Attach 2. DRAFT SOW FSH B2261 Remove and Replace VRF System dated 7.24.25.pdf

STATEMENT OF WORK

Replace Variable Refrigerant Flow Heat Pump System

For Bldg. 2261 Joint Base San Antonio- Fort Sam Houston

July 24, 2025, 2025

SCOPE OF WORK. The contractor shall provide all labor, supervision, tools, hardware, and equipment necessary to complete the purchase, delivery, removal, installation and disposal of the three (3) Variable Refrigerant Flow (VRF) Condensers System with Heat Pump located in Building 2261, Joint Base San Antonio (JBSA) - Fort Sam Houston (FSH). Installation will encompass the supply and installation of all necessary components. Work shall be in accordance with all applicable Federal/Local codes, manufacturer standards and specifications. The government will not provide any equipment, materials or labor for installation.

WORK TO BE PERFORMED.

• The contractor is responsible for furnishing all materials, equipment, tools, labor, and personnel (including certified HVAC technicians), required to complete a fully functioning Sanyo VRF system (model CHDX07263), as detailed in this Statement of Work.

• The Contractor shall provide all necessary equipment and certified personnel to conduct crane lift operations. The Contractor shall submit a lift plan to 502nd Civil Engineering Squadron for approval in accordance with the solicitation requirements.

The plan must contain at a minimum crane’s information/crane operators information (IAW par 2).

• The Contractor shall conduct lock out tag out procedures on electrical power boxes supporting Condensing Units #1, #2, and #3 and the 10 Fan Coil Units located in B2261 at Fort Sam Houston (FSH).

• The Contractor shall disconnect and safely remove 3 existing VRF condenser systems, recover refrigerant, and recycle all components. Contractors will haul off old units in accordance with (IAW) all applicable city, state, and federal disposal regulations.

• The Contractor shall rig and lift the existing condensers from the roof and set the procured condensers on existing standing curbs. The Crane shall be located on the interior of the building complex.

• The Contractor shall recover and recycle the refrigerant from all 3 VRF condenser units. All refrigerant handling and recovery shall be performed in strict accordance with EPA regulations (40 CFR Part 82, Subpart F) under Section 608 of the Clean Air Act.

• The Contractor shall flush existing refrigerant piping with a flushing agent to dissolve and remove old oil and debris.

• The Contractor shall utilize nitrogen to purge the remaining flushing agent and debris from the lines.

• The Contractor shall reconnect all new condensers to existing electrical with new whip and flexible conduit.

• The Contractor shall insulate exterior exposed copper piping with aluminum jacketing.

• The Contractor shall procure, remove and replace 10 Fan Coil Units and 10 thermostats. The Coil Units shall be re-mounted at the same locations as the original units with new drain connections.

• The Contractor shall pressurize the VRF system with nitrogen and test for leaks. All leaks must be repaired and the system retested. After successful leak testing, the Contractor shall vacuum system down to factor spec microns to remove moisture and non-condensable gases.

• The Contractor shall charge the new VRF system to manufacture specifications with appropriate refrigerant and perform functional testing.

• The Contractor shall work under this contract until this project is complete and fully functioning. Verify operations and pressures with CE PM/Shops before leaving work site.

• The Contractor shall be responsible for the disposal of the previous units and equipment’s at an off-base city, adhering to all local, state, and federal regulations.

• The Contractor shall provide all system documentation, including operating manuals and warranty information.

• Period of Performance: At least a 5-day notice is necessary for Government coordination. The period of performance for completion of this project is 45 calendar days.

1. SALIENT CHARACTERISTICS.

**All procured equipment shall be compatible with the Sanyo VRF system (model #

CHDX07263).

I. VRF Condenser Systems with Heat Pumps (3) Heat pump, gas driven, split, outdoor unit, multi-zone, (VRV) type, 8 tons cooling, for up to 17 zones, excludes interconnecting refrigerant tubing and multi-zone controls.

II. Fan Coil Units (10)

Heat pump, gas driven, split, (VRV) type, for indoor fan VRV type AHU, excludes interconnecting refrigerant tubing and multi-zone controls.

III. Thermostats (10) Computer room unit, air cooled split, up thru 10 ton.

2. CRANE REQUIREMENTS. The Contractor shall provide all necessary equipment, including but not limited to, the crane, rigging gear, and safety equipment, along with qualified and certified personnel, to safely perform crane lift operations as required for the project, specifically including lifts over 5 tons or within 20 feet of existing structures. Prior to commencing such operations, the Contractor shall submit a detailed lift plan to the 502nd Civil Engineering Squadron (502 CES) for approval in conjunction with the solicitation.

The Contractor shall provide a Crane which meets at a minimum the following requirements:

A) 15-20 TON boom truck, B) 30 ft radius/50ft height C) 2000-4000 lbs capacity.

The lift plan must include crane information (make, model, capacity), load details (weight, dimensions), lift geometry (radius, height), rigging specifications, personnel qualifications (certifications). All crane operations must strictly adhere to the approved lift plan and safety regulations, with the 502 CES holding the right to stop work for non-compliance. The Contractor acknowledges potential schedule impacts from the review process and assumes responsibility for related delays.

3. SCHEDULING. All work shall be coordinated with 502nd CES in such a way as to minimize disruption to facility operations. The project will be coordinated by the CE Project Manager or Contracting Officer 48 hours prior commencement of work to minimize mission impact or deficiencies that may occur during the work week. The 502 CES point of contact for this project are Leonardo Garcia, phone 210-808-0154, or Victor Reyna, phone 210-808- 0010.

4. LOCATION. 2405 Gun Shed Rd, B2261, JBSA Fort Sam Houston TX 78234

5. ENVIRONMENTAL COMPLIANCE. The contractor shall comply with all applicable federal, state, and local environmental laws and regulations.

6. CLEAN-UP. The contractor shall dispose of all contractors generated waste components at an off-base city or state approved disposal site. The Contractor shall cleanup the work site at the end of each working day.

7. SAFETY. All Contractor operations shall be conducted and performed in accordance with Department of Labor, OSHA requirements found in 29 CFR 1910 (1910.146 and 1910.147) and 29 CFR 1926, EM 385-1 for Army Standards Section 21. D and Air

Force Occupational Safety & Health (AFOSH) AFOSH standards including 91-25. The Contractor shall also ensure that all work is performed in accordance with project identified national standards, military manuals, instructions, pamphlets, standards, and handbooks, and with the edition in effect on the date of this solicitation of the Corps of Engineers (COE) Safety Manual 385-1-1.

8. INSPECTION AND ACCEPTANCE. A representative from 502 CES will conduct daily inspections of work progress. A final inspection of the completed work will be conducted by the project manager, contractor and designated 502 CES personnel. All discrepancies identified during inspections shall be corrected prior to final payment

9. HOURS OF OPERATION. The contractor shall perform all work during the hours of 7:00am to 4:30pm, Monday through Friday and weekends from 7:00am to 5:00pm. The contractor is not required to perform work during federal holidays.

New Year's Day Martin Luther King Day Presidents Day Memorial Day Juneteenth Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

10. PROTECTION OF GOVERNMENT PROPERTY. The contractor shall protect government property to the extent necessary to prevent damage to government property.

Contractors may remove fixtures and equipment as necessary that may interfere with the work. The Contractor shall reinstall fixtures or equipment removed and shall ensure they are operational prior to departing the work site. The contractor shall be responsible for making repairs to damage caused by the contractor at no additional cost to the government.

11. WARRANTY. The Contractor shall guarantee all materials and workmanship for a period of one year from the date of project completion. All defects in materials/workmanship within the warranty period shall be corrected within twenty-four

(48) hours of being notified, labor rates shall be included within warranty.

12. BASE ACCESS. 502 Civil Engineering will coordinate passes for the contractor and team. The contractor shall schedule all work and base passes with CEOER/RP Office:

Victor Reyna (210)-808-0010 or Leonardo Garcia (210)-808-0154. All work shall be completed and accepted by the government within 5 business days. Changes to the schedule shall be immediately identified with the inspector at 502d CE5RX JBSA-Fort Sam Houston (FSH).

13. APPENDIXS.

APPENDIX A – VRF Condenser Photos

APPENDIX A – VRF Condenser Photos

Condenser #1

Condenser #2

Condenser #3