Attachment 0001 - 48 LRS CCTV Statement of Work.pdf

Statement of Work

(SOW)

48 LRS – Closed Circuit Television at

Royal Air Force (RAF) Lakenheath

Rev. 1, 01 May 2025

1.0 Introduction

1.1 Mission: The 48 Logistics Readiness Squadron (LRS) is an integral part of the overall 48 Fighter Wing mission, playing a critical support role, its impact is substantial and covers multiple domains due to the varied responsibilities undertaken by over 450 members across 30 geographically separated manned facilities. The 48 LRS ensures that aircraft parts, fuel and other mission-critical supplies are available when and where needed, the Squadron provides local and overseas deployment, distribution and contingency support as well as managing and maintaining a fleet of over 1000 vehicles. The implementation of Closed-Circuit Television (CCTV) will align surveillance with mission readiness, security and operational efficiency.

1.2 Background: The installation of CCTV across the majority of manned LRS facilities will provide enhanced perimeter security and 24/7 accountability of assets, including critical aircraft parts, motor pools, fuel depots and sensitive storage areas. It will enhance operational oversight of supply chain management, logistics operations, including cargo deployment functions, vehicle dispatching and fueling operations, enabling real time troubleshooting, improving efficiency and workflow.

1.3 Scope: The Contractor will install a comprehensive CCTV system with cameras that cover outdoor operations in the following buildings, 1035, 1237, 1280, 1003, 1017, 1005, 1307 and 1324. Two internal cameras will be added to Bldg. 1035, specifically covering the Secure Vault Entrance and the Pilferable Cage Entrance. In addition to the required cameras, adequate recording units, networking infrastructure and 28” monitors, will be installed in the following facilities 1280, 1015, 1307 & 1035. The entire system will integrate into one standalone system based in 1035 with an additional 28” monitor supplied and fitted in this building. 3 existing cameras located in Bldg. 1035 will be incorporated into this system. Training will be provided to pre-assigned representatives of 48 LRS on the correct use of the equipment.

2.0 General Requirements

2.1 Business Relations: The Contractor shall successfully integrate and coordinate all activity needed to execute this requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall promptly identify issues to the Government and take timely corrective action. The Contractor shall seek to ensure mission partner satisfaction and professional and ethical behavior of all contractor personnel.

2.2 Contract Management & Administration

2.2.1 Contract Management: The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of resources assigned to the requirement. The Contractor must maintain continuity between the mission partner and the contractor’s corporate offices.

2.2.2 Contract Administration: The Contractor shall establish processes and assign appropriate resources to effectively administer the contract. The Contractor shall respond to the Governments requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and contractor personnel assigned to support the contract. The Contractor shall assign resources in order to maintain proper and accurate records related to this contract.

2.3 Subcontract Management: If applicable, the Contractor shall be responsible for any subcontractor and any subcontractor management necessary to integrate work executed under this contract.

2.4 Hours of Work: Workdays are from Monday through Friday excluding US federal holidays and UK bank holidays.

Work hours are from 0800 to 1700 local UK time.

3.0 Product Specifications & Delivery Requirements

3.1 The contractor must provide all personnel, equipment, tools, materials, supervision, transportation, safety equipment, any other items, and services necessary to install all equipment in all relevant locations. Existing cameras located in Building 1035 and 1307, 48th Logistics Readiness Squadron will be incorporated into the new system. These will integrate seamlessly into the recording units and monitoring equipment.

3.2 The breakdown of equipment required by building is as follows:

1. Building 1035:

3.2.1.1 One (1) CCTV Camera

3.2.1.2 One (1) 28” Monitor

3.2.1.3 Stand Alone integration System for monitoring three (3) existing CCTVs and all new CCTVs

2. Building 1237 and 1280

3.2.2.1 Two (2) CCTV Cameras

3.2.2.2 One (1) Recording Unit

3.2.2.3 One (1) 28” Monitor

3. Building 1003, 1017 and 1005

3.2.3.1 Two (2) CCTV Cameras

3.2.3.2 One (1) Recording Unit

3.2.3.3 One (1) 28” Monitor

4. Building 1307 and 1324

3.2.4.1 Four (4) CCTV Cameras

3.2.4.2 One (1) Recording Unit

3.2.4.3 One (1) 28” Monitor

5.

3.3 The contractor shall ensure the supplied CCTV equipment meets the minimum specification requirements listed below:

1. Installed Cameras will have a minimum of 6 MP resolution.

2. Camera’s will be rated IP66 for dust and weather protection.

3. Suitable bracketry will be provided for each installed camera

4. Recording equipment will have a minimum of 36 Terabytes of Storage Capacity.

5. Monitors will be a minimum of 28” in screen size, suitable mounts or bracketry will be provided based on install location.

6. All associated networking equipment, wireless bridging, power supplies, cabling, trunking, boxing, containmnet and isolation equipment will be provided to create a seamless installation.

7. Labour, configuration and system commissioning will be included.

4.0 Special Requirements

4.1 Security & Safety

4.1.1 Operational Security (OPSEC): If any installation is required to take place in a Government facility, the Contractor shall be familiar with the organizational critical information and indicators list (CIIL) and OPSEC policy of any installation they require access to. The required CIIL can be provided by the Contracting Officer.

4.1.2 Safety: The Contractor and any of its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government/Contractor personnel that takes place on an installation. The Contractor shall notify the cognizant Contracting Officer within 24 hours of all mishaps or incidents. The Contracting Officer will in-turn notify the Safety Office. The Contractor shall cooperate in any resulting safety investigation.

4.2 Contractor Access to Installations: Access to DoD installations is limited to personnel with a valid installation access pass. Failure to submit required information to obtain required documentation will result in the exclusion of such employees from the installation until such documentation is obtained. Contractor employees may be subject to personal and vehicle searched when entering or leaving a DoD installation. If installation access is required, the Government will provide the Contractor with the required information and documents for installation access passes upon award. Subsequently, the Contractor shall provide a list of all employees along working under this contract, along with the required documentation upon receipt of contract award, and no later than 30 days prior to the projected need for any new installation access pass requirements. The Contractor is responsible for maintaining an adequate number of personnel with active installation access passes, and adhering to the timeframes stated in this section. The cognizant mission partner is responsible for the coordination of installation access passes. Upon termination of employment, termination or cancellation of the contract, or expiration of the contract the Contractor is responsible for collecting employee installation access passes and turning them in to the CO, or the cognizant mission partner in a timely fashion.

4.3 Shipping Instructions

4.3.1 For vendors located inside the United Kingdom.

4.3.1.1 Shipment shall be FOB Destination.

4.3.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either include the shipping in the costs of the items, or outline it in a separate line item).

4.3.1.3 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

4.3.2 For vendors located outside of the United Kingdom.

4.3.2.1 Option One: United States Postal Service.

4.3.2.1.1 Shipping shall be FOB Destination.

4.3.2.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items or outline it in a separate line item).

4.3.2.1.3 Weight of individual shipments must not exceed 70lbs.

4.3.2.1.4 Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

4.3.2.1.5 Hazardous material is not submitted.

4.3.2.1.6 The Government will provide the APO shipping address as part of the solicitation.

4.3.2.2 Option Two: Commercial small parcel carrier.

4.3.2.2.1 Shipping shall be FOB Destination.

4.3.2.2.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

4.3.2.2.3 Weight of individual shipments must not exceed 300lbs.

4.3.2.2.4 Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

4.3.2.2.5 The Contractor is responsible for arranging and performing all shipping actions from origin to final destination.

4.3.2.2.6 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.