

Department of Defense Security

Agreement

Feb 2020 http://www.dtic.mil/whs/directives/forms/dd/ddforms0001- 0499.htm

DD 250

Material Inspection and Receiving

Report

Aug 2000 https://www.esd.whs.mil/Directives/forms/dd0001_0499/

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Commented [JE3]: Add type of document you want (report, test results, completion documentation, etc) here. Include timeframe for delivery of document and who it is submitted to.

Commented [DJ4]: Paragraph reworded to specify PFAS sampling https://www.acquisition.gov/?q=browsefar http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html https://www.acquisition.gov/dfars https://www.defensetravel.dod.mil/site/travelreg.cfm https://www.esd.whs.mil/Directives/issuances/dodi/ http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx https://www.uscis.gov/sites/default/files/files/form/i-9.pdf http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm https://www.esd.whs.mil/Directives/forms/dd0001_0499/

Performance Objective

Performance Standard Acceptable Quality Levels (AQL) Surveillance Method / By Whom

5.1 Bacteria Testing

Water samples shall be collected on the first Monday, Tuesday, or Wednesday of each month

No month shall go untested Monthly Inspection /

COR

5.1.2 Positive Test

Results

Notify the COR immediately upon receipt of any positive test result

100% of the time Monthly Inspection /

COR

5.1.2 Re-test

Water samples shall be collected for re-testing with 24 hours of any positive test result

100% of the time Monthly Inspection /

COR

5.2 Special Testing

Special testing shall be completed in accordance with the SDWA regulation

No required special testing shall be missed

Monthly Inspection /

COR

5.3 PFAS Testing

PFAS testing shall be completed IAW TE 4

No PFAS testing shall be missed Monthly Inspection /

COR

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Number

PWS Reference / Deliverable Title

Frequency

Medium/Format

Submit To

1.4.5.3 AT Level 1

Awareness Training Certificates

Provide within 15 calendar days after employee completes training.

Electronic Submission

COR

1.4.5.4 iWatch Training Certificates

Provide within 15 calendar days after employee completes training.

Electronic Submission

COR

1.4.5.11

OPSEC Training Certificates

Provide within 15 calendar days after employee completes training.

Electronic Submission

COR

5.1.1

Negative Test Results

Provide to DPNR and COR NLT the 15th of each month.

Electronic Submission

DPNR and COR

5.1.2

Positive Test Result Notification

Provide notification to COR immediately upon receipt of and positive test.

Telephonic

5.1.2

Positive Test Results

Provide to DPNR and COR NLT the 15th of each month.

Electronic Submission

DPNR and COR

5.2

Special Tests Results

Provide to DPNR and COR NLT than 7 business days from receiving results

Electronic Submission

DPNR and COR

5.3 PFAS Water Sample Test

Results

Provide to the COR NLT than 7 business days from receiving results

Electronic Submission

TECHNICAL EXHIBIT 3

Irregular Special Testing Schedule

Contaminant Monitoring Frequency CY26 Monitoring

Schedule Sampling location

Total Coliform Monthly Monthly Within the Distribution System

Chlorine Same frequency and location as Coliform samples

Monthly Analyzed with coliform.

Entry point

Nitrate Annually November 2026 Entry Point

Nitrite Triennially November 2026 Entry Point

Standard Lead & Copper

Two Consecutive 6 Month sampling periods. Number of samples based on population served:

Population No. Samples <100 5 101-500 5 501-3,300 20

Users taps within the distribution system

Reduced Lead & Copper

Annually for three consecutive year. Number of samples based on population served:

Population No. Samples <100 5 101-500 5 501-3,300 10

June, December 2026

Arsenic Once Every 3 Years April 2026 Entry Point

Asbestos Once Every 9 Years March 2030 User tap

Inorganics Including Cyanide

Annually for 3 Consecutive Years

April 2026 Entry Point

Volatile Organics Annually for 3 Consecutive Years

April 2026 Entry Point

Disinfectants By- Products (DBPs) HAA5 & TTHMs

Population <500 Annually Jun 2026-RTI, PFO LAJ Feb, May, Aug, Nov

2026-JFHQ

Maximum residence time

PFAS Per Technical Exhibit 4 Quarterly Source

TECHNICAL EXHIBIT 4

PFAS Sampling Policy and Procedures