Attach 1 - PWS-Protestant Music Director 20 Mar 25.pdf

Solicitation Number

Performance Work Statement (PWS) For

Protestant Music Director Services

Mountain Home AFB (MHAFB), ID

20 MARCH 2025

1. GENERAL INFORMATION.

1.1. Scope of Work. The Contractor shall provide all personnel, labor, supervision, management, equipment, tools, supplies, transportation, shipping & delivery, and all other item(s) and services (not otherwise contained herein), necessary in order to provide a Music Director for Protestant Worship at the Chapel on Mountain Home Air Force Base (MHAFB), Idaho. The Director shall serve as a resource person, advisor, and coordinator for Protestant worship service music within the MHAFB chapel. The Music Director consults and coordinates with the Chapel and the Chaplain Sponsor assigned by the Wing Chaplain. All work shall be performed in accordance with (IAW) this Performance Work Statement (PWS), all applicable Federal, State, local laws and regulations, as well as all applicable Air Force, Chapel/Chaplain regulations.

1.2. Hours of Operation. The contractor will be required to be available on Sundays for service, as well as for rehearsals, Special events, to include services that fall on federal and religious holidays. Additionally, the contractor must be available for special services in accordance with the liturgical Church calendar.

1.2.1. Holidays. Federal holidays are defined as follows:

New Year’s Day Juneteenth Veteran’s Day Martin Luther King’s Birthday Independence Day (July 4th) Thanksgiving Day President’s Day Labor Day Christmas Day Memorial Day Columbus Day

NOTE: Holidays occurring on Saturday will be observed the preceding Friday. Those occurring on Sunday will be observed the following Monday.

2. PROTESTANT MUSIC DIRECTOR REQUIREMENTS. The contractor/ Protestant Music Director shall perform all tasks in accordance with the following:

2.1. QUALIFICATIONS, EDUCATION, & EXPERIENCE.

2.1.1. Experience. The contractor must have extensive knowledge of common Protestant worship expressions, ranging from High-Church liturgical traditions to more informal praise-and-worship styles. They should have at least two (2) years of experience performing similar tasks, including leading worship services in various settings. This experience should encompass skills such as playing musical instruments, singing, directing, and leading congregational worship. Relevant experience may include both paid positions and volunteer service, demonstrating a comprehensive understanding of Protestant worship leadership.

2.1.2. The Contractor shall possess the ability to read sight music, sing, and play an instrument compatible with Protestant worship. i.e., contemporary, liturgical and/or gospel traditions and guidelines.

2.1.3. Proficiency in the ability to sing with and play with the following musical instruments:

piano, keyboard, organ, or guitar. Shall also be able to, coordinate, select music, direct, and lead congregational singing fitting with themes of the Sunday service.

2.1.5. Possess the ability to teach, rehearse, and conduct music parts and harmonies and be able to coordinate guitars, drums, and other instruments with vocals in a way that meets professional music standards.

2.1.6. Possess knowledge of the beliefs and practices of the major Protestant faith groups and adhere to the theological and doctrinal tenets represented by the Mountain Home Air Force Base Protestant community.

2.1.7. Must be able to pass a background investigation IAW public Law 101- 647, Section 231 (Crime Control Act of 1990 and DoDI 1402.5, Criminal History Background Checks on Individuals in Child Care Service Position). An adverse finding from this investigation will result in a termination of services.

2.1.8. The Contractor shall be willing to work within a community of diverse faith expressions, supporting a religiously pluralistic environment. Denigration of others and proselytization or coercion to ascribe to religious beliefs are prohibited on military installations (DAFI 52-201, chapter 7, and AFI 1-1, chapter 2). Recognize the final authority in Protestant worship format, to include musical selection, rests with the Chaplain Sponsor.

2.1.9. Have a working knowledge of Personal Computer (PC) compatible hardware and software (especially Microsoft Word, Microsoft Excel, and PowerPoint). The applicant must adhere to computer security requirements and usage guidelines. Applicant must comply with copyright license reporting and copyright license identification procedures. A non-governmental computer will be available for use when needed at the chapel.

2.2. SPECIFIC WORK TASKS. The contractor shall plan, direct, choose, and lead (instrumentally with piano/keyboard and vocally) the music for the Protestant music programs in coordination with the sponsoring Chaplain. This includes all choirs, praise teams, special music, including solos, duets, ensembles, congregational singing, and musical accompaniments. The Contractor shall be able to work unsupervised in a professional and pluralistic environment with staff, parents, and children. The contractor shall maintain a professional working relationship with the chapel staff, congregation, and other personnel to achieve duties as necessary. The contractor shall have a positive attitude, good time management skills, and be self-directed. The Contractor will maintain professional standards of conduct and public decorum, including a neat, clean, and well-groomed appearance. In consultation with the Chaplain Sponsor, business casual attire is required when performing duties. Comply with all Chapel Air Force Instructions and Chapel Operating Instructions, specifically those regarding facility usage, resource protection, fire protection, funds utilization, and safety.

2.2.1. Sunday Morning Services. The contractor will be expected to perform duties on every Sunday of each year, to include when a holiday falls on a Sunday. Service begins at 11 AM – 12:15 pm (Approximately). The contractor is expected to stay for the service. Plan, direct, lead and provide musical/vocal accompaniment for the Protestant music programs on Sundays. The contractor must arrive at least 40 minutes before the service to allow sufficient time for a sound check and a brief rehearsal. Ensure that audio equipment is set up and working with sound system tested (volume, 77 Decibels) and instruments tuned at least 30 minutes before each Protestant worship service starts. They will be responsible for selecting and providing between 4 to 7 songs, depending on the type of service and its specific elements, such as communion, baptism, or special observances. This preparation ensures a smooth and cohesive worship experience that aligns with the service’s structure and flow.

2.2.2. Practice/Rehearsal. The contractor shall coordinate and conduct one rehearsal per week, lasting approximately one hour. The date and time of the rehearsal may be adjusted upon request.

During rehearsal, the team will discuss the themes of the Sunday service, select appropriate songs, and develop familiarity with the music to ensure it is performed in a way that encourages congregational participation and singing. The contractor will coordinate with volunteers determine best time/day, and plan for a 1-hour practice/rehearsal session, and submit schedule to chapel.

2.2.3. Holiday Services. The contractor must be adaptable and available for the unique nuances of various special holiday services throughout the liturgical year. These services often carry distinct musical and thematic elements that require careful planning and execution. The contractor should be prepared to select and lead appropriate music that aligns with the tone and significance of each occasion, ensuring a meaningful and cohesive worship experience for the congregation. Each service is approximately/estimated 1:15 hours. The contractor shall invoice under the applicable line item for Holiday Services. There is an Estimated quantity of Seven (7) Holiday services throughout each year:

Holiday Services: Schedule:

1. Ash Wednesday Evening Service.

2. Maundy Thursday Evening Service. (the day before Good Friday)

3. Good Friday Evening Service.

4. Easter In lieu of normal Sunday morning services

5. Thanksgiving Service Evening Service. (usually scheduled Wednesday before

Thanksgiving Day)

6. Christmas Tree/Menorah lighting Service Evening Service. (Subject to Scheduling each year by

Base Commander)

7. Christmas Eve Service Evening Service. On Christmas Eve

2.2.4. Special Event Services. The contractor must be adaptable and available for the unique nuances of various special services. Certain unscheduled events may occur throughout the year such as, Funeral/Memorial Services, Ecumenical, and community event services. These services may be estimated to run approximately 1 to 3 hours in length. There is an ‘estimated’ quantity of up to six (6) special events per year. Chapel personnel shall notify the contractor as soon as possible to provide proper notification and scheduling of events when they become known.

2.2.5. Special/Holiday Music Rehearsals. For each Holiday and special event services, the contractor will be expected to schedule and conduct a practice/rehearsal session prior to each event. At times, there may be specific requested song selections to coordinate into the service.

Select, coordinate and rehearse special music including solos, vocalists, instrumentalists, and a praise band for all Protestant regular and special services, as requested by the advising Protestant Chaplain. The estimated quantity is 13 per year (one practice session per Holiday or special event service).

2.2.6. Absence of Work. The Contractor must be the one to perform all services or find an equivalent replacement on the occasion of their absence. Give at least one week's notice of absences (if possible) and provide an equivalent backup worship leader for those absences.

The Contractor is required to give the chapel a two-week notice of any extended period of absence.

Extended period of absence is defined as an absence for more than three days. The contractor will provide a qualified substitute that meets all contract requirement to perform services during the absence subject to the Wing Chaplain approval. The Contractor shall provide the services stated herein at the times posted or the Contractor will coordinate performance by a substitute of equal or higher proficiency. When utilizing a substitute, the Contractor shall submit the name and qualifications of the proposed individual to the Chaplain Sponsor or COR for approval No Later Than (NO LATER THAN) ten (10) days before any proposed absence. In the case of emergency, the Contractor will notify the Chaplain Sponsor or COR NO LATER THAN 24 hours of emergency-based absence. In the event, the contractor is unable to attend services, to include holiday or special event services, due to absence, will not directly constitute contract termination.

2.2.7. Music Selection. The contractor shall select the songs for each week’s service from the hymn book used by the chapel and other approved sources. The chaplain will provide a list of preferred songs, but new songs may be introduced into the service with the chaplain’s approval.

This ensures that the music aligns with the worship style and theological emphasis of the congregation while allowing for occasional updates and variations in the selection.

The Contractor shall ensure compliance with rules/laws regarding the use of any copyrighted music/videos and will not engage in the unauthorized duplication of copyrighted materials by photocopying or any other means that would expose the Government to liability for penalties under existing or future copyright laws. Additionally, the contractor must provide song lyrics no later than the Wednesday before the service to allow ample time for the preparation of the bulletin or order of worship.

2.3. Director Duties. The following outlines additional clerical/director duties the contractor may perform in performance of duties.

2.3.1. Chapel Meetings. The Contractor shall be available for a one-time per month chapel meeting, for approximately 30 minutes in order to coordinate, scheduling music selection, upcoming events, sermons, special services, etc. Scheduling may vary based on contractor’s schedule and will be coordinated with the chaplain at a convenient time.

2.3.2. Non-Disclosure & Policy Agreements. Within 10 days after the award, the contractor will review and sign the chapel non-disclosure agreement. Privileged communication may be inadvertently overheard or received through phone calls and conversations. The contractor must protect all confidential and privileged communication.

2.3.3. Volunteer Recruitment. The Contractor may recruit and direct volunteer musicians and vocalists, maintaining a current volunteer roster. Typically, after Sunday morning services, there may be fellowship time with the congregation which may vary in time depending on the congregation participation. When volunteers are identified who wish to participate, the contractor will provide the name and email of the individual and coordinate their information with the Chapel Installation Records Check (IRC) primary custodian for training and background check approval of all volunteers.

2.3.4. Computer and printer use. At times, when the contractor may need to print, copy, scan, and fax schedules, documents, flyers, etc. for events/services with the provided copier machine in the Chapel. There is a non-governmental computer and printer available for use, solely for work required in performance of duties for this requirement. If the printer/computer is broken/does not work, the contractor may coordinate with Chapel personnel if off-base facility is needed to print/copy materials for services.

2.3.5. Cleanup. After each usage of facilities, must ensure all instruments, music, microphones, music stands, chairs, cords, etc. are returned to their proper places and ensure that the chapel facility is neat and returned to its neutral setting as determined by chapel staff. Ensure stage areas are left clean and orderly after use. Restore the area to its original configuration, including wrapping all cords and returning all equipment to storage areas after every team rehearsal or worship service. The Contractor shall immediately report all Chapel equipment or facilities damages to the Chapel Secretary.

3. SURVEILLANCE & QUALITY ASSURANCE.

3.1. SERVICE SUMMARY.

Performance Objective: PWS Reference:

Performance Threshold:

Sunday Service Music Performance.

Contractor shows up on time to services and scheduled events.

Para 2.2.1. – 2.2.6.

No more than 4 discrepancies per year.

Music sound checks are within 77 decibel thresholds.

Para. 2.2.1. “0” deficiencies allowed

Music selection is submitted NLT Wednesday each week.

Para. 2.2.7. No more than 4 discrepancies per year.

Musical performance / skill. The contractor conducts musical performance that engages the congregation.

Section 2.1, Para 2.2.

Based on customer complaints. No more than 2 deficiencies per month and/or 10 per year.

Break in performance / musical mistakes.

Contractor’s skill in performance demonstrates skill without significant mistakes in performance.

Section 2.1, Para 2.2.

No more than 4 discrepancies per year.

3.2. QUALITY CONTROL. The contractor shall employ their commercial quality control program and procedures to identify, prevent, and ensure non-recurrence of defective services. At a minimum, the contractor shall employ quality control procedures that address the areas identified in Para. 3.1., Service Summary. Through implementation of the contractor’s quality control program/procedures, the Government shall receive quality services meeting the requirements of this contract.

3.3. QUALITY ASSURANCE. The Government may use various quality assurance methods to determine the contractor’s compliance with the PWS and the contract requirements in accordance with FAR Clause 52.212-4. Contract Terms and Conditions – Commercial Items (a) Inspection/Acceptance. The contractor’s performance shall be evaluated through intermittent on-site inspections of the contractor’s quality control program and receipt of complaints from base personnel. The Government may inspect each task as completed or increase the number of quality control inspections, if deemed appropriate, because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the Government may decrease the number of quality control inspections if performance dictates. The Government shall also receive and investigate complaints from customers, (chapel/ congregational personnel). The chaplain shall make the final determination of the validity of customer complaint(s) in cases of disagreement with customer(s). Additionally, the 366 Chaplain/Chapel Personnel and Contracting Squadron shall manage a Government Quality Assurance Program in accordance with DOD and Air Force policy.

4. GOVERNMENT FURNISHED FACILITIES, PROPERTY, EQUIPMENT,

ANDSERVICES.

4.1. Facilities. Contractor shall of use of the Chapel Facility in performance of duties. There are several on-base locations available for alternate use of practice/rehearsals in the event the Chapel facility is not available.

4.2. Emergency Services. The Government will provide general on-base Security Forces and Fire Protection service. Security Forces (SF Desk) telephone is 828-2256 for routine calls. Fire Protection emergency phone is 911.

4.3. Utilities. The Government will furnish utility services. These utilities include the natural gas, electricity, water, and sewer for the sole purpose of accomplishment of this contract.

4.4. Computer & Telephone Use. The government will provide a non-governmental (Non- CAC) computer, printer, and government phone for use in performance of official duties at the Chapel.

4.5. Chapel Instruments & Equipment. The Government will provide instruments (minimum of a piano, keyboard, drum set, a guitar), sound equipment (speakers and monitors), microphones, and all accompanying cables/cords, drumsticks, and other items deemed necessary to perform the services described in this PWS. Government owned equipment shall not be removed without the permission of the Equipment Custodian or their designee. Report to the Chapel staff on the condition of the Government musical instruments and identify any needs for maintenance on them. The Government will provide for the proper care of these instruments.

Normal wear and tear will be accepted; however, the contractor will be responsible for repair or replacement of damaged equipment due to negligence or misuse.

5. CONTRACT ADMINISTRATION. During performance under contract, the contractor shall participate in administrative tasks inherent to the administration, surveillance, and oversight of contract performance.

5.1. Contract Employees. All contract personnel must be able to read, write, speak, and understand English fluently. Contract personnel shall present a neat appearance and dress in a modest and/or business casual attire suitable for “Protestant Church Services”. The contractor shall obtain base identification and vehicle passes for all employees who make frequent visits to or perform work on Mountain Home AFB in accordance with the current installation access/entry requirements. The contractor shall not employ any person who is an employee of the Government, if employing that person would create a conflict of interest. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the service provider’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

5.2. Interferences. The contractor shall not unduly interfere with regular scheduled government operational activities in the performance of contract requirements. In the event a government supervisor so requests, the contractor shall temporarily cease work in the area and report the issue, to include the name of the government personnel involved to Contracting Officer immediately. The contractor shall notify the Contracting Officer verbally of disputes with customers or other base contractors and follow-up in writing.

5.3. PROGRESS MEETINGS. At times, upon the request of Contracting Officer, Chapel, or the Contractor, there may be a need to hold progress meetings to discuss contract issues and performance when needed.

6. ENVIRONMENTAL COMPLIANCE.

6.1. Material Storage and Use. The contractor shall follow manufacturer's guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

6.2. Notification of Environmental Spills. If a spill occurs, the person discovering the spill will make every effort to stop the product flow (if possible), warn personnel, shut off ignition sources, contain the spill, make notifications, and begin cleanup. If the spill is considered an emergency and there is a potential life, health, fire, or other safety hazard, the MHAFB Fire Department will be notified IMMEDIATELY. Responsible units/activities will clean up small spill’s safety and within their capabilities to do so. Generally, a spill of only a few gallons will be recovered by the responsible unit/activity using absorbent materials or a spill kit located by the site. Recovered product and contaminated materials will be packaged and staged for disposal in accordance with the installations hazardous waste procedures. Contact the Environmental Office (208-828-6351) for guidance. The liability for the spill or release of such substance’s rests solely with the contractor and its agent.

6.3. Waste. Identify, label, handle, store, and dispose of hazardous waste or debris in accordance with federal, state, and local regulations. Ensure all waste has undergone the appropriate hazardous waste determination and documentation is retained for these determinations. If hazardous wastes are generated the contractor will be required to setup and maintain a hazardous waste accumulation point. All hazardous waste generated must be disposed of at a RCRA permitted treatment storage or disposal facility. Do not dispose of hazardous waste on Government property. Do not discharge any waste to a sanitary sewer, storm drain, or to surface waters or conduct waste treatment or disposal on Government property without written approval of the Contracting Officer and Environmental. Consult with the Hazardous Waste Program Manager (366 FW/A7IE) at 208-828-1684/6351 prior to disposal of any waste.

7. SECURITY, OPSEC, & ANTITERRORISM.

7.1. General. Contractor personnel employed under this contract shall meet the requirements of all security requirements addressed in this PWS. The 366th FW Information Protection (IP) office will provide oversight as the Servicing Security Activity (SSA). Sponsoring Air Force organization will ensure Integrated Visitor Groups complete all necessary security training, i.e.

Information, Physical Security and Anti-Terrorism. The contractor shall ensure requirements for obtaining Contractor personnel security clearances/background checks, protecting Government property, safeguarding protected information/materials, and shielding Government AISs and non-automated information systems are met. The Contractor shall also perform in accordance with the Compliance with National Industrial Security Program Operating Manual (NISPOM).

NOTE: Not all security requirements will apply to every contract. Please reference contract agreement to determine appropriate requirements.

7.2. Notification of Government Security Activity. Upon performance on the military installation, the contractor will notify the SSA and/or host unit security assistant (USA) 30 days prior to contractor operations. In the event the contract starts within 30 days, the contractor will need to notify the SSA within 72 hours of contract start. The contractor shall furnish the SSA/host USA at the performance location all required information (identifying information for personnel working the contract, contract information, etc.).

7.2.1. Security Agreement. If deemed as a long-term contract the contractor and sub-contractors shall enter into a security agreement with host base SSA, by reviewing and signing the local security procedures documentation. This agreement shall outline how the contractor integrates security requirements for contract operations with the AF to ensure effective and economical operation on the installation.

7.3. Listing of Employees. The contractor shall maintain a listing of all employees performing work under this contract. The list shall be validated and signed by the Contracting Officer Representative (COR), and provided to the Contracting Officer (CO), SSA and host unit supervision. The contractor shall update the list when employees move positions, are replaced, or upon request. The Contract Manager (CM) will also provide visit notification identifying all integrated personnel regardless of clearance level.

The list shall include the employees’ Names, Location of Performance, and Security Clearance.

7.3.1. Contractor Removal. The CO may direct the removal of a contractor employee from this contract for reasons of security or misconduct. All contractor personnel are subject to Security Forces jurisdiction and the authority of the installation commander while on USAF installations.

7.4. Contractor Integration. Contractor personnel will be integrated into individual host unit organizations as applicable to their respective functional position. The contractor will adhere to all wing and squadron level security policies and directives. Respective unit security assistants shall provide security administration, to include training and badging.

7.5. Security Support Provided by AF. Security support is provided by the AF to the contractor, including use of base destruction facilities, reproduction facilities, security badges, base visitor control, investigation of security incidents, base traffic regulations, the use of security forms and conducting inspections.

7.6. Off-Installation Security. In the event temporary work is required at locations other than Mountain Home Air Force Base (MHAFB), the contractor will ensure applicable security measures and processes are established with the governing SSA or government agency.

Performance intended to exceed 90 days will require revision of the contract.

7.7. Pass and Identification Items. The Contractor shall ensure the pass and identification items required for contract performance are obtained for employees. Base identification badges will be furnished by the SSA and/or host USA for each contractor employee upon presentation of evidence of assignment. Other required badges will be furnished by the Government as necessary to complete task requirements.

7.7.1. Base Access. The Contractor shall provide a completed 366 SFS Form 30 for each employee requiring installation access to the Contracting Representative within five (5) business days following contract award. After approval, the Contracting Representative shall notify the Contractor, who will notify their employees that they can obtain their installation access ID at the MHAFB Visitor’s Center.

7.7.2. The Contractor shall comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Action (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting and safeguarding For Official Use Only (FOUO) material.

7.7.3. Contractor personnel shall report to an appropriate authority any information or circumstances which they are aware of and may pose a threat to the security of DoD personnel, Contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

7.7.4. The Contractor shall be responsible for safeguarding all Government property. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

7.7.5. Retrieving Identification Items. The Contractor shall retrieve all identification items from employees who depart for any reason before the contract expires, e.g. terminated for cause, retirement, etc.

7.8. Security Clearance/Background Check. When applicable all personnel performing on this PWS will have a security clearance/background check equivalent to the requirements listed in the contract. Personnel will complete the appropriate documentation (SF-85, Questionnaire for Non-Sensitive Positions or SF-86, Questionnaire for National Security Positions) through National Background Investigation Services (NBIS) website. Documentation of a completed/adjudicated application is required prior to issuance of a Common Access Card

(CAC).

7.9. Controlled Unclassified Information. The contractor shall comply with DoDI 5200.48_DAFI16-1403, Controlled Unclassified Information, for identification, protection, and training requirements of CUI. The contractor shall be responsible for training their personnel and accomplishment of the out-processing procedures identified in DoDI 5200.48_DAFI16-1403.

The contractor shall comply with DoDM 5400.07_AFMAN33-302, Freedom of Information Act (FOIA) Program, requirements. Unclassified DoD information not approved for public release on non-DoD Information Systems will be protected IAW DoDI 8582.01, Security of Non-DoD Information Systems Processing Unclassified Nonpublic DoD Information.

7.10. Foreign Disclosure. Due to the nature of the MHAFB mission, foreign integration and sensitivity of information and materials, the contractor will ensure all personnel are aware of and comply with foreign disclosure procedures. Release of CUI and Classified Military Information must be approved by the 366 FW Foreign Disclosure Officer (FDO).

7.11. Operations Security (OPSEC). The contractor shall comply with 366 FW OPSEC requirements and countermeasures to protect critical information as defined in AFI 10-701, Operations Security. Contractors shall receive unit specific OPSEC briefing prior to the start of work. Briefing documentation must be completed by the respective unit OPSEC coordinator.

The unit OPSEC personnel will provide guidance on protecting critical information, training materials and other instructions as needed. The contractor will comply with the 366 FW OPSEC Policy that imposes a 100% shred requirement of all government related paper products using NSA approved devices only.

7.12. Antiterrorism (AT). IAW DFARS 252.204-7004, Antiterrorism Awareness Training for Contractors, and DoDI O-2000.16 Volume 1, DoD Antiterrorism Program Implementation: DoD Antiterrorism Standards, contractor personnel who require routine physical access to MHAFB shall complete Level I AT Awareness Training within 30 days of requiring access and annually thereafter. Routine physical access is defined as any contractor issued a Common Access Card (CAC), any contractor having installation access for a year or more, any contractor requiring a security clearance, or any contractor requiring access to specific secure areas (e.g., SAPF, SCIF, etc.).

7.12.1. Level I AT training shall be complete through a DoD-sponsored/certified computer or web-based distance learning instruction, or under the instruction of a Level I AT Instructor.

Contractor personnel can complete DoD Level I AT Training at https://jko.jten.mil/. If the Contractor has personnel who can’t access the DoD Level I AT Training site, they notify the COR to arrange access to the training site or to coordinate other Level I AT Training.

Certificates of Completion of initial and annual training will be maintained by the prime contractor and Unit Antiterrorism Representative (UATR) and will be readily available for review as needed.

7.12.2. All personnel, to include contractors, on MHAFB will comply with directed/implemented Force Protection Condition (FPCON) and/or AT measures, unless specifically exempted by the 366 FW Commander (CC). Contractor personnel will submit requests for exceptions to FP/AT Measures through the COR, who will submit the request to 366 FW Antiterrorism Officer (ATO) for submittal to 366 FW/CC.

7.12.3. During periods of increased threat or raised FPCONs, contractor access to the installation, or specific parts of the installation, may be limited or denied. The COR will, when possible, notify contractor personnel before the limitations/restrictions are implemented.

Contractor personnel will coordinate with the COR regarding possible affects limited/restricted access will have on contract completion. Contractor personnel will coordinate with the COR on assignment of Mission Critical Contractor status as needed.

7.12.4. During periods of increased threat or raised FPCONs, personnel, to include contractors, may be required to be escorted while on MHAFB. When being escorted, personnel will always remain with their escort. If personnel become separated from their escort, they will remain where they are and notify the 366 Security Forces Squadron (SFS) at 208-828- 2256/2257/2258.

7.12.5. The Contractor shall include the DFARS 252.204-7004, Antiterrorism Awareness Training for Contractors, clause as well as all other above identified AT items, in all subcontracts, including subcontracts for commercial items, when subcontractor performance requires routine physical access to MHAFB.

7.13. Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

7.14. Physical Security. The Contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

7.14.1. Key Control/Access Badge Control. The Contractor shall establish and implement methods of making sure all keys/badges issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The Contractor shall not duplicate any keys issued by the Government.

7.15. Traffic Laws. The Contractor and its employees shall comply with base traffic regulations.

7.16. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on DOD Installations.

7.16.1. Domestic Violence/Lautenberg Amendment. Contractor personnel who have duties in, have access to, or are otherwise involved in the storage, issue, disposition of, or transporting firearms or ammunition shall complete DD Form 2760, Qualification to Possess Firearms or Ammunition, annually. The DD Forms 2760 shall be maintained by the CM and be made available to the KO and COR office upon request. Any person who has been convicted of a crime of domestic violence is not eligible to perform these duties. All personnel have an affirmative, continuing obligation to inform their supervisors if they have, or later obtain, a qualifying conviction. Candidates selected to fill these positions certify they have not been convicted of a crime of domestic violence, or who is subject to a protective order for domestic violence prior to assuming the duties of the position. These activities are covered by 18 U.S.C. § 922.

8. SECURITY REQUIREMENTS

8.1. The Contractor shall provide a completed 366 SFS Form 30 for each employee requiring installation access to the Contracting Representative within five (5) business days following contract award. After approval, the Contracting Representative shall notify the Contractor, who will notify their employees that they can obtain their installation access ID at the MHAFB Visitor’s Center.

8.2. The Contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires i.e. terminated for cause, retirement, etc.

8.3. The Contractor and its employees shall comply with all base traffic regulations.

8.4. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor owned or privately owned vehicle while on MHAFB.

8.5. The Contractor shall comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Action (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding For Official Use Only (FOUO) material.

8.6. Contractor personnel shall report to an appropriate authority any information or circumstances which they are aware of and may pose a threat to the security of DoD personnel, Contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

8.7. The Contractor shall be responsible for safeguarding all Government property. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

8.10. The Government will conduct a criminal background check on Contractor employees providing services under this contract, using the procedures set forth in the Department of Defense Instruction (DoDI) 1402.5 “Criminal History Background Checks on Individuals in Childcare Services.” Background checks will be based on fingerprints of individuals obtained by a government law enforcement officer and inquiries conducted through the Federal Bureau of Investigation (FBI) and state criminal history repositories.

8.11. The Chapel shall provide the Contractor the necessary forms required to initiate a background check. All procedures must be accomplished NO LATER THAN 10 days of contract award. The Contractor and its agents, substitutes, Subcontractors, volunteers, and chaperones shall be permitted to work before the completion of the background check, provided the Contractor is within sight of a person who has successfully completed a background check.

8.12. The Contractor shall provide all information necessary for a criminal history background check to include an Installation Records Check (AF Form 2583), a State Criminal History Repository check, an FBI check, and a DoD Federal Computer check. Volunteers must undergo an Installation Records Check (IRC). IRCs may only be performed on an individual who is a military member or family member, or who lives or works on a military installation.

8.13. Contractors have the right to obtain a copy of any background check pertaining to them and to challenge the accuracy and completeness of the information contained in the report. Contractors shall contact the Chaplain Sponsor or CO for a copy of the background check and for procedures to challenge the accuracy and completeness of the information in the report.

8.14. If a Contractor has previously received a background check, the employee shall provide documentation of the background check to the CO. Documents required for proof of recently received background check include FBI fingerprint check and state criminal history check. If the Contractor cannot provide the documents to the Government, a new criminal background will be conducted by the Government.

8.15. The Contractor must maintain a current security background investigation and notify the Chaplain Sponsor or CO with changes in security or background changes to include off-base offenses.

8.16. The Contractor shall complete a SFS Form 30 “Request for Base Access” for each Subcontractor of the Contractor requiring access to MHAFB. The request shall be submitted to the 366th Contracting Squadron. The Contractor shall ensure that all employees have the proper identification credentials prior to entering MHAFB.

9. REGULATORY REQUIREMENTS

9.1. The Contractor shall comply with all Federal, State, and Local laws and requirements, as well as applicable Department of Air Force Instructions (DAFIs), local Operating Instructions (OIs), and other policies and directives that apply to this position. Specifically, the Contractor will be familiar with the DAFI 52 Series instructions and the MHAFB Chapel OIs. The Contractor shall receive a briefing by Chapel personnel prior to commencing work that will familiarize Contractor personnel with AF regulatory requirements.

9.2. The Contractor shall adhere to AF computer security requirements and usage directives. The AF security requirements are subject to change. The Contractor is responsible to ensure they have taken all the necessary training in order to comply with AF directives. The Contractor shall maintain regular contact with the MHAFB Chapel staff, or Contract Monitor, to fully understand the most current requirements. The Contractor can expect the AF computer security requirements to not exceed more than two hours of training annually.

9.3. The AF requires various “All Hands” training such as Equal Opportunity, Sexual Assault Prevention, etc. The Contractor shall comply with all mandatory training requirements directed by the AF and maintain current training records. These training records shall be provided to the CO upon request.

9.4. The Contractor will be familiar with the current Air Force 52 series instructions and MHAFB Chapel Operating Instructions.

9.5. The Contractor shall schedule and receive the Family Advocacy abuse briefing, and ensure all Subcontractors, volunteers, and chaperones receive the Family Advocacy abuse briefing prior to working with youth. The Contractor shall provide the record of briefing to the assigned Chaplain Sponsor NO LATER THAN 14 days after being briefed.

9.6. The Contractor shall comply with all base traffic regulations and are subject to random vehicle speed control checks. Contractor personnel cited for speeding on the installation may suffer loss of base driving privileges, debarment from the base, or other administrative action. The use of seat belts is mandatory for all vehicle occupants and the use of cell phones while driving is strictly prohibited, except hands- free cell phones, while driving on

MHAFB.

9.7. Contractors are subject to random personnel and vehicle searches. If Contractors refuse to be searched, they will be denied entry to the base, and may result in loss of base driving privileges, debarment from the base, or other administrative action.

9.8. Contractors are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor or privately owned vehicle while on MHAFB.

9.9. Contractors shall report any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, Contractors, resources, and classified or unclassified defense information to an appropriate Government authority.

9.10. The Contractor shall comply with DoD 5400.7-R “DoD Freedom of Information Act (FOIA) Program.” This regulation sets policy and procedures for the disclosure of records to the public and form marking, handling, transmitting, and safeguarding FOUO material. FOUO or FOIA material discovered by the Contractor or employees will not be retained by the Contractor and will be surrendered immediately to any military or DoD employee on the installation.

9.11. The Contractor is responsible for safeguarding all Government property provided for Contractor use. At the end of each work shift, the Contractor shall secure all Government facilities, equipment, and materials.

9.12. Contractors shall comply with the Occupational Safety and Health Act (OSHA), MHAFB Fire Protection Program, AF Occupational Safety, and the Fire Prevention and Health Program.

9.13. Contractors are advised that the AF has placed restrictions on the smoking or chewing of tobacco products in AF facilities. DAFI 40-102 “Tobacco Use in the AF” outlines the procedures used by the commander to control smoking in our facilities. Contractors and visitors’ area is subject to the same restrictions as Government personnel. Smoking is permitted only in designated smoking areas.

9.14. The Contractor shall comply with all local, state, and federal laws and safety regulations.

Compliance with OSHA and other applicable laws and regulations for the protection of Contractors is exclusively the obligation of the Contractor, and the Government will assume no liability or responsibility for the Contractor’s compliance or non-compliance with such responsibilities. The Contractor is responsible for furnishing all Contractor employees with all necessary personnel, protective equipment to perform services.

9.15. Contractors shall comply with the Occupational Safety and Health Act (OSHA), MHAFB Fire Protection Program, AF Occupational Safety, and the Fire Prevention and Health Program.

9.16. According to the contract’s inspection clause, the Government will evaluate the Contractor’s performance under this contract. The CO and will participate in the administration of this contract. Any matter concerning change to the scope, prices, terms, or the conditions of this contract shall be referred to the CO. All services to be performed by the Contractor during the period of the contract will be subject to review by the CO.

9.17. Contractors shall follow the direction of Government employees in regard to emergency procedures, i.e. fire, tornado, active shooter, and bomb threats. It is the responsibility of the Contractor to provide guidance and establish procedures for responding to emergencies for their employees. It is the Contractor’s responsibility to account for their employees following an emergency evacuation. Contractor personnel shall participate with Government personnel in all fire and tornado drills at no additional cost to the Government.