Attach_A Subsistence Prime Vendor_SOW Rev 10-Jan-2022.pdf

Statement of Work (SOW)

Subsistence Prime Vendor 06/14/2021

Statement of Work (SOW)

Subsistence Prime Vendor

1 Introduction

1.2 Background

1.3 Scope

2 General Requirements

2.1 Incidental Non-Personal Services

2.2 Business Relations

2.3 Contract Administration and Management

2.3.1 Contract Management

2.3.2 Contract Administration

2.3.3 Personnel Administration

2.6 Travel / Temporary Duty (TDY)

3 Requirements

3.1 Cold meals available for purchase

3.2 Data Requirements

4 Special Requirements

4.1 Ordering System / Order Placement

4.2 Security and Safety

4.2.1 Security

4.2.1.1 AT Level 1 Training

4.2.1.2 Access and General Protection

4.2.1.3 Contractor Requiring Common Access Card (CAC) .. Error! Bookmark not defined.

4.2.1.4 iWATCH Training

4.2.1.5 Army Training Certification Tracking System (ATCTS)............. Error! Bookmark not defined.

4.2.1.6 Requirement for OPSEC Training

4.2.1.7 Information Assurance / Information Technology Training

4.2.2 Safety

4.3 Transition

4.4 Government Furnished Property (GFP)

4.4.1 Responsibility

4.4.2 Property Control Plan

4.4.3 Audits

4.4.4 Annual Report

4.4.5 Initial and Annual Inventories

4.4.6 Changes in GFP

4.4.7 Care of GFP

4.4.8 Loss, Damaged, or Unaccountable GFP

4.5 Quality

4.5.1 Quality Control

4.5.1.1 Quality Program

4.5.2 Quality Assurance Surveillance Plan (QASP)

4.6 Warehousing and Distribution Services

4.7 Delivery Requirement

5 Deliverables

6 Related Documents

Statement of Work (SOW)

Subsistence Prime Vendor

1 Introduction

The United States Property and Fiscal Office for Pennsylvania (USPFO-PA) proposes to establish a Subsistence Single Prime Vendor Contract for the Pennsylvania Army National Guard (PAARNG). Contract will be utilized by Pennsylvania Army National Guard customers.

1.2 Background

Fort Indiantown Gap (FTIG) is the state headquarters of the Pennsylvania Army and Air National Guard, supporting over 140 National Guard units within Pennsylvania. The Subsistence Prime Vendor concept has been in place since October 1994.

1.3 Scope

This requirement is for an Indefinite Delivery / Indefinite Quantity (IDIQ) contract. The period of performance shall be from contract award and will consist of five (5), twelve (12) month ordering periods where prices are based on the specific ordering period of the delivery order.

a. Vendor will supply and distribute various complete meals requested by the Pennsylvania Army National Guard (PAARNG) selected from the PAARNG meal menus.

b. The vendor will, year round, supply, store, issue, and deliver raw subsistence items, pre-made boxed meals, paper products, and bulk ice to Pennsylvania Army National Guard (PAARNG) unit armories, with the exception of Units performing training at FTIG, who retrieve their meal requests directly from the subsistence warehouse

c. c. Vender will support the supply and distribution of meal requests by assuming all warehouse storage and issue responsibilities from within a Government provided cold storage subsistence warehouse, located at Ft.

Indiantown Gap (FTIG) in building 11-89.

Note: The management approach of supply distribution requirements inherent to meet this contract is incidental to overall provision of the firm fixed price menus, and their associated USDA level of quality food products inherent to meet meal requirements (i.e. Ration Requests).

d. The Vendor will be required to provide their own Material Handling Equipment (MHE), other than listed at 4.3, capable of reaching heights of 20 feet. The Vendor will break cases to the nearest package size to reduce waste. Vendor will meet acquisition and distribution timelines by ensuring weekly delivery schedules accommodate/meet military unit training schedules.

e. Vendor agrees to inventory (by lot# when applicable), store, secure, rotate, and issue PAARNG operational rations, such as Meals Ready-to-Eat (MREs), Tailored Operational Training Meals (TOTMs), Unitized Group Rations-A (UGR-A), and Unitized Group Rations Heat and Serve (UGR H&S).

f. Vendor will need to accept payment by both Government Purchase Card (GPC) and Wide Area Workflow

(WAWF).

g. The Vendor is defined as a source that is capable of supplying, year round, the following categories of items:

1. Chilled Products

2. Frozen Fish, Meat, Poultry

3. Semi-perishable Food Items, e.g. canned foods, condiments, sauces, spices, seasonings, fats, oils, confectionery, nuts, sugars, etc.

4. Frozen Foods, e.g. fruits, vegetables, prepared foods other than fish, meat, and Poultry.

5. Fresh Fruits and Vegetables

6. Cereals (hot and cold)

7. Eggs

8. Dairy and Ice Cream Products

9. Beverage and Juices

10. Bakery Products

11. Prepared food box lunch

12. Consumable/Disposable Products associated with the preparation and serving of food items, e.g.

disposable trays, cups, bowls, plastic forks, knives, and spoons; napkins, aluminum foil, plastic wrap, and cleaning supplies.

h. All subsistence (rations) shall meet health/sanitation standards required by United States Department of

Agriculture (USDA) and the Department of Health. Additionally, the requirements of Army Technical Bulletin (TB Med 530, Ref. Appendix A.), Occupational and Environmental Health Food Sanitation, are more stringent and therefore supersede all requirements of the named departments. Items not meeting the standards shall be replaced within a reasonable amount of time (not to exceed 24 hours), which at a minimum, will allow the item to be properly prepared in time for the appropriate meal. Replacement will be at no cost to the Government. A Government representative will be responsible to inspect all items upon delivery. Any damaged, spoiled, or missing items shall be replaced, as above, by the vendor at no cost to the Government.

The vendor's delivery personnel may obtain these items from a subcontractor (local grocery store). The vendors’ delivery personnel are considered the Contractors Representative. Delivery must be made by the prime contractor, or by a subcontractor who has prior approval from PAARNG to make deliveries. All food delivered for each day's delivery (see Paragraph 7) must be delivered in one delivery. Multiple deliveries are not acceptable.

i. The Vendor will be responsible to deliver fresh rations to unit armories no earlier than three (3) days prior to drill weekend. Shelf stable or operational rations may be delivered earlier than three (3) days prior to drill weekend.

j. The Vendor will be required to adapt and respond to PAARNG emergency situations for unspecified requirements.

2 General Requirements

This section describes the general requirements for this effort. The following sub-sections provide details of various considerations on this effort.

2.1 Incidental Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately.

2.2 Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

2.3 Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

2.3.1 Contract Management

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at Fort Indiantown Gap, Annville PA and the contractor's corporate offices.

2.3.2 Contract Administration

The contractor shall establish processes and assign appropriate resources to effectively administer the requirement.

The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or delivery orders. Communications between the contractor and the Government are to be conducted through the Contracting Officer's Representative (COR) and the assigned contract specialist.

2.3.3 Personnel Administration

The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the SOW requirements.

2.4 Subcontract Management

The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Procuring Contracting Officer (PCO) or COR.

2.5 Location and Hours of Work

Contractor shall be available Monday through Friday, except US Federal Holidays between the hours of 0900 to 1500 to provide subsistence requirements.

2.5 Travel / Temporary Duty (TDY)

This section does not apply to normal deliveries as required in this SOW.

3 Requirements

3.1 Cold meals available for purchase.

The vendor shall provide the following food items:

1. Chilled Products

2. Frozen Fish, Meat, Poultry

3. Semi-perishable Food Items, e.g. canned foods, condiments, sauces, spices, seasonings, fats, oils, confectionery, nuts, sugars, etc.

4. Frozen Foods, e.g. fruits, vegetables, prepared foods other than fish, meat, and Poultry.

5. Fresh Fruits and Vegetables

6. Cereals (hot and cold)

7. Eggs

8. Dairy and Ice Cream Products

9. Beverage and Juices

10. Bakery Products

11. Prepared food box lunch

3.2 Data Requirements

As specified on Contract Data Requirements List (CDRL) attachments C1 through C7

C1 – Weekly Dashboard Summary (WDS) Report; frequency weekly C2 – Weekly Invoice Summary (WIS) Report; frequency weekly C3 – Monthly Invoice Summary (MIS) Report; frequency monthly C4 – Meal Usage Summary (MUS) Report; frequency monthly C5 – Menu Item Usage (MIS) Report; frequency monthly C6 – Field Ration Physical Count Worksheet; frequency monthly C7 – BRM Work Order Request Form; frequency as required

4 Special Requirements

This section describes the special requirements for this effort. The following sub-sections provide details of various considerations on this effort.

4.1 Ordering System / Order Placement

4.1.1. The Vendor will utilize the USPFO web based Automated Rations Program and Automated Food Management Information System (AFMIS) to view all ration requests from Pennsylvania Army National Guard (PAARNG)units.

After reviewing each ration request, the Vendor will print a copy of the request and take the necessary steps to fill the request. The Vendor will either deliver rations to the unit armories or prepare rations for pick up at a specified location as applicable. In no instance will the Vendor be required to deliver rations to a field location within the confines of

FTIG.

4.1.1.1. Vendor shall split cases predicated on items required by the orders. Amounts ordered shall be rounded up to the nearest measure (pound, package, ounce, etc.), at the convenience of the Vendor.

4.1.1.2. Vendor shall coordinate with the USPFO-PA, Supply & Services Division, alternate menu items which will enhance Food Service Operations.

4.1.1.3. In coordination with the State Menu Board, Vendor will attend a yearly meeting to allow for evaluation of food items and changes to the PAARNG 14-day menu in addition to conducting annual food fairs featuring new product items.

4.1.2. All quantities included in the contract are estimates. The estimates do not obligate the Government beyond the guaranteed minimum over the life of the contract. At the end of the base year, if no orders have been placed, a delivery order for the guaranteed minimum will be issued in order the contractor may invoice and be paid the guaranteed amount.

4.1.3. The contract will end once the contract ceiling has been reached or the end of the last effective ordering period expires, whichever occurs first. For example, if the contract ceiling is reached in July of option period 3, no additional orders may be placed during option period 3 and option period 4 will not be exercised. The contract ceiling is the Government’s most educated estimate with respect to monetary appropriations, future requirements, and work currently being accomplished.

4.1.4. The contractor shall provide requested meals/items via orders placed in accordance with paragraph 4.1.1. above from each unit. Normally, one order will be received per unit per month. However, the Government reserves the right to issue orders on a monthly or quarterly basis, issue more than one order or require more than one delivery to a unit per month. Subsequently, a particular unit may or may not order rations during a month depending upon its training schedule. A contracting officer of the Pennsylvania National Guard (PANG) will issue a delivery order on a quarterly basis for the estimated amount for that period, up to the maximum order limit stated on the contract.

4.1.5. Except as otherwise provided in this contract, orders issued against the contract shall be administered by a contracting officer who will perform all delivery order modifications and administration on behalf of the PANG. Order administration functions include, but are not limited to: modifications, substitutions, adjustments, and order terminations/cancellations.

4.1.6. Only those personnel authorized to place orders under the web based Automated Rations Program and Automated Food Management Information System (AFMIS) or a contracting officer of the PANG are authorized to place orders against this contract. These personnel shall be the only persons authorized to place an order or in any way obligate the PANG. An Ordering Officer, COR, unit POC, or government purchase card (GPC) holder is NOT authorized to request or negotiate changes to the contract, such as menu items, contract items or pricing. Only the contracting officer is authorized to make changes to the terms and conditions of the contract.

4.1.7. The contract may be utilized by customers outside the PAARNG with prior, written approval of a KO of the PANG. All requests must be submitted to the contracting office for review and approval prior to the contractor accepting an order. While a PANG KO may approve utilization of the contract by an external agency, the PANG will not issue a delivery order obligating external customer’s funds. It is the external customer’s responsibility to provide the contractor with an order against this contract. If an order is placed, the contractor shall honor all of the terms, conditions and prices of this contract. The contractor shall provide a copy of the order to the PANG KO and COR within 72 hours of receipt of order.

4.1.8. On a monthly basis, the contractor shall generate an electronic invoice via Wide Area Workflow (WAWF) at https://wawf.eb.mil. After acceptance of the invoice, payment will be made via electronic funds transfer (EFT) directly into the contractor’s bank account identified in the System for Award Management (SAM). It is the vendor’s responsibility to ensure their registration in SAM is current to ensure payment is made to the correct bank account.

The contractor agrees to accept the government purchase card (GPC) for external or the occasional emergency order.

4.1.9. The contractor shall submit a report detailing the total value of all orders, including GPC orders and external customer orders. The report shall be submitted on the seventh of each month to the KO and COR to track the contract maximum value.

4.2 Security and Safety

This section describes the security and safety for this effort. The following sub-sections provide details of various considerations on this effort.

4.2.1 Security

All contractor personnel requiring access to unclassified information systems, including e-mail, shall have at a minimum a favorable National Agency Check (NAC).

4.2.1.1 AT Level 1 Training

All contractor personnel, including subcontractor personnel, requiring access to Army installations, facilities, and controlled-access areas will complete AT Level I awareness training within 30 calendar days after the contract start-date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor will submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after training is completed by all personnel and subcontractor personnel. AT Level I awareness training is available online at http://jko.jten.mil/courses/atl1/launch.html

4.2.1.2 Access and General Protection

Contractor and all associated sub-contractors personnel shall provide all information required for background checks to meet installation access requirements to be accomplished by installation provost marshal office, director of emergency services, or security office. Contractor workforce must comply with all personal identification verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

4.2.1.3 For contractor not eligible for CAC, but requires access to DoD facility or installation

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

4.2.1.4 iWATCH Training

The contractor and all associated subcontractors will brief all personnel on the local iWATCH/iSALUTE program (training standards provided by the requiring activity training officer (ATO)). This locally developed training will be used to inform personnel of the types of behavior to watch for and instruct personnel to report suspicious activity to the COR. This training will be completed within 45 calendar days after the contract is awarded and within 30 calendar days after new personnel commence contract performance, with the results reported to the COR within 45 calendar days after the contract is awarded.

4.2.1.5 Requirement for OPSEC Training

According to AR 530-1, contractor personnel must complete Level I OPSEC training within 30 calendar days after they report for duty. All contractor personnel must complete annual OPSEC awareness training. Coordinate though the COR.

4.2.1.6 Threat Awareness Reporting Program

For all contractors with security clearances. Per AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b.

4.2.2 Safety

Contractor Compliance: The contractor and its subcontractors shall comply with Public Law 91-596 (Occupational Safety and Health Act (OSHA)) and the Environmental, Safety, and Occupational Health (ESOH) (DODD 4715.1E). These requirements shall be incorporated into the contractor's safety and health program. The Department of Defense (DoD) participates in the OSHA Voluntary Protection Program (VPP). Contractor personnel performing services on a DoD installation shall participate in the local VPP. Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html.

Mishap Notification and Investigation: The contractor and its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government personnel and to cooperate in any resulting safety investigation. The contractor shall notify (via telephone) the cognizant contracting officer, the contracting officer's representative, and/or other applicable members within four (4) hours of all mishaps or incidents. The Government person notified by the contractor will in-turn notify the Safety office. Contractor notifications made after duty hours shall be reported to the appropriate installation Command Post. If requested by the cognizant contracting officer, the contracting officer's representative, and/or the cognizant program manager, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records until released by the investigating safety office. If the Government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the Government personnel until the investigation is completed.

4.3 Transition

The contractor shall follow the transition plan submitted as part of the proposal and keep the Government fully informed of status throughout the transition period. Throughout the phase-in/phase-out periods, it is essential that attention be given to minimize interruptions or delays to work in progress that would impact the mission. The contractor must plan for the transfer of work control, delineating the method for processing and assigning tasks during the phase-in/phase-out periods.

4.4 Government Furnished Property (GFP)

The Government will make available the materials, office space, communications capability and information on the dates specified as identified in award for use by the contractor in the performance of this contract. The GFP listed in this section shall be used only in the performance of this contract.

4.4.1 Responsibility

The Contractor shall be directly accountable and responsible for all GFP upon its delivery into custody or control, IAW terms of this contract. This shall include government leased/rented property and government property in the possession or control of a subcontractor.

4.4.2 Property Control Plan

The Contractor shall establish and maintain an approved property control plan IAW FAR 45.5 to control, protect, preserve and maintain all GFP. Prior to the start of performance, the Contractor shall designate a Property Control Representative with responsibility for managing the Contractor's control system. The plan shall reflect how changes in GFP will be coordinated with the Government Property Administer (GPA) and the COR. The Contractor's property control plan shall be submitted in writing to the COR not later than 14 days prior to start of performance. The Contractor shall maintain and make available the records required by FAR part 45.5 and account for all GFP until relieved of that responsibility by the Government. The Contractor shall furnish all necessary data to substantiate any request for relief from responsibility (FAR 45.502).

4.4.3 Audits

The Government retains the right to audit the Contractor's property control records as frequently as conditions warrant.

The COR will decide when an audit is appropriate and will provide written notification to the Contractor. The Contractor shall make all such records and related correspondence available to auditors and the GPA.

4.4.4 Annual Report

The Contractor will contact the unit Property Book Officer (PBO), through the COR in order to review the GFP and report any discrepancies NLT 30 September each year.

4.4.5 Initial and Annual Inventories

The Contractor and the Government shall jointly inventory all GFP to determine the number and condition of all items.

Initial inventories will start at the direction of the COR and will be conducted by the Contractor and the GPA during the contract phase-in. All dining facilities, buildings and equipment shall be inspected for quantity, quality (condition) and applicable serial numbers. Inventories of all classes of GFP will be conducted to establish the beginning inventory IAW the contract.

Personnel who perform the physical inventories shall not be the same individuals who maintain records or have custody of the property unless permission to do so has been granted by the GPA (FAR 45.508).

a. Inventory Results. The Contractor shall report result of all inventories in writing to the GPA not later than five days after completion.

b. Inventory Certification(s). Upon completion of initial inventories, the Contractor shall certify that inventories are accurate and that GFP listed at TE 3 of this contract is correct. The contractor shall certify documents in writing that inventories of all GFP were conducted on a specific date and that official property records are based upon these records (FAR 45.508-2). Inventories conducted throughout the life of the contract shall be reported to the GPA with appropriate certification.

c. Inventory Discrepancies. The Contractor shall identify in writing to the GPA all discrepancies disclosed by the physical inventories to include unaccountable and inoperable equipment. The contractor shall report to the GPA any GFP that is not required in the performance of this contract for appropriate disposition action by the Contractor.

d. Inventory Corrections. The Government will correct inventory discrepancies by issuing an administrative contract modification to corrected applicable technical exhibits in the contract.

e. Closing Inventories. The Contractor and the Government shall, upon contract termination and contract completion, conduct a joint inventory all GFP to determine the number and condition of all items. Closing inventories will start at the direction of the Contracting Officer and will be conducted by the Contractor and GPA. All dining facilities, buildings and equipment shall be inspected for quantity, quality (condition) and applicable serial numbers. Closing inventories will be compare to beginning and initial inventories to verify quantities and condition of GFP. All discrepancies shall be resolved before the closing inventories are considered completed.

4.4.6 Changes in GFP

Changes in GFP will be made IAW the "Government Property" clause of this contract. The GPA will coordinate property changes with the Contractor's Property Control Representative. The GPA will initiate an administrative contract modification whenever any changes are made to GFP; e.g., quantities, types, models, serial numbers, or location. Temporary custody documents, DA Form 2062, Hand Receipt and DA Form 3161, Request for Turn-in may be used in the interim of a contract modification. The temporary use of these forms will serve as legal, binding and accountable documentation in the interim of a contract modification. The Contractor shall sign all custody documents to acknowledge receipt of GFP changes. The GPA or the Contracting Officer will sign for the Government.

4.4.7 Care of GFP

The Contractor shall be responsible for loss or destruction of, or damage to, the government property provided under this contract that results from willful misconduct of lack of good faith on the part of the Contractor's managerial personnel or for which the Contractor is otherwise responsible under the express terms of this contract (reference FAR 52.245-2 (Alt I)).

4.4.8 Loss, Damaged, or Unaccountable GFP

Upon discovery of any loss, damage or suspected theft, waste, fraud, or abuse of GFP, the Contractor shall notify the GPA by verbal means, followed by written notification within 2 days. The Contractor shall investigate and report in writing to the GPA all such cases as soon as the facts become known but not later 15 days after discovery (FAR 45.504 b).

4.5 Quality

This section describes the Quality Control components for this effort. The following sub-sections provide details of various considerations on this effort.

4.5.1 Quality Control

The Contractor shall develop a QCP at the IDIQ contract level and maintain an effective quality control program to ensure quality of the food items provided and services required under this SOW are performed in accordance with the IDIQ contract and this SOW. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective product and services. The Contractor's QCP is the means by which he assures himself that his work complies with the requirement of the contract.

The finalized QCP will be accepted by the Government at the time of the award of the IDIQ contract. The Contracting Officer may notify the Contractor of required modifications to the plan during the period of performance. The Contractor then shall coordinate suggested modifications and obtain acceptance of the plan by the Contracting Officer. Any modifications to the program during the period of performance shall be provided to the Contracting Officer for review no later than 10 working days prior to effective date of the change. The QCP shall be subject to the

Government's review and approval. The Government may find the QCP "unacceptable" whenever the Contractor's procedures do not accomplish quality control objective(s). The Contractor shall revise the QCP within 10 working days from receipt of notice that QCP is found "unacceptable."

4.5.1.1 Quality Program

QUALITY PROGRAM

a. All food and beverage products must be identified with readable dates, such as use by date, date of production, date of processing/pasteurization, sell by date or pick up date. Dairy products shall have at least 50% shelf life remaining, and at a minimum: milk products delivered within 72 hours after pasteurization; sour cream delivered within 7 days after pasteurization; all cheeses must have 50% shelf life remaining, and butter must be delivered within 30 days after pasteurization.

b. Fresh fruits and vegetables shall be free from decay, well colored, and possess characteristics normally associated with U.S. No. 1 quality or better. It is recognized that fresh fruits, vegetables, and other produce during certain seasons of the year are in critical short supply. When sufficient quantities of fresh food stuffs as required are not available, the vendor may substitute canned or frozen produce.

c. All meat and poultry items shall meet the minimum requirements of Table I-1, DA Pam 30-22, Operating Procedures for the Army Food Program. Ground beef shall be no less than 85% lean, 15% fat. Beef, veal, lamb, and pork products shall be packaged in a vacuum process or individually wrapped in plastic food wrapping.

d. All packaging shall be in accordance with good commercial practice. Labeling shall be in accordance with commercial labeling requirements complying with the Federal Food, Drug and Cosmetic Act and regulations promulgated there under.

e. Non-perishable items requiring protection from heat shall be shipped and stored in temperatures below 70 degrees Fahrenheit. Items requiring chilled conditions shall be shipped and stored under refrigeration of 32- 40 degrees Fahrenheit. To assure that the receiving unit may properly handle and store items, standard commercial precautionary markings, such as KEEP FROZEN, KEEP REFRIGERATED, etc., shall be used on the shipping box when appropriate.

f. The vendor shall maintain a sanitary program which complies with, at a minimum, the Code of Federal Regulations (CFR, ref. Appendix A.), Title 21, part 110, to ensure sanitation and warehousing practices for food are monitored and evaluated in accordance with current industry standards . Vendor will provide the Contracting Officer a copy of their food sanitation inspection reports that have been conducted by the supporting local, state, or government supporting activity, if requested. Vendor shall allow Government inspectors on site to inspect delivery trucks, buildings, and food storage locations. The government project manager will conduct product quality audits at the customer level for any items in the PAARNG 14-Day Menu or PAARNG FIT-P Menu, for the purpose of verifying whether an item's quality and characteristics meet or exceed the contractually specified criteria.

The vendor shall maintain a stored products pest management program that assures pest management practices for food and other co-located non-food items are monitored and evaluated in accordance with current industry standards. These standards shall include, but are not limited to, 21 CFR part 110, ref., Good Manufacturing Practices; the Federal Insecticide, Fungicide and Rodenticide Act (as amended), and pertinent State and local laws and regulations.

4.5.2 Quality Assurance Surveillance Plan (QASP)

The Government shall monitor the Contractor's performance under this IDIQ contract and all Delivery Orders issued against the IDIQ contract in accordance with the Government's QASP.

4.6 Warehousing and Distribution Services

WAREHOUSING AND DISTRIBUTION SERVICES

a. The Pennsylvania National Guard at Fort Indiantown Gap, Annville, PA, owns a modern Troop Issue Subsistence Activity (TISA) warehouse. The facility has a total of 49,500 square feet (sf.) of storage space.

This space includes dry goods storage (16,800 sf.), refrigeration (9,100 sf.), freezer storage (7,200 sf.), and office space (16,400 sf.). Vendors are free to continue business operations, however, use of this facility is a requirement of award, and performance of this contract during the entire period of contract performance. The Vendor is responsible to provide some of their own material handling equipment for use in the warehouse.

See attached Government Furnished Property listing for a list of items furnished with the contract.

b. The vendor shall operate under a SUPPLY POINT DISTRIBUTION SYSTEM (units may pick up rations).

c. If the Prime Vendor Subsistence Contractor does not utilize the entire facility, the USPFO for PA reserves the right to use the remaining storage space or allow use of the vacant space by other contractors.

4.7 Delivery Requirement

DELIVERY REQUIREMENTS

a. The Prime Vendor contract supports 140 units per year. The approximate total of personnel supported yearly for weekend training on FTIG is 137,500, and 20,500 for annual training.

b. Peak periods for weekend training (Friday, Saturday, Sunday; five (5) meals per soldier) are September, October, November, March, April, and May. Generally, the months of December, January, and February are slow months. Peak periods for Annual Training (AT) (15-21 continuous days; 43-64 meals per soldier) are May through August.

c. Delivery /pick-up of subsistence request will be given to vendor NLT 10 days from requested actioned date, vendor may need to substitute rations/ orders depending on availability.

d. There is one full-time dining facility at FTIG which is operated by a private contractor. Sale of subsistence items to the dining facility contractor is authorized, but not a requirement of this contract.

e. Delivery /pick-up of subsistence shall follow a standard delivery schedule:

1. Monday - rations for Tuesday and Wednesday

2. Wednesday - rations for Thursday and Friday

3. Friday- rations for Saturday, Sunday, and Monday

f. Deliveries will not be made on federal holidays: New Year's Day, Dr. Martin Luther King Day, President's Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day, unless approved by the Contracting Officer. Occasional Saturday deliveries may be required.

g. Delivery vehicles shall be clean and closed. When transporting food items, vehicles shall be maintained in good sanitary condition to prevent contamination of supplies and be set at appropriate temperatures when transporting perishable items. Delivery vehicles used to deliver items under this contract shall be subject to inspection for sanitation. Supplies transported in vehicles that are not sanitary, or that are not equipped to maintain prescribed temperatures, may be rejected without further inspection.

h. An itemized delivery document shall be delivered with each shipment or given to unit representative upon pick up, listing date of order; itemized list of food and nonfood supplies; quantity ordered; quantity delivered/issued, and total price of the order.

i. A unit representative will sign the Vendor's itemized delivery document acknowledging acceptance of those items. Unit representative and Vendor will each keep a signed copy.

j. See Attachment D for units and delivery addresses.

5 Deliverables

The contractor shall provide deliverables as described in subsequent delivery orders. Deliverables shall be specified by the government. Format and delivery schedule for deliverables shall be outlined in CDRLs and/or other means

TBD.

Number Name Frequency Quantity

C1 Weekly Dashboard Summary (WDS) Weekly 1 each

C2 Weekly Invoice Summary (WIS) Weekly 1 each

C3 Monthly Invoice Summary (MIS) Monthly 1 each

C4 Meal Usage Summary (MUS) As Needed 1 each

C5 Menu Item Usage (MIU) As Needed 1 each

C6 Field Rations Physical Count (FRPC) As Needed 1 each

C7 BRM Work Order Request Form As Needed 1 each

6 Related Documents

The following Documents are related to this project

Armed Forces Recipe Card, http://www.quartermaster.army.mil/jccoe/publications/recipes/index/full_index.pdf

Army Federal Acquisition Regulation, https://www.ecfr.gov/cgi-bin/text-idx?SID=4d9efe7a3d7d3b2a02cb2e55d645874a&mc=true&tpl=/ecfrbrowse/Title48/48chapter51.tpl

Army Regulation 40-25, https://armypubs.army.mil/ProductMaps/PubForm/Details.aspx?PUB_ID=1002833

Code of Federal Regulation Title 21, http://uscode.house.gov/browse/prelim@title21&edition=prelim

Defense Federal Acquisition Regulation Supplement, https://www.acq.osd.mil/dpap/dars/dfarspgi/current/

Directory of Sanitary Approved Food Establishments for Armed Forces Procurement, HSC Circular 40-1, https://vets.amedd.army.mil/86257B8D004A4B6C/PHC

Federal Acquisition Regulation, https://www.acquisition.gov/browse/index/far

Food and Drug Administration Cosmetic Act, https://www.fda.gov/regulatoryinformation/lawsenforcedbyfda/federalfooddrugandcosmeticactfdcact/default.htm

Joint Culinary Center of Excellence Meal Kit Standards, http://www.quartermaster.army.mil/jccoe/Operations_Directorate/QUAD/Meal_Kits_Policy.pdf

Tri-Service Food Code, http://www.quartermaster.army.mil/jccoe/TB_MED_530_SEP_2014.pdf

United States Department of Agriculture, https://www.usda.gov

Code of Federal Regulations, Title 21 Part 110, https://www.accessdata.fda.gov/