Attach 1 - 621 CRG LTV MX BPA Performance Work Statement.docx

PERFORMANCE WORK STATEMENT

FOR

PARTS, MAINTENANCE, AND REPAIRS OF LIGHTWEIGHT TACTICAL VEHICLES (LTV) BLANKET PURCHASE AGREEMENT (BPA)

AT

JOINT BASE MCGUIRE-DIX-LAKEHURST, NEW JERSEY

29 JULY 2024

FAxxxx-24-A-xxxx

Contents

SECTION I

1.0 DESCRIPTION OF AGREEMENT.

1.1 General.

621st Contingency Response Group (CRG) utilizes Lightweight Tactical Vehicles (LTV) to conduct mission essential work throughout Joint Base McGuire-Dix-Lakehurst (JBMDL), NJ and locations worldwide. Currently, 621 CRG has 7 LTVs to perform these mission critical duties.

1.2 Scope.

This is a Blanket Purchase Agreement (BPA) to provide parts, maintenance, inspections and repairs to Lightweight Tactical Vehicles (LTVs). The Government shall not exercise any supervision or control over the BPA service providers performing the services herein. Such BPA service providers shall be accountable solely to the contractor who, in turn is responsible to the Government. Contractor shall be within 100 miles radius of JBMDL, NJ.

SECTION II

2.0 Description of Services/Introduction

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide parts and perform maintenance, inspections, and repairs to allow for the continued operation of the LTVs as defined in this Performance Work Statement and per the manufacturer's recommendation. The contractor shall perform to the standards in this PWS. The contractor's maintenance and inspection program shall be based on original equipment manufacturers recommendations, contractor expertise, and industry standards. The contractor shall perform all work in accordance with federal, state, local statutes, and regulations. All LTVs that are to be maintained, inspected, and repaired, if needed, throughout the course of the BPA ordering period are listed in Appendix 1.

Tasks

2.1 Preventative Maintenance and Inspections.

The contractor shall perform initial maintenance and inspections on LTVs in accordance with (IAW) the maintenance intervals of each LTV's manufacturer's recommendations. Preventative maintenance may be performed annually.

2.2 Diagnose and Repair.

Contractor shall diagnose and perform necessary repairs resulting from preventative maintenance, inspections or service calls on LTVs per manufacturer's recommendations ensuring LTVs are operational. The contractor shall report to the work location, evaluate the repair, provide the Government POC an estimated time to repair and cost of repairs IAW the price list. The Contractor will provide a detailed quote to the Government of necessary repairs. After review of proposed repairs, the Government will notify the contractor if repairs are to be completed by the Contractor. The contractor shall not commence work until they receive notice from an authorized caller

2.2.1 Service Calls.

The only personnel authorized to place service calls are listed on the authorized caller list that is provided by the contracting office. If LTV fails or is inoperable, the Government will make a service call to the contractor. The contractor shall respond to service calls by telephone or email within 24 hours with course of action of repair; if the service call yields a required on-site repair or assessment, the contractor shall respond on-site within 72 hours, unless a different timeframe (no longer than seven (7) days) is agreed upon by both parties; evaluate the repair; and provide the Government POC an estimated time to repair and the cost of repairs IAW the price list.

2.2.2 Repairs.

The contractor shall report to the work location, evaluate the repair, provide to the Government POC an estimated time to repair and cost of repairs not covered in the basic service BPA in the form of a detailed quote. The contractor shall commence repair work immediately after notification from the CO. All repair work shall be in accordance with equipment manufacturer's procedures and normal commercial practices. Parts shall be equal to manufacturer's specifications or better quality. Downtime of the equipment shall be kept to an absolute minimum. Repairs should be accomplished within five (5) business days of notification by the CO unless otherwise approved by the Government. The contractor shall notify the Government POC of the estimated time for repair within three (3) business days if the equipment requires further evaluation off-site. The contractor must inform the Government POC and CO of any changes, adjusts, extensions needed for repair time at which time the contractor shall complete repairs within the time agreed upon by the contractor and Government.

2.2.3 Parts and Materials.

The contractor shall be responsible to obtain all parts and materials necessary for the performance of this BPA. Contractor shall obtain pricing from at least 3 suppliers for parts or materials more than $2,500.00, and specify the manufacturer, brand name and country of origin of item to the Government POC before purchase.

2.0.1.1 SERVICE HOURS. Service hour consists of all personnel, management, tools, and equipment assigned to accomplish a repair or service call for each hour on the "job site". It does not include breaks taken while on the job site.

"Job site" is defined as the actual repair/service work location. Does not mean being anywhere on JBMDL.

2.0.1.2 DELIVERY TICKET. The contractor shall provide the Government POC a delivey ticket for service calls before departing JBMDL during normal business hours, or the next business day when departing after hours. The delivery ticket should include location, date of service, description of service, jobsite start/stop time.

2.0.1.3 REPORT.

The contractor shall prepare and submit a written report within two (2) business days after the repairs are completed. The report shall include the date and time of the service provided, the repairs performed, and the name of the technician performing the repairs.

2.1 TRANSPORTATION. The contractor shall provide transportation of LTVs from Government facility to the contractor facility and return to Government facility for maintenance, inspections, and repairs, as needed.

2.2 INVOICE.

Contractor shall submit invoices no longer than 30 days after the furnishing of parts or completion of services so the Government can keep realistic track records of funding used and available for planning additional work if needed.

2.3 DAMAGES.

Any damages resulting from the contractor's operations shall be expeditiously repaired or replaced by the contractor at no additional cost to the Government. Once notified of the problem the contractor shall start the process of correcting the damage within one hour.

SECTION III

3.0 SERVICE SUMMARY

Performance Objective

Surveillance

validated customer complaint per service month.

No more than two (2) service call record errors identified per quarter.

100% Surveillance

SECTION IV

4.0 DELIVERABLES

The contractor shall provide deliverable(s) in a format mutually agreed upon by the Government and the contractor.

The following enumerated deliverables are not expected to change. Due Date intervals are not expected to change but actual dates may need to be revised depending on actual BPA start date.

completed No more than one (1) missed submitted service record per quarter.

completed By email to the Government POC and

CO

Government POC and

CO

SECTION V

5.0 Government Furnished Property, Equipment, Material, Information, or Services.

The Government will not furnish property or services for this requirement.

SECTION VI

6.0 GENERAL INFORMATION

6.1. Duty Hours. The contractor shall have access to Government facility five days per week, Monday through Friday, eight hours a day, except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings, unless otherwise approved. Contractor personnel are expected to conform to customer agency normal operating hours, however, the contractor may be required access to Government facility outside of duty hours based on the customer agency's needs. Federal Holidays shall be observed in accordance with Office of Personnel Management policy.

6.2. Core Duty Hours and Base Shutdown/Inclement Weather. Core duty hours are 0800 - 1600, Monday through Friday (excluding federal holidays). The contractor shall follow guidance of the installation containing their place of performance to determine reporting schedules whether due to a base closure or inclement weather. The website for guidance regarding status of performance for work to be performed in the National Capital Region (NCR) is http://www.opm.gov/status/.

6.2.1. FEDERAL HOLIDAYS. The following is a list of Federal Holidays observed by this installation:

New Year's Day Martin Luther King's Birthday Veterans Day Independence Day

Labor Day Columbus Day Memorial Day Christmas Day

Inauguration Day President's Day Thanksgiving Day Juneteenth Day

6.3. Quality Control.

6.3.1. Quality Assurance. The Government shall rely on the contractors' existing quality assurance system as the method to ensure that the requirements of the BPA and performance thresholds are met; however, the Government reserves the right to monitor and evaluate the quality of services provided and compliance with the BPA terms and conditions at any time.

6.3.2. Quality Control Plan (QCP). The contractor shall develop and maintain an effective quality control program to ensure services are performed IAW this PWS, applicable laws and regulations, and best commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services with special emphasis placed on those services listed in this PWS. The contractor's quality control program is the means by which it assures itself that the work complies with the requirement of the BPA.

6.4. Security Instructions

6.4.1 Physical Security. The contractor shall safeguard all Government property, documents and controlled forms provided for contractor use and adhere to the Government property requirements contained in this BPA. At the end of each work day, all Government facilities, equipment, and materials shall be secured by a Government POC. Contractors are not allowed to secure Government facilities, equipment, and materials.

6.4.2 Access Control. The contractor shall establish and implement methods of ensuring that no building access instruments issued by the Government are lost, misplaced or used by unauthorized persons. Access codes shall not be shared with any person(s) outside the organization. The contractor shall control access to all Government provided lock combinations to preclude unauthorized entry. The contractor is not authorized to record lock combinations without written approval by the Government COR. Records with written combinations to authorized secure storage containers, secure storage rooms, or certified vaults, shall be marked and safeguarded at the highest classification level as the classified material maintained inside the approved containers.

6.4.3. Pass and Identification Items. The contractor shall ensure the pass and identification items required for BPA performance are obtained for employees and non-government owned vehicles.

6.4.4. Retrieving Identification Media. The contractor shall retrieve all identification media, including vehicle passes, from employees who depart for any reason before the BPA expires.

6.4.5. Traffic Laws. The contractor and its employees shall comply with base traffic regulations.

6.4.6. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on XX or any other military facility.

6.4.7. Communications Security (COMSEC). Contractors may require access to COMSEC information on Air Force installations. The Contractor shall not require a COMSEC account. Access shall be controlled by the sponsoring agency. Access to COMSEC material by personnel is restricted to US citizens holding final US Government clearances. Such information is not releasable to personnel holding only reciprocal clearances. If it is determined the contractor is required to access COMSEC information, the necessary training information and courses shall be provided by the COR. The DD Form 254 shall give further instructions on safeguarding and managing COMSEC material.

6.4.8. Drug, Tobacco, and Alcohol Use Policy. The consumption of alcoholic beverages or illegal drugs by contractor personnel, while on duty, is strictly forbidden. Contractor shall immediately remove any employee who is under the influence of alcohol or drugs.

6.5 Contractor professionalism. The contractor shall:

· Present a professional appearance and maintain professional demeanor and conduct at all times.

· Conduct their work assignments IAW project schedules

· Function effectively and efficiently during extended periods of high pressure and stress.

· Function as an integral member of a team of highly trained professionals responsible for the safety and security of USAF personnel and resources.

6.6 Miscellaneous Paragraphs.

6.6.1. Records. All records created and received by the contractor in the performance of this BPA shall be maintained and readily accessible. Records shall remain the property of the Government.

6.6.2. Safety Concerns. The contractor is solely responsible for compliance with OSHA standards for the protection of their employees. The Government is not responsible for ensuring that contractors comply with "personal" safety requirements that do not present the potential to damage Government resources.

6.6.3. Project Policy. The contractor shall comply with all industry standards. All work shall be done in accordance with all federal, local, and state laws and regulations.

6.6.4. Inherently Governmental Functions. The contractor shall not perform inherently Governmental functions as defined in the Federal Acquisition Regulation (FAR) Subpart 7.5 in relation to this PWS.

6.6.5. Ethics. The contractor shall not employ any person who is an employee of the US Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DoDD 5500-7, Joint Ethics Regulation.

6.6.6. Professional Appearance of workspace. The contractor shall keep workspace areas neat and orderly and avoid conditions leading to safety violations.

6.6.7. Non-Personal Services. The Government shall not supervise or task contractor employees in any manner that generates actions of the nature of personal services, or that creates the perception of personal services. It is the responsibility of the contractor to manage its employees directly and to guard against any actions that are of the nature of personal services or give the perception of personal services to the Government or to Government personnel. If the contractor feels that any actions constitute, or are perceived to constitute personal services, it is the contractor's responsibility to notify the CO immediately. Non-personal contractor services shall not be used to perform work of a policy/decision making or management nature.

SECTIONVII APPENDIX 1

The following list represents all LTVs that are to be maintained and inspected throughout the course of the BPA: