Attach 1_SOW.pdf

US Department of Agriculture (USDA)

Statement of Work

Contents Project General Information

1.0 Scope of Work

2.0 Background

3.0 Schedule of Items

3.0 Scope of Work

4.0 Technical Requirements / Tasks

5.0 Site Information and Execution

6.0 Deliverables / Schedule

7.0 Evaluation Factors

8.0 Special Considerations

9.0 Pre-Bid Site Visit/Meeting

Appendix 1 - Columbine Ranger District Office Pictures Appendix 2 – Fire Office Pictures Appendix 3 – Range/GIS Office Pictures Appendix 4 - Garage Pictures Appendix 6 - Modular Office Pictures Appendix 7 - Fire Cache/Tack Storage

Project Columbine Office Painting

General Information

1.0 Scope of Work

The work in this contract consists of the general construction of providing all the materials, labor, and equipment necessary to conduct surface repair, preparation, priming, and painting/staining of all previously painted or stained exterior surfaces at the Columbine District Ranger Site. In addition, all stair treads are to be replaced at the Bayfield Modular Office Building. Lastly, the columns holding the gabled overhand above the front deck of the Columbine District Ranger Office are to be replaced. The buildings to be painted are Columbine Ranger District Office, Bayfield Office #2, Bayfield Office #3, Bayfield Warehouse/Garage, Bayfield Modular Office, Bayfield Fire Cache/Tack Storage.

The contractor will also be required to remove, store, and reinstall any exterior items that may impede required work.

These items may include but is not limited to exterior lighting, mirrors, signs, air conditioning units, water hoses, and electrical boxes. An on-site interior storage area shall be designated by the COR prior to equipment removal. All plants are to be protected using an appropriate cloth and any required trimming shall be conducted by the contractor after receiving COR approval. All other landscaping shall be protected by a painter’s drop cloth.

2.0 Background

The structures located at the Columbine Ranger District Office Complex were constructed beginning in the 1940’s with modifications to the site continuing to the present day. Due to a combination of age and environmental exposure the exterior paint is faded and peeling. In addition, high traffic and moisture has deteriorated wood in several locations to the point of needing replacement.

3.0 Schedule of Items

SCHEDULE OF ITEMS (SOI)

FOREST NAME PROJECT TITLE DATE

San Juan National Forest

Columbine Ranger District Office Exterior Painting and Maintenance Project

ESTIMATORS

SCHEDULE OF ITEMS

Base Items Description

Method of

Measure Unit Quantity Unit Price TOTAL

1 Mobilization (20%) L.S.Q. Lump Sum 1

2 Ranger Office Exterior Column Replacement L.S.Q. Lump Sum 1

3 Modular Office Stair Tread Replacement L.S.Q. Lump Sum 1

4 Exterior Paint or Stain L.S.Q. Lump Sum 1

TOTAL BID ITEMS

3.0 Scope of Work

A. The proposed project’s goal is to improve the exterior functionality, aesthetics, and experiences at an important district office in Bayfield, Colorado.

a. Base Bid Items – the proposed project includes:

i. Columbine Ranger District Office Exterior Column Replacement - Replace (2) 4x4 wood columns

ii. Bayfield Modular Office Stair Tread Replacement – Replace (8) stair treads

iii. Refinish all previously painted or stained exterior surfaces at the Columbine Ranger District

Office Complex.

1. All existing paint is to be removed by corn-cob grit blasting or approved equivalent

2. Shutters, doors, trim, decks, fencing, and wood railings are to be stained using a minimum of two coats of Sherwin Williams SuperDeck Log Home & Deck Stain

a. Color is to be matched to Federal Standard 595B Code 20059, Sherwin Williams formula is as follows:

3. All exterior walls are to be stained using a minimum of two coats of Sherwin Williams SuperDeck Log Home & Deck Stain

Color is to be matched to Federal Standard 595B Code 27875, Sherwin Williams

4. Metal railings, gutters, downspouts are to be painted using a minimum of two coats of Sherwin Williams Emerald Urethane.

a. Color is to be matched to Federal Standard 595B Code 20059, Sherwin Williams

B. Period of Performance: The Estimated Period of Performance is June 16, 2025, - August 20, 2025. Work shall continue for 45 business days or 65 calendar days and be completed by October 31, 2025, (weather permitting).

No work shall happen on weekends or federally recognized holidays. Work shall be allowed only during daylight hours.

C. Project Site Requirements:

a. The district office will remain open to the public and employees during construction. Contractor shall install and maintain suitable barriers to ensure the protection of the public, employees, and facilities. All temporary construction signs shall meet MUTCD standards.

b. Contractor may be allowed to temporarily close or block off traffic, with prior approval from the Contracting Officer, for the safety of the public.

c. Contractor shall comply with current OSHA 1910 and 1926 regulations and requirements.

d. Any sub-contractors shall be under the superintendence by the Prime.

D. Inspection and Acceptance

a. All work shall be conducted under the general direction of the Contracting Officer and is subject to Government inspection and testing at all places and at all reasonable times before acceptance to ensure strict compliance with the terms of the contract. See FAR Clause 52.212-4(a) contained herein. The contractor is responsible for adhering to the contract specifications and for quality control.

E. Contract Administration

a. Invoices - The following supplements the invoice terms contained within FAR 52.212-4(g) contained herein.

b. Payments will be made from the Contractor’s invoice(s). All invoices are to be submitted via the electronic Invoice Processing Platform (IPP) System. The "Submit Invoice-to" address for USDA orders is the Department of Treasury's Invoice Processing Platform (IPP). The contractor must follow the instructions on how to register and submit invoices via IPP as prescribed in previous communications from USDA and Treasury.

c. Payment for services rendered shall be made within 30 days following receipt of an invoice for the work.

The contractor shall submit invoices on a monthly basis and at the end of the month. If at any time the Contractor does not perform the services per the contract in a timely manner the Contracting Officer reserves the right to contract for the work with another party and will adjust payment accordingly.

d. This is a mandatory requirement initiated by the U.S. Department of Treasury and you can find more information at this website https://www.ipp.gov/index.htm Ensure your company has registered at https://www.ipp.gov/vendors/enrollment-vendors.htm to establish your account. Offeror must have an established account prior to commencement of work.

e. Invoice Processing Platform (IPP) does not allow for the contractor to change the description of the line items being invoiced against and therefore an itemized invoice must be uploaded as an attachment(s).

If the itemized invoice has not been reviewed and approved by the COR, the IPP payment request will be rejected. Please follow the minimum requirements to ensure a successful payment process.

F. Forest Service Representatives

a. The signing Contracting Officer for this contract/purchase order and will be the contact on all things concerning this contract, shall be determined at a later date. Their contact information will be provided.

b. The Contracting Officers Representative (COR) will be Ryan Tolle.

G. Contract Administration

a. Contract Award: A written award or acceptance of offer mailed or otherwise furnished to the Contractor shall result in a binding contract without further action by either party.

b. Notice to Proceed: The Contractor shall commence work upon receipt of a properly executed Notice to

Proceed.

c. Changes: The Contracting Officer is the only person authorized to approve changes in any of the requirements under this contract and notwithstanding any provisions contained elsewhere in this contract the said authority remains solely with the Contracting Officer. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change

IPP Invoice shall have the following areas completed at a minimum:

Invoice Number Invoice Date Bill Period Start Date Bill Period End Date Supplier Contact Name Supplier Contact Phone Contract Number

Itemized invoice shall include at a minimum:

Contractor Name & Address Contract number Invoice Number Description of Services or work completed.

Date of services or completion.

https://www.ipp.gov/index.htm https://www.ipp.gov/vendors/enrollment-vendors.htm will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

d. Unauthorized Instructions from Government or Other Personnel: The Contractor shall not accept instructions issued by any person employed by the U.S. Government or otherwise other than the Contracting Officer, or the authorized representative of the Contracting Officer acting within the limits of his/her authority.

e. Designation of Contracting Officer’s Representative (COR): Designation will be made upon contract issuance of the contract and a copy of the designation letter will be furnished to the Contractor. Limits of authority are described in each designation letter.

f. Designation of Authorized Representative of the Contractor: The Contractor shall assign a member or employee who will act as Project Manager during this contract or during the course of this project. The official shall be responsible for affording liaison between the contract forces and the contracting offices.

This designation shall be in writing and a copy furnished to the Contracting Officer.

g. Contract Release: The following supplements the Payments clause in Section I: Before final payment will be made the Contractor shall sign a release of all claims against the Government arising by virtue of this contract, other than claims, in stated amounts, that the Contractor has specifically accepted from the operation of the release. A release may also be required of the assignee if the Contractor's claim to amounts payable under this contract has been assigned under the Assignment of Claims Act of 1940 (31 U.S.C. 3727 and 41 U.S.C. 15).

h. Project Magnitude – (FAR 36.204(c)) between $25,000 and $100,000.

4.0 Technical Requirements / Tasks

The Contractor shall furnish all management, labor, equipment, supervision, tools, materials, transportation, operating supplies, supervision, workman’s compensation, unemployment insurance and incidentals necessary to perform the work in accordance with the specification and provisions of the contract.

The project is to replace stair treads at the modular building, replace deck overhang columns at the ranger office and painting or staining of all exterior surfaces of the Columbine District Ranger Office compound. All Contractors shall visit the project site and acquaint themselves with current conditions prior to submitting a bid for these services.

The contractor shall be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, County, and Municipal laws, codes, and regulations applicable to the performance of the work. The contractor shall be responsible for all damages to persons or property, which occur as a result of the Contractor’s performance or negligence.

5.0 Site Information and Execution

Site Location The Columbine Ranger District Office Complex is located at 367 South Pearl St, Bayfield, CO 81122

Site Map

Utilities

• Use of Government existing facilities will be permitted without metering and without payment of use charges, as long as facilities are cleaned and maintained in an acceptable condition. At Substantial Completion, restore these facilities to condition existing before initial use. The following are available for use by the contractor: water, and electrical power services. The following are not available: telephone service, toilets. The contractor is expected to provide whatever phone service is deemed necessary for the duration of the project.

Sanitary Facilities

• Contractor is required to mobilize and maintain a portable toilet for the entirety of the contract for all personnel.

Staging and Storage

• Coordinate on-site staging and storage requirements with the Center Point of Contact or the Contracting Officer Representative (COR).

• When government owned property must be moved they must remain indoors.

• Damage to any government owed property that is not detailed in this contract will be replaced at the expense of the contractor.

• It is the contractors responsibility to have all items safely stored and locked when staff are not on site.

Construction waste and disposal facilities

• Provide waste-collection containers in sizes adequate to handle waste from construction operations. Containerize and clearly label hazardous, dangerous, or unsanitary waste materials separately from other waste.

• Provide construction waste dumpster and recycling for all materials that are being disposed of.

Building protection

• Access to fire protection devices must be always clear and operational during the duration of the project. o If fire detection system is not online or projection devices cannot be reached temporary systems must be set up (i.e., extra fire extinguishers, temporary smoke/CO alarms)

• Provide final cleaning. Conduct cleaning and waste-removal operations to comply with local laws and ordinances and Federal and local environmental and antipollution regulations. o Cleaning Agents: Use cleaning materials and agents recommended by manufacturer or fabricator of the surface to be cleaned. Do not use cleaning agents that are potentially hazardous to health or property or that might damage finished surfaces.

o Facilities should be cleaned to the state that they were found in before final payment will be made.

• Complete the following cleaning operations before requesting inspection for certification of Substantial Completion for Project: o Clean project site, yard, and grounds, in areas disturbed by construction activities, including landscape development areas, of rubbish, waste material, litter, and other foreign substances.

o Remove tools, construction equipment, machinery, and surplus material from the project site.

o Touch up and otherwise repair and restore marred, exposed finishes and surfaces. Replace finishes and surfaces that cannot be satisfactorily repaired or restored or that already show evidence of repair or restoration.

Soil Protection

• Re-slope and establish natural drainage in areas impacted by heavy equipment. This includes soil decompaction and removal of surface windrows, tracks, and rutting.

6.0 Deliverables / Schedule

Key Deliverables

Item No. Deliverable Objective Due 1 Proposed Project

Plan Defining the responsibilities, timeline, risks and milestones of contract objectives. Ref. Subtask 4.1.3

No later than five (5) business days after contract award

2 Weekly Status Report Report documenting tasks & issues weekly. Ref Task 5.1

Weekly, every Friday, by 3:00 PM EDST until the contract expires

7.0 Evaluation Factor(s)

Evaluation shall use the lowest price technically acceptable proposal. Evaluation Factors: Schedule and Price.

(See the Solicitation for details.)

8.0 Special Considerations

The applicable Wage Determination for this work is WD_CO20250001 dated 03.14.2025 . The USDA Forest Service may or may not inspect for the compliance to the stated wage determination, but the contractor should note that the accountability and compliance is mandated by the Department of Labor and can be inspected at any time, with or without the knowledge of consent of USDA Forest Service.

9.0 Site Visit/Meeting

A pre-bid site visit/meeting will be held on April 8, 2025, at 1:00 pm MST. It will take place at 367 South Pearl Street in Bayfield, Colorado, 81122. Meet in front of the Ranger’s Office for the site visit. To schedule a site visit, contact the COR, Ryan Tolle, at (970)508-0345 or via email at Ryan.Tolle@usda.gov no later than April 4, 2025, at 3:00 p.m. MST.

mailto:Ryan.Tolle@usda.gov

Appendix 1 - Columbine Ranger District Office Pictures

Figure 1 East Facing Exterior

Figure 2 South and East Facing Exterior

Figure 3 Columns to be replaced and painted, deck to be stained

Figure 4 West Facing Exterior

Figure 5 North Facing Exterior

Figure 6 North Facing Exterior

Appendix 2 – Fire Office Pictures

Figure 7 East Facing Exterior

Figure 8 East and North Facing Exterior

Figure 9 West Facing Exterior

Appendix 3 – Range/GIS Office Pictures

Figure 10 North Facing Exterior

Figure 11 East Facing Exterior

Appendix 4 - Garage Pictures

Figure 12 North Facing Exterior

Figure 13 South Facing Exterior

Figure 14 West Facing Exterior

Appendix 6 - Modular Office Pictures

Figure 15 North and East Facing Exterior

Figure 16 West and South Facing Exterior

Figure 17 Stair Tread to be Replaced

Figure 18 Stair Tread to be Replaced

Appendix 7 - Fire Cache/Tack Storage

Figure 19 North and East Exterior