Attach 22 - Section L - Instructions Conditions and Notices to Offerors 12 Jan 2022.pdf

FA300222R00002

Attachment 22

12 Jan 22

Section L - Instructions, Conditions, and Notices to Offerors

L.1 GENERAL INFORMATION

L.1.1General

L.1.1.1 This section of the Instructions to Offerors (ITO) provides general guidance for preparing proposals, as well as specific instructions on the format and content of the proposals.

The Offeror’s proposal must include all data and information requested by the ITO and must be submitted in accordance with (IAW) these instructions. Any Offeror who submits an incomplete package may be considered ineligible for award. The offer shall be compliant with the requirements as stated in the Performance Work Statement (PWS) and the entire Solicitation, including attachments.

L.1.1.2 The Government will evaluate the information presented in the Offeror's submission.

The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. It is the Offeror’s responsibility to provide a submission that enables the Government to effectively evaluate the Offeror’s submission. The Offeror has the burden to provide a submission that demonstrates the Offeror has an accurate understanding of the requirements; the Offeror has viable solutions for the requirements; and the Offeror is able to meet the requirements. The Offeror is reminded the Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

L.1.1.3 The proposal should not simply rephrase or restate the Government's requirements, but rather provide convincing rationale to address how the Offeror intends to meet these requirements. Where appropriate, specific examples of an Offeror’s processes may be used to demonstrate how the Offeror will meet the Government’s requirement. Offerors shall assume the Government has no prior knowledge of the Offeror’s experience or capability and will base the Government’s evaluation on the information presented in the Offeror’s proposal. Statements that the Offeror will provide a particular feature or objective without explaining how the Offeror proposes to meet that feature or objective are generally inadequate and may adversely impact the Government’s evaluation of the Offeror. While not all inclusive, the following types of statements are also considered inadequate:

L.1.1.3.1 Unsupported statements that the Offeror allegedly understands the requirements.

L.1.1.3.2 Unsupported statements that the Offeror allegedly can or will comply with requirements.

L.1.1.3.3 Unsupported statements that simply paraphrase the requirements.

L.1.1.3.4 Undefined or unexplained statements such as “best commercial practices will be used.”

L.1.1.3.5 Undefined or unexplained statements such as “standard procedures will be used.”

L.1.1.3.6 Undefined or unexplained statements such as “well-known techniques will be employed.”

L.1.1.4 Offerors are strongly encouraged to carefully review all Government provided information and documents, to include, but not limited to submittal instructions (including attachments), the Performance Work Statement (PWS), Section M – Evaluation Factors for Award and all Section L – Instructions, Conditions, and Notices to Offerors.

L.1.1.5 Elaborate brochures, documentation, binding, detailed artwork, pictures or other embellishments are unnecessary and are not desired.

L.1.1.6 Minimum Proposal Acceptance Period. Offeror’s proposals must be valid for 12 months from the proposal submittal due date specified in the Solicitation. The term “acceptance period,” as used in this Solicitation, means the time period available to the Government to award a contract from the date specified in this Solicitation for receipt of proposals.

L.1.1.7 IAW Federal Acquisition Regulation (FAR) Subpart 4.8, Government Contract Files, the Government will retain one copy of all proposals. All additional copies of proposals will be destroyed by the Government after contract award.

L.1.1.8 Proposals that address only a subset of the Solicitation may be deemed incomplete and ineligible for award.

L.1.1.9 Oral presentations will not be accepted.

L.1.1.10 If an Offeror believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contracting Officer (CO) (identified in Table L.2) in writing with supporting rationale, to include the remedies the Offeror is requesting the CO consider as related to the omission or error.

L.1.1.11 A pre-proposal site visit is anticipated to be held approximately 14-21 days after release of the solicitation at Laughlin Air Force Base (AFB), TX. Health Protection Condition (HPCON) Levels may impact the site visit dates and requirements for base access. Attendance is limited to no more than two (2) attendees per Offeror. Attendees are required to provide the following information to gain access to Laughlin AFB:

Last Name:

First Name:

Middle Initial:

Date of Birth:

Social Security Number:

Offerors interested in attending the site visit shall email melody.taylor@us.af.mil and paul.lewis.16@us.af.mil NLT 11:00 AM CST, on 21 January 2022 to provide above listed information for attendees. Transportation will be provided once on base. See Section J, Attachment 29 for additional instructions. All attendees shall comply with Laughlin AFB HPCON and COVID safety protocols.

mailto:melody.taylor@us.af.mil

L.1.1.12 Electronic Documents

L.1.1.12.1 All referenced documents suitable for public release for the Solicitation are available on System for Award Management at https://SAM.gov/ to include any future amendments to the Solicitation. Potential Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this Solicitation. All referenced documents not suitable for public release will be made available during the pre-proposal conference at Laughlin AFB.

L.1.1.12.2 Amendments to Solicitation. If the Solicitation is amended, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this request by signing and returning the front page of each amendment no later than the date and time specified in the amendment(s).

L.1.1.12.3 Submission, Modification, Revision, and Withdrawal of Proposals. Proposals and modifications to proposals shall be submitted via these instructions to the Points of Contacts (POCs) identified in Table L.2.

L.1.2 Organization/Number of Copies/Page Limits

L.1.2.1 Organization/Number of Copies/Page Limits. The Offeror’s proposal must include the solicitation number, name, address, telephone number and electronic e-mail address of the Offeror. The Offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table L.1). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Tables L.1.

The contents of each proposal volume are described in the paragraphs below:

Table L.1 - Proposal Organization to be delivered to 338 ESS/PKC

Volume Volume Title Hard Copies DVD/CD-

ROM

Page Limit

I Technical 1 Original 1 120 II Past Performance 1 Original 1 40 III Price 1 Original 1 Unlimited IV Contracting

Documentation 1 Original 1 Unlimited

Submission Address Ms. Melody L. Taylor Contracting Officer

338 ESS/PKC

2021 First St West Bldg. 853, Room 109 JBSA-Randolph, TX 78150

L.1.2.2 Page Limitations. Page limitations for each volume are listed in Table L.1 above and shall be treated as maximums. Each page shall be counted except the following: the transmittal letter, cover pages, tab-divider pages, title pages, table of contents, cross-reference matrix, lists of tables and drawings, glossary or acronyms. If the proposal exceeds the page limitation, the excess pages at the end of proposals will not be read or considered for evaluation. Page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offerors.

L.1.2.3 Page Size and Format. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Narrative documentation shall be submitted in Microsoft Word (version Office 2010 or more recent) – Word documents may be converted to PDF. Page size shall be 8.5 x 11 inches, not including foldouts. Typing shall be single-spaced, not less than 12 font size (pitch), and Times New Roman font style. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1-inch margins on top and bottom and ¾-inch side margins. Pages shall be numbered sequentially by volume.

These page size and format restrictions shall apply to responses to ENs. These limitations shall apply to both electronic and hard copy proposals.

L.1.2.4 Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size. Fold out pages shall fold entirely within the volume, and count as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 10 font size (pitch), Times New Roman font style.

These limitations shall apply to both electronic and hard copy proposals.

L.1.2.5 To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal.

L.1.2.6 Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

L.1.2.7 Indexing. Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections. Tabs do not count against the page limitations for their respective volumes.

L.1.2.8 Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, and an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

L.1.2.9 Binding and Labeling. Mark original hard copy as “Original” (for contract file), and all others as “Copy.” Each hard-copy volume of the proposal shall be separately bound in a three-ring, loose leaf binder permitting the volume to line flat when open. Staples shall not be used.

Include a cover page in each book, clearly marked as to volume number, title, “Original” or “Copy”, solicitation identification, and the Offeror’s name, office phone (if applicable, cell phone number), and e-mail address for the proposal point of contact. The same identifying data should be placed on the spine of each binder.

L.1.3 Submissions

L.1.3.1 All volumes shall be developed in Microsoft Word and Excel (version Office 2010 or more recent) – Word documents may be converted to PDF, but Excel shall remain in Excel format.

L.1.3.2 The Offeror must ensure the DVD/CD-ROM submission is readable, in the format specified in the paragraphs 1.2.3 and 1.2.4 and is free of computer viruses. Prior to any evaluation, the Government will check all files for viruses and ensure all information is readable.

If any files contain viruses and/or are defective (unreadable), the Government may only evaluate the readable/virus free files. If the defective (unreadable) media renders a significant deficiency in the Offeror's proposal, the Government may consider the proposal unacceptable and ineligible for award.

L.1.3.3 Submission of offers. Submit signed and dated offers to the office identified in Table L.2 on or before the date and time specified in paragraph 1.4.2.

L.1.3.4 Joint Base San Antonio (JBSA)-Randolph: Offerors are cautioned that JBSA-Randolph has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass to gain entrance. SOME DELAY SHOULD BE ANTICIPATED WHEN HAND CARRYING PROPOSALS. Currently, all visitors are required to wear a mask when entering any federal facility. Offerors are responsible for allowing sufficient time to obtain a visitor pass and deliver the proposal PRIOR to the time specified for receipt and are encouraged to review the requirements for JBSA-Randolph entry on the website:

https://www.jbsa.mil/Information/Gate-Hours-Visitor-Information/JBSA-Randolph-Visitor-Info/ Contact the POCs identified below in Table L.2 with questions regarding base entry, in advance.

If Offerors intend to hand deliver proposals, they must contact the POCs listed in Table L.2, via email, to coordinate base entry NLT 2:00 PM the day before proposals are due.

L.1.3.5 It is the Offeror's responsibility to confirm receipt of all formal communications.

Verification of receipt of communications can be done via email.

L.1.3.6 Late proposals will be processed IAW FAR 52.215-1(c)(3), Submission, Modification, Revision, and Withdrawal of Proposals.

https://www.jbsa.mil/Information/Gate-Hours-Visitor-Information/JBSA-Randolph-Visitor-Info/

L.1.4 Distribution

L.1.4.1 Solicitation Questions: The Contracting Officer (CO) is the sole point of contact (POC) for this acquisition. Questions pertaining to the Solicitation, or any of its attachments shall be submitted in writing using the Solicitation Question and Comment Form and corresponding spreadsheet (ref: Solicitation, Section J, and Attachment 27). Address any questions or concerns to all POCs listed in Table L.2 below no later than (NLT) 3:00 PM (Central Time, San Antonio, TX) on February 16, 2022. The Government will attempt to respond to all questions prior to proposal due date; however, questions submitted after the date above will not be answered.

L.1.4.2 Proposals shall be submitted to the CO listed in Table L.2 below and are due NLT 3:00 PM (Central Time, San Antonio, TX) on April 11, 2022. Proposals submitted shall consist of a cover letter and four (4) separate Volumes IAW Table L.1: Volume I - Technical, Volume II - Past Performance, and Volume III – Price, Volume IV – Contract Documentation.

The Past Performance Information (PPI) Worksheet (Section J, Attachment 25) is requested to be provided within 30 days after the solicitation is posted and shall be emailed to the CO and Contract Specialist (CS) listed in Table L.2 only. Past Performance Questionnaires (PPQs) (Section J, Attachment 26) shall be submitted by the Offeror’s contract POCs NLT the proposal due date and shall be submitted directly to the CO and CS listed in Table L.2.

L.1.4.3 The cover letter shall include the following:

a) Small Business Status/Categories as appropriate

b) Company point of contact with email and phone number

c) Cage Code & DUNS number

d) Tax Identification Number (TIN)

e) A statement that Offeror’s company understands the requirements specified in the

Performance Work Statement (PWS) and will meet the performance standards and requirements therein.

f) A statement that Offeror’s company does or does not take exception to any of the requirements of the PWS or terms/conditions of the resulting contract. Exceptions taken shall be clearly identified and defined.

Table L.2 - Distribution/Contact Information For JBSA-Randolph Submissions – Mailed or Hand Delivered:* Ms. Melody L. Taylor Contracting Officer

338 ESS/PKC

2021 First St West Bldg. 853, Room 109 JBSA-Randolph, TX 78150

* The Government will provide a hand receipt showing the delivery time and date for hand delivered submissions. All submissions must reference Solicitation FA300222R0002.

Proposal submissions via e-mail will not be accepted.

Email and Telephone Contact Information:** Ms. Melody L. Taylor Contracting Officer Phone: (210) 652-8601 Email: melody.taylor@us.af.mil Mr. Paul Lewis Contract Specialist Email: paul.lewis.16@us.af.mil ** All email and telephone communication must reference Solicitation FA300222R0002

L.2 Volume I – Factor 1: Technical

L.2.1 General

L.2.1.1 The Technical Volume shall be specific and complete. Legibility, clarity and coherence are very important. Offerors’ responses will be evaluated against the Technical criteria defined in Section M, Evaluation Factors for Award. Using the instructions provided below, provide as specifically as possible, the actual methodology Offeror would use for accomplishing/satisfying the required criteria. All the requirements specified in the Solicitation are mandatory. The Offeror should not simply rephrase or restate the Government's requirements, but rather provide convincing rationale to address how the Offeror intends to meet these requirements.

L.2.2 Volume Organization. The Technical Volume shall be organized according to the following outline:

a) Table of Contents (Not included in the 120-page limit)

b) List of Tables and Figures (Not included in the 120-page limit)

c) Subfactor One (1) – Program Management Approach

d) Subfactor Two (2) – Civil Engineering Approach

e) Subfactor Three (3) – Logistics Approach

f) Subfactor Four (4) – Staffing Approach

g) Proposed Teaming Arrangements and/or Letters of Intent (Not included in the 120-page limit)

h) Cross Reference Table (Not included in the 120-page limit)

i) Glossary (Not included in the 120-page limit)

L.2.3 Subfactor 1: Program Management Approach

L.2.3.1 The Offeror shall propose a comprehensive approach that:

a) Describes the methodology for accomplishing work requirements identified in the PWS with the appropriate skills, equipment, and materials, in appropriate quantities and at the appropriate time.

b) Provides a comprehensive Work Breakdown Structure, for the basic contract and all option periods, (Section J, Attachment 18). Work breakdown structure shall include details of onsite personnel by skill, skill level (i.e., Master, Journeyman or Apprentice), and numbers of full time equivalents (FTEs); a detailed description, with the proposed roles and responsibilities, certifications and license, to include cross-utilization and position qualifications and descriptions sufficient to meet projected workload and PWS requirements. The proposed work breakdown structure will be incorporated into the contract upon award. Current Workforce Demographic data is located in Section J, Attachment 17.

c) Provides a comprehensive plan to meet the requirements of performance on the first day of contract operations to include the following:

1. Changeover plan.

2. Mobilization schedule.

3. A comprehensive plan to ensure that vehicles are in place to support all sections of the PWS, to include a list of vehicles by quantity and type that are needed to perform the work and a plan to ensure all necessary vehicles fully available for first day of operation.

d) Provides a comprehensive process to manage, update, configure government designated legacy systems and replacement systems, in support of all PWS Sections.

L.2.4 Subfactor 2: Civil Engineering Approach:

L.2.4.1 The Offeror shall propose an approach that:

a) Describes a comprehensive approach to accomplish all the Base Operations Support requirements for Civil Engineering (Operation & Maintenance PWS Section 11, Grounds Maintenance PWS Section 13, and Vertical Transportation Equipment PWS Section 15), to include all functions covered in All Services section of the PWS Section 2.

b) Describes a comprehensive approach for the following:

1. Preventive Maintenance.

2. Lifecycle Optimization.

3. Requirements & Optimization.

4. Work Priority 1 Emergency Services Mitigation Plan.

L.2.5 Subfactor 3: Logistics Approach:

L.2.5.1 The Offeror shall propose an approach that:

a) The Offeror shall provide comprehensive approach to accomplish all the Base Operations Support requirements for Supply and Transportation PWS Sections 23 and 25, including all functions covered in All Services section of the PWS Section 2.

b) Provides a comprehensive plan to manage inbound and outbound shipping and receiving, to include outbound cargo, inbound cargo.

c) Provides a comprehensive approach for Quality Control Inspections – Residential and Warehouse.

d) Provides a comprehensive approach to accomplish base vehicle maintenance and ensure quality assurance programs for repairs of vehicles and equipment meets safety and serviceability standards.

e) Provides a comprehensive approach for Aircrew and Passenger Support.

f) Provides a comprehensive plan to ensure that Tool accountability by the Service

Provider (SP) shall comply with procedures in AFI 24-302 to maintain strict tool accountability and prevent potential Foreign Object Debris (FOD).

g) Provides a comprehensive approach to develop and manage a vehicle Minimum Essential Level (MEL) and Vehicle Priority Recall List (VPRL).

h) Provides a detailed list of vehicles and equipment that will be maintained and repaired during the life of the contract to support all sections of the PWS.

L.2.6 Subfactor 4: Staffing Approach:

L.2.6.1 The Offeror shall propose a detailed staffing approach to ensure that an acceptable level of trained, qualified and certified workforce is maintained to support all areas IAW the PWS. At a minimum the Offeror shall propose:

a) A comprehensive approach/strategy as to how personnel required to support all areas in the PWS will be maintained, and that all personnel are trained, certified and qualified to perform the position in support of the PWS from the first day of contract operations and over the period of performance (POP) of the entire contract. The approach shall include a process to provide qualified, stable workforce with minimal turnover of personnel and shall outline retention techniques, management of personnel, and rapid response to unexpected vacancies and a training plan to ensure all training and certifications are up to date IAW the PWS.

b) A comprehensive plan to manage the impact of COVID to the mission and ensure adequate staffing is available to support all areas of the PWS.

c) A comprehensive approach to provide continuous coverage for mission critical one-deep positions and to ensure fully trained and certified personnel will staff the “critical one-deep” positions at all times. Describe any efforts for cross-utilization as well as contingency plans or other innovative solutions to maintain coverage for one-deep positions.

d) An explanation of the proposed innovative Staffing approach and/or any proposed Staffing innovation(s), and how the proposed innovative Staffing approach and/or any proposed Staffing innovation(s) provides a beneficial approach or benefit(s) to the Government above the stated PWS requirements. The innovative Staffing approach and/or proposed Staffing innovation(s) must be clearly identified and described. The proposed Technical Staffing Approach will be incorporated into the contract upon award.

L.3 Volume II – Factor 2: Past Performance

L.3.1 General. Volume II shall be prepared and organized IAW these instructions and paragraph

3.2 of Section L. Each Offeror’s proposal will be evaluated IAW the evaluation criteria in Section M – Paragraph 3, Evaluation of Offeror’s Proposal. The following will apply:

L.3.2 Volume Organization

L.3.2.1 The Past Performance Volume shall be organized according to the following outline:

a) Table of Contents

b) Summary Page

c) Past Performance Information Worksheet

d) Specific Content

e) Subcontractor Letters of Consent/Client Authorization Letters

f) Organizational Structure Change History

g) Glossary

L.3.2.2 Volume II - Past Performance shall contain a detailed table of contents to delineate the subparagraphs within that volume.

L.3.2.3 Summary Page, limited to one (1) page, shall describe the role of the Offeror and each subcontractor, teaming partner, and/or joint venture partner for whom the Offeror is electing to provide Past Performance IAW Section L, paragraph 3.2.4. The Summary Page shall also indicate the percentage and type of work the Offeror and contractor, joint venture, partner, affiliate, subcontractor, etc. will perform.

L.3.2.4 Past Performance Information (PPI) Worksheet (Section J, Attachment 25). The information contained in the information worksheets provide the Offeror’s proposed Past Performance contracts, the Offeror’s relevancy determination, and the Offeror’s comments on performance issues, if any. The Offeror may submit a minimum of three (3), but no more than six (6) PPI worksheets for their past performance contracts. Of the cumulative total of six (6) contracts, three (3) contracts must be prime contractor contracts which allows a maximum of three (3) contracts specific to joint ventures, partners, affiliates, subcontractors, etc. performing meaningful work to achieve successful performance. Contracts may include federal, state, and local Government and commercial customers. Each PPI Worksheet must cover recent and relevant performance consistent with the definitions in Section L, paragraphs L.3.2.8 and L.3.2.9.

The PPI worksheets should be submitted within 30 days after solicitation and emailed to the Contracting Officer and Contracting Specialist listed in Table L.2 only. The length of each PPI worksheet submission is limited to no more than seven (7) pages. PPI worksheets do not count against the page limitation (40 pages) for Volume II - Past Performance.

L.3.2.5 Past Performance Questionnaire (PPQ) (See Section J, Attachment 26). The information contained in the questionnaires will be used as part of evaluation of the Offeror’s past performance. The Offeror may provide PPQs on a minimum of three (3), but no more than six (6), recent and relevant contracts IAW Section L, paragraph L.3.2.4 and identified on their PPI worksheets. The Offeror and their joint venture(s), partner(s), affiliate(s), subcontractor(s), as applicable, shall complete Section 1 and forward the PPQs to the POC responsible for monitoring contract performance. The responsibility to send out and ensure Government receipt of the PPQs rests solely with the Offeror. The Offeror shall exert its best effort to ensure that a current POC, per relevant contract, submits a completed PPQ directly to the Government not later than the required due date. The contract POCs shall return the questionnaires via email DIRECTLY to the points of contact listed in Table L.2, Email and Telephone Contact Information, no later than the Proposal due date. Any questionnaires not returned directly to the Government POCs, or received after the due date, will not be reviewed and evaluated.

L.3.2.6 The evaluation will be based on the Offeror’s/subcontractor’s/teaming partner’s/joint venture firm’s, affiliate’s past performance and NOT on specific individuals.

L.3.2.7 Ordering-Type Contracts Submission: If the contract being submitted is an ordering type contractual vehicle (for example, an IDIQ “D” type contract per FAR Subpart 16.5, Indefinite- Delivery Contracts), performance is demonstrated at the order level, i.e., a Delivery Order (DO)/Task Order (TO). Therefore, the Offeror shall submit the individual DO/TO (or series of orders for the same effort) for evaluation, not the basic ordering contract itself. The Government will use the information submitted for each order (or series of DO/TO orders) under one Ordering Contract to evaluate the effort’s recency, relevancy, and performance quality for that Ordering Contract. The DO/TO under a single or multiple award ID contract; or aggregated DOs/TOs (i.e., two or more) under a single or multiple award IDIQ contract will be evaluated as one contract reference:

a. If the IDIQ contract is the contract reference; and

b. If the series of DOs/TOs are for the same continuous technical scope. Then the PPI for the series of DOs/TOs shall be submitted on a separate PPI worksheet (Section J, Attachment 25) and shall include the DO/TO contract number as well as the IDIQ contract number.

c. Additionally, the Offeror shall provide the total dollar value and total period of performance for each order in the series.

L.3.2.8. Recency Definition. To be recent, at least 12 months of the effort’s period of performance must have been performed during the past three (3) years from the date of issuance of this Solicitation.

L.3.2.9. Relevancy Definitions. Relevancy, as it pertains to past performance information, is a measure of the extent of similarity between the service/support effort, complexity, dollar value, contract type, and subcontract/teaming or other comparable attributes of past performance examples and the solicitation requirements; and a measure of the likelihood that the past performance is an indicator of future performance. Relevancy is further defined in Section M, paragraphs 3.4.3 and 3.4.4. The Government is not bound by the Offeror’s opinion of relevancy.

L.3.3 Specific Content.

L.3.3.1 If problems were encountered during the performance of the identified contracts, provide evidence of the ability to isolate the root causes of problems and include in the Past Performance volume a description of programs or actions taken to resolve those causes. Problems not addressed but found by the Government during the evaluation of the information in this volume, will be assumed to still exist. Note: In the case of Contractor Performance Assessment Report System (CPARS), if your input has already been provided and the rationale/circumstances have not changed, DO NOT repeat them here.

L.3.3.2 Organization Structure Change History: Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include with the proposal past performance volume a “roadmap” describing all such changes in the organization of your company. As part of this explanation, describe how these changes impacted the relevance of any efforts you identify. Since the Government intends to consider present and past performance provided by other sources as well as that provided by the Offerors, your “roadmap” should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

L.3.4 Early Proposal Information

L.3.4.1 The Government request that early proposal information associated with Volume II Past Performance (i.e. PPI Worksheets) be provided within 30 days after the solicitation is posted and shall be submitted thru email to the Contracting Officer and Contract Specialist listed in Table L.2 only. This will facilitate a timelier past performance evaluation. Failure to submit Volume II by the earlier date will not result in Offeror disqualification.

L.4 Volume III – Factor 3: Price

L.4.1 General. The Price Volume shall be prepared IAW Section L and will be evaluated IAW the evaluation criteria in Section M of this Solicitation. Compliance with these requirements is mandatory and failure to comply may render the proposal ineligible for award. Additionally, unbalanced pricing may pose an unacceptable risk to the Government and may be a reason to reject an Offeror’s proposal. The CLIN pricing breakdown shall be submitted in the format provided in Section B of the Solicitation.

L.4.2 Volume Organization: The Price Volume shall be organized according to the following outline:

a) Table of Contents

b) CLIN Pricing Breakdown to support Section B CLIN Pricing

c) Glossary of Abbreviations and Acronyms

d) Exceptions and Rationale

L.4.3 Specific Instructions

L.4.3.1 A completed Section B: The Offeror shall propose and insert whole dollar CLIN unit prices, with no decimal places, for each Firm-Fixed-Price (FFP) CLIN of the Base Period and each Option Period in the Section B Price Schedule of the Solicitation and complete the attached CLIN Structure/Section B Worksheet (Section J, Attachments 28). The total extended amount for the FFP CLINs must equal, to the dollar, the unit price multiplied by the quantity of units. The sum of all FFP CLINs, for the Base Period and each Option Period, will form the Offeror’s Total Evaluated Price (TEP). The Offeror shall NOT propose a price on cost reimbursable CLINs. The proposed prices in Section B must be based on the Offeror’s own technical approach submitted in the Technical Proposal (Volume I). The proposed prices for each FFP CLIN must demonstrate a logical correlation to the staffing (e.g., skill mix, grade, numbers, skill classification) proposed in the Technical Proposal as well as all support required to meet the mission requirements of that CLIN. NOTE: Rounding of prices shall be accomplished at the CLIN unit level only.

L.4.3.2 The source selection will be conducted with the expectation of adequate price competition for this acquisition per FAR 15.403-1(c)(1); therefore, certified cost or pricing data are not required per FAR 15.403-1(b). However, Offerors may provide the appropriate type and quantity of data other than certified cost or pricing data they determine necessary to establish, substantiate and support the basis and rationale for the determination of a fair and reasonable and not unbalanced FFP CLIN price IAW FAR 15.402(a)(3) and FAR 15.404-1(g). The supporting documentation shall be submitted in Microsoft Word/Excel format, with all cell formulas viewable, to explain all data associated with the proposed FFP CLIN unit prices. The submission of inadequate documentation may render the proposed price not to be determined fair, reasonable and/or not unbalanced; therefore, the proposal may be deemed incomplete and ineligible for award. All supporting pricing documentation must be included in the Price Proposal Volume (Volume III) only. Under no circumstances shall any pricing documentation be included elsewhere in the proposal.

L.4.3.3 Price Documentation submitted to support Fair and Reasonable and Not Unbalanced price, may include, but is not limited to, the following:

a) Labor Rates

b) Direct and Indirect Burdens/ Fringe Rates

c) Other Direct Costs

d) Forward Pricing Rate Agreements/Indirect Rates

e) Price approach or methodology

f) A consolidated listing of all disks and files submitted by the prime, joint venture partners, and/or critical, key subcontractors

g) Any additional data deemed necessary for the determination of a fair, reasonable and not unbalanced price.

L.4.3.4 If, at any time during this source selection, the Contracting Officer determines that adequate price competition no longer exists or that price reasonableness cannot be determined, Offerors may be required to submit certified cost or pricing data or additional data other than certified cost or pricing data, as appropriate, for the Contracting Officer to determine price reasonableness.

L.4.4 It is the prime Offeror's responsibility to ensure that all principals including joint venture partners, individual companies which comprise the proposed organization, and major subcontractors are provided with these instructions and propose prices for each FFP CLIN that demonstrate a logical correlation to the prime Offeror’s approach. The prime Offeror shall also ensure that the prices proposed by all principals have been reviewed and are fair and reasonable.

L.4.5 The Offeror shall provide a statement acknowledging compliance with the Service Contract Labor Standards (SCLS) Wage Determination (WD) and Davis Bacon (DB) Wage Determination. The SCLS and DB WDs, provided in Section J, Attachments 6, 7, 8, 9, 10, 11, 12 and 13, are applicable to this requirement. The Offeror’s statement shall also acknowledge the following:

L.4.5.1 The prices proposed for labor covered by the SCLS WD and DB WD were developed in consideration of the rates specified in the document as required for covered contractor personnel;

and

L.4.5.2 The prices proposed for labor covered by the SCLS WD and DB WD were not escalated beyond the basic period of performance.

L.4.6 The Offeror shall also provide a statement acknowledging compliance with the Collective Bargaining Agreement (CBA). The CBAs provided in Section J, Attachments 3, 4 and 5, are applicable to this requirement. The Offeror’s statement shall also acknowledge the following:

L.4.6.1 The prices proposed for labor covered by the CBA were developed in consideration of the rates specified in the CBA as required for covered contractor personnel; and

L.4.6.2 The prices proposed for labor covered by the CBA were not escalated beyond each applicable agreement's wage escalation schedule.

L.4.6.3 The Offeror developed their prices with the demographic data of the current workforce as specified in paragraph 2.4.1 above.

L.4.7 The Offeror shall provide a statement acknowledging their proposed prices for each FFP CLIN in Section J Attachment 28, CLIN Structure/Section B Worksheet, and Volume III - Price are based on the Offeror's own approach submitted in Volume I - Technical. The proposed prices for each FFP CLIN must demonstrate a logical correlation to the staffing (examples include, but are not limited to: skill mix, grade, FTE numbers, skill classification) proposed in Volume I – Technical, as well as all support required to meet or exceed the mission requirements of that

CLIN.

L.5 Volume IV – Contract Documentation

L.5.1 General. The purpose of Volume IV is to provide information to the Government for preparing the contract document and supporting file. The Offeror's proposal shall include a signed and dated copy of the Solicitation SF 33. The Offeror’s proposal shall also include a signed and dated copy of each Solicitation Amendment SF 30.

L.5.2 Solicitation/Representations and Certifications

L.5.2.1 Contractor Responsibility. To assist the CO in determining contractor responsibility IAW FAR Subpart 9.1, Responsible Prospective Contractors, Offerors shall explain how they plan to maintain adequate financial resources for a contract of this magnitude and length. Offerors shall address their fiscal plan for covering mobilization, unexpected or emergency situations, and initial performance costs prior to recoupment in the form of monthly invoice payments. Offerors must provide complete financial statements for the last three years and Statements of Cash Flows for the firms or corporations proposed, as well as year-to-date financial information through the last quarter available. The year-end financial statements must be certified by an independent accounting firm, if practicable, or at least by an authorized officer of the organization. In addition, Offerors shall explain how performance of the resultant contract will be funded. If the Offeror intends to rely on internally available working/operation capital, evidence of availability must be submitted. If the Offeror plans to rely on financial support from other sources, identify the maximum lines of credit that may be available to include documentation to support the amounts and a point of contact and phone number for the lender. The maximum lines of credit must include this requirement’s scope of work. If the Offeror is a combination of firms (including joint venture partners, individual companies which comprise the proposed organization, and/or major and key subcontractors), discuss the financial responsibilities among the companies. Historical and year-to-date financial data shall be submitted for each company that makes up the Offeror, and the ability to fund contract performance shall be addressed for the combined firm.

L.5.2.2 Approved Accounting System. The Offeror shall provide evidence their accounting system complies with all the requirements in DFARS 252.242-7006. An Offeror who fails to provide evidence their accounting system complies with all the requirements in DFARS 252.242-7006 may be deemed non-responsible.

L.5.3 Section A - Solicitation/Contract Form

L.5.3.1 Complete blocks 12-18 of the Standard Form 33, Solicitation, Offer and Award (SF33).

A signature is required by the Offeror on the SF33 which constitutes an offer, which the Government may accept.

L.5.4 Section B - Supplies or Services and Costs/Prices

L.5.4.1 The Offeror shall propose CLIN unit prices, rounded to the nearest whole number, for each FFP CLIN of the Base Period and each Option Period per paragraph 4.3.1 above for Volume III. The extended amount must equal the unit price multiplied by the quantity of units.

L.5.6 Section H - Special Contract Requirements

L.5.6.1 Unique Contract Requirements are described in the special clauses in Section H Attachment 14 of the Solicitation. The Offeror shall provide required information to complete special clauses as required.

L.5.7 Section I - Contract Clauses

L.5.7.1 All other contract clauses are listed in Section I of the Solicitation. The Offeror shall provide required information to complete clauses as required.

L.5.8 Section J – Attachments

L.5.8.1 All attachment listed in Section J – List of Attachments are included as part of the Solicitation. To request Attachment 21 – Technical Library Data, please email the POCs identified in Table L.2. Email shall include: Name of Company, CAGE Code, POC Name, POC Email and POC Phone Number.

L.5.9 Section K - Representations, Certifications, and Other Statements of Offerors

L.5.9.1 Complete representations, certifications, acknowledgments and statements. Offeror is required to complete an online provision IAW FAR 52.204-8, Annual Representations and Certifications (Dec 2019). The Offeror shall insert “none” into FAR 52.204-8(d) [if applicable] to indicate that the fill-in was not missed.

L.5.10 Exceptions to Solicitation Requirements

L.5.10.1 Offerors shall meet all Solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the Solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the Solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the Solicitation.

L.5.11 Other Information Required

L.5.11.1 Authorized Offeror Personnel

L.5.11.1.1 Provide the name, title, telephone number and e-mail address of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

L.5.11.2 Company/Division Address, Identifying Codes, and Applicable Designations

L.5.11.2.1 Provide company division's street address, county and zip code; Commercial and Government Entity (CAGE) code; Data Universal Numbering (DUNS) code; Taxpayer Identification Number (TIN); size of business (large or small).

L.5.11.3 Teaming Arrangements and/or Letters of Intent

L.5.11.3.1 If applicable, Offerors shall complete Proposed Teaming/Subcontracting List.

L.5.11.3.2 If applicable, Offerors shall provide written contract teaming arrangement agreements, subcontracting letters of intent and other necessary agreements associated with joint ventures and mentor-protégés that clearly identify roles and responsibilities. All associated parties must sign the corresponding agreements and they must be in effect prior to date of proposal submission. This information will not be counted towards Offeror page limitations (unlimited) as noted in Table L.1. Proposal Organization. If an Offeror proposes to use any type of joint venture, the Offeror must provide a copy of that agreement. The joint venture agreement must be signed by all parties, clearly identify the roles and responsibilities of each party, and be submitted along with the Offeror’s proposal. The copy of the joint venture agreement provided by the Offeror will not be counted towards the Offeror’s page limitations (unlimited) as noted in Table L.1.

L.5.11.3.3 If applicable, provide complete, verifiable information detailing the joint venture, to include any relevant and recent information on previous teaming arrangements with same partner. Submit information relative to the formation, organization and operation of the business unit. Additional information that should be submitted shall include cost and revenue sharing agreements and any other information which describes the business arrangement. Disclose existing or planned agreements between and among the principals, each company’s responsibility for financial management of the venture, the business systems contemplated for use by the entity and their location.

L.5.11.4 Government Field Support Agencies

L.5.11.4.1 If applicable, identify the cognizant Defense Contract Audit Agency (DCAA) and Defense Contract Management Agency (DCMA) office responsible for administration of the Offeror’s Government contracts.

L.5.12 Alternate Proposals

L.5.12.1 No alternate proposals will be accepted.

L.5.13 Non-Government Advisors (NGAs)

L.5.13.1 DLS Engineering Associates, Inc., Acquisitions Program Manager

(End of Attachment)