Att. 1 - Statement of Work.pdf

Attachment 1

STATEMENT OF WORK

Installation, Maintenance and Repair of the LENEL Electronic Security System (ESS) at

NUWCDIVNPT and its Detachments

1.0 BACKGROUND

The Naval Undersea Warfare Center Division, Newport (NUWCDIVNPT) provides research, development, test and evaluation, in-service engineering, and fleet support to ships, submarines, payloads, undersea systems, offensive and defensive weapons and countermeasures in support of national defense. These activities take place throughout the NUWCDIVNPT installation as well as at its detachments. Due to the classification of work that takes place at these activities, it is imperative LENEL Electronic Security Systems (ESS) are used to protect these activities are fully operational and effective on an uninterrupted basis (i.e., 24 hours a day, 365 days a year).

1.1 Places of Performance: NUWCDIVNPT and its detachments, including West Palm Beach, FL, Leesburg, FL, Andros Island, Bahamas, Seneca Lake, NY, Fishers Island, NY, Dodge Pond, CT, Ft. Story, VA, Norfolk, VA, Williamsburg, VA

1.2 Authorized Users: NUWCDIVNPT Code 10

1.3 Sponsors: NUWCDIVNPT Code 10 and Code 70 (AUTEC)

1.4 Types of Funding: NUWCDIVNPT Overhead (OH)/Service Cost Center (SCC)/Capital Improvement Program (CIP) and Major Range & Test Facility Base (MRTFB) funds.

2.0 SCOPE

The Contractor shall provide the technical services, personnel, hardware, software, materials, equipment and transportation to install, relocate, maintain, troubleshoot, repair, design, test, and upgrade the LENEL ESS at NUWCDIVNPT and its detachments.

The Contractor shall provide non-emergency, maintenance and repair services of the LENEL ESS located within the NUWCDIVNPT installation and its facilities onboard Naval Station Newport in Newport, RI using two (2) full-time, on-site, LENEL-certified Technicians during normal business hours. Normal business hours are defined as an established 8-hour work period between the hours of 7:00 A.M. and 5:00 P.M., Monday through Friday, excluding weekends and holidays. The Contractor shall provide maintenance and repair hardware inventory as specified in individual task orders. All maintenance and repair inventory shall be LENEL-brand or certified compatible with and approved for use with LENEL systems only.

The two (2) full-time, on-site, LENEL-certified technicians will also provide support for site survey and estimates for all ESS projects identified by the NUWCDIVNPT Command Security Division at no additional cost. If additional personnel are required to conduct the site surveys and estimates, the Contractor shall provide them at the same hourly labor rate as the on-site technician, no additional costs will be allowed. The Labor/Cost of the survey/estimate will be included in the estimate price. If the task is not executed, the survey/estimate will be free. Estimates will be valid for a period of one year from the date of the survey.

3.0 APPLICABLE DOCUMENTS

The Contractor shall perform the tasking required in Section 4.0 in accordance with the below Applicable Documents. The Contractor shall use the most current version of the following Government directives, manuals and instructions, policies and guidelines:

Number Title

3.1 IA PUB-5239-22, Information Assurance Protected Distribution System (PDS)

Publication, September 2008 http://doni.daps.dla.mil/OPNAV.aspx

3.2 W-C586 (B) Conduit Outlet Boxes, Bodies and Entrance Caps, Electrical, Cast Metal for Shore Use http://www.emersonindustrial.com/en- US/documentcenter/EGSElectricalGroup/products_documents/fitting/ord_loc_fitt ing/ord_loc_cast_device_box/fs_fd_box/AEC_MC007_FS_and_FD_Cast_Hub_ Device_Boxes_01-11.pdf

3.3 ANSI C2, National Electrical Safety Code

http://energy.gov/sites/prod/files/2013/09/f2/DOE-HDBK-1092-2013.pdf

3.4 NAVELEXCEN 0101.108 Electronic Criteria Handbook, Naval Shore http://www.virhistory.com/navy/manuals/0101-1xx/0101_101.pdf

3.5 LENEL Technical Manuals and recommended maintenance service schedules and protocol http://www.lenel.com/download-library

3.6 UFC 4-026-01-2020 Design to Resist Forced Entry

https://www.wbdg.org/FFC/DOD/UFC/ufc_4_026_01_2020.pdf

3.7 UFC 4-021-02 1 October 2013 Electronic Security Systems

https://www.wbdg.org/ccb/DOD/UFC/ufc_4_021_02.pdf

3.8 National Electrical Code http://www.necconnect.org/

3.9 EIA-568-568A Commercial Building Telecommunications Wiring Standards http://www2.warwick.ac.uk/services/its/servicessupport/cabling/activities/568- b.pdf

3.10 EIA-569 Commercial Building Standard for Telecommunications pathways and spaces https://www.belden.com/docs/upload/2030.pdf

3.11 Intelligence Community Standard 705-1, Physical and Technical Security Standards for Sensitive Compartmented Information Facilities https://www.wbdg.org/pdfs/dod_at/ic_techspec_705.pdf

3.12 AUTEC Visitor Request Information

http://www.navsea.navy.mil/Portals/103/Documents/NUWC_Newport/AUTEC/ Visitor_Request_Information.pdf

3.13 NUWCDIVNPTINST 5530.1 Security of Sensitive Conventional Ammunition and Explosives Series

4.0 REQUIREMENTS

The Contractor shall provide the technical services, personnel, hardware, materials, equipment, parts, components, cabinets, cables, wire, tools, ladders, lifts, special/diagnostic test equipment, software and transportation to install, remove, relocate, reinstall, maintain, troubleshoot, test, repair and upgrade the LENEL ESS as specified in individual orders. The Contractor shall provide services using only new materials, software, hardware components, switches, sensors, controls, etc. either manufactured by LENEL or certified compatible with and approved for use with LENEL systems only. All services performed under this Statement of Work (SOW) shall be accomplished by a LENEL-certified technicians. A list of individuals requiring access to job sites shall be provided to NUWCDIVNPT Security Office prior to the start of any work. The Contractor shall maintain current System Design and Integration certification for the LENEL “On Guard Pro I” or the “LENEL l” or the “LENEL Enterprise Operating System” based on the latest version installed onboard NUWCDIVNPT.

The SOW is divided into the following four (4) requirement tasks:

1. Installation, Removal, Relocation, and Reinstallation of LENEL ESS (NUWCDIVNPT and its detachments specified in SOW Section 1.1)

2. Maintenance, Repairs and Testing (NUWCDIVNPT only)

3. After-Hours Emergency Repairs (NUWCDIVNPT only)

4. LENEL Hardware & Materials for Maintenance and Repairs (NUWCDIVNPT only)

The current operations LENEL ESS systems and their respective location are listed in Government Furnished Information (GFI) Section 6.0 below.

4.1 INSTALLATION, REMOVAL, RELOCATION, OR REINSTALLATION OF LENEL

ESS

In accordance with Applicable Documents 3.1 – 3.11, the Contractor shall design, install and test all new installations, relocations, or reinstallation of any LENEL ESS as specified in individual Task Orders. The Contractor shall provide all of the technical services, personnel, hardware, software, materials, equipment, and transportation required to perform this task. Installations, relocation, or reinstallation of LENEL ESS for the purpose of this task applies to the NUWCDIVNPT base and its detachments as specified in Section 1.1 of this document. The Contractor shall perform the services during normal business hours, which is defined as an established 8-hour work period between the hours of 7:00 AM and 5:00 PM, Monday through Friday, excluding weekdays and holidays. With the exception of the Onsite Technician’s salary, all costs will be Task Order centric, no upfront costs.

4.1.1 NEW INSTALLATION

The Contractor shall design, prepare, and submit to the Government for review and approval a detailed installation plan:

1. Schematics or layout plans detailing the proposed installation and location of LENEL ESS components, panels, switches, sensors, controls, and cableways (CDRL A001)

2. Bill of Materials (BOM) shall include the following information (CDRL A001):

a. Item number, description, part number, quantity, until price and total cost.

3. A complete list of labor categories, labor hours by labor category, hourly rate and total cost

(CDRL A001).

4. Installation schedule timeline with start and completion dates and key milestones, such as installation completion, connection to the existing network, and testing (CDRL A002)

5. In accordance with Applicable Documents 3.4 and 3.7 the Contractor shall provide an

Operation and Test Plan that details how the system will be operated and tested (CDRL A002)

6. Contractor shall be prepared to provide site survey and cost estimate for new installations within two weeks of request from the Government IAW with paragraph 2.0.

7. Upon Government approval, the Contractor shall order the hardware and materials, install and test the LENEL ESS. The Contractor shall notify the COR of any problems or issues that may adversely affect the approved installation, design, or result in a schedule change.

8. The Contractor shall complete post-installation testing and report results (CDRL A003).

Government personnel will verify ESS installation is operational before accepting results.

9. The Contractor shall return any unused hardware and materials to the Government

10. The Contractor shall provide the GFI AutoCAD files and deliver to the Government on a

Compact Disk (CD) compatible with AutoCAD IT 2000i (CDRL A004).

11. The Contractor shall provide a complete set of ESS (to include security devices, panels and cabling) plans to the Government within the first year, with subsequent updates after every task.

12. The Contractor shall commence work on a Task Order within two weeks of receipt.

13. The Contractor shall assist Government personnel as required in order to run ESS reports, creates access levels and provide instruction for any software upgrades.

14. All transportation to job sites and all tools, to include lifts, shall be the responsibility of the

Contractor.

4.1.2 REMOVAL, RELOCATION, OR REINSTLLATION

The Contractor shall design, prepare, and submit to the Government for review and approval a detailed removal, relocation, or reinstallation plan:

1. Schematics or layout plans detailing the proposed installation and location of LENEL ESS components, switches, sensors, controls, panels and cableways (CDRL A001).

2. Schematics, layouts and locations of current LENEL ESS components, switches, sensors, controls, panels and cableways shall be provided by the Contractor within six months of accepting the contract.

3. Bill of Materials (BOM) shall include the following information (CDRL A001):

a. Item number, description, part number, quantity, until price and total cost.

4. A complete list of labor categories, labor hours by labor category, hourly rate and total cost

(CDRL A001).

5. Installation schedule timeline with state and completion dates and key milestones, such as installation completion, connection to the existing network, and testing (CDRL A001).

6. In accordance with Applicable Document 3.4 and 3.7 the Contractor shall provide an Operation and Test Plan that details how the system will be operated and tested (CDRL A002).

7. Upon Government approval, the Contractor shall order the hardware and materials, install, and test the LENEL ESS. The Contractor shall notify the COR of any problems or issues that may adversely affect the approved installation, design, or result in a schedule change.

8. Materials and hardware for all new installation, repair, and replacement parts shall be shipped directly to NUWCDIVNPT or appropriate predetermined Detachment, identified in paragraph 2.0.

9. Any onsite inspection of material received shall be at no cost to the Government.

10. The Contractor shall complete relocation, reinstallation, operational testing and report results

(CDRL A003).

11. The Contractor shall return any unused hardware and materials to the Government.

12. The Contractor shall provide the GFI AutoCAD files and deliver to the Government on a

Compact Disk (CD) compatible with AutoCAD IT 2000i (CDRL A004)

4.2 MAINTENANCE, REPAIRS & TESTING

In accordance with Applicable Document 3.5, the Contractor shall conduct preventative and corrective maintenance and non-emergency repairs on the LENEL ESS at the NUWCDIVNPT installation (excluding Detachments). The Contractor shall provide this service using two full-time, on-site, LENEL-certified Technician to perform maintenance and repairs during normal business hours, which is defined as an established 8-hour work period between the hours of 7:00 AM and 5:00 PM, Monday through Friday, excluding weekends and holidays. The Contractor shall perform semi-annual testing of the Intruder Detection System components of the ESS. Reports of that Testing shall be provided and reported to the COR on a semi-annual basis.

4.2.1 PREVENTATIVE MAINTENANCE

The Contractor shall conduct preventative maintenance, in accordance with Applicable Document 3.5, on the LENEL ESS.

The Contractor shall develop and maintain an Equipment Maintenance Guide (EMG) for all operational LENEL ESS systems listed in GFI 6.3. The Equipment Maintenance Guide shall include

(CDRL A005):

1. General Information

2. Trouble Reporting Log

3. Preventative Maintenance Record (to include, Subsystems Preventative Maintenance Reports)

4. Other Data and Records for Specific Machines or Systems (as appropriate).

The Contractor shall coordinate the performance of preventative maintenance with the COR to ensure it will not interfere with Government operations.

The Contractor shall inspect, measure, operate and test the LENEL ESS to identify problems, failures, faulty or worn components, switches, sensors, controls according to Applicable Document 3.5.

The Contractor shall repair or replace worn or defective components, switches, panels, sensors, controls consistent with the Original Equipment Manufacture’s (OEM’s) recommendations and within the defined scope of preventative maintenance.

The Government maintains a spare parts inventory at NUWCDIVNPT for use by the Contractor for this tasking. The COR will coordinate inventory tracking and will conduct an audit on a biannual basis.

If the required part(s) are not available from the Government’s inventory, the Contractor shall notify the COR.

In the event of an immediate or anticipated failure or condition that may compromise the LENEL ESS, the Contractor shall immediately notify the Government.

If the Contractor discovers problems with the LENEL ESS that are not covered under the scope of preventative maintenance, the Contractor shall document all abnormalities, problems, faulty or worn components, panels, switches, sensors, controls, etc. in accordance with the Original Equipment Manufacture’s (OEM) specifications and standards on the MSR. The report shall provide recommended actions to correct the problems and estimated cost and time to implement the recommendations.

The Contractor shall prepare a Maintenance Service Report (MSR) documenting the completion of the preventative maintenance, listing items that were replaced as part of preventative maintenance (CDRL A006).

4.2.2 CORRECTIVE MAINTENANCE

The Contractor shall conduct corrective maintenance and repairs on the LENEL ESS.

The Contractor shall troubleshoot and repair the LENEL ESS. The Contractor shall inspect, measure, operate and test the LENEL ESS to identify problems, failures, faulty or worn components, switches, sensors, controls according to the OEM’s specifications and standards.

The Government maintains a spare parts inventory at NUWCDIVNPT for use by the Contractor for this tasking. The COR will coordinate inventory tracking and will conduct an audit on a biannual basis.

If the required part(s) are not available from the Government’s inventory, the Contractor shall notify the COR.

The Contractor shall coordinate the performance of corrective maintenance and repairs with the Government.

In the event the Contractor determines that the fault or problem exists within ancillary equipment that is not part of the LENEL ESS maintained by the Contractor, the Contractor shall immediately notify the Government.

The Contractor shall complete the repairs necessary to return the system to a fully functional and operational condition. Upon completion, the Contractor will provide the MSR (CDRL A006).

4.3 EMERGENCY REPAIRS

The Contractor shall provide emergency repair calls and on-site servicing at NUWCDIVNPT only (excludes detachments).

The qualifications for an emergency trouble call are defined by NUWCDIVNPT Security Division personnel.

In accordance with Applicable Document 3.5, the Contractor shall conduct emergency troubleshooting and repairs on the LENEL ESS at NUWCDIVNPT in Newport, RI as follows:

1. The Contractor shall be available 24-hours per day, 7-days per week, 365-days per year, including all weekends and holidays in order to receive and respond to trouble calls for emergency troubleshooting and repairs.

2. Contractor shall provide tools, equipment, and transportation in order to adequately respond to an emergency trouble call. The Contractor shall arrive at NUWCDIVNPT within two (2) hours of the initial emergency trouble call.

3. The Government maintains a spare parts inventory at NUWCDIVNPT for use by the Contractor for this tasking. If the required part(s) are not available from the Government’s inventory, the Contractor shall notify COR.

4. The Governments maintains a spare parts inventory at NUWCDIVNPT for use by the

Contractor for this tasking. The COR will coordinate inventory tracking and will conduct an audit on a biannual basis. If the required part(s) are not available from the Government’s inventory, the Contractor shall notify the COR.

5. In the event the Contractor determines that the fault or problem exists within ancillary equipment that is not part of the LENEL ESS maintained by the Contractor, the Contractor shall immediately notify the Government.

6. The Contractor shall complete the repairs necessary to return the system to a fully functional operational condition. Upon completion the Contractor will provide the MSR (CDRL A006).

7. The Contractor shall maintain a written record to catalog all after-hours emergency repairs and on-site repairs.

8. Contractor shall only bill for jobs performed.

4.4 HARDWARE & MATERIALS

The Contractor shall provide hardware and materials as specified in individual delivery orders. All hardware and material inventory shall be LENEL-brand or certified compatible with and approved for use with LENEL systems only. All hardware and materials provided under this tasking will be maintained by the Government as a spare parts inventory at NUWCDIVNPT for use by the Contractor for the tasking specified in Sections 4.2 and 4.3 of this Statement of Work. If the required part(s) are not available from the Government’s inventory, the Contractor shall notify COR.

Materials and hardware for all new installation, repair, and replacement parts shall be shipped directly to NUWCDIVNPT or appropriate predetermined Detachment identified in SOW Section 1.1.

The on-site Technician shall provide and maintain a detailed, itemized record of all spare parts and hardware in inventory, to the COR on a monthly basis.

5.0 PROGRESS REPORTS

The Contractor shall provide monthly status reports of work accomplished (CDRL A007), to include routine IDS testing and percentage complete to date (100% testing of IDS is completed biannually).

On-site Technician will keep a detailed record of all testing completed for ESS and report it to the COR semiannually.

6.0 GOVERNMENT FURNISHED INFORMATION (GFI)

6.1 NUWCDIVNPTINST 5500.4 Security Manual Series

6.2 NUWCDIVNPT Secure Room List

6.3

List of NUWCDIVNPT operational LENEL ESS systems and their respective locations

6.4 NUWCDIVNPT AutoCAD files

7.0 EXCEPTION FROM INFORMATION AND COMMUNICATION TECHONOLOGY

ACCESSIBILTY REQUIREMENTS

The Government has determined that this procurement is an exception to the Information and Communication Technology (ICT) Accessibility Standards (36 C.F.R. § 1194.3 - Chapter 2 E202 General Exceptions of Section 50 Refresh). Notwithstanding that an exception exists, the Contractor may furnish items or services provided under this contract that comply with the ICT Accessibility Standards (36 C.F.R. § 1194- Chapters/WCAG to Section 508 Refresh).

Section 508 Exception #1: National Security for LENEL OnGuard 7.0 (DADMS approved) Electronic Security & Intrusion Detection Systems.

8.0 ADDITIONAL INFORMATION

8.1 CONTRACTOR ACCESS AND USE OF PREMISES

The Contractor shall ensure that Contractor personnel:

1. Are familiar with and obey the local regulations of NUWCDIVNPT and its detachments while on-site;

2. Stay within the limits of the work and avenues of ingress and egress;

3. Do not enter restricted areas unless required to do so and until cleared for such entry;

4. Wear personnel protective equipment including hard hats in designated areas. The

Contractor’s equipment shall be conspicuously marked for identification.

All privately owned commercial vehicles and construction equipment permitted to enter NUWCDIVNPT for the purposes of performing work under this contact shall be marked with the name of the company or owner.

Additionally, all vehicles are subject to an inspection upon entrance into the base. When Security Force Protection Conditions are higher than normal, all commercial vehicles are inspected prior to entry into the base.

8.2 CONTRACTOR PERSONNEL REQUIREMENTS

The Contractor shall provide personnel that are trained, LENEL-certified and security-cleared, to the level of Secret.

All Contractor and Subcontractor employees shall comply with facility regulations. Contractor employees and representatives performing work under this contract shall be United States citizens. No employee or representative of the contractor will be admitted to the work site without satisfactory proof of United States citizenship.

All Contractor and Subcontractor employees shall be issued an identification badge provided by the Government. The identification badge must be worn on the Contractor’s outer clothing at all times while on the Station’s premises. Failure to obtain entry approval shall not affect the contract price or time of completion. Application for and use of badges will be as directed. The Contractor shall immediately report instances of lost or stolen badges to the COR.

8.3 DETACHMENT SUPPORT

In accordance with Applicable Document 3.13, the Contractor shall coordinate travel to perform Non-

Emergency Installations, Relocation, Repair or Reinstallation of LENEL ESS at NUWCDIDVNPT Detachments as identified in 2.0 as directed by the Government.

The Contractor shall meet the following requirements for services performed at Andros Island, Bahamas (AUTEC):

1. Possess a U.S. Passport, as required for entry into Andros Island, Bahamas (AUTEC).

2. Coordinate all travel to Andros Island, Bahamas (AUTEC) through the Travel Office via the

COR.

3. Personnel travel to Andros Island, Bahamas (AUTEC) is conducted via AUTEC Government

Contracted Flights from West Palm Beach International Airport (PBIA) to Andros International Airport; payment and manifesting is coordinated through the AUTEC travel office. A strict limit of only 50 lbs. (checked/carryon combined) per person is authorized on the flights.

4. Any material, hardware, or equipment exceeding the 50 lb. limit shall be shipped via barge that travels from Cape Canaveral, FL to Andros Island, Bahamas (AUTEC) once per week.

5. Coordination with the AUTEC transportation specialist shall be made 30 days in advance for items being shipped via barge.

6. The Contractor is responsible for the cost of getting any material, hardware, and equipment, to Cape Canaveral, FL for barge shipment.