Attach 1_SOW 22 OG CONFERENCE ROOM 28 FEB 2025_Updated.pdf

Statement of Work (SOW) For

Classified and Unclassified Video Teleconference (VTC) Equipment Installation For

22d Operations Group (February 28, 2025)

Purpose: The requirement is to provide Video Teleconferencing (VTC) systems capable of hosting classified and unclassified video teleconferences for two rooms in Building 1218. The project involves upgrading the VTC capabilities in the conference room (Room 212) to interface with both classified and unclassified teleconferences 3and installing secure VTC capabilities in Room 214, per Statement of Work (SOW). Both systems must comply with the Global Video Services (GVS) VTC Security Technical Implementation Guides (STIG).

Introduction: The referenced equipment is for classified and unclassified video teleconferencing and requires personnel with advanced expertise and appropriate security clearances, as outlined in the Personnel section. The new systems must fully integrate with government-provided materials and equipment. Network configurations must meet the requirements for inspection by a Certified TEMPEST Technical Authority (CTTA) and comply with the Enterprise Voice, Video, and Messaging SRG dated 15 March 2024.

General: Due to this being a historic building, all modifications to building walls and ceilings shall be minimized to the greatest extent possible. If any new holes in walls or ceilings are to be added for any of the below Secure VTC equipment, the 22d Operations Group (22 OG) Project Manager and 22d Civil Engineering Squadron (22 CES) must approve any requested modifications. The contractor shall provide all necessary equipment, labor, tools, supplies, and materials required for the successful installation and operation of the Secure VTC systems. The VTC controllers must not have wireless capabilities to obtain TEMPEST package approval from the 22d Communications Squadron

(22 CS).

Personnel: All employees involved in programming must be cleared for a minimum of Secret access to classified equipment and certified by the manufacturer for their roles. For installation, a security clearance is not required. The contractor must provide weekly updates to the 22 OG Project Manager and 22d Contracting Squadron (22 CONS) Contracting Officer (CO) with status updates on installation, repairs, or maintenance work upon request.

Deliverables

1. Facility Information and Period of Performance: The work will be performed at McConnell AFB, KS.

Installation will occur in Building 1218, on the second floor, in rooms 212 and 214. The second floor is only accessible by stairs. Any materials required, must be able to be hand carried or brought up the stairs with some type of dolly. Room specifications are provided in Attachment 1. Work hours are 08:30 AM to 16:30 PM CST, Monday through Friday, excluding federal holidays and Family Days. Both rooms, 212 and 214, may not be inoperable for more than three consecutive business days. Work may occur concurrently, meaning Room 212 and Room 214 can be inoperable at the same time, providing neither surpass the three consecutive business day inoperability requirement. Extensions may be granted upon agreement by the Project Manager and Contracting Officer. The contractor will provide a work schedule with an estimated completion date. The entirety of the removal and installation of equipment should not exceed 60 workdays. Installation should not begin until all parts and materials are received. Exceptions may be granted upon agreement by the Project Manager and Contracting Officer.

2. Conference Room (Room 212) Secure VTC System:

Project must have SIPR and NIPR capabilities.

As mentioned above, due to the classification as a historic building, creation or addition of new holes should be minimized to the maximum extent possible. If any new holes in walls or ceilings are to be added for any of the below Secure VTC equipment, the 22 OG Project Manager and 22 CES must approve any requested modifications. This includes unmounting the current projector and television, the mounting brackets, the ceiling mounted speakers, unless the speakers are compatible with the new system, the Crestron system, the ceiling mounted camera, and any additional media accessories not for use with Secure VTC system, all located in Room 212. This excludes the giant voice speaker, which will be clearly marked. The contractor will also provide the delivery and installation of all Secure VTC equipment required for the project, in accordance with the diagram in Attachment 1. The systems must be operational on both NIPR and SIPR networks.

Please see Attachment 2 for a full list of approved items for Room 212.

All equipment offered must lack wireless capabilities and conform to the attached Approved Parts List.

Alternative parts may be proposed, but they must be submitted to the Contracting Officer for review and approval prior to submitting a quote.

3. SVTC Capabilities in Room 214:

The contractor will install a desktop secure video teleconferencing system. The contractor will deliver, install and provide all necessary equipment for the project.

Please see Attachment 2 for a full list of approved items for the Room 214.

All equipment offered must lack wireless capabilities and conform to the attached Approved Parts List.

If alternative parts are proposed, they must be submitted to the Contracting Officer for review and approval prior to submitting a quote.

Standard Network System

Technical Objectives and Goals

Standard Network System shall be installed to the following minimum and equivalent specifications.

Performance Features and Specifications:

The contractor must provide the following design features for rooms 212 and 214. They must include Dual Codec/Network IP Video Teleconferencing Suite with DCS Integration. The Approved Parts List (Attachment 2) contains recommended items for this installation that can be substituted but must be equal to the equipment proposed.

1. Installation of new equipment - The new equipment shall be installed in cabinet space rack to be located as determined by the 22 OG Project Manager, unless requirements specified elsewhere within this document require installation at a specific location. The rack will require security panels to prevent unauthorized system access and tampering.

2. Video Teleconferencing (VTC) – Raceways shall remain conceal cable runs between the floors.

HDMI/DVI/RBG video signals (PC/laptop and Polycom outputs) will be sent to the displays via an HDMI/DVI/RBG video switch. The VTC audio shall be controlled through the Shure speaker system or equal.

3. Touch Panel – The touch panel shall be programmed dual classification configuration and installed and wired for both power and control at a location identified by the 22 OG Project Manager.

4. Control System – A control system, including all hardware and software necessary, including card frames, controller cards, interfaces and power supplies. to complete a fully functional control system complying with the requirements below and elsewhere in this document shall be installed and configured as follows:

a. Programming Control Panel - The panel shall be programmed with functionality and ease of use as a priority. The system will be utilized by a variety of users requiring the programming interface to be easy to use, requiring minimal training, if any. The control system shall, at a minimum, control the following functions:

i. Display Monitors On/Off

ii. DVI/HDMI/VGA Source Select and Destination Control

iii. Video Source select and Destination Control

iv. Camera Controls

v. VTC Codecs Control

vi. Audio Conferencing Dial Up, Connect, Disconnect, Mute, and

vii. Volume Control

viii. Program Audio Level Control

ix. Dual Classification Control features

x. System Wakeup / Shutdown Master Control

xi. Control of the Time Warner Cable Box (Channel Up, Down & Select.

5. Programming System Startup/Shutdown- shall be such that an initial screen for startup is available to all users. When selected, the system shall go through a startup process which powers up all equipment to an "on" status and a ready state. During startup, the users shall not be able to make any inputs via the touch panel. A similar screen shall be displayed during the shutdown process. The shutdown screen shall prevent the system from being restarted until all devices have had time to reset and are again available for startup. The program design for the touch panel control interface shall be coordinated with and approved by the 22 OG Program Manager during the design phase and shall include either conceptual drawings or screen shots for approval prior to final design. The final design of the user interface shall be reviewed and approved in writing by the 22 OG Project Manager prior to installation.

6. Programming Source Code – All programming source code from shall be provided to the 22 OG Project Manager at the end of project.

7. Cabling- All new and existing cabling shall be labeled at both terminations/ends to ensure the identification of the cable forfeiture maintenance, upgrades and/or repair. All cable shall be installed in a neat and clean manner and shall meet the appropriate guidelines and requirements set forth in the current applicable national electrical and other applicable codes.

8. Training - The contractor shall provide systems training for up to five (5) individuals after the testing phase of the installation. Training shall include system startup and shut down, basic and advanced operation of all related systems and basic troubleshooting including trouble reporting procedures.

9. Testing - The contractor shall provide a complete and comprehensive test plan at the completion of the installation and prior to training. The test plan shall include the testing of all equipment to ensure that the Audio Visual (A/V) System and all related equipment, including Audio, Video Conferencing, Audio Conferencing, Projection, Controller, interface, and any other equipment provided by the contractor, or otherwise covered under the scope of the contract are in an "Operational Status” at the completion of the installation. For the purpose of the contract, "Operational Status” is defined as: covered equipment being on-line and operating in an error free, normal condition or state. The contractor shall provide a demonstration to the 22 OG Project Manager to confirm the proper functioning thereof. The contractor shall perform systems diagnostic testing and maintenance at the completion of the installation or when notified by the 22 OG Project Manager. If the problem or error cannot be cleared remotely and the Contractor deems the problem or error to be critical enough to cause a system or partial system failure, then the contractor shall send a technician on-site to correct the problem and return the equipment to an operational status.

10. Acceptance/Correction/Warranty Work - All work performed under this contract shall be subject to the acceptance of the 22 OG Project Manager and if performance is found to be unsatisfactory and not in accordance with the requirements of this contract, the Contractor shall begin correcting unsatisfactory work not later than the first three (3) hours of the following regularly scheduled Government workday and shall be completed within 48 hours, excluding time required to obtain parts. The 22 OG Project Manager will inform the CO in writing if correction is not acceptable, to initiate further action if needed. The Contractor shall guarantee that under normal use, the repair work performed shall be free from defects for a minimum of one (1) year from the completion of the work and that the Contractor shall perform the work to correct any defect at no charge to the Government.

11. Safety inspection - Safety inspection shall be performed on all electronic equipment. The Contractor shall be required to physically inspect power, LAN, and interface cables during a scheduled PM and replace said cabling if deemed necessary by the 22 OG Project Manager and contractor.

12. Clean up of Premises – At the end of each day and upon completion of service, Contractor is required to clean up workspace and dispose of any parts or debris caused by service performed.

13. Personnel/Transportation: Contractor personnel shall present a neat appearance, and wear badges, which contain the company name and employee name. A government representative must accompany all contractor personnel that will support this project during all work phases for security purposes. Contractor shall provide all required transportation for relocation of equipment. Contractor shall obtain all required insurance for operation of said vehicle. Contractor shall provide government representative with name and contact information for any assigned work/project lead once project is awarded to begin coordination of activities.

14. Parts and Materials: Parts and Materials used by the Contractor in performance of this contract shall be new and conform to the original equipment manufactured or re-manufacturer's specifications unless previously approved by the 22 OG Project Manager. Rebuilt assemblies may be used with prior approval of the 22 OG Project Manager when it is a standard industry practice, and the rebuilt assembly or subassembly carries the same manufacturer's or re-manufacturer's warranty as a new assembly or subassembly. Any part removed is Government property and shall be returned upon request of the 22 OG Project Manager unless the replacement part is predicated upon an exchange basis with the part being replaced.

15. Applicable Technical Orders, Specifications, Regulations and Manuals: Environmental Protection. To prevent and provide for abatement and control of any environmental pollution arising from the services of the Contractor in performance of this contractor, the Contractor shall comply with all applicable Federal, State and Local laws and regulations concerning environmental pollution control and abatement in effect on the date of this contract.

SAFE WORK CONDITIONS

Contractor Responsibility - The contractor shall assume full responsibility and liability for compliance with all applicable local, state and federal, regulations pertaining to the health and safety of personnel and environmental management during the execution of work.

PROTECTION TO PUBLIC AND PROPERTY

The contractor shall take all necessary precautions to prevent injury to the public, building occupants, and/or damage to property of others. For the purposes of this contract, the public or building occupants shall include all persons not employed by the contractor or a subcontractor working under his/her direction. Storing, positioning or use of equipment, tools, supplies, materials, scrap, trash, furniture, and other items in a manner likely to present a hazard to the public or building occupants by its accidental shifting, ignition, or other hazardous qualities is prohibited.

GENERAL

a. All work shall be completed and performed in accordance with the best practices of the trade and in compliance with all applicable federal, state and local codes.

b. Any necessary parts and materials that arrive prior to installation, may be stored in Bldg 1218, Room 224, with the 22 OG Project Manager.

c. All surfaces adversely affected by the contractor shall be repaired to match the existing finishes.

d. All debris shall be removed from the premises daily.

e. All work areas shall be kept neat and clean. The contractor shall perform post completion sweeping and/or vacuuming as needed to leave a clean work area.

f. All work in these areas shall be completed promptly to minimize the disruption to building occupants.

g. The contractor shall provide accessories and miscellaneous items as required even though each item is not specifically mentioned or described.

h. Contractors and their personnel/subcontractors must obey all base traffic regulations when driving on base.

i. Any equipment that is removed and not utilized for the project will be left for the 22 OG Project Manager to dispose of properly.

SECURITY BADGES/I.D.

1. Security Requirements. The contractor shall comply with all requirements and procedures IAW FAR 5352.242- 9000, Contractor Access to Air Force Installations included herein. All contractor employees shall carry contractor photo identification at all times. Contractor employees shall comply with any base security measures implemented at all times, to include, but not limited to, vehicle and goods searches and identification checks during times of increased security.

2. Contractor/Employee Base Pass and Identification, Special Clearances and Vehicle Entry. Strict security and personnel access control is enforced at MAFB. All employees desiring access must be identity proofed and vetted. All Contractors and sub-contractors must pass a Criminal History Report Inquiry [CHRI] through National Crime Information Center [NCIC], National Law Enforcement Telecommunication System [NLETS], state and local law enforcement databases. All documentation shall be submitted at the pre-performance conference.

The primary contractor will ensure all employees are U.S. citizens or possess proper credentials allowing them to work in the United States. The use of E-Verify is mandatory IAW E.O 12989. Identification required for identity proofing is as follows but not limited to:

a. United States Passport

b. Permanent Registration Card/Alien Registration Receipt Card [Fm I-551]

c. Foreign Passport with a temporary [I-551] stamp or temporary [Fm I-551] printed notation on machine readable immigrant visa

d. Employment authorization document that contains a photograph [Fm I-766]

e. Current /Valid Driver’s License

f. Identification card issued by federal, State or Local Government

g. Social Security Card

Employees will be identity proofed and vetted each time a pass/credential is issued. Security Forces may conduct random screenings at any time; if, disqualifying information as prescribed in DoD, Air Force, or local directives is found, employees may be denied access. The CA will be notified of the denial. Due to mandates of 5 USC 552a (b)

(3) as related to Privacy Act 1974 as amended the information can only be discussed with the employee and will not be expressed outside of law enforcement. Employees requesting to contest denial of installation access, or requesting a waiver/exception to policy must submit a written rebuttal /request to the Commander, 22 SFS/CC, through 22 SFS/S5, Attention: Supervisor, 22SFS/S5P, 52802 Kansas St, Bldg. 169 Rm. 1, McConnell AFB KS 67221-3716. Those employees that are foreign nationals must present the (2) of aforementioned identity documents upon issue. Foreign passports with a current arrival-departure record (Form I-94) bearing the same name as the passport and containing an endorsement of the alien’s nonimmigrant status, if it authorizes the alien to work for the employer. In the case of a nonimmigrant alien authorized to work for a specific employer incident to status, a foreign passport with Form I-94 or Form I-94A bearing the same name as the passport and containing an endorsement of the alien’s nonimmigrant status, as long as the endorsement has not yet expired, and the proposed employment is not in conflict with any restrictions or limitations identified on the form.

The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provision of this clause. Furthermore, nothing in this clause shall excuse the contractor from proceeding with the contract as required.

The application for a pass/credential if driving must be accompanied by a valid REAL ID compliant driver’s license, state vehicle registration and proof of insurance. Contractor vehicles and equipment may be escorted during exercise operations and may be rendered immobile when not in operation by the removal of ignition keys or by other readily reversible means. All contractor vehicles are subject to search prior to entering and exiting the base and while on the base. Contract personnel are subject to random personal and vehicle searches. If contract personnel refuse to be searched, they will be denied entry to the base. Denial of entry to personnel who refuse to be searched, or detention of personnel found to be in possession of contraband or weapons may result in loss of base driving privileges, debarment from the base, or other administrative or criminal actions.

3. Base Access Credentials. The Contractor shall submit a request to the Contracting Officer/Administrator, (CA) containing all mandatory information on each employee as indicated in sub-paragraph 3a. et seq. below to 22 SFS/S- 5P via encrypted e-mail on each employee or sub-contract employee requiring access to the base. The information submitted will be reviewed and signed by personnel authorized to submit and sign as sponsors. A formatted Contractor/Vendor Access Request/Authorization Template (CVARAT) will be provided upon request for ease of information submission. We highly recommend you utilize the CVARAT. For the protection of the personal information, Registration officials provide this secure website for contractors to use, https://safe.amrdec.army.mil/safe/Welcome.aspx. This website will allow you to create an encrypted email that can be forwarded to the Government sponsor. The following information must be submitted with each request for access (sub-paragraphs a.-v)

a. Complete name as it appears on identification (last, first, middle initial)

b. Complete address; (Street, Apt number, City, state, Zip)

c. Social Security Number

d. Date of Birth

e. Driver’s license or identification number & issuing authority

f. Company or vendor name

g. Company address, phone number

h. Base job phone number

i. Are you a sub-contractor or vendor?

j. Prime contractor’s name (if our a sub-contractor)

k. Prime contract number

l. Sponsoring Unit

m. Authorized Point of Contact [CA/COR] rank, name and duty phone

n. Contract for or type of service

o. Location of work https://safe.amrdec.army.mil/safe/Welcome.aspx

p. Start and end dates

q. Days and times access is required

r. E-Verify case number (If this employee is working under Federal contract, IAW Executive Order 12989, 11 June 2008, employment eligibility has been electronically verified in E-Verify.)

s. Is the employee a U.S. citizen? [If no, the employee must provide all supporting documents. Names must match on all IDs and form(s) provided].

t. Is the individual going to be designated to sponsor passes Not applicable to Foreign Nationals)?

u. Does the individual require access to the Industrial Maintenance Complex [IMC, inside the fence line]?

v. Does the individual require Mission essential base access? [Must be listed in the 22 ARW Mission Assurance Plan]

The Government sponsor will verify the information and forward the required employee information via encrypted email to the Issuance Office, 22SFS.S5P@us.af.mil. Incomplete information will result in requests not being processed and will be returned to the CA. Processing the requests will be accomplished within five business days, 10 business days for foreign nationals. Upon completion of processing, the Government sponsor will be notified by the issuing official via confirmation email with instructions for the approved employee(s) to proceed to the Contracting Identification Office at the Visitor Center, Building 169. Hours of operation for credential issuing are 0700-1545, M-F. This must be accomplished within 45 days of approval. The request must be resubmitted for processing if the credential is not issued within 45 days of notification. The applicant will be issued a Defense Biometric Identification System Access Credential (DAC) for the duration of the contract period, not to exceed 363 days. Contractors will not be able to receive passes once submitted for processing. DACs will be renewed annually after a current criminal history check has been conducted. In the event of loss or the credential is stolen the employee must report this to the Contract Administrator. The Contract Administrator will notify the Contractor I.D.

office, (316) 759-1781 during duty hours, or the 22d Security Forces Base Defense Operations Center, (316) 759- 3976/3978 during non-duty hours. A new request and a Lost Badge letter must be submitted for a replacement credential by the Contract Administrator.

Contractors working longer than 30 days will be required to submit a credential request. Temporary employees can be issued passes in 10 day increments not to exceed 30 days. The CA and contractor should consider which is in the best interest of contract completion which request is submitted. Once again, credentials and/or passes will not be issued to personnel who are waiting for the processing. All personnel issued DACs must display their credential(s) on the front of their outermost garment, on the upper torso, while working on MAFB unless unsafe to do so while working. Paper passes must be readily available upon request by either CA or Security Forces. The ID allows movement for the issued employee to and from work sites only. Use by any persons other than the issued employee is strictly prohibited and will result in the employee(s) immediate removal from the installation along with seizure of all government-controlled IDs. Further this is punishable under multiple federal, state and local laws. The ID does not authorize entry/access to restricted areas. Contractors/vendors who need access into a restricted area must be escorted IAW all provisions in DAFI 31-101, Integrated Defense.

Credentials and associated access cards are property of the U.S. Government. The contractor and the CA are jointly responsible for ensuring that all credentials and other forms issued by MAFB are returned after completion of the contract or should an employee no longer work for the contactor/subcontractor. Failure to return all credentials may result in installation barment and or hold of final payment. Items may be returned in person at either office or by mail to 22 SFS/S5P, 53403 Kansas St, Bldg. 1115 Room 105, McConnell, AFB, KS 67221-3716 ATTN: Installation & Area Access Control Division.

4. Antiterrorism Awareness. Contractors should be familiar with and in compliance with all local security procedures that govern their access to the base or installation. Contractors should anticipate they may have to accommodate random schedules, access and/or search requirements and changes in the local threat level. During heightened Force Protection conditions (FPCON) contractor personnel may be directed to enter the installation through designated access points and only at specified times so that they can be identified and searched. The FPCONs are as follows:

ALPHA, Expect Random Vehicle Checks And Increased Crime Prevention Efforts.

BRAVO: Expect To See Closer Inspection Of Vehicles And Deliveries, ID Checks, And A Greater Presence Of Guards On McConnell AFB.

mailto:22SFS.S5P@us.af.mil

CHARLIE: Expect Rigorous Efforts To Inspect Vehicles And Facilities; You may be required to evacuate McConnell AFB, Or you will not be allowed on-base without escort.

DELTA: If On-Base, follow Security Forces instructions. You may be directed to evacuate or seek shelter. If Off- Base, you may be denied access until the incident has been taken care of.

Additional security measures will delay and interrupt normal routines.

In general, contractors providing goods and services during elevated FPCONs, or in areas with mission critical personnel, equipment, and facilities should anticipate additional security and AT requirements. All contractor employees shall be offered AT Awareness training through the requesting unit’s Antiterrorism Officer (ATO) or Antiterrorism Program Manager (ATPM) as stipulated below:

Initial Training. Each contractor employee must receive a localized Antiterrorism Awareness briefing. Additionally, the CA will be provided with the Contractor/Vendor Security requirements Handbook digitally as well as approved AT Level 1 information [pamphlets] and general presentations will be provided by the government.

Documentation and tracking of training will be accomplished by the CA. Documentation will be available to 22 SFS/S5XM (Mission Assurance) for inspection upon request. It is important that all training be recorded in a method easily accessible, transportable and inclusive of the information briefed.