Attach 1 SOW Stoneville Lawn Maintenance.pdf

US Department of Agriculture (USDA)

Statement of Work

Stoneville Lawn Maintenance

07/24/2025

Contents Project General Information

1.0 Scope of Work

2.0 Background

Contractor Requirements

3.0 Technical Requirements / Tasks

4.0 Government Furnished – None

5.0 Deliverables / Schedule

6.0 Travel N/A

7.0 Contractor’s Key Personnel

8.0 Safety

10.0 Surveillance

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Project Stoneville Lawn Maintenance

General Information

1.0 Scope of Work

USDA Forest Service requires lawn maintenance services at RWU-SRS-4155, 432 Stoneville Road, Stoneville, MS 38776. The total estimated area to be approximately 79,412 square feet. The contractor will maintain the front, back, and side lawn weekly. Includes trimming, remove grass clippings, leaves, and debris from the lawn, flowerbeds and parking lot.

2.0 Background

SRS-4155 is required to have grounds maintenance performed on a weekly basis. Includes mowing, trimming, and removing debris. Lawn maintenance has been performed regularly.

Contractor Requirements

3.0 Technical Requirements / Tasks

C-1 – DUTIES TO BE DONE WEEKLY

• Mow & maintain entire front, back and side lawn, weekly, as needed. Grass clippings shall be removed when clippings are not mulched on initial mowing. Maintain height of three (3) inches. Mowing area estimated to be around 79,412 ft2. Mowing should be done so that the clippings will be blown away from the buildings, which will prevent rocks from being thrown against windows, resulting in breakage.

• Pick up leaves in front, back and side of building, including flower beds and parking lot, weekly.

• Using a weed eater edge lawn per cut to coincide with mowing above. Edging shall include removal of vegetation from cracks in sidewalks, driveways, and curbs within .5 inches of the edge surface and to a depth of 2.0 inches. Grass and weeds shall be removed and disposed of immediately after edging is performed.

a. Trim edge along both sides of wooden and chain-linked fence on east side of building. Wooden fence estimated to be about 84’ long. Chain-link fence estimated to be about 768’ long.

b. Trim edge around front sidewalks and front parking lot, west and south side of main lab building and back buildings to include new storage building, both greenhouses and pesticide building.

Total weed eating/edging area is roughly estimated to be around 1385’.

• Pick up debris, paper, and limbs weekly.

• Blow debris away from front and back porch and all sidewalks on front and back of buildings weekly.

Do not blow clippings up against buildings.

• Empty trash cans on back and front porch. The dumpster is located on the northeast corner of the grounds.

• Keep all drains (21 total) in parking lot free of debris weekly. Drains are in the following areas:

a. Three (3) in the front parking lot

b. Two (2) on the south side of main building in ditch

c. Six (6) on the north side of main building

d. Two (2) immediately behind the main building

e. Two (2) on east side of Shop/Dormitory

f. One (1 between the PEB Bldg. and large Storage Building

g. One (1) between PEB Building and Soils Building

h. One (1) between Soils Building and large Storage Building

i. One (1) between Insect Building and large Storage Bldg.

j. One (1) on the northwest corner of the front lawn close to the parking lot.

k. One (1) on the southeast side of property near the chain link fence close to the eastern road.

• Pick all trash surrounding the dumpster after each weekly BFI pickup.

4.0 Government Furnished – None.

5.0 Deliverables / Schedule

Key Deliverables

Item No.

Description Objective Frequency or Due

1 Mow & maintain entire front, back and side Lawn maintenance weekly 2 Pick up leaves in front, back and side of building, including flower beds and parking lot Facilities maintenance

Weekly

3 Using a weed eater edge lawn per cut to coincide with mowing above Edging shall include removal of vegetation from cracks in sidewalks, driveways, and curbs within .5 inches of the edge surface and to a depth of 2.0 inches.

Facilities maintenance

Weekly

4 Grass and weeds shall be removed and disposed of immediately after edging is performed

Facilities maintenance

Weekly

5 Trim edge along both sides of wooden and chain-linked fence on east side of building. Wooden fence estimated to be about 84’ long. Chain-link fence estimated to be about 768’ long.

Weekly

6 Trim edge around front sidewalks and front parking lot, west and south side of main lab building and back buildings to include new storage building, both greenhouses and pesticide building. Total weed eating/edging area is roughly estimated to be around 1385’.

Weekly

7 Pick up debris, paper, and limbs Weekly

Blow debris away from front and back porch and all sidewalks on front and back of buildings weekly. Do not blow clippings up against buildings.

Weekly

8 Empty trash cans on back and front porch. The dumpster is located on the northeast corner of the grounds.

Facilities maintenance

Weekly

9 Keep all drains (21 total) in parking lot free of debris Facilities

10 Pick all trash surrounding the dumpster after each weekly BFI pickup

Facilities

Hours of Performance Grounds maintenance services shall be performed Monday through Friday with the exception of U.S.

Government holidays. Hours of services to be performed shall be coordinated with the COR.

Work Schedule All work will be done during normal working hours (7:30 AM – 4:00 PM), Monday thru Friday except for Federal Holidays unless pre-arranged with the COR.

Federal Holidays New Year’s Day Labor Day Martin Luther King Jr’s Birthday Columbus Day Washington’s Birthday Veterans’ Day Memorial Day Thanksgiving Day Independence Day Christmas Day

6.0 Travel N/A

7.0 Contractor’s Key Personnel

Contractor is responsible of providing qualified employees for the work.

8.0 Safety

The Contractor will be responsible for conducting appropriate safety measures. No one under the age of 18 is allowed on the worksite due to safety reasons. The Contractor shall conduct its operations in strict conformance with all United States Department of Agriculture, United States Forest Service, and all applicable provisions of 29 CFR 1910 and 1926 of the Occupational Safety and Health Act. The Contractor shall implement a suitable safety program for employees performing work under this contract. The Contractor shall display the appropriate caution signs when performing work in any area take all necessary precautions to ensure no damage to vehicles, personnel, or structures from flying rocks and debris. No firearms will be permitted on the premises.

Emergencies: Contractor shall immediately report fires by calling 911, and report any hazardous conditions to the COR, and notify the COR when an unauthorized or suspicious person is seen on the premises. Contractor shall report any items in need of repair to the COR. Contractor shall immediately notify the COR if any problems are encountered. In the event that there is an onsite emergency and the buildings need to be evacuated, the Contractor’s employees shall comply with the evacuation of the building(s) as directed by the police and/or fire officials.

8.1 Government Not Liable for Accidents and Exposures

The Government will not accept any liability for accidents and exposures resulting from work under this contract, except in cases in which it is shown that there was direct action of the Government or its employees which caused the accident or exposure. Otherwise, the Contractor retains responsibility for accidents and exposures that occur during work under this contract. The contractor shall train all employees, independent contractors and subcontractors, in performing under this contract in the safe operation and use of equipment that is to be used in the performance of this contract in accordance to manufacturers’ recommended training and operation specifications and in accordance to OSHA guidelines.

9.0 Quality Control

The contractor shall develop and maintain a quality control program to ensure systematic inspection of facilities and grounds conditions.

The contractor shall develop and implement procedures to identify and prevent from recurring grass start growing back up. As a minimum, the contractor shall develop quality control procedures that address the areas identified in this statement of work. The government evaluator must have a specific quality control inspector to notify customers in case of customer complaints.

9.1 Quality Assurance

The government will periodically evaluate (every 2 months) the contractor’s performance in accordance with the Quality Assurance Surveillance Plan.

9.2 Government Remedies

The contracting officer shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions for Commercial Items (May 1997), for the contractor’s failure to correct nonconforming services.

10.0 Inspection and Acceptance

9.1 Additional Inspection Requirements. The Government will make periodic random inspections to determine that Contractor is in compliance with the specifications of this contract. The Contractor is encouraged to observe these inspections. An inspection of work performed under this contract will be made by the Contracting Officer’s Representative (COR) or the designated Government technical Monitor as the work progresses at such intervals as are necessary to ensure compliance with the contract specifications and provisions.

9.2 Acceptance. Acceptance of the work will be made only after the Government has determined the work to be in compliance with the contract.

10.0 Surveillance

The government quality assurance (QA) person will receive complaints from Station personnel and pass them to the Contractor’s quality control inspector (QCI) for correction.

STANDARD: 95% of all facilities are without customer complaints for the month or service period. For example, the QA should receive no more than 5 customer complaints during the service period. The QA shall notify the contracting officer of appropriate action in accordance with FAR 52.212-4, Contract Terms and Conditions Commercial Items or the appropriate Inspection of Services clauses, if any of the above exceeds five customer complaints.

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