Attach 3 - LTV BPA Ordering Guide.docx

PARTS, MAINTENANCE, AND REPAIRS

OF LIGHTWEIGHT TACTICAL VEHICLES (LTV) BLANKET PURCHASE AGREEMENT

Ordering Guide

I. DESCRIPTION OF AGREEMENT

This Ordering Guide establishes procedures for placing Blanket Purchase Agreement (BPA) Call Orders against Firm Fixed Price Parts, Maintenance and Repairs of Lightweight Tactical Vehicles (LTVs). It explains the ordering period, order limitations, and ordering procedures. This is a pre-priced BPA, the items on the attached BPA Price List are the only items that can be acquired under this BPA.

II. EXTENT OF OBLIGATION

A BPA is an agreement, not a contract, between the government and the contactor in which neither party is under contractual obligation until an authorized call (order) is received and accepted. The act of receiving and accepting an authorized call creates a contract obligation which will remain in effect for the duration of work required under the accepted call. Calls are authorized only when they are placed against this BPA by personnel on the attached Authorized BPA Callers List.

III. ORDERING PERIOD

This BPA has a five-year ordering period from date of award

IV. ORDER LIMITATIONS

a. This LTV Blanket Purchase Agreement has an ordering ceiling limit of $2 50,000.00; Individual Call Orders are limited to $ 25,000.00.

b. Call Orders shall be issued via email by the Authorized BPA Callers to the resultant BPA vendor and paid via Government Purchase Card (GPC) by an authorized 621 CRG GPC holder or 87th Contracting Squadron Contracting Officer in accordance with the cardholder's individual limit. Any credit card fees must be waived by the vendor.

c. Performance shall not be authorized except by a call order by personnel on the attached Authorized BPA Callers List. The Government reserves the right to off-ramp and on-ramp BPA vendors as necessary to meet mission needs of the 621 CRG.

V. CALL ORDERS

Individual Call Orders will be accomplished by the BPA vendor using the attached Price Sheet and a detailed quote for repairs, if applicable.

VI. ORDERING PROCEDURES

a. Process. When a government need is identified, the Authorized BPA Caller will contact the vendor after obtaining the following:

1. Certified/Planning Form 4009 for Call Orders not to exceed $25K

2. All requirements exceeding $10K up to $25K require an ecars

b. Instructions.

1. Using set prices, the Authorized BPA Caller will contact vendor for any parts, associated labor, and transportation per vehicle for purchases utiling GPC for calls <$25K

2. For repairs >$25 K, the contractor shall submit an estimated time to repair and cost of repairs in the form of a detailed quote to the Authorized BPA Caller. Once a determination of price fair and reasonable is made, an 87th Contracting Squadron Contracting Officer must make the call

VII. DELIVERY TICKETS

Delivery tickets (sales slips) shall be submitted for each call under this agreement containing the following minimum information:

a. Name of vendor

b. BPA number

c. Date of purchase

d. Call number

e. Itemized list of supplies or services furnished

f. Quantity, unit price, and extension of each item, less applicable discounts

g. Date of delivery or shipment

h. Authorized BPA Caller placing the call

i. Person receiving services

VIII. PRICE LIST

Price lists will be provided annually to the Government as requested by an Authorized BPA Caller. Price list must include all items to be covered under the BPA. Beginning and expiration dates of the price list must be included. If at any time during the period of performance there is a price change, or a new item added, a new price list must be submitted and a modification to this agreement accomplished by an 87th Contracting Squadron Contracting Officer. Please allow up to 14 calendar days grace period between submissions of the new price list, if any.

IX. CANCELLATION OF BPA

Either party may unilaterally cancel this BPA by providing written notification. Cancellation notice should be given 30 days prior to effective cancellation date.