Attach 1 PWS_Bayview Invasives Management_R1 20 Dec 2023.pdf

Performance Work Statement – 20 December 2023 (Revision 1) Aquatic Invasive Species/Noxious Weed Control, ARD Bayview

PERFORMANCE WORK STATEMENT (PWS)

Location: Navy Region Northwest; Acoustic Research Detachment Bayview, Bayview, ID

Title: Aquatic Invasive Species and Noxious Weed Control

INTRODUCTION AND BACKGROUND

Acoustic Research Detachment (ARD) Bayview is a Navy operated facility located on Lake Pend Oreille in Bayview, Idaho. In recent years, aquatic invasive plant species such as Eurasian watermilfoil (Myriophyllum spicatum), flowering rush (Butomus umbellatus), and curly-leaf pondweed (Potamogeton crispus) have been invading the nearshore habitat of Lake Pend Oreille. The removal of aquatic invasive species is mission critical at ARD Bayview to maintain critical habitat for Endangered Species Act (ESA) listed bull trout (Salvelinus confluentus) pursuant to the Endangered Species Act (ESA); 16 United States Code (U.S.C.) 1531 et seq. A recent survey by Idaho Fish and Game (2020) indicated that much of the areas to be treated are in or near kokanee salmon (Oncorhynchus nerka) spawning grounds; kokanee are a primary prey species for bull trout. During their survey, IDFG observed siltation in areas where milfoil is present, while they observed clean gravels in most of the non-vegetated areas which provide better habitat for kokanee spawning. Additionally, these invasive plants can cause issues with fouling boat motors and impeding access to Navy shorelines.

In removing these invasive plants, ARD Bayview is supporting the testing mission, providing benefit to threatened bull trout, and implementing its Integrated Natural Resource Management Plan (INRMP) pursuant to the Conservation Programs on Military Lands Act (Sikes Act); 16 U.S.C. 670a et seq.

Aquatic invasive plant removal occurred in 2016, 2022, and 2023 along the ARD Bayview shoreline. In 2022 and 2023, these areas covered an estimated 40,000 square feet of invasive plants between and around in-water structures and docks within the 1500 feet of shoreline at ARD Bayview (Attachment 1).

Continued maintenance is necessary to address regrowth and prevent reestablishment of these destructive plants.

PART 1. GOAL AND OBJECTIVES

The Contract goal is to identify and remove all aquatic invasive plants at ARD Bayview.

Objectives for the project include the following:

1. Identify all of the locations of aquatic invasive plants to be removed on site.

2. Remove all aquatic invasive plants from the site and dispose of the plants properly.

3. Provide a brief summary of the work conducted, including the species found, estimation of number of stems of invasive plants removed, simple maps of the removal locations, and future treatment recommendations following each treatment.

PART 2. GENERAL INFORMATION

2.1 Description of Services: This is a non-personnel services contract to provide aquatic invasive plant removal. The Contractor will provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision and other items and non- personnel service necessary to perform ecological services as defined in this contract. The contractor will perform to the goals and objectives defined above and meet the standards in this contract.

2.2 Period of Performance:

Base Period: 01 June 2024 – 30 May 2025

Option Period:

Option year 1: 01 June 2025 – 30 May 2026

Option year 2: 01 June 2026 – 30 May 2027

Option year 3: 01 June 2027 – 30 May 2028

Option year 4: 01 June 2028 – 30 May 2029

2.3 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in alignment with the Performance Requirements (Attachment 2).

2.4 Description of Tasks

2.4.1 Task 1. Meetings

1. The Contractor shall schedule a project kickoff meeting within 15 calendar days of the start of the Period of Performance. Attendees will include the Navy COR, ARD Bayview NRM, and Contractor Project Manager. Other appropriate staff from either agency may also attend, as identified by the project leads.

a. Contractor PM will provide a draft Plan of Action and Milestones (POAM) at a minimum of three days prior to the kickoff meeting. The POAM will provide a schedule for all project tasks to include start and end dates.

b. Navy will provide feedback on the POAM at the kickoff meeting.

2. The Contractor shall schedule an annual meeting for the option periods at least 60 days prior to the planned spring treatment (each year). Attendees shall include the Navy Contracting Officer’s Representative (COR), ARD Bayview Natural Resources Manager (NRM), and the Contractor’s Project Manager. Other appropriate staff from either agency may also attend, as identified by the project leads.

a. At least three days prior to the meeting, the Contractor shall provide their tentative dates for spring and fall treatment. The Navy will review these dates and assess any scheduling conflicts. Tentative treatment dates shall be finalized within 7 days following

Lorenzana, Marivic M CIV USN NAVFAC NW SVD WA (USA) Clarify – is it just one treatment in spring? Par 2.4.1.a states “Contractor shall provide their preferred tentative dates for spring and fall treatment”

Matthew Ridgway Yes, one treatment in the spring (June) and one treatment in the summer (Aug). Each treatment may take 3-7 days to accomplish.

the meeting.

3. All contractor personnel security badging must take place prior to the first scheduled plant removal date and prior to each awarded option treatment. The security badging instructions will be provided upon award.

2.4.2 Task 2. Management Actions

1. The Contractor shall remove aquatic invasive vegetation from the ARD Bayview shoreline.

Annual removal activities include the following tasks:

a. Qty: 2 events annually; first treatment to occur before curly leaf pondweed turions develop, estimated in June, and second treatment after Eurasian milfoil emergence, estimated in August

i. The contractor will determine all of the locations to be treated at the site before starting the removal process.

ii. The contractor will provide divers to remove all of the invasive aquatic plants including roots and attempt to limit any dispersal while avoiding the removal of all native plant species. No herbicides shall be used in any of the treatments.

iii. All aquatic invasive plants removed from the water must be removed from the site and disposed of on an upland area at ARD Bayview where dispersal is unlikely. No invasive plants can be transported across state boundaries for any reason.

NOTE: In order to implement an adaptive management approach, certain actions may be increased and others may be decreased year to year; however, overall level of effort is expected to remain steady.

2.4.3 Task 3. Reporting

1. After the completion of each treatment, the Contractor shall prepare a brief email summary of the total work performed which: 1) identifies the total area covered and includes documentation of the area in a simple map; 2) summarizes the species identified and estimated number of stems removed; 3) summarizes the total hours required for treatment; 4) identifies “lessons learned” or proposed changes to the management regime in subsequent years.

a. The Contractor shall submit the email summary to the Navy within 30 days of the completion of each treatment.

b. Email shall state “Funded by U.S. Navy under Contract #X.”

2. Within 30 days of the completion of each treatment, the Contractor shall provide all files associated with the treatment in native file format (e.g., photos).

2.5. General Project Guidance:

2.5.1: Contractor provision: The Contractor shall provide all necessary labor, management, supervision, tools, materials, equipment, transportation, meals, and lodging to complete this project. All Contractor equipment (including vehicles) is subject to inspection and approval.

Lorenzana, Marivic M CIV USN NAVFAC NW SVD WA (USA) Will this requirement need to be approved by the Navy before the KTR can proceed with the final schedule?

Matthew Ridgway Yes, after proposed dates are confirmed with installation staff to have no conflicts, KTR can finalize schedule.

2.5.2: Program actions: The Contractor will conduct all necessary program management actions to ensure this delivery order remains on schedule and within budget.

2.5.3: Communication of issues: Contractor will coordinate the work to be accomplished with the Navy COR in the specified work area. Contractor will respond to requests for information on status updates from the Government and will communicate any issues on a timely basis to the COR and NRM with corrective actions. Only the Navy contracting officer has the authority to direct the contractor regarding time, money, or level of work or any modifications, thereof.

2.5.4: Compliance with laws: All work conducted in support of this project shall comply with all applicable federal and state laws. (e.g., ESA). If there is an incident that the Contractor believes may involve “take” of an endangered species that results from an activity not listed on the permit, the Navy COR and ARD Bayview NRM shall be notified immediately. Example: A bull trout being injured or killed during the treatment.

2.5.5: Identification of Contractor Employees: All Contractor personnel are required to identify themselves as such to avoid creating an impression that they are Government officials.

2.5.6: Media response: The Contractor shall not respond to any inquiries about this project from the news media, non-governmental organizations, and/or other persons during the term of this agreement unless the agency has first consulted with the Navy. All inquiries shall be directed to the NAVSTA Everett Public Affairs Officer and the Navy COR:

1. All work products from this project must be approved by the NAVSTA Everett Public Affairs Officer prior to public release, including, but not limited to, scientific presentations and publications.

2. Throughout the term of project, the Navy shall be afforded the opportunity to review computer or paper files of raw data, prepared data (such as data analyses, summaries, maps, figures, tables, etc.), or any record deemed appropriate by the Navy in establishing the Contractor’s performance in fulfilling the requirements of this contract.

2.5.7: Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. At these meetings the contracting officer will apprise the Contractor of performance and the Contractor will apprise the Government of any problems. These meetings will be at no additional cost to the government.

2.5.8: Personnel Safety: The Contractor is responsible for maintaining compliance with Occupational Safety and Health Administration requirements, while ensuring personnel are trained for tasks and equipped with appropriate protective equipment.

2.6 Special Qualifications:

1. Contractor must have the ability to obtain proper security clearance to be on Navy property.

2. Contractor must have demonstrated experience removing freshwater aquatic invasive plants in the Pacific Northwest region (at least 5 years).

3. Contractor must have demonstrated experience identifying and differentiating between freshwater native and invasive plant species.

4. Contractor divers must have proper dive certifications and demonstrate safe diving practices.

5. Contractor must demonstrate proper disinfecting practices on all equipment to prevent the further spread of invasive species.

2.7 Navy Responsibilities:

1. Coordinate site access for Contractor, including assisting with badging requirements and providing proper Security protocols.

2. Participate in project coordination efforts.

3. Review and approve all documents prepared by Contractor in a timely manner.

4. Respond to any questions or request for information from contractor within three business days.

PART 3: POINTS OF CONTACT, NAVAL FACILITIES ENGINEERING SYSTEMS

COMMAND, NORTHWEST

Name Position Work Number Email Project Points of Contact Kimberly Gillette Navy Contracting Officer 360-396-0263 kimberly.a.gillette4.civ@us.navy.mil Marivic Lorenzana Contract Specialist 360-969-6498 marivic.m.lorenzana.civ@us.navy.mil Matthew Ridgway Navy COR 360-396-0064 matthew.d.ridgway.civ@us.navy.mil

Alicia Higgs ARD Bayview Natural Resources Manager 425-304-3464 alicia.m.higgs.civ@us.navy.mil

Seth Lambrecht ARD Bayview Site Director 208-683-2321 ext. 4260 seth.w.lambrecht.civ@us.navy.mil mailto:seth.w.lambrecht.civ@us.navy.mil

PART 4: ATTACHMENTS

Attachment 1 – 2022 and 2023 Treatment Areas where invasive vegetation was removed along ARD Bayview shoreline

Attachment 2 - Performance Requirements Summary

Attachment 3 - Deliverables Schedule

ATTACHMENT 1. 2022

AND 2023 TREATMENT

AREAS WHERE

INVASIVE VEGETATION

WAS REMOVED

ALONG ARD BAYVIEW

SHORELINE

A) 2022 Treatment Areas

B) 2023 Treatment Areas

ATTACHMENT 2. PERFORMANCE REQUIREMENTS SUMMARY

PWS

Reference Metric Evaluation Method Performance Threshold Surveillance Method

2.4.1,

2.5.7 Meetings

The Contractor shall at a minimum schedule an annual meeting with the Navy at least 60 days prior to spring removal.

Highly satisfactory: The meeting is scheduled according to the guidelines set forth within the contract.

Unsatisfactory: Contractor fails to schedule meeting with multiple communication attempts by Navy.

Navy COR shall maintain record of scheduled meetings and correspondence.

2.4.2

Invasive and non-native species maintenance

Maintenance schedule

Highly satisfactory: Contractor performs maintenance according to PWS, and employs technical expertise in terms of timing and methodology to target species and areas of focus.

Satisfactory: Contractor performs maintenance according to frequency and specifications of the PWS.

Unsatisfactory: Contractor fails to perform maintenance in line with the specifications of the PWS.

Performance schedule and qualitative assessment by COR and

NRM.

2.4.3 Deliverables

Delivery timeline and deliverable quality.

Highly satisfactory: The Contractor delivers email in a timely manner to the Navy. The email has few technical errors and has addressed all Navy requirements.

Satisfactory: The Contractor delivers email within 5 business days of the delivery schedule. The email has a moderate amount of technical errors, but has addressed all Navy requirements.

Unsatisfactory: The Contractor fails to deliver the email within 5 business days of the delivery schedule, with repeated reminders from Navy. The email has substantial technical errors and/or fails to address Navy requirements.

Email delivery and quality to COR. Quality is determined through qualitative assessment by COR and ARD Bayview NRM.

PWS

Reference Metric Evaluation Method Performance Threshold Surveillance Method

2.5.3 Communication

Contractor coordinates work with Navy, communicates progress updates, and responds to Navy inquiries in a timely manner.

Highly satisfactory: Contractor always responds to Government inquiries within 2 business days. Contractor notifies COR immediately of issues or incidents.

Satisfactory: Contractor normally responds to Government inquiries within 2 business days; communicates issues or incidents eventually.

Unsatisfactory: Government must reach out to Contractor multiple times to receive response. COR does not hear of issues from Contractor, but rather through third parties.

Assessment by COR of Contractor responsiveness and timeliness.

2.5.4, 2.5.8

Safety, Legal, and Security compliance

Performance assessment of Contractor’s ability to follow safety, legal, and security protocols and guidance.

Satisfactory: Contractor personnel require only minimal guidance and only occasional reminders, if any, on appropriate safety, legal, and security measures after initial instruction.

Unsatisfactory: Contractor personnel require repeated notification of breaches of safety, legal, and/or security protocols OR Contractor refuses to comply with safety, legal statutes, and/or security measures.

Overall assessment based on feedback by ARD Bayview and NAVSTA Everett personnel to COR and COR’s personal experience with Contractor personnel.

ATTACHMENT 3. DELIVERABLE SCHEDULE

Deliverable Reference for description Target completion date

Kick-off Meeting Task 1: Item 1 15 calendar days of the start of the Period of Performance

Annual meetings Task 1: Item 2 60 days prior to spring treatment

Email summary with map Task 3: Item 1 30 days after completion of each treatment event

Project files Task 3: Item 2 30 days after completion of each treatment event