Att E - Response Template.docx
DOCX document 37 KB Posted
- Attached to
- Project Management as a ServiceBid Documents
- Solicitation number
- RFI 26-84093
- Issued by
- Indiana
About this file
The document is a Response Template for Request for Information (RFI) 26-84093 issued by the Indiana Office of Technology (IOT), seeking a comprehensive Project Management as a Service solution. The RFI is structured in two phases, with the first phase focusing on advisory services to assess the current Project Management Office (PMO) environment and develop a transition strategy, and the second phase establishing a managed services agreement with a single vendor to support project management operations. Key deliverables include developing project management frameworks, enterprise project intake processes, PMO governance charters, maturity roadmaps, and reporting systems. The procurement requires vendor qualifications across three service levels: Project Coordinator, Senior Project Manager, and Program Director. Questions are due by August 20, 2025, at 3:00 PM ET, with final responses required by September 17, 2025, at 3:00 PM ET, and the contract period ranging from a minimum of 3 months to a maximum of 1 year.
The RFI emphasizes pricing aligned with GSA or Cooperative contracts, including hourly and monthly full-time equivalent rates with volume-based pricing models. The State prefers cloud-based solutions using Microsoft Azure or Amazon Web Services within a state-owned cloud tenant, with infrastructure requirements aligned with the upcoming Risk and Assurance Management Program (RAMP) policy based on NIST 800-53 Revision 5 standards. While specific budget ranges are not explicitly stated, the cost proposal template includes provisions for hourly rates with bulk discounts for 8 or more full-time equivalent resources. The evaluation process will include mandatory requirements (pass/fail), management assessment/quality (75 points), and cost evaluation (25 points). The State reserves the right to directly award a contract based on RFI responses or issue a follow-up Request for Proposal, potentially limiting future competitive solicitation to RFI respondents. Additionally, the State is preparing for a ServiceNow implementation scheduled to begin in July 2025, requiring comprehensive documentation of current processes and business process mapping.
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Other files
| File | Type | Posted |
|---|---|---|
| Att A - RFI Q&A State Response.xlsx | XLSX spreadsheet | |
| RFI 26-84093 Main Document - Addendum 1.pdf | ||
| PMaaS RFI - Addendum 1 - Summary of Changes.pdf | ||
| Att C - Infrastructure Overview.docx | DOCX document | |
| Att B - Artificial Intelligence Technical Questions.docx | DOCX document | |
| Att D - Cost Proposal.xlsx | XLSX spreadsheet | |
| Att A - RFI Q&A Template.xlsx | XLSX spreadsheet | |
| RFI 26-84093 Main Document.pdf |
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Text version
RFI 26-84093
ATTACHMENT E
RESPONSE TEMPLATE
INSTRUCTIONS
· Please supply requested information in the blue-shaded areas and indicate any attachments that have been included.
· Document all attachments with which section and question they pertain to.
THE SOLUTION
· Description of the solution to satisfy the requirements established in the RFI.
APPROACH AND DELIVERABLES
· Summarize your proposed approach to meet needs addressed and tasks to implement. Describe how your organizational capabilities, experience, resources, and approach can be leveraged to ensure a successful outcome.
PROJECT TIMELINE
· Summarize your proposed project schedule and timeline for implementing the solution and conducting training on the solution consistent with goals as described in this RFI.
BACKGROUND AND EXPERIENCE
· Qualifications related to implementation of similar systems especially in other states.
COMPANY STRUCTURE
· Legal form of the respondent’s business organization, types of business ventures in which the organization is involved, and a chart of the organization.
REFERENCES
· The Respondent must include a list of at least three (3) clients for whom the Respondent has provided products and/or services that are the same or similar to those products and/or services requested in this RFI. Any state government for whom the Respondent has provided these products and services should be included; also to be included should be clients with locations near Indianapolis, as site visits may be arranged. Information provided should include the name, address, and telephone number of the client facility and the name, title, and phone/fax numbers of a person who may be contacted for further information.
| Reference One |
| Enter your response below. |
Legal Name of Company or Governmental Entity
Industry of Company
Mailing Address
Telephone Number
Contact Name
Title
Telephone/Fax Number
E-mail Address
Time period in which services were provided
Please describe the service provided to this reference
| Reference Two |
| Enter your response below. |
Legal Name of Company or Governmental Entity
Industry of Company
Mailing Address
Telephone Number
Contact Name
Title
Telephone/Fax Number
E-mail Address
Time period in which services were provided
Please describe the service provided to this reference
| Reference Three |
| Enter your response below. |
Legal Name of Company or Governmental Entity
Industry of Company
Mailing Address
Telephone Number
Contact Name
Title
Telephone/Fax Number
E-mail Address
Time period in which services were provided
Please describe the service provided to this reference
TRAINING AND CERTIFICATION
· Training provided to use the system and certification(s) available to meet industry requirements.
SECURITY
· Describe your security policy and disaster recovery or business continuity plans and explain how they conform to the State’s security policy (i.e. https://www.in.gov/iot/2394.htm).
COSTS
· Estimated costs to create environment as described in this RFI, which lists the one-time and recurring costs for the proposed solution. Please use Attachment D – Cost Proposal to detail your cost and provide .
Attachment A, Page 1 of 2
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