Att. 4 - Section L - Instructions to Offerors.pdf

V2.0_MAY2021

FOR OFFICIAL USE ONLY

Section L – Instructions, Conditions and Notices to Offerors or Respondents

1.0 INSTRUCTIONS FOR SUBMISSION OF PROPOSALS

General Notes:

Note 1: For pricing purposes, the anticipated period of performance start date of this contract is 30 September 2021.

Note 2: This requirement is solicited as unrestricted.

Note 3: The Product Service Cost (PSC) for this requirement is K063 – Modification of Equipment – Alarm, Signal, and Security Detection Services.

Note 4: Award will NOT be made to any offeror that does not possess a facility clearance issued by the Defense Security Service at the time of proposal submission, at the level specified in the DD Form 254. The Government is not obligated to delay award of this contract pending security clearance of any offeror.

1.1 General Information

All questions concerning this procurement, either technical or contractual, must be submitted via email. No direct discussion between the technical representative and prospective offeror will be conducted. Questions and proposals shall be submitted email to the following point of contact:

Name: Jeff Champlin Email: jeffrey.champlin@navy.mil

1.2 Submission Requirements

(a) Each offeror shall submit its entire proposal electronically. The Government will evaluate each offeror's understanding of the Government's requirements and ability to perform the work on the basis of its proposal. Offerors shall provide information and documentation in detail to clearly identify its overall qualifications.

(b) Proposals shall be submitted electronically via email to jeffrey.champlin@navy.mil.

Offerors shall comply with the detailed instructions for the format and content of the proposals;

proposals that do not comply may be considered unacceptable and may render the offeror ineligible for award.

1.3 Proposal Format

(a) The proposal shall be submitted in the English language. The narrative material in the proposal shall be prepared in no smaller than 10 point font, single-spaced with no less than a one inch margin on all sides. In the event photo reduction is used for tables, charts, and drawings, their presentation must be clear and legible. No pictures or hyperlinks are allowed. Adobe .pdf or Microsoft Office compatible files are required. Offerors are required to submit their proposals in separate volumes as follows:

Volume Volume Title Maximum Number of Pages

I ADMINISTRATIVE VOLUME No Page Limit Cover Page Two (2) Pages Proposed Fill-ins No Page Limit

II PASS/FAIL REQUIREMENTS See Below Limits Plan for Obtaining Personnel Clearances Two (2) Pages Facility Clearance No Page Limit Certifications No Page Limit Small Business Participation No Page Limit

III TECHNICAL CAPABILITY (Factor 1) See Below Limits Subfactor A (See Below Subsection) Technical Approach Ten (10) Pages Subfactor B (See Below Subsection) Sample Tasks Five (5) Pages Subfactor C (See Below Subsections) Personnel - STR Description One (1) Page Key Personnel Resumes 2 Pages Per Resume

IV PAST PERFORMANCE (Factor 2) 2 Pages Per Reference

V COST/PRICE (Factor 3) No Page Limit

Important: Offerors shall not include classified material in the volumes.

(b) Offerors shall provide a cover letter with the following information:

(1) Solicitation number;

(2) The name, address, email address, telephone numbers, Cage Code, DUNS Number, and Tax Identification Number (TIN) of the offeror;

(3) A statement specifying unconditional acceptance of all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item.

(4) A statement that the proposal is valid through 240 calendar days from the date specified for receipt of proposals;

(5) Names, titles, telephone numbers, and e-mail addresses of persons authorized to negotiate on the offeror’s behalf with the Government in connection with this solicitation;

(6) DCAA and DCMA office points of contact, including branch location, contact name, telephone number, and email address;

(7) Name, title, and signature of a person authorized to sign the proposal;

(8) Identify all enclosures being transmitted as part of its proposal; and,

(c) Offerors shall provide fill-in information for all clauses/provisions that require it.

2.0 PASS/FAIL REQUIREMENTS

The offeror shall submit the following information with its proposal which will be evaluated as a pass or fail in relation to the solicitation requirements:

2.1 Plan for Obtaining Personnel Clearances

A plan for obtaining personnel clearances within thirty days of the start of the period of performance at the required level specified in the DD Form 254, Contract Security Classification Specification. The plan shall include confirmation of existing personnel clearances, detail the offeror’s process for obtaining new clearances, and outline the schedule for obtaining any required new clearances during the life of the contract.

2.2 Facility Clearance

Performance under this contract requires that the offeror hold a facility clearance as specified in the DD Form 254 attached to this solicitation. As such, the offeror shall provide CAGE codes and addresses for all locations where work will be performed that require classified facilities and safeguarding capabilities as defined in the DD Form 254 and associated references.

2.3 Certifications

The offeror shall provide proof that the following proposed personnel possess a valid LENEL-certification by providing the LENEL Certification ID Number and Full Name of the following proposed employees: All employees for each labor category under CLINs 0001 through 0005.

2.4 Small Business Participation

The offeror shall provide sufficient detail to permit a complete evaluation. This factor applies to every offeror (U.S. and non-U.S.), regardless of size status or locations of working facilities or headquarters. Small Business Participation shall include the following:

(a) All offerors shall provide the names and CAGE codes of small business concerns (including the offeror if a small business concern) who would participate in accomplishing the proposed contract; the small business classification of each U.S. small business concern (i.e. SB, SDB, WOSB, HUBZone SB, VOSB, and SDVOSB); and a short description of the specific supplies or services to be provided by each small business concern. If a small business does not have a CAGE code, insert the word "None." List all SB classifications that apply to each concern.

(b) All offerors, including offerors who are themselves U.S. small business concerns based on the North American Industry Classification System (NAICS) code and size standard applicable to this procurement, are to identify the extent to which U.S. small business concerns will be utilized as first-tier subcontractors in the performance of this proposed contract. U.S. small business concerns are defined (1) in FAR 19.001 and (2) by the criteria and size standards in FAR 19.102 for the applicable NAICS code.

(c) A small business offeror shall indicate the percentage of work performed by itself, as well as by any Small Business subcontractors. Proposals submitted by Large Business Concerns shall indicate the percentage of work performed by Small Business Subcontractors. The Small Business Participation percentage shall be calculated as follows:

Participation % = Total Small Business Contract + Subcontract Dollars Total Contract Value

(d) The Government's Small Business Participation objective for this contract is: 20%. The offeror is encouraged to propose a Small Business Participation objective percentage as high as is practicable, as long as the percentage is supported by the related Small Business participation approach outlined in paragraph (e) below. The offeror's proposed Small Business Participation percentage shall be incorporated into the contract upon award.

(e) Provide an approach for how the offeror intends to meet the proposed Small Business participation percentage. The offeror shall provide rationale that demonstrates the tasks assigned to the selected Small Businesses are meaningful to the overall success of this contract. If the offeror does not propose to meet the stated Small Business participation objective, the offeror shall include rationale for the deviation. A Small Business Offeror shall include work performed as the prime contractor as well as any work performed by Small Business subcontractors. In addition, the offeror shall describe its management approach for involving SDB, WOSB, HUBZone SB, VOSB, and SDVOSB in the performance of this effort.

3.0 NON-COST/PRICE FACTORS

Offerors shall provide information by addressing each factor and subfactor in the format and sequence identified in the solicitation. The offeror must provide information in sufficient detail to allow the Government to make an evaluation of the offeror’s ability to perform the work described in the solicitation. The proposal shall be detailed and clearly stated to allow an assessment by the Government without the need for additional clarifications. All information and data provided shall be specific to this solicitation except for the area of Past Performance.

Proposals that do not contain the information required in the solicitation risk being determined unacceptable by the Government.

In the response to the solicitation, the offeror must address the below factors and subfactors.

3.1. TECHNICAL CAPABILITY (Factor 1)

3.1.1. Technical Approach (Subfactor A)

The offeror shall provide a complete technical approach to performing the Statement of Work beyond simply restating the SOW requirements. The offeror’s technical approach shall demonstrate the offeror’s clear understanding of the scope and nature of the tasks and subtasks in the SOW, including specific details of how the work will be performed. This approach must cover all aspects of the Statement of Work.

3.1.2 Sample Tasks (Subfactor B)

The offeror shall provide a detailed approach to handle each Sample Task below which addresses its understanding of the issue(s) and requirement(s), includes the types of personnel required (i.e.

labor categories), and includes the number of hours per labor category for each Sample Task.

The responses to each Sample Task shall be included in the technical proposal narrative page acount limit identified in paragraph 1.3(a). The offeror shall identify Applicable Documents and GFI necessary to accomplish each Sample Task and the offeror’s plan to effectively incorporate the Applicable Documents and GFI into the performance of each Sample Task. In addition, the offeror shall demonstrate an understanding and identification of all potential risks as well as appropriate mitigation plans for each Sample Task.

Sample Task #1: NUWCDIVNPT Command Security Division has received a requirement to install an Electronic Security System (ESS) / Intrusion Detection System (IDS) to include access control equipment in a recently renovated 20’ x 30’ room, room has zero windows, there are two sets of doors, one is a single door and the other is a set of double doors. Room is located 100 ft.

from the nearest network drop that the ESS rides on. Room in question will be used to process classified material. Using the provided applicable documents please provide Statement of Work that meets DOD/DON requirements. (Currently this facility uses LENEL OnGuard version 7.0.)

Please describe procedures for this scenario.

Sample Task # 2: During normal business hours a communications loss signal for Building 1313 Secure Room 113 has been received at the Security Monitoring Center, room 113 is certified at the Secret level and the onsite Maintenance person has been notified. Please describe troubleshooting procedures for this scenario.

Sample Task #3: NUWCDIVNPT Command Security Division has received a requirement to upgrade Electronic Security Systems (ESS) / Intrusion Detection Systems (IDS) to include access control equipment, improved lighting, and CCTV footage in an effort to harden the Stillwater Basin (SWB) compound perimeter and entry points into B-119. On SWB, B-119 runs diverse missions and has a requirement to be broken down into five different security segments.

External perimeter include a series of piers that will have further CCTV and lighting needs.

Please describe procedures for this scenario.

3.1.3. Personnel – STR Description (Subfactor C)

(a) Identify the Senior Technical Representative (STR) designated to manage the overall task order effort and serve as the primary point of contact with the NUWCDIVNPT Contracting Officer’s Representative (COR). Include a resume for the STR (if the STR's resume is included elsewhere in the proposal, identify its location and do not resubmit). Address the STR's authority, ability to independently commit company resources to performance under the task order, and the STR's line of communication to senior company management. Describe the STR's previous experience managing similar efforts. The STR does not need to be proposed as a part of the Level of Effort, directly charging to the task order. Note that if the STR is proposed as a part of the Level of Effort, the STR must be designated as Key or Non-Key and have an associated labor category. The Contractor shall demonstrate that the STR can effectively and efficiently manage day-to-day tasks from a remote location.

(b) Identify and provide resume(s) for a minimum of one (1) Key Person covering the below area of expertise (if the resumes are included elsewhere in the proposal, e.g. the STR, identify their locations and do not resubmit). With the exception of the Senior Technical Representative, required per item (a) above, all Key Personnel must be personnel that will be charged directly to the contract and not as a part of any indirect cost.

The offeror shall identify an ON-SITE MAINTENANCE TECHNICAN (40 hours per week) under CLIN 0004 who meets the following minimum qualifications and experience:

The minimum qualifications and experience for the ON-SITE MAINTENANCE TECHNICAN (40 hours per week) under CLIN 0004 shall include:

1. A minimum of 5 years of experience installing and servicing LENEL security systems

2. A minimum of 5 years of programming experience on LENEL systems

3. Valid LENEL Certification

4. SECRET-Level Personnel Clearance

Qualifications of Key Personnel shall not be based on the presumption of future education or experience. The qualifications listed in each individual proposed Key Personnel resume, not the specific individual, are the materially relevant aspects of the proposed Key Personnel partially forming the basis of award under C-237-H002, Substitution of Key Personnel. Therefore, even if a proposed Key individual becomes unavailable to the offeror between proposal submission and award, the Government will evaluate and make its award decision based on the qualifications listed on the proposed resume(s). When the Government awards a task order under those circumstances, the Government will require the awardee to use the qualifications listed on the relevant proposed Key Personnel resume as the basis for replacing that individual under C-237-H002 during contract/task order performance.

Each resume shall not exceed two (2) pages. Resumes shall include: employee name, number of years of professional experience, current position/title/employer, educational history, FOR OFFICIAL USE ONLY chronology of professional experience, current level of security clearance. Resumes do not count towards the page total listed in Section [(2.0(c))].

Identify all proposed Key Personnel who are not currently employees of the offeror or proposed subcontractor, and who are proposed to permanently relocate. Provide a signed Letter of Intent (LOI), dated no earlier than the solicitation release date, by that person indicating their intent to be hired or relocated if the contract is awarded to the offeror. If the signed LOI includes any references or enclosures, the offeror shall provide the references and enclosures with the LOI as part of the proposal. Failure to provide references or enclosures or submission of enclosures that violate DFARS 222.7402 and DFARS 252.222-7006 may render an offeror’s proposal ineligible for award. LOIs, inclusive of any references or enclosures, are not subject to a page limitation.

Note: Resumes are not required for Non-Key Personnel. Resumes submitted for Non-Key Personnel, apart from that of the STR, will not be evaluated.

(c) If the use of personnel at facilities outside the local commuting area of NUWCDIVNPT are proposed, demonstrate that the personnel can be used effectively and efficiently, and that adequate management control exists over their use. If not proposing the use of personnel at facilities outside the local commuting area, the offeror’s proposal shall include a statement indicating as such.

(d) It is anticipated that the resulting contract will include Service Contract Act (SCA) labor and the Service Contract Act will apply.

The Offeror is required to correlate its Proposed Labor Categories (for CLINs 0001, 0003, and 0004) to the SCA Labor Category titles listed in the “SCA Directory of Occupations” found at http://www.dol.gov/whd/govcontracts/sca.htm for the Wage Determinations specified below:

SCA Wage Determinations Applicable Based on Places of Performance:

Newport, RI (WD 2015-4089, Rev. 15 dated 04/09/2021)

West Palm Beach, FL (WD 2015-4573, Rev. 14 dated 04/22/2021)

Leesburg, FL (WD 2015-4551, Rev. 15 dated 04/23/2021)

Seneca Lake, NY (WD 2015-4181, Rev. 15 dated 04/12/2021)

Fishers Island, NY (WD 2015-4157, Rev. 13 dated 04/13/2021)

Ft. Story, Williamsburg and Norfolk, VA

(WD 2015-4341, Rev. 16 dated 06/24/2021)

Dodge Pond, CT (WD 2015-4111, Rev. 16 dated 04/09/2021)

The Offeror is required to completely fill out and return with its submission the SCA Labor Category Schedule, Attachment 8, for each of the Wage Determinations specified above. The Offeror is required to fill in the following blocks in this attachment for each Wage Determination specified above:

1. City/State (Place of Performance) [Example: Newport, RI]

2. SCA Wage Determination # [Example: WD 2015-40189,, Rev. 15]

4. SCA Labor Category (if applicable) [Example: Engineering Technician I]

5. Proposed Directly Hourly Rate [Example: $17.19/hr.]

3.2 PAST PERFORMANCE (Factor 2)

(a) The offeror shall provide three (3) past performance references, if available, that reflect recent relevant experience performed within the last three (3) years of the closing date of the solicitation that demonstrate the ability to handle work performed under this solicitation.

For each reference, the offeror shall include contract/task order number, contract/task order type, program name, total contract/task order cost, and names and valid telephone numbers for the Procuring Contract Officer (PCO), Contracting Officer’s Representative (COR), and Government Program Manager (PM).

For each reference, the offeror shall identify its role as either a prime contractor or a subcontractor on the referenced contract.

If the offeror was a subcontractor on the reference, then the offeror shall provide an explanation of its role in contract performance as well as the dollar value of its subcontract.

For each reference, the offeror shall also provide a written explanation describing the work that was performed and how the work was or is relevant to the work being proposed in this solicitation. The offeror may provide information on problems encountered on the identified contracts and the offeror's corrective actions.

(b) Each past performance reference shall not exceed two (2) pages per reference, for a total of six (6) pages.

(c) Subcontractors proposed to perform more than 25% of the total proposed value of the contract shall also submit three (3) past performance references, if available, that reflect recent relevant experience performed within the last three (3) years and demonstrate the ability to handle work performed under this contract. Subcontractor past performance references shall contain the same information as that of the prime as listed in paragraph (a), above. Each past performance reference shall not exceed two (2) pages per reference, for a total of six (6) pages per subcontractor.

4.0 COST/PRICE (Factor 3)

Section B - CLIN Schedule Pricing (Attachment 2):

Include all data and information required for evaluation. The Offeror shall complete the Section B - CLIN Schedule Pricing, Attachment 2. Specifically, the Offeror is required to complete CLINs 0001 through 0005 by filling in the proposed Unit Prices for the items listed. The Offeror shall extend the unit pricing, multiplying the unit price by the quantity shown to produce an Extended Price per CLIN. The Offeror shall provide a cumulative Total Price for all CLINs. The Government provides the Unit Type (e.g., Hours, Lot, Jobs, or Months) and Total Number of Units for each CLIN which are not subject to change. The Government also provides the Estimated Travel, Shipping, Hardware, Materials and Equipment Rental Amounts under CLIN 0001 and CLIN 0002 which are not subject to change. Offerors shall not change the Unit Type, Total Number of Units or Estimated Travel, Shipping, Hardware, Materials and Equipment Rental Amounts listed in the CLIN Schedule.

LENEL System Hardware and Materials Price Listing, (Attachment 3):

The Offeror is required to completely fill out and return as part of its proposal submission the LENEL System Hardware and Materials Price Listing, Attachment 3. The Offeror shall insert the “Unit Price” and “Extended Price” for all hardware listed in this Attachment. This Price List will be used to place orders under CLIN 0005 for hardware and materials for maintenance and repairs at the task order level.