Project Management as a ServiceBid Documents

The Indiana Office of Technology (IOT) has issued a Request for Information (RFI 26-84093) for a comprehensive Project Management as a Service opportunity designed to transform their current Project Management Office (PMO) environment. The procurement is structured in two phases, with the first phase focusing on advisory services to understand the current PMO state and develop a transition strategy to a managed services model. The second phase involves establishing a collaborative managed services agreement with a single vendor to support project management operations. Key deliverables include developing project management delivery frameworks, enterprise project intake processes, PMO governance charters, maturity roadmaps, a SharePoint project management wiki, change management plans, and weekly reporting systems. Vendor qualifications include the ability to provide staffing support across three service levels: Project Coordinator, Senior Project Manager, and Program Director. The evaluation process will include mandatory requirements (pass/fail), management assessment/quality (75 points), and cost evaluation (25 points). Questions are due by August 20, 2025, at 3:00 PM ET, with final responses required by September 17, 2025, at 3:00 PM ET, and the contract period anticipated to range from a minimum of 3 months to a maximum of 1 year.

The RFI does not explicitly specify set-aside designations or restrictions for specific types of organizations. Vendors are required to provide pricing aligned with General Services Administration (GSA) contracts or existing Cooperative contracts, including hourly and monthly full-time equivalent rates with volume-based pricing models. The State reserves the right to directly award a contract based on RFI responses or potentially issue a follow-up Request for Proposal (RFP), with the possibility of limiting future competitive solicitation to RFI respondents. The procurement includes a strong preference for cloud-based solutions using Microsoft Azure or Amazon Web Services within a state-owned cloud tenant, with specific infrastructure requirements aligned with the upcoming Risk and Assurance Management Program (RAMP) policy based on NIST 800-53 Revision 5 standards. While specific budget ranges are not explicitly stated, the cost proposal template includes provisions for hourly rates, with options for bulk discounts when 8 or more full-time equivalent (FTE) resources are provided. The State is preparing for a ServiceNow implementation scheduled to begin in July 2025, which will require comprehensive documentation of current processes and business process mapping.