ATTACH_1__PISP_305945_Reroof_VC_Specifications.pdf

PIPE SPRING NATIONAL MONUMENT

REPLACE VISITOR CENTER FAILING ROOF AND ROOF

DRAINAGE COMPONENTS

PISP

PMIS NO. 305945

PROJECT SPECIFICATIONS

NATIONAL PARK SERVICE

INTERMOUNTAIN REGIONAL OFFICE – FACILITY MANAGEMENT

MAY 2026

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TABLE OF CONTENTS

TABLE OF CONTENTS

DIVISION 01 – GENERAL REQUIREMENTS

01 11 00 Summary of Work 01 27 00 Definition of Contract Line Items 01 31 00 Project Management and Coordination 01 32 16 Construction Schedule 01 32 33 Photographic Documentation 01 33 23 Submittal Procedures

Supporting Document: Submittal List Template 01 35 23 Safety Requirements

Supporting Document: Accident / Property Damage Report Template 01 40 00 Quality Requirements

Supporting Document: CMR & CQC Daily Report 01 42 00 Reference Standards 01 50 00 Temporary Facilities and Controls 01 57 19 Noise and Acoustics Management 01 67 00 Product Requirements 01 73 29 Cutting and Patching 01 73 40 Execution 01 74 19 Construction Waste Management and Disposal Supporting Document: Project Waste Management Plan Worksheet Sample 01 77 00 Closeout Procedures 01 78 23 Operation and Maintenance Data Supporting Document: O&M Checklist

DIVISION 02 – EXISTING CONDITIONS

02 41 19 Selective Demolition

DIVISION 06 – WOOD, PLASTICS, AND COMPOSITES

06 10 00 Rough Carpentry 06 20 13 Exterior Finish Carpentry

DIVISION 07 – THERMAL AND MOISTURE PROTECTION

07 41 13 Standing-Seam Metal Roof Panels 07 72 00 Roof Accessories 07 92 00 Joint Sealants 09 91 13 Exterior Painting

DIVISION 26 – ELECTRICAL

26 41 13 Lightning Protection for Structures

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SUMMARY OF WORK

SECTION 01 11 00 - SUMMARY OF WORK

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes the following:

1. Work Covered by Contract Documents

2. Government-Furnished Materials

3. Contractor Use of Site

4. Public Use of Site

5. Occupancy Requirements for Buildings

6. Conduct of Operations

7. Work Restrictions

1.2 WORK COVERED BY CONTRACT DOCUMENTS

A. Project Location: Pipe Spring National Monument (PISP) is located in northern Arizona along Arizona State Route 389, approximately 15 miles west of Fredonia, AZ and 45 miles east of Hurricane, UT. The monument property is entirely surrounded by the Kaibab Paiute Indian Reservation, with primary vehicular access provided from SR-389 via Pipe Springs Road. The work involves the Visitor Center located on the east side of the monument site, about ¼ mile north of the intersection of SR-389 and North Pipe Spring Road.

1. Physical Address: 406 N Pipe Spring Road, Fredonia, AZ 86022

B. Project Description / Summary: The primary work of this project includes (but is not limited to) the removal of the existing composite shake roofing system and replacement with class A fire rated metal standing seam roof system at the Visitor Center building. Additionally, this project will replace failing roof venting components (cupola louvers), fascia, gutters, and downspouts.

The cupola components will be sanded, repaired, and repainted to extend the lifespan of the construction. An option is included to install a lightning protection system to serve the Visitor Center building. All work shall comply with the 2024 International Existing Building Code (IEBC) and the 2024 International Wildland-Urban Interface Code (IWUIC).

C. Objectives: The objective of this project is to replace the failing roof and roof drainage components to prevent complete failure of the roof system and to direct water away from the building perimeter. This cyclic repair will reset the lifecycle for the roof system and ensure protection of the foundation systems from damage via excessive moisture for a minimum of 20 years. A class A fire rated roof assembly will protect the building from wildland brush fires.

D. Background: The original building was designed in 1972 (construction completed in 1973) and utilized a cedar shake roofing system with integrated cupola-style attic vents at three locations over the ridge. In 2002, the Visitor Center building underwent a major renovation which also included replacement of the cedar shake roofing material with a composite “imitation” cedar shake material which has since deteriorated. Several faux shakes are missing from the roof and

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the deterioration of the material has caused some to break apart and become lodged in the existing gutters. Each time roof access is required, more faux shakes fail and fall away from the roof deck.

If the roof system is not replaced in the near future, structural components of the roof will be affected, necessitating an increase in the scope of required repairs.

E. Specific Work / Tasks:

The following task list does not dictate the sequence of construction. Contractor shall determine appropriate means and methods to accomplish project objectives. Reference contract documents for more detailed requirements for each task listed below.

1. Remove existing faux shakes from all roof surfaces at the Pipe Spring Visitor Center to expose original roof deck. This includes faux shakes over each ventilation cupola at the ridgeline. Remove all associated roof flashing and associated components to roof deck.

Ensure protection of all components of the existing construction during the period of performance. Weatherproof building between existing roof demolition and new roof installation. Maximum time between existing roof demolition and commencement of roof installation shall be 3 days or less. Demolition shall be completed by the roof installer as close as possible to when new roof is installed. Contractor is liable for all damage as a result of weather during demolition and before new roof is installed.

2. Remove all existing gutters, downspouts, and wood three-layer fascia assemblies throughout the exterior. Grade-level water catchment and distribution components shall remain in place.

3. Remove all abandoned rooftop components and penetrations as indicated in the supporting drawings. Ducts and piping scheduled to be demolished have been abandoned below the roof deck. Remove full extent of abandoned duct or piping wherever possible. Repair roof deck as required.

4. Remove cupola-mounted equipment as directed in supporting drawings. DO NOT REMOVE WIFI ANTENNA OR RADIO COMMUNICATION ANTENNA. Replace in kind all wood louver assemblies at each existing cupola. All replaced components shall be comprised of Class 1 Ignition-Resistant Construction (fire-retardant-treated wood), per section 504 of the Wildland-Urban Interface code. All existing cupola components to remain shall be scraped, sanded, and repainted to match existing, including the new wood louvers. Install hardware cloth (non-combustible metal mesh, maximum 1/8” openings) to match existing on interior side of all new wood louvers. Reinstall cupola-mounted equipment only where indicated in supporting drawings. Install new flashing to match cupola finish at the intersection of the cupola and roof surface. Reference 2002 Remodel Drawings sheet A23, drawing 1 for cupola detail.

5. Apply synthetic high-temperature self-adhering ice and water shield underlayment over the entirety of the substrate according to manufacturer’s instructions. Underlayment must be approved by roofing manufacturer. Apply fire resistant cover board over full roof deck (including cupola roof decks) as required to meet Class A fire rated assembly. Stagger cover board joints from the decking below as required to meet Class A rated assembly. At roof valleys, install minimum 36” wide underlayment consisting of one layer of 72-pound mineral-surfaced non-perforated cap sheet complying with ASTM D3909 for full length of valleys (per section 504.2.1 of the IWUIC).

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6. Replace existing sidewall step-flashing where gable ends of roof surfaces meet stone walls.

Step flashing shall match metal roof finish. Vertical leg of step flashing shall be minimum 6”. Ensure water-tight condition.

7. Install new wood fascia assembly as shown in supporting drawings. Existing fascia detail at gable ends shall be replicated (Fascia extends horizontally at gable ends approximately 30 inches). Apply sealant at edges between fascia and stone. Prepare and paint wood surfaces to match existing.

8. Install 6” K-style gutter (white finish to match fascia) at eaves where indicated in supporting drawings. Install wire strainer at each downspout location. Gutters shall be minimum 24 gauge steel and finish shall be Kynar (PVDF) or equal. Gutters shall have back leg extending below the roof pans. All gutters shall be supplied with a non-combustible leaf and debris guard to match gutter finish. Where gutters are not specified, install drip edge installed below roofing pans to match gutter finish over fascia.

9. Install standing seam metal roofing with PVDF finish (color to be selected by COR from manufacturer’s full range, assume a color in the medium brown range) over full roof deck, including over cupola roofs to remain. Minimize seam conflict with existing roof penetrations to remain. Basis of Design: Western States Metal Roofing - Western Lock Standing Seam system (steel pans, concealed fasteners & clips, 1.75” rib height, 18” wide pan, 24 gauge minimum thickness, striated to prevent oil-canning). Install all required accessories to ensure a watertight condition per manufacturer’s instruction, including but not limited to: ridge cap, valley flashing, and gable and eave drip edges. Accessories shall be of the same minimum thickness as the panels. Installed roof assembly shall have a Class A fire rating. Provide 20-year no dollar limit manufacturer’s weathertight warranty.

Coordinate manufacturer’s warranty documentation so that contact information for the Park is listed within the warranty documents.

10. Install D-ring style fall protection anchors at roof ridges as shown in drawings. Fall protection anchors shall be installed per OSHA 1910.140. Penetrations for fall protection anchors shall be protected from water intrusion by ridge cap. D-rings shall be accessible on each side of the ridge cap.

11. Install D-ring style fall protection anchors at roof ridges as shown in drawings. Fall protection anchors shall be installed per OSHA 1910.140. Penetrations for fall protection anchors shall be protected from water intrusion by ridge cap. D-rings shall be accessible on each side of the ridge cap.

12. Install 3”x4” rectangular downspouts at each previous downspout location. Finish to match gutters. Connect base of downspout to existing drainage system to remain. At locations where the downspout connects to grade-level grates, cut the grates to allow for the larger downspout to extend ½” below the grate surface. Provide a clean, smooth cut and grind to remove all sharp edges.

F. Project will be constructed under a single prime contract.

1.3 GOVERNMENT-FURNISHED MATERIALS

A. In case of Government -furnished materials:

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1. Government will arrange and pay for delivery of Government-furnished items according to Contractor's Construction Schedule.

2. Contractor is responsible for initial inspection, receiving, unloading, and handling Government-furnished items at Project site.

3. Government will inspect delivered items for damage after delivery. Contractor shall be present for and assist in Government's inspection.

4. Government will arrange for replacement if Government-furnished items are damaged, defective, or missing.

5. Contractor is responsible for protecting Government-furnished items from damage during storage and handling, including damage from exposure to the elements.

6. If Government-furnished items are damaged as a result of Contractor's operations, Contractor shall repair or replace them.

7. Contractor shall install and otherwise incorporate Government-furnished items into Work.

1.4 CONTRACTOR USE OF SITE

A. General: Contractor shall have limited use of site for construction operations. Limit use of premises to work in areas indicated on drawings. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Limits: Confine constructions operations in a way that will serve the Project adequately and result in minimum interference with performance of the work. Relocate and modify facilities as required by progress of the work.

2. Limit site disturbance, including earthwork and clearing of vegetation, to 40 feet beyond building perimeter; 10 feet beyond surface walkways, patios, surface parking, and utilities less than 12 inches in diameter; 15 feet beyond primary roadway curbs and main utility branch trenches; and 25 feet beyond constructed areas with permeable surfaces (such as pervious paving areas, storm water detention facilities, and fields) that require additional staging areas in order to limit compaction in the constructed area.

B. Storage of Materials: Confine storage of materials to paved parking lot east of the Visitor Center and the paved RV parking area south of the Visitor Center.

C. Parking: Confine parking to the parking lot east of the Visitor Center.

D. Preservation of Natural Features:

1. Prevent damage to natural surroundings. Restore damaged areas, repairing or replacing damaged trees and plants, at no additional expense to the Government.

2. Provide temporary barriers to protect existing trees and plants and root zones.

3. Do not remove, injure, or destroy trees or other plants without prior approval. Consult with

Contracting Officer (CO) and remove agreed on roots and branches that interfere with construction.

4. Do not fasten ropes, cables, or guys to existing trees.

5. Carefully supervise excavating, grading, filling, and other construction operations near trees to prevent damage.

E. Driveways and Entrances: Keep driveways and entrances serving premises clear and available to Government employees, and emergency vehicles at all times. Do not use for parking or storage of materials.

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1. Schedule deliveries to minimize use of driveways and entrances.

2. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

F. Construction Camp: Establishment of a camp within park will not be permitted.

G. Hauling Restrictions: Comply with legal load restrictions in hauling of materials. Load restrictions on park roads are identical to state load restrictions with such additional regulations as may be imposed by the Park Superintendent. Information regarding rules and regulations for vehicular traffic on park roads may be obtained from the Office of the Park Superintendent. A special permit will not relieve Contractor of liability for damage which may result from moving of equipment.

H. Bridge Restrictions: Identify jurisdictions, load restrictions, permit requirements, time and calendar restrictions as outlined.

I. Pedestrian and/or Vehicular Traffic Control: Provide a traffic control plan for CO review, comment and acceptance if the project impedes, alters or affects the existing pedestrian and/or vehicular traffic.

Products and procedures to be in accordance with Specification 015000, 3.3,C Traffic Controls.

1.5 PUBLIC USE OF SITE

A. The building will be open to the public during construction. Contractor shall provide a pedestrian and/or vehicular traffic control plan for CO review and acceptance if the project impedes, alters or affects the existing pedestrian and/or vehicular traffic. Contractor may utilize a proposed building/site plan or similar to indicate traffic control measures.

B. Contractor shall conduct his operations to ensure the least inconvenience to public. Building closures may be permitted, when required, upon specific approval of Contracting Officer.

1.6 OCCUPANCY REQUIRMENTS FOR BUILIDINGS

A. Existing Buildings

1. Full Government Occupancy: Government will occupy buildings under construction during the entire contract period. Cooperate with Government during construction operations to minimize conflicts and facilitate Government usage. Perform Work so as not to interfere with Government's day-to-day operations. Maintain existing exits, unless otherwise indicated.

a. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Contracting Officer.

b. Maintain existing building in weather tight condition throughout construction period. Repair damage caused by construction operations. Protect building and occupants during construction period.

2. Partial Government Occupancy: Government will occupy premises during entire construction period, with exception of areas under construction. Cooperate with Government during construction operations to minimize conflicts and facilitate

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Government usage. Perform Work so as not to interfere with Government’s operations.

Maintain existing exits, unless otherwise indicated.

a. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Contracting Officer.

1.7 CONDUCT OF OPERATIONS

A. Contractor shall conduct his operations in conformance with rules and regulations promulgated by the Secretary of the Interior for the National Park Service, and applicable park rules and regulations prescribed by Park Superintendent.

B. No signs or advertisements (except those specified herein) shall be displayed on the construction site or within the park unless approved by the Contracting Officer.

1.8 WORK RESTRICTIONS

A. On-Site Work Hours: Work shall be generally performed during normal business working hours of 6:00 a.m. to 4:30 p.m., Monday through Thursday.

1. Work on Fridays, Saturdays, Sundays, Federal holidays or at night may not be performed without prior consent from the Contracting Officer. Submit requests 3 business days in advance of the work to the Contracting Officer for approval.

B. Existing Utilities

1. Existing Utilities: Notify Contracting Officer and utility companies of proposed locations and times for excavation.

2. Contractor shall be responsible for locating and preventing damage to known utilities. If damage occurs, repair utility at no additional expense to the Government.

3. If damage occurs to an unknown utility, repair utility. An equitable adjustment will be made in accordance with the Changes clause of the contract.

C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Government or others unless permitted under the following conditions and then only after arranging to provide temporary utility services according to requirements indicated:

1. Notify Contracting Officer not less than two business days in advance of proposed utility interruptions.

2. Do not proceed with utility interruptions without Contracting Officer’s written permission.

D. Nonsmoking Building/Tobacco Use/Vaping: Smoking is not permitted.

E. Extreme Fire Danger: If a Red Flag Warning or other extreme fire danger warning is issued that includes the project site, the Contractor shall coordinate with the Contracting Officer for any additional work restrictions that may be required.

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PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 01 11 00

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DEFINITION OF CONTRACT LINE ITEMS

SECTION 01 27 00 – DEFINITION OF CONTRACT LINE ITEMS

PART 1 - GENERAL

1.1 SUMMARY

A. Section explains in general, what is and is not included in a contract line item, and limits or cut-off points where one item ends, and another begins.

B. If no contract line item exists for a portion of work, include costs in a related item.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 LIST OF CONTRACT LINE ITEMS

A. Contract Line Item Number 01 - Demolition

1. Provide all labor, materials, equipment, supervision and incidentals required to complete demolition work, including:

• Removal of existing faux shake roofing, flashings, fascia assemblies, gutters, downspouts, abandoned rooftop penetrations and components, and cupola-mounted equipment scheduled for removal

• Protection and weatherproofing of existing conditions during demolition operations

• Removal of abandoned ducts and piping to the extent feasible

• Repair of roof deck as required

• Disposal of demolished materials

• All associated temporary measures necessary to maintain a watertight condition until new roofing installation commences.

2. Measurement for payment will be on a lump sum basis as a single item of work.

3. Payment will be made at the contract lump sum price.

B. Contract Line Item Number 02 – Reroof Visitor Center

1. Provide all labor materials, equipment, supervision and incidentals required to install the complete new roofing assembly, including:

• Self-adhered underlayment

• Fire-resistant cover board

• Standing seam metal roofing system

• Flashings, ridge caps, valley flashing, drip edges, sidewall step flashing

• Fall protection anchors

• Snow retention systems

• All related accessories required for a complete and watertight installation.

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2. Measurement for payment will be on a lump sum basis as a single item of work.

3. Payment will be made at the contract lump sum price.

C. Contract Line Item Number 03 – Replace Attic Vent Fans & Repair Cupola Housing

1. Provide all labor, materials, equipment, supervision and incidentals required to repair and restore existing roof cupolas and associated ventilation assemblies, including:

• Removal and replacement of wood louver assemblies

• Preparation, sanding, scraping, repainting of existing cupola components to remain

• Installation of hardware cloth at louvers

• Reinstallation of cupola-mounted equipment as indicated

• Installation of associated flashing

• Replacement of attic ventilation fans where indicated

• All related work necessary to provide complete and functional cupola ventilation assemblies in accordance with the contract documents.

2. Measurement for payment will be on a lump sum basis as a single item of work.

3. Payment will be made at the contract lump sum price.

D. Contract Line Item Number 04 – Gutters

1. Provide all labor, materials, equipment, supervision and incidentals required to install complete gutter and downspout system, including:

• New fascia assemblies,

• 6-inch K-style gutters

• Downspouts

• Leaf and debris guards

• Wire strainers

• Drip edges where gutters are not installed

• All required accessories, supports, sealants and connections to existing drainage systems

• Modificataion of existing grates as required to downspout connections

• Preparation and painting of fascia components

• All associated work required for a complete and functional roof drainage system.

2. Measurement for payment will be on a lump sum basis as a single item of work.

3. Payment will be made at the contract lump sum price.

E. Option A – Lightning Protection System

1. Provide all labor, materials, equipment, supervision and incidentals required to furnish and install a complete lightning protection system serving the Visitor Center building in accordance with NFPA 780, 2023 Edition and Specification Section 26 41 13. Work includes all air terminals, conductors, bonding, grounding, connectors, supports and accessories necessary for a complete and operational system. Provide shop drawings indicating all air terminal locations and all concealed and exposed system components for review prior to installation.

2. Payment will be made at the contract lump sum price.

3. Optional contract line item will be awarded within 30 days of the contract’s Notice of

Award issuance.

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END OF SECTION 01 27 00

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PROJECT MANAGEMENT AND COORDINATION

SECTION 01 31 00 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. Definitions

2. Construction Coordination

3. Submittals

4. Coordination Drawings

5. Requests for Information (RFIs)

6. NPS Project Website

7. Project Meetings

8. Environmental Coordination

9. Permits

B. Related Requirements:

1. Section 01 32 16 "Construction Schedule" for preparing and submitting Contractor’s construction schedule.

2. Section 01 73 40 "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

3. Section 01 77 00 "Closeout Procedures" for coordinating closeout of the Contract.

1.2 DEFINITIONS

A. Agency with Jurisdiction B. Construction Permits – Contractor Provided C. Government Furnished Permits

1.3 CONSTRUCTION COORDINATION

A. Coordination: Coordinate construction operations included in different Sections of Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections, which depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Properly plan construction operations to include permit requirements. Allow enough time to execute permit provisions to maintain work schedule, site visits, inspections, and reporting deadlines.

http://www.nps.gov/dscw/definitionsdc_a.htm#awj http://www.nps.gov/dscw/definitionsdc_c.htm#cpcp http://www.nps.gov/dscw/definitionsdc_g.htm#gfperm

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B. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to:

1. Preparation of Contractor's Construction Schedule

2. Preparation of the Schedule of Values

3. Installation and removal of temporary facilities and controls

4. Delivery and processing of submittals

5. Progress meetings

6. Permit requirements

7. Pre-installation conferences

8. Project closeout activities

9. Commissioning activities

1.4 SUBMITTALS

A. Division 1 documents: The following items shall be submitted a minimum of one week prior to Preconstruction Conference. Contracting Officer will notify Contractor of tentative date for Pre- Construction Conference.

1. Letter designating Project Superintendent

2. Construction Schedule

3. A Comprehensive Schedule of Values

4. Accident Prevention Plan

5. A List of Subcontractors for this project

6. SF1413 for Contactor and all Subcontractors Written statements from Subcontractors certifying compliance with applicable labor standard clauses.

7. Certificates of Insurance for Contactor and all Subcontractors

8. Waste Management Plan

9. Quality Control Plan

10. Pedestrian/Vehicular Traffic Control Plan

11. Temporary Storm Water Pollution Prevention Plan (SWPP or UPPP)

12. Indoor Air Quality (IAQ) Management Plan

13. Contractors Commissioning Plan

14. Historic Preservation Treatment Plan (HPTP)

15. List of Required Construction Permits. Include the following information for each permit:

a. Name of Permit

b. Agency(ies) with Jurisdiction issuing the permit

c. Information required from Government to complete permit application

B. Provide items listed to Contracting Officer before Pre-Construction Conference. If all documents have not been received one week prior to scheduled Pre-Construction Conference date, conference may be cancelled, Notice to Proceed may not be issued, and Contracting Officer will consider other contractual remedies. Work shall not commence until written Notice to Proceed has been issued.

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1.5 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of Contract Documents, Contractor shall prepare and submit an RFI with content of Paragraph 1.5.B below.

1. Contracting Officer will not respond to RFIs submitted by other entities controlled by Contractor.

2. Coordinate and submit RFIs in a prompt manner to avoid delays in the work.

B. Content of RFI: Include detailed, legible description of item needing information or interpretation and the following:

1. RFI number, numbered sequentially

2. Date

3. RFI subject

4. Specification Section number and title and related paragraphs, as appropriate.

5. Drawing number and detail references, as appropriate.

6. Field dimensions and conditions, as appropriate.

7. Contractor's suggested resolution: If Contractor's suggested resolution impacts Contract

Time or Contract Sum, Contractor shall state impact in RFI.

8. Contractor's signature

9. Requested date for response

10. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

11. Electronic file naming standard to include the RFI number, Park acronym, PMIS number, Contract number, and brief subject.

a. File name format to be consistent throughout the project.

1) Example: RFI_##_PARK_######_140P######_Subject.pdf

C. Contracting Officer’s Action: Contracting Officer will review each RFI, determine action required, and respond. Contracting Officer will determine critical nature of each RFI and issue response accordingly.

1. The following are not considered to be RFIs and will receive no action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in Contract Documents.

e. Requests for adjustments in Contract Time or Contract Sum.

f. Requests for interpretation of Architect/Engineer's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. Contracting Officer's action may include a request for additional information; time for response will date from time of receipt of additional information.

3. Contracting Officer's action on RFIs may result in need for a change to Contract Time or Contract Sum. All contract changes will be processed following terms and conditions of contract.

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1.6 PROJECT MEETINGS

A. Preconstruction Conference: Before start of construction, Contracting Officer will arrange an on-site meeting with Contractor. Meeting agenda will include the following as a minimum:

1. Roles & Responsibilities / Lines of Authority

2. Park rules and regulations

3. Jobsite Safety

4. Resolution of comments on required Division 1 documents

5. Coordination of Subcontractors

6. Labor law application

7. Modifications

8. Payments to Contractor

9. Payroll reports

10. Contract time

11. Liquidated damages

12. Contractor Performance Evaluation

13. Display of Hotline posters

14. Notice to proceed

15. Correspondence procedures

16. Acceptance/rejection of work

17. Progress meetings

18. Submittal procedures

19. NPS Final Accessibility Inspection

20. Environmental requirements

21. Permit requirements

22. As-constructed drawings/operation and maintenance (O&M) manuals.

23. Saturday, Sunday, holiday and night work.

24. Reference materials

25. Value engineering

26. Schedule of Values

B. Progress Meetings: Contracting Officer will schedule weekly meetings with Contractor, as required.

1. Attendees: In addition to Government Representatives, the Contractor and any , Subcontractor, supplier, and other entity deemed necessary for attendance shall be represented. Participants at meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Meeting agenda will include:

a. Approval of minutes of previous meetings

b. Submittal status

c. Review of off-site fabrication and delivery schedules.

d. Requests for information (RFI) and other issues.

e. Modifications

f. Work in progress and projected; review 3-week look ahead schedule.

1) Status of required inspections (Special Inspections, Accessibility, etc.)

g. Inspections of work in progress and projected (Special inspections, Accessibility, etc.)

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h. Construction Schedule update (provide updated Critical Path Method (CPM)).

i. Status of Project Record Drawings and O&M manuals.

j. Other business relating to work.

k. Permit requirements

3. Facilitator: A designated meeting facilitator is to prepare and distribute the agendas in advance of the meetings, facilitate and take notes during the meetings, prepare and distribute the minutes for review subsequent to the meetings, finalize meeting minutes and ensure the 3week look ahead schedule and other attachments as necessary are distributed in advance of the meetings.

C. Preinstallation Conferences: Conduct at Project site before each construction activity that requires coordination with other construction.

1. Attendees: Contractor, Installer and representatives of manufacturers and fabricators involved. Advise Contracting Officer of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for particular activity under consideration, including requirements for:

a. Contract Documents

b. Options

c. Related RFIs

d. Related Change Orders

e. Purchases

f. Deliveries

g. Submittals

h. Review of mockups

i. Possible conflicts

j. Compatibility requirements

k. Time schedules

l. Weather limitations

m. Manufacturer's written instructions

n. Warranty requirements

o. Compatibility of materials

p. Acceptability of substrates

q. Temporary facilities and controls

r. Space and access limitations

s. Regulations of agency(ies) with jurisdiction

t. Testing and inspecting requirements

u. Installation procedures

v. Coordination with other work

w. Required performance results

x. Protection of adjacent work

y. Protection of construction and personnel

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of meeting to each party present and to other parties requiring information.

5. Do not proceed with installation if conference cannot be successfully concluded. Initiate whatever actions are necessary to resolve impediments to performance of Work and reconvene conference at earliest feasible date.

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1.7 PERMITS

A. General:

1. Permits and Responsibilities: Contractor shall, without additional expense to the Government, be responsible for obtaining necessary licenses and permits, and for complying with Federal, State and municipal laws, codes, and regulations applicable to the performance of the work. Contractor shall also be responsible for damages to persons or property that occur as a result of Contractor’s fault or negligence; and for materials delivered and work performed until completion and acceptance of the work.

2. For the purpose of this contract, Contractor will not be considered an agent of the Government. Contractor shall comply with appropriate Federal, State and local laws.

B. Coordination with Agency(ies) with Jurisdiction Issuing Permits

1. Coordination: Contact the Agency(ies) with Jurisdiction as needed and sufficiently in advance to avoid delaying work: Coordinate meetings, reporting requirements, inspections, and other requirements.

C. Administrative Procedures:

1. Coordinate scheduling and timing of required administrative provisions of project permits with Agency(ies) with Jurisdiction, Construction Manager, and Park to avoid conflicts.

2. Supply needed information to Agency(ies) with Jurisdiction issuing permits, pay fees required and provide material needed to comply with permit’s conditions and provisions.

3. Submit permits to the Contracting Officer when obtained.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 01 31 00

PISP 305945 01 32 18 - 1

CONSTRUCTION SCHEDULE

SECTION 01 32 16 – CONSTRUCTION SCHEDULE

PART 1 - GENERAL

1.1 SUMMARY

A. Section consists of Construction Schedule requirements including:

1. Schedule of Values

2. Construction Schedule Requirements.

3. Construction Schedule Updates.

4. Time Impact Analysis.

B. Purpose: The Construction Schedule ensures adequate planning, coordination, scheduling, and reporting during execution of the work by the Contractor. It shall assist the Contractor and Contracting Officer (CO) in monitoring the progress of the work, evaluating proposed changes, and processing Contractor's monthly progress payments. It shall include the dates in the contract, phases, milestones, occupancies, holidays, weather consideration, a critical path, and the requirements of this section.

1.2 DEFINITIONS

A. Activity: A discrete part of a project identified for planning, scheduling, monitoring, and controlling the construction project. Activities included in a construction schedule consume time and resources.

1. Critical activities are activities on the critical path. They start and finish on the planned early start and finish times.

2. Predecessor Activity: An activity that precedes another activity in the network.

3. Successor Activity: An activity that follows another activity in the network.

B. Cost Loading: Allocation of the Schedule of Values for completion of an activity as scheduled.

The sum of costs for all activities must equal the total Contract Sum, unless otherwise approved by the Contracting Officer.

C. Critical Path Method (CPM): Method of planning and scheduling a construction project where activities are arranged based on activity relationships. Network calculations determine when activities can be performed and the critical path of Project.

D. Critical Path: Longest connected chain of interdependent activities through the network schedule that establishes minimum overall Project duration and contains no float.

E. Float: Measure of leeway in starting and completing an activity.

1. Float: Not for the exclusive use or benefit of the Government or Contractor but is jointly owned.

2. Free Float: Amount of time an activity can be delayed without adversely affecting the early start of the successor activity.

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3. Total Float: Measure of leeway in starting or completing an activity without adversely affecting planned Project completion date.

F. Resource Loading: Allocation of manpower and equipment necessary for completion of an activity as scheduled.

G. Fragnet: A partial or fragmentary network that breaks down activities into smaller activities for greater detail.

1.3 SUBMITTALS

A. Electronic Copies: Schedules and reports submitted shall be in native electronic file formats and/or in PDF format. The intent of the Government is to limit the number of printed reports to those determined by the project team as essential.

B. Schedule of Values: After contract award and before Pre-Construction conference, submit schedule of dollar values based on Contract Price Schedule.

C. Construction Baseline Schedule: After contract award and before Pre-Construction conference, submit the baseline schedule in electronic format (native file and PDF) formatted to show the entire schedule for the entire construction period. Utilize Schedule of Values in preparation of Construction Baseline Schedule.

D. Critical Path Method (CPM) Reports: Concurrent with CPM schedule, submit in electronic format (PDF) the following computer-generated reports. For each activity, include activity number, activity description, cost and resource loading, original duration, remaining duration, early start date, early finish date, late start date, late finish date, and total float in calendar days.

1. Activity Report: List of activities sorted by activity number and then early start date, or actual start date if known.

2. Logic Report: List of predecessor and successor tasks for activities sorted in ascending order by activity number and then early start date, or actual start date if known.

3. Total Float Report: List of activities sorted in ascending order of total float.

E. Construction Schedule Updates: Provide as requested by the Contracting Officer.

F. Construction Schedule Revisions and Time Impact Analysis: Provide as requested by the Contracting Officer. Incorporate a Fragmentary Network (Fragnet) into currently accepted Construction Schedule that demonstrates how Contractor proposes to incorporate a modification, change, delay, or Contractor request.

1.4 QUALITY ASSURANCE

A. Contractor shall meet with Contracting Officer on day of the preconstruction conference to go over:

1. Discuss constraints, including work stages, area separations, interim milestones and substantial completion.

2. Review time required for review of submittals and re-submittals.

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3. Review requirements for tests and inspections by independent testing and inspecting agencies.

4. Review time required for completion and startup procedures.

5. Review time required for obtaining and activating permits.

6. Review and finalize list of construction activities to establish the baseline schedule.

7. Discuss reporting requirements and protocol for naming and transmitting electronic submittals.

1.5 COORDINATION

A. Coordinate preparation and processing of schedules and reports with performance of construction activities and with scheduling and reporting of separate Contractors.

B. Coordinate Construction Baseline Schedule with Schedule of Values, list of subcontracts, Submittals Schedule, progress reports, payment requests, and other required schedules and reports.

1. In developing Construction Baseline Schedule, ensure Subcontractor’s work at all tiers, and prime Contractor’s work, is included and coordinated.

2. Secure time commitments for performing critical elements of work from parties involved.

3. Coordinate each construction activity in network with other activities and schedule in proper sequence.

PART 2 - PRODUCTS

2.1 SCHEDULE OF VALUES

A. Breakdown each lump-sum item into component work activities used in the schedule for which progress payments may be requested. Work activities broken out within schedule of values may be integrated into and made a logical part of the construction baseline schedule. Total costs for the component work activities shall equal contract price for that lump-sum item. Contracting Officer may request data to verify accuracy of dollar values. Include mobilization, general condition costs, overhead and profit in the total dollar value of unit price items and in the component work activities for each lump-sum item. Do not include mobilization, general condition costs, overhead or profit as a separate item.

B. Do not break down unit price items. Use only the contract price for unit price items.

C. Total cost of all items shall equal the contract price. The Schedule of Values will form the basis for progress payments and the Construction Schedule.

2.2 CONSTRUCTION SCHEDULE REQUIREMENTS

A. Construction Baseline Schedule: Prepare Construction Baseline Schedule using a computerized, cost and resource-based, time-scaled Critical Path Method network analysis diagram for the Work.

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1. Develop and finalize Construction Baseline Schedule so it can be accepted for use no later than 15 days after date established for the Notice of Award.

a. Failure to include any work item required for performance of this Contract shall not excuse Contractor from completing work within applicable completion dates, regardless of Governments acceptance of schedule.

2. Establish procedures for monitoring and updating Construction Baseline Schedule and for reporting progress. Coordinate procedures with progress meeting and payment request dates.

B. Construction Baseline Schedule Preparation: Prepare a list of all activities required to complete the Work. Using preliminary Critical Path Method network diagram, prepare a skeleton network to identify probable critical paths.

1. Activities: Indicate estimated duration, sequence requirements, and relationship of each activity in relation to other activities.

2. Critical Path Activities: Identify critical path activities, including those for interim completion dates. Scheduled start and completion dates shall be consistent with Contract milestone dates.

3. Processing: Process data to produce output data on a computer-drawn, time-scaled network. Revise data, reorganize activity sequences, and reproduce as often as necessary to produce the Critical Path Method schedule within the limitations of the Contract Time.

4. Show sequence and interdependence of activities required for completion of work. Ensure work sequences are logical and Construction Baseline Schedule shows a coordinated plan of the work.

5. Include anticipated normal downtime related to weather as non-working time due to seasonal weather conditions in planning and scheduling work influenced by high and low ambient temperatures, wind, or precipitation to ensure completion of work within contract time. Anticipated weather days shall be based on data for local area from a reliable source like the National Oceanic and Atmospheric Administration (NOAA), National Park Service records, or source acceptable to Contracting Officer.

6. Time Frame: Proposed duration assigned to each activity shall be Contractor's best estimate of time required to complete activity considering the scope and resources planned for activity.

a. An early finish date may be shown but the late finish date shall be same date as last day of contract period. An early completion schedule shall contain:

1) Insert an activity titled "Project Float" as a successor to last activity in early project completion schedule network.

2) Add a milestone titled "Contract End Date" as a successor to the activity "Project Float".

3) Add duration to the activity "Project Float" as required so the milestone "Contract End Date" equals the last day of Contract Period.

b. Contract completion date shall not be changed by submission of a schedule that shows an early completion date.

c. Contractor shall limit use of lead or lag durations between schedule activities.

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d. Activity Duration: Define so no activity is longer than 14 days, except for non-construction activities including mobilization, shop drawings and submittals, fabrication and delivery of materials and equipment.

e. Procurement Activities: Include procurement process activities for long lead items and major items, requiring a cycle of more than 60 calendar days, as separate activities in the schedule. Procurement cycle activities can include submittals, approvals, purchasing, fabrication, and delivery.

f. Submittal Review Time: Include review and re-submittal times indicated.

Coordinate submittal review times in Construction Baseline Schedule.

g. Substantial Completion: Allow time for Government administrative procedures necessary for certification of Substantial Completion. (For more information, refer to Specification 01 77 00 "Closeout Procedures.")

7. Milestones: Include milestones indicated in Contract Documents in schedule, including, but not limited to, Notice to Proceed and Substantial Completion.

C. Joint Review, Revision, and Acceptance:

1. Within seven calendar days of receiving Contractor's proposed Construction Baseline Schedule, Contracting Officer shall review initial Construction Baseline Schedule.

2. Within seven calendar days after review, Contractor shall revise and resubmit Construction Baseline Schedule in accordance with comments presented from review.

3. In the event the Contractor fails to define any element of work, activity, or logic, and the Contracting Officer review does not detect this omission or error, such omission or error, when discovered by Contractor or Contracting Officer, shall be corrected by Contractor within seven calendar days and shall not affect contract period.

4. Upon Contracting Officer’s acceptance of the Construction Baseline Schedule, save the schedule as a baseline and update on a monthly basis. Construction schedule updates will be used to evaluate Contractor's monthly applications for payment based upon information developed at monthly Construction Schedule update meetings.

D. Recovery Schedule: When periodic schedule update indicates Work is 14 or more calendar days behind current accepted schedule, a separate recovery schedule indicating means by which Contractor intends to regain compliance with the schedule shall also be submitted. Indicate changes to working hours, working days, crew sizes, and equipment required to achieve compliance, and date by which recovery shall be accomplished.

E. Computer Software: Prepare schedules using a program developed specifically to manage construction schedules.

1. Use Microsoft Project or Primavera.

PART 3 - EXECUTION

3.1 CONSTRUCTION SCHEDULE UPDATES

A. Progress Meeting Updates: Provide a three week look-ahead schedule, derived from the currently accepted schedule, before each weekly progress meeting. Utilize look-ahead schedule to facilitate and take notes on discussions held during progress meeting.

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B. Monthly Schedule Updates:

1. General: Update the Construction Schedule on a monthly basis to reflect actual construction progress and activities throughout the entire contract period and until the project reaches the substantial completion milestone. The status date of each schedule update shall be the 7th day preceding the progress payment request date.

2. Procedure: Contractor shall meet with the Contracting Officer each month at either a Construction Schedule update meeting or during a weekly Progress Meeting to review progress made to date and discuss any changes to the baseline schedule.

a. Review actual progress made during update period; actual and potential delaying activities; impediments to progress; issues related to inclement weather; progress toward established milestones and project float. Discussion shall include a review of work anticipated to be performed in the next month. Revisions to the schedule are be identified for evaluation and acceptance or rejection.

3. As Work progresses, indicate Actual…