Attach 6 Instructions to Offerors.docx

Attachment 6- Instruction to Offerors Ambulance Services

RFQ FA8501-23-Q-0002

Attachment 6- Instruction to Offerors Ambulance Services

52.212-1 Addendum Period for Acceptance of Offers: The offeror agrees to hold the prices until 17 April 2023.

To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Proposals must be complete, self-sufficient, and respond directly to the requirements of this solicitation. A complete proposal consists of two (2) parts:

Failure to furnish a complete proposal may result in the proposal being determined unacceptable by the Government. Response to this solicitation must be submitted by the due date specified in Block 8 of the SF1449.

The SF1449 must bear the signature or electronic certification of an official in the company authorized to bind the firm. The signed SF1449 document and the completed technical proposal must be submitted electronically to all individuals listed below. Receipt of your electronic submittal will be acknowledged via return email; if you do not receive an acknowledgement, you are advised to call for confirmation as firewall protections may block emails and/or strip attachments. Contact information is as follows:

Adriana Lytle, Contract Specialist – adriana. lytle@us.af.mil Alex Weichold, Contracting Officer – alex.weichold@us.af.mil

The Contracting Officer has determined there is a high probability of adequate price competition for this acquisition. Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the Contracting Officer’s opinion, adequate price competition exists no additional cost information will be requested.

However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists offerors may be required to submit information other than cost or pricing data to support a determination of price reasonableness.

SPECIFIC INSTRUCTIONS:

PART I, PRICE PROPOSAL. Offerors are asked not to alter the electronic version of the SF1449 Solicitation (Word document) other than to fill in required information as outlined below. In particular, offerors are asked not to delete page breaks or to alter headers/footers.

a. SF 1449, Page 1. Complete the items listed below. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation, to include attachments. The solicitation constitutes the model contract.

· Block 12, Discount terms (payment terms such as Net 30)

· Block 17a, Name / POC / address of offeror (code = cage code; facility code = DUNS)

· Block 26, Total award amount (one total proposed price for all years; inclusive of all CLINS)

· Block 30a, Signature

· Block 30b, Name / title of person authorized to sign offer

· Block 30c, Offer date

b. SF 1449, Section B, Price Schedule. The periods of performance and applicable contract line-item numbers (CLINs) are reflected below.

For each contract line-item number (CLIN), insert proposed unit price and extended amount as shown in the example below.

The extended amount must equal the quantity multiplied by the unit price. To prevent rounding issues, unit prices are limited to two (2) decimal places and no rounding of the extended amount is allowed.

Note: It is the responsibility of each offeror to verify their calculations.

EXAMPLE

END OF EXAMPLE

c. Pricing Table Attachment 5. Complete the spreadsheet.

d. Solicitation Amendments. Any solicitation amendments to the original solicitation document must be signed and returned by the date specified in the amendment document.

e. System for Award Management (SAM) Registration. In order to eligible for award, offerors must be registered in SAM and shall complete Representations and Certifications in the system: https://www.sam.gov/. (Reference FAR Provision 52.204-7, System for Award Management).

PART II, TECHNICAL PROPOSAL. Offerors shall prepare and submit a technical proposal by the date/time stated in Block 8 of the SF1449. Offerors shall provide sufficient information, as required below to allow the Government to judge the offeror’s technical capability to perform the requirements of this solicitation. Offeror’s technical proposal must address the following technical subfactors:

1. Emergency Medical Technician (EMT) – Paramedic Certifications. Offeror to provide documentation of current State of Georgia certified EMT-Paramedics with Basic Life Support (BLS) and Pediatric Advanced Life Support (PALS) certifications for all employees. Reference Performance Work Statement (PWS), Reference Performance Work Statement (PWS), Paragraphs 1.4, 1.4.4, 1.4.6, 1.4.8.

2. EMT – Paramedic Licenses. Offeror to provide documentation of current licenses to perform EMT Paramedic services in the State of Georgia, to include certification by Georgia Department of Public Health Emergency Management Services (EMS), for all employees. Reference PWS, Paragraph 1.4, 1.4.4, 1.4.6, 1.4.8. All EMS providers must follow Georgia Department of Public Health Emergency Management Services (EMS) Agency Policy and Procedures listed at the following web address: https://dph.georgia.gov/ems-personnel-licensure

3. Emergency Ambulance Licenses / Ambulance Endorsement. Offeror to provide documentation of current employees’ licenses to operate an emergency ambulance in the State of Georgia, to include ambulance endorsement. Reference PWS, Paragraph 1.4.2.

4. Required Response Times. Offeror to provide documentation demonstrating the ability to successfully meet the required timeline in the Department of Defense Instruction (DoDI) 6055.06 for on-scene arrival of twelve (12) minutes 90% of the time for emergency calls. Reference Performance Work Statement, Paragraph 1.2.

5. Call Tracking Methodology. Offeror to provide methodology for tracking the time when calls are received, the time arrived on scene, and the total travel time for each call. Reference PWS, Paragraph 1.2.

6. EMT – Paramedic Skills Maintenance Plan. Offeror to provide plan for preventing degradation of EMT-Paramedic skills due to low call volume experienced at Robins AFB. Reference PWS, Paragraph 1.1, 1.4.4, 1.7 to 1.7.1.4.1, & 4.1.

7. Mission Essential Contractor Services Plan. The Government has identified all of the contractor services performed under this contract as essential contractor services in support of mission-essential functions. Therefore, in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) provision 252.237-7024, Notice of Continuation of Essential Contractor Services, offerors shall provide with their offer a written plan describing how the offeror will continue to perform the essential contractor services listed in the PWS Paragraph 4.10 and its subparagraphs.

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