Attach 1 - DRAFT PWS Plant 2026.pdf

CUI

PERFORMANCE WORK STATEMENT(PWS)

FOR

HQ Combat Forces Command (HQCFC)

BUILDING ONE (Bldg-1)

PLANT MAINTENANCE AND REPLACEMENT

14 May 2026

1. SCOPE

1.1 Overview: This is a non-personal services contract to provide indoor landscape maintenance.

The Contractor shall provide all labor, tools, materials, and transportation necessary for maintaining the visual aesthetics and overall health of all live foliage, plants, and trees within HQ Combat Forces Command (HQ CFC) Building 1 (Bldg-1) at Peterson Space Force Base (SFB), Colorado.

1.2 Maintenance Frequency: The Contractor shall conduct weekly inspections and perform all required maintenance tasks for all live foliage. Tasks include the replacement of expired or unhealthy plants to maintain the building's professional appearance.

1.3 Inventory: There are approximately 341 plants and 20 trees located on the atrium floor and in planters along the west atrium catwalk. Plant types include, but are not limited to: Ficus Tree, Marginata Branch, Bamboo Palm, Fish Tail Palm, Amate Schefflera, Dracaena Marginata, Dracaena Massangeana Cane, Kentia, Norfolk Island Pine, Janet Craig, Warneckii, Spath, Neanthe Bella Palm, Pothos, Philodendron Selloum, Dwarf Schefflera, Croton, Variegated Arboricola, Rhapis Palm, Reflexa, Sansevieria, Majesty Palm, Aglaonema, Spath Sensation, Ivy, and Aspidistra.

2. REQUIREMENTS

The Contractor shall perform weekly inspections and maintenance to ensure the health and aesthetic quality of all plants.

2.1 Moisture Management: The Contractor shall maintain proper moisture levels specific to each plant and tree species identified in paragraph 1.3.

2.2 Pruning and Trimming: The Contractor shall trim plants of dead or yellowing leaves and branches to maintain a healthy appearance. At the conclusion of each visit, all plants shall be free of dead foliage.

2.3 Sanitation: The Contractor shall remove all debris, dead leaves, and trash from the soil and surrounding floor areas immediately upon completion of maintenance tasks.

2.4 Nutrition and Fertilization: The Contractor shall provide the proper level of nutrients required for each plant species.

2.5 Safety Data Sheets (SDS):

2.5.1 The Contractor shall provide a copy of the Safety Data Sheets (SDS) to the Bldg-1 Facility Office for all fertilizers, nutrients, or chemicals brought into the facility prior to application.

2.5.2 No on-site storage of fertilizers or chemicals is permitted in Building 1.

2.5.3 All chemicals shall be maintained, stored, and disposed of in accordance with local, State, and Federal regulations.

2.6 Pest and Disease Management:

2.6.1 The Contractor shall inspect for and treat all plant diseases or insect infestations.

2.6.2 Qualifications: All horticultural assessments and treatment plans shall be developed or overseen by a Certified Professional Horticulturist (CPH).

2.6.3 Regulatory Compliance: Treatments must be performed by a State-certified pesticide applicator and comply with the Federal Insecticide, Fungicide, and Rodenticide Act (FIFRA) and Integrated Pest Management (IPM) practices.

2.7 Equipment and Water Usage:

2.7.1 Water sources are available on all floors for Contractor use.

2.7.2 Due to safety and tripping hazards, water hoses are prohibited. The Contractor shall utilize portable water tanks or other manual watering methods.

2.7.3 All watering equipment shall be provided by the Contractor and brought to the site for each scheduled maintenance session.

2.8 Provide brief monthly report summarizing the overall health of the plants, noting any systemic issues, and confirming weekly visits were completed. This should be submitted with the monthly invoice no later than the 10th day of the following month.

3. GENERAL REQUIREMENTS

3.1 Access and Security:

3.1.1 Contractors must sign in daily at the Building Management office to receive a temporary "T" badge for access to common areas.

3.1.2 Badges must be worn prominently at all times and returned to the Building Management office daily upon completion of work.

3.2 Working Hours: Performance shall occur Monday through Friday, 07:30 to 16:30, excluding Federal Holidays, Executive Orders, and Combat Forces Command "Family Days" (typically the workday immediately preceding or following a holiday).

3.3 Personnel Status: Contractor personnel are designated as Non-Mission Essential.

3.4 Employee Authorization List (EAL): The Contractor shall provide an EAL of authorized personnel to the Facility Office. The list must include: Full Name, Date of Birth, REAL ID information, and the last four digits of the Social Security Number.

3.5 Identification: Contractor employees shall identify themselves as such during all interactions with Government personnel and display visible company/installation identification.

3.6 Citizenship: All authorized personnel must be U.S. Citizens with no felony convictions.

4. PERFORMANCE LOCATION

HQ CFC BLDG 1

150 Vandenberg St.

Peterson AFB, CO 80914-4020

5. SERVICES SUMMARY (SS)

The Service Summary is a list of performance objectives and performance thresholds that represents the minimum acceptable level of performance. The performance objectives and thresholds will be regularly verified by the COR. Each performance objective represents a significant task as identified by the Government at the time of contract award. These performance objectives and performance thresholds represent only the significant task of this requirement and do not excuse the Contractor from performance of other responsibilities identified in this PWS.

Performance Objective PWS Section/Paragraph Performance Threshold Rating Criteria PO 1: The Contractor shall maintain all plants in a healthy and aesthetically pleasing condition by ensuring proper moisture, pruning, and nutrition.

Areas shall be free of debris post-maintenance.

2.3, 2.4 No more than 4 validated discrepancies noted during Government inspection per month.

0 – 1 = Exceptional 2 – 3 = Very Good 4 – 5 = Satisfactory 6 – 7 = Marginal >7 = Unsatisfactory

PO 2: The Contractor shall identify and treat plant diseases or insect infestations in a timely and compliant manner, with oversight from a certified professional.

2.6 Infestations are

treated within 7 calendar days of discovery. All treatments are overseen by a CPH and comply with

FIFRA and the IPM plan. This is a mandatory compliance item.

Timeliness:0-7 Days = Satisfactory >7 Days = Unsatisfactory Compliance:100% = Satisfactory <99% = Unsatisfactory

PO 3: The Contractor shall submit all required documentation

(EAL, SDS,

Certifications) in a timely manner.

2.5, 2.6, 3.4, All deliverables are submitted by the due date specified in the

PWS.

Submission:

Early = Exceptional On-Time = Satisfactory Late = Unsatisfactory

PO 4: The Contractor shall submit monthly health report and invoice NLT 10th day of the following month.

2.8 All deliverables are

submitted by the due date specified in the

PWS.

Submission:

Early = Exceptional On-Time = Satisfactory Late = Unsatisfactory

PO 5: The Contractor shall provide SDS for all chemicals prior to use and handle all materials in accordance with local, state, and federal regulations.

2.5 100% of all SDS are provided to the Facility

Office before any chemical or nutrient is brought on-site.

100% Compliance = Satisfactory <100% Compliance = Unsatisfactory

PO 6: Combating Trafficking in Persons

(FAR 52.222-50)

All Performance 100% 100% = Satisfactory

<100% = Unsatisfactory

6. GOVERNMENT FURNISHED SERVICES

6.1 Access: Access to water source to fill tanks and access to facility dumpsters for waste.

7. DELIVERABLES

• Employee Authorization List (EAL): Required 10 days prior to contract start; updated as personnel changes occur. (Ref: Para 3.4)

• Safety Data Sheets (SDS): Required prior to bringing any fertilizers or nutrients into the building. (Ref: Para 2.5)

• Professional Certification: Proof of Certified Professional Horticulturist (CPH) status.

(Ref: Para 2.6)

8. BASE ACCESS

8.1 Contractor Access to Department of the Air Force Installations

8.1.1 Identification and Vehicle Passes: The Contractor shall obtain base identification and vehicle passes (if required for commercial vehicles; vehicle passes are not typically required for Privately Owned Vehicles [POVs]) for all Contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or Contractor-furnished, Contractor identification badges while visiting or performing work on the installation.

8.1.2 Access Request Submission: The Contractor shall submit a written request on company letterhead to the Contracting Officer's Representative (COR) listing the following:

• Contract number

• Start and stop dates

• Full name, Date of Birth, Driver’s License number, and Driver’s License State of all employees and/or subcontractor employees needing access to the base.

8.1.3 Vehicle Requirements: All vehicles entering Peterson Space Force Base shall have current registration and proof of insurance.

8.1.4 Personnel Changes: During performance of the contract, the Contractor shall be responsible for obtaining required identification for newly assigned personnel and for the prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

8.1.5 Contract Completion: Upon completion or termination of the contract or expiration of the identification passes, the prime Contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

8.1.6 Penalty for Non-Compliance: Failure to comply with these requirements may result in the withholding of final payment.

9. OMBUDSMAN

9.1 Purpose and Role: An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the Program Manager, Contracting Officer, or Source Selection Official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

9.2 Prerequisite to Consultation: Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the Contracting Officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency-level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

9.3 Local Ombudsman Contact Information: If resolution cannot be made by the Contracting Officer, the interested party may contact the local ombudsman:

• Organization: AFICC/KS

• Attention: Ombudsman Mr. Erik Symanski

• Address: 250 S Peterson, Peterson SFB, CO 80914-3140

• Email: erik.symanski@us.af.mil

• Phone: 719-554-3668

9.4 Department of the Air Force Ombudsman Escalation: Concerns, issues, disagreements, and recommendations that cannot be resolved at the AFICC/KS ombudsman level may be brought by the interested party for further consideration to the Department of the Air Force ombudsman:

• Organization: Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC

• Address: 1060 Air Force Pentagon, Washington DC 20330-1060

• Phone: (571) 256-2395 https://www.google.com/url?q=mailto%3Aerik.symanski%40us.af.mil

• Facsimile: (571) 256-2431

9.5 Authority Limitations: The ombudsman has no authority to render a decision that binds the agency.

9.6 Prohibited Inquiries: Do not contact the ombudsman to request copies of the solicitation, verify offer due dates, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

Phone: 719-554-3668