Attach C2 Bidder Response Form.docx
DOCX document 45 KB Posted
- Attached to
- Caregiver Supports Area 9-14
- Solicitation number
- 25-DCYF-CW-090
- Issued by
- Adams County, Asotin County, Benton County, Chelan County, Clallam County, Clark County, Columbia County, Cowlitz County, Douglas County, Ferry County, Franklin County, Garfield County, Grant County, Grays Harbor County, Island County, Jefferson County, King County, Kitsap County, Kittitas County, Klickitat County, Lewis County, Lincoln County, Mason County, Okanogan County, Pacific County, Pend Oreille County, Pierce County, San Juan County, Skagit County, Skamania County, Snohomish County, Spokane County, Stevens County, Thurston County, Wahkiakum County, Walla Walla County, Whatcom County, Whitman County, Yakima County, Asotin City, Clarkston City, Clarkston Heights-Vineland CDP, West Clarkston-Highland CDP, Benton City, Chelan City, Chelan Falls CDP, Clallam Bay CDP, Lewisville CDP, Rock Island City, Pacific Beach CDP, Whidbey Island Station CDP, Mercer Island City, Pacific City, Bainbridge Island City, Kingston CDP, Kitsap Lake CDP, Kittitas City, Klickitat CDP, Okanogan City, Anderson Island CDP, Fort Lewis CDP, Fox Island CDP, Herron Island CDP, Ketron Island CDP, North Fort Lewis CDP, Raft Island CDP, Stevenson City, Hat Island CDP, Lake Stevens City, Snohomish City, Spokane City, Spokane Valley City, Puget Island CDP, Garfield Town, Yakima City, Washington
About this file
The document is a Bidder Response Form for Request for Application (RFA) 25-DCYF-CW 090 issued by the Washington State Department of Children, Youth & Families (DCYF), seeking contractors to provide caregiver support services across six geographical regions (Areas 9-14). The contract aims to assist caregivers in supporting children and youth by helping them access medical, social, educational, and other necessary services. Bidders must select one or more service catchment areas and submit a comprehensive proposal addressing multiple evaluation criteria, including organizational mission, service continuity, staff recruitment, data protection, cultural responsiveness, trauma-informed approaches, and tribal collaboration.
The response form requires detailed submissions on key areas such as prior experience working with caregiver support services, emergency response capabilities, and plans to serve between 15-25% of the catchment population during a ramp-up period. Proposals will be evaluated on specific point-based criteria, with significant emphasis on cultural competency (totaling 75 points across questions related to racial equity, LGBTQ+ affirmation, tribal relationships, and understanding of historical trauma). The document indicates that successful bidders will need to demonstrate extensive knowledge of local resources, tribal engagement strategies, and the ability to support children and youth with complex needs, particularly those impacted by trauma or under tribal jurisdiction.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment A Sample Contract.docx | DOCX document | |
| Attach C1 Admin Response.docx | DOCX document | |
| Attach B Certs & Assurances.pdf | ||
| Catchment Areas 9 - 14 counties E-2.docx | DOCX document | |
| Copy of Fee Table -Caregiver Supports.xlsx | XLSX spreadsheet | |
| RFA Caregiver Supports Areas 9-14.docx | DOCX document |
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Text version
Attachment C-2 Bidder Response Form
APPLICATION FORM FOR
RFA 25-DCYF-CW 090 Caregiver Supports Area 9-14
Responses will only be evaluated on the basis of the information provided in the Bidders’ Proposals. Bidders are not to assume that the evaluators know anything about the Bidder or its proposed solution. Therefore, it is important that the response be clear, explanatory, and complete so that the evaluation team can adequately understand all aspects of the Proposal. Failure of a Bidder to provide such may result in fewer points being awarded.
Instructions: Bidders must complete this template and attach the Word or PDF document to their emailed RFA Response. Please thoroughly read all instructions in the RFA before completing. Bidder may provide additional documentation as an additional attachment with specific references included in this form.
Bidder Information:
Business Name:
Service Catchment Area:
Must check/commit to one Service Catchment Area that provides services in one of these 6 geographical regions.
(Can choose multiple) |_| Area 9: Southeast |_| Area 10: Pacific Mountain |_| Area 11: Central |_| Area 12: Northwest |_| Area 13: Olympic |_| Area 14: North Central
| Key Personnel |
| Must include Organization Chart and Resumes of Key Personnel with this Response Form |
Technical/Management Proposal:
1. Describe your organization’s mission and vision.
Bidder Response (5 pts):
2. Describe your organization’s continuum of services and service populations.
Bidder Response (5 pts):
3. Describe your organization’s prior experience working with and/or providing caregiver support (case management) services to children, youth, and their caregivers.
Bidder Response (15 pts):
4. Describe your organization’s plan for recruiting and supporting staff and staff you may already have who will fulfill the duties under this contract, including timelines for recruitment.
Bidder Response (15 pts):
5. Describe your organization’s data protection policies and procedures, the importance of ensuring privacy protections and how this aligns with the requirements listed in the contract.
Bidder Response (5 pts):
6. Describe how your organization is culturally responsive including promoting racial equity and being affirming to LGTBQ+ caregivers, children, and youth.
Bidder Response (20 pts):
7. Describe your organization’s experience and plan to provide services to children and youth who have experienced complex trauma, physical and behavioral needs, impact to caregivers and your agency’s trauma-informed approach to addressing complex needs.
Bidder Response (15 pts):
8. The contract requires you to collaborate with tribes. Are you familiar with tribes that are located near your organization? What would be your process to build relationships with your local tribes to support tribal caregivers and children?
Bidder Response (20 pts):
9.Describe your organization’s prior experience working with Native American communities and accessing culturally appropriate resources for native children and families.
Bidder Response (15 pts):
10. Describe your organization’s understanding of historical trauma and how it relates to the Indian Child Welfare Act, your organization’s understanding of tribal sovereignty and your organization’s plan to collaborate with tribes on serving native children who are under tribal jurisdiction.
Bidder Response (20 pts):
11. Describe your agencies knowledge around available caregiver resources in your catchment area and how your agency plans to continue to procure new resource providers.
Bidder Response (10 pts):
12. Describe your organization’s emergency response support, how your agency plans to meet the response expectations identified in the contract and the agency’s plan for training Case Aides who are serving youth with high level of needs.
Bidder Response (15 pts):
13. Selected agencies will be asked to designate what percentage of the service population they will serve by the end of the Ramp Up period. The percentage options will be no less than15% and no more than 25% of the catchment population. What would your organization’s target percentage be and what service activities would you provide to ensure you meet your target by the end of Ramp Up?
Bidder Response (10 pts):
Page 2 of 2 DCYF RFA 25-DCYF-CW 090 Caregiver Supports Area 9-14
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